INVITATION TO BID

INGHAM ISD – WILSON TALENT CENTER PA SYSTEM

Ingham ISD is requesting sealed bids for a PA (Public Address) System for Wilson Talent Center based on the information included in this document.

Key Dates:

• ITB Distribution: October 5, 2026

• Mandatory Walkthrough:

o October 12, 2026 3:00-4:00 pm EST

• Questions Deadline: October 19, 2026 at 5:00 pm EST

• Answers due to vendors: October 22, 2026 at 5:00 pm EST

• Bid Submission Deadline: November 3, 2026, 10:00 am EST

• Estimated Award Date: November 17, 2026

Walkthrough location Wilson Talent Center 611 Hagadorn Road, Mason, MI 48854. A mandatory walkthrough will be held to review the project and verify field conditions.

Submission Requirements:

• Bids must be submitted via the E-bid platform on the Ingham ISD website, Business Services - Operational

Services - For Schools - Ingham ISD. Bids must be submitted by 10:00 am on November 3, 2026.

• Include:

o Attachment A – Vendor Signature Page o Attachment B – Additional Vendor Information o Attachment C – Iran Affidavit o Attachment D – Familial Disclosure

For questions, submit on the Ingham ISD website by the deadline mentioned above. Business Services - Operational Services - For Schools - Ingham ISD.

Sincerely, Sarah Ritter Ingham Intermediate School District https://www.inghamisd.org/for-schools/operational-services/business-services/

Project Timelines The project can begin following the award notification. Ingham ISD’s preferred installation is during Wilson Talent Center’s Holiday Break. If installation cannot be done during Holiday Break, Spring Break may be considered as an alternative. Vendors must indicate in their bid which installation timeline they are able to accommodate.

Scope of Work

1. Provide, install, configure, and commission a complete, “turnkey” Atlas IED IPX Series based PA (Public

Address) and clock system replacing the building’s existing analog system. It must be compatible with and capable of integration with Ingham ISD’s existing Atlas IED PA infrastructure that exists elsewhere in the district.

2. The proposed system must provide seamless interoperability with the District's existing PA system in other buildings on campus, including centralized administration, paging, emergency notification, and other existing system functionality.

3. Bid must include full installation of new equipment and disposal of old analog equipment.

4. Must include a 3-year parts warranty.

5. Installation shall include all cabling, programming, mounting hardware, adapters, and modifications necessary to install the equipment.

6. Include all Revolution endpoint licenses required for the proposed system.

7. Project includes:

• Forty-two (42) new single sided, wall-mounted digital PA endpoints in classrooms, replacing existing analog clocks at these locations.

• Six (6) double sided wall-mount units in hallways

• Eight (8) outdoor rated horns on outsides of building

• Three (3) ceiling tile mounted speakers for PA announcements, without clock displays.

• Of the forty-two (42) classroom PA endpoints, only three (3) require visual notification capability: one each in the Welding Lab, Machining Lab, and Auto Tech Lab classrooms. These three endpoints shall provide a visible indication of PA announcements and emergency notifications.

Vendors shall verify field conditions and installation requirements during the mandatory walkthrough, including equipment locations, mounting conditions, cable routes, and network requirements. Building maps will be available at the walkthrough.

The accepted cable colors for this project are as follows: Blue for Network connections (PC/Phone), Yellow for Access Points, Green for Cameras, Orange for IoT devices, and Black for PA Speakers/Clocks. It is crucial that the contractor follows these specified color codes and meticulously labels both the patch panel and the classroom end of each Ethernet cable accordingly. Additionally, thorough testing of each Ethernet cable connection is required to ensure optimal performance and reliability throughout the network infrastructure.

This comprehensive approach to labeling and testing guarantees efficient identification, maintenance, and troubleshooting, ultimately contributing to the smooth operation of the system.

GENERAL TERMS AND CONDITIONS

1. Ingham ISD reserves the right to retain all submitted bids and to use any ideas in the bid regardless of whether the bid is accepted or not.

2. Award will be made to the lowest responsive and responsible bidder.

3. All bids shall remain firm for at least ninety (90) days from the date the bids are due. Once a Vendor has been chosen, they must work with Ingham ISD staff to establish an acceptable timeline for installation.

4. Ingham ISD reserves the right to conduct discussions, request additional information (including pricing clarifications), and negotiate with selected vendors prior to awarding the contract.

5. Ingham ISD reserves the right to waive any informalities or irregularities in any bid and to reject any or all bids.

6. Ingham ISD is not responsible for any cost or expense the Vendor incurs implementing the requirements of this

ITB. All pertinent expenses necessary for proper execution of the contract are the responsibility of the Vendor and are to be included and considered part of the submitted bid price, including any necessary night time/weekend work. After a bid has been awarded, the Vendor shall not be allowed any sum above the price specified in the bid submitted, unless agreed to in writing by Ingham ISD.

7. Vendor must know that Ingham ISD is a governmental unit and is exempt from the payment of all State and Federal taxes. The prices quoted by the Vendor must therefore not include taxes.

8. Vendor warrants and agrees that its performance under this agreement will always comply with all laws, codes, rules and regulations, be they local, state or federal. This contract is to be interpreted by the laws of Michigan.

The parties agree that the proper forum for litigation arising out of this contract is in Ingham County, Michigan.

9. The Vendor will indemnify Ingham ISD for any liabilities, claims, or damages arising from the contract, including those caused by the Vendor's negligence.

10. Any Vendor who will be performing any part of this bid on site at Ingham ISD shall always maintain in effect during the term of this Agreement, at their own expense and with insurers licensed to do business in the State of Michigan, and shall furnish satisfactory evidence to Ingham ISD of the following insurance coverage:

a. Commercial General Liability Insurance on an “occurrence” basis with limits of liability not less than One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate limits for personal injury, bodily injury and property damage liability.

b. Workers’ Compensation Insurance including Employers Liability coverage, in accordance with all applicable statutes of the State of Michigan.

c. Errors and Omissions coverage in an amount not less than $1,000,000.

d. Employment Practices Liability (EPLI), including third party coverage, in an amount not less than

$1,000,000.

e. Commercial Umbrella Liability coverage – over all of the above coverages and limits in an amount not less than $2,000,000

f. Motor Vehicle Liability: If Vendor, or its employees, will use motor vehicles to satisfy its responsibilities under this contract, then Vendor must have a minimum amount of $1,000,000 per occurrence combined single limit including coverage for hired or leased vehicles, and owned and non-owned vehicles with No- Fault coverage as required by law. If an insurance coverage furnished by Vendor is on a “claims made” basis, the Vendor shall continue the coverage required under this contract for a minimum period of three years after the expiration or termination of this contract.

g. Cancellation Notice: Commercial General Liability, Worker’s Compensation, Errors and Omissions, Employment Practices Liability and Commercial Umbrella Liability insurance as described above shall include an endorsement stating the following: “It is understood and agreed that thirty (30) days advance written notice of cancellation, non-renewal, reduction and/or material change shall be sent to

CUSTOMER.”

h. Certificates of insurance shall name Ingham ISD as additional insured parties for all coverage listed above.

11. Installation must be done by qualified personnel, with the Vendor responsible for any damage to the equipment or Ingham ISD' property.

12. Prevailing Wage Requirements: This project is subject to the Michigan Prevailing Wage Act (Public Act 10 of

2023). All contractors and subcontractors are required to pay wages and fringe benefits to mechanics, laborers, and other workers performing construction work on this project at rates no less than those established by the Michigan Department of Labor and Economic Opportunity (LEO). Certified payroll records must be maintained and submitted upon request, demonstrating compliance with prevailing wage requirements.

13. Ingham ISD expects that the contract with the successful vendor will include a high level of customer service.

14. This contract and/or any part of this contract are not to be subcontracted without expressed written consent of

Ingham ISD.

15. Ingham ISD shall issue the vendor a purchase order in connection with this bid. Invoice(s) for the items shall note the purchase order number and be sent by U.S. Mail to Ingham ISD c/o Ingham ISD, 2630 W Howell Rd, Mason, MI 48854, emailed to purchasing@inghamisd.org or faxed to 517.676.8007. All payment terms will be a minimum of Net 30.

16. Ingham ISD reserves the right to terminate the contract at any time due to the Vendor’s failure to comply with the terms of the contract. Ingham ISD reserves the right to a review of compliance with specifications and overall Vendor performance. A finding of noncompliance may result in the termination of the contract. Ingham ISD will notify the Vendor of the termination thirty (30) days prior to any action being instituted. The Vendor will be permitted a rebuttal during this period and time to fix the problem. Ingham ISD will determine if the problem has been properly resolved. Items must be completed to the satisfaction of Ingham ISD or could result in termination of the contract.

17. Submission of a bid indicates acceptance by the Vendor of the terms and conditions contained in this ITB, unless an exception is clearly and specifically noted by the Vendor in the applicable section of the Vendor Signature Page, Attachment B, of the ITB submitted. Any vendor exceptions will need to be confirmed in writing by Ingham ISD before they are accepted.

18. This bid submitted by the successful Vendor, attachments and mutually negotiated addenda constitute the entire contract between the Vendor and the District. Additional documents and/or agreements, including non-negotiated provisions developed by the Vendor, are not part of the executed contract.

19. The installation shall be done by trained and qualified personnel. Any damage done to the Vendor’s equipment is the responsibility of the Vendor. Furthermore, Vendor shall assume responsibility for the repair of any damage done to Ingham ISD Community School buildings, equipment and facilities occurring as a result of installation.