Ingham ISD - Door Replacement Project - ITB.pdf

INVITATION TO BID

INGHAM ISD – DOOR REPLACEMENT PROJECT

Ingham ISD is accepting sealed bids from qualified contractors for the replacement of storefront entrance doors at multiple campus buildings.

Key Dates:

ITB Distribution: April 20, 2026 Mandatory Walkthrough:

o April 27, 2026 3:00-4:00 pm EST Questions Deadline: May 4, 2026 at 5:00 pm EST Answers due to vendors: May 11, 2026 at 5:00 pm EST Bid Submission Deadline: May 21, 2026, 10:00 am EST Estimated Award Date: June 15, 2026

Walkthrough location TEC Building 2630 West Howell Road, Mason, MI 48854. A mandatory walkthrough will be held to review the project and verify field conditions. While attendance is expected, all bidders are fully responsible for verifying existing conditions, measurements, and project requirements prior to submitting a bid.

Submission Requirements:

Bids must be submitted via the E-bid platform on the Ingham ISD website, https://www.inghamisd.org/purchasing. Bids must be submitted by 10:00 am on May 21, 2026.

• Include:

o Attachment A – Vendor Signature Page o Attachment B – Additional Vendor Information o Attachment C – Familial Disclosure o Attachment D - Iran Affidavit

For questions, submit on the Ingham ISD website by the deadline mentioned above.

https://www.inghamisd.org/purchasing

Sincerely, Sarah Ritter Ingham Intermediate School District

Project Timelines The project can start after award and should be completed on or before 8/15/2026.

Project Locations TEC building – Door 1 Heartwood School - Door 6 and Door 22 Wilson Talent Center – Door 1 and Door 2

Scope of Work Removal and disposal of existing doors and components Field verification of all measurements. Contractor is responsible for all measurements and conditions Furnishing and installation of new storefront aluminum doors Installation of exit devices, closers and hardware Installation of thresholds and weatherproofing All work shall comply with applicable building codes and ADA requirements Caulking and sealing Electrical or low-voltage systems are not included in this project. Work under this ITB is limited to door, frame, and standard mechanical hardware installation.

Final adjustments and operational testing New door assemblies shall be compatible with existing automatic door operators (ADA handicap operators). Contractor shall verify existing conditions and ensure proper fit and function.

Basis of Design The new door systems shall match the type and quality of previously installed storefront systems.

Components shall include (or approved equal):

• Aluminum storefront door system

• Exit devices (panic hardware)

• Door closers

• Thresholds

• Sealants and caulking

• Complete installation

Any deviations must be clearly identified in the bid submission.

Bonding Requirements The successful bidder will be required to furnish a Performance Bond and Payment Bond, each in an amount equal to 100% of the contract price, in accordance with Michigan Public Act 213 of 1963. Bonds shall be issued by a surety company licensed to do business in the State of Michigan and acceptable to Ingham ISD.

GENERAL TERMS AND CONDITIONS

1. Ingham ISD reserves the right to retain all submitted bids and to use any ideas in the bid regardless of whether the bid is accepted or not.

2. Award will be made to the lowest responsive and responsible bidder.

3. All bids shall remain firm for at least ninety (90) days from the date the bids are due. Once a Vendor has been chosen, they must work with Ingham ISD staff to establish an acceptable timeline for installation.

4. Ingham ISD reserves the right to conduct discussions, request additional information (including pricing clarifications), and negotiate with selected vendors prior to awarding the contract.

5. Ingham ISD reserves the right to waive any informalities or irregularities in any bid and to reject any or all bids.

6. Ingham ISD is not responsible for any cost or expense the Vendor incurs implementing the requirements of this

ITB. All pertinent expenses necessary for proper execution of the contract are the responsibility of the Vendor and are to be included and considered part of the submitted bid price, including any necessary night time/weekend work. After a bid has been awarded, the Vendor shall not be allowed any sum above the price specified in the bid submitted, unless agreed to in writing by Ingham ISD.

7. Vendor must know that Ingham ISD is a governmental unit and is exempt from the payment of all State and Federal taxes. The prices quoted by the Vendor must therefore not include taxes.

8. Vendor warrants and agrees that its performance under this agreement will always comply with all laws, codes, rules and regulations, be they local, state or federal. This contract is to be interpreted by the laws of Michigan.

The parties agree that the proper forum for litigation arising out of this contract is in Ingham County, Michigan.

9. Ingham ISD may terminate the contract for non-compliance, with 30 days' notice to the vendor. Vendors will have a chance to address issues before termination. This contract and/or any part of this contract are not to be subcontracted without expressed written consent of Ingham ISD.

10. Submission of a bid indicates acceptance by the Vendor of the terms and conditions contained in this ITB, unless an exception is clearly and specifically noted by the Vendor. Any vendor exceptions will need to be confirmed in writing by Ingham ISD before they are accepted.

11. This bid submitted by the successful Vendor, attachments and mutually negotiated addenda constitute the entire contract between the Vendor and the District. Additional documents and/or agreements, including non-negotiated provisions developed by the Vendor, are not part of the executed contract.

12. The Vendor will indemnify Ingham ISD for any liabilities, claims, or damages arising from the contract, including those caused by the Vendor's negligence.

13. Any Vendor who will be performing any part of this bid on site at Ingham ISD shall always maintain in effect during the term of this Agreement, at their own expense and with insurers licensed to do business in the State of Michigan, and shall furnish satisfactory evidence to Ingham ISD of the following insurance coverage:

a. Commercial General Liability Insurance on an “occurrence” basis with limits of liability not less than One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate limits for personal injury, bodily injury and property damage liability.

b. Workers’ Compensation Insurance including Employers Liability coverage, in accordance with all applicable statutes of the State of Michigan.

c. Errors and Omissions coverage in an amount not less than $1,000,000.

d. Employment Practices Liability (EPLI), including third party coverage, in an amount not less than

$1,000,000.

e. Commercial Umbrella Liability coverage – over all of the above coverages and limits in an amount not less than $2,000,000

f. Motor Vehicle Liability: If Vendor, or its employees, will use motor vehicles to satisfy its responsibilities under this contract, then Vendor must have a minimum amount of $1,000,000 per occurrence combined single limit including coverage for hired or leased vehicles, and owned and non-owned vehicles with No- Fault coverage as required by law. If an insurance coverage furnished by Vendor is on a “claims made” basis, the Vendor shall continue the coverage required under this contract for a minimum period of three years after the expiration or termination of this contract.

g. Cancellation Notice: Commercial General Liability, Worker’s Compensation, Errors and Omissions, Employment Practices Liability and Commercial Umbrella Liability insurance as described above shall include an endorsement stating the following: “It is understood and agreed that thirty (30) days advance written notice of cancellation, non-renewal, reduction and/or material change shall be sent to

CUSTOMER.”

h. Certificates of insurance shall name Ingham ISD as additional insured parties for all coverage listed above.

14. Installation must be done by qualified personnel, with the Vendor responsible for any damage to the equipment or Ingham ISD' property.

15. Prevailing Wage Requirements: This project is subject to the Michigan Prevailing Wage Act (Public Act 10 of

2023). All contractors and subcontractors are required to pay wages and fringe benefits to mechanics, laborers, and other workers performing construction work on this project at rates no less than those established by the Michigan Department of Labor and Economic Opportunity (LEO). Certified payroll records must be maintained and submitted upon request, demonstrating compliance with prevailing wage requirements.

Attachment A - Vendor Signature Page

By signing below, the undersigned certifies that he/she has read and understands the instructions and conditions to Vendors, the information provided is accurate and that a duly authorized agent of your firm has signed this bid. The bidder certifies offers to furnish products and/or services in strict accordance with the requirements of the bid including terms and conditions;

bidder certifies that they understand the services to be provided; that prices quoted are correct; and that this bid is valid ninety

(90) days from the date submitted. Further, that the vendor will abide by these terms and all applicable state, federal and local laws and regulations governing the services requested. The undersigned also certifies that the company has not been debarred or suspended from doing business with the federal government and does not appear on SAM (System for Award Management) as an Excluded Party.

Company Information

Company Name Mailing Address Licensure and Number Name of Person Completing Bid Email of Person Completing Bid Telephone Number Fax Number

Please list out any exceptions to the terms, conditions, or specifications.

Any exceptions need to be confirmed in writing before being accepted by the District.

Authorized Signature________________________________________________________________________

Name of Signatory __________________________________________________________________________ Title of Signatory __________________________________________________________________________

Attachment B – Additional Vendor Information

Standard payment terms are a minimum net 30 days.

Please note any early payment term discount and/or deferred payment programs.

Reference Information

Please provide a minimum of three references (K-12 institutions preferred) where a similar program has been utilized within the past five years or is being completed. This list must include the names, addresses and phone numbers of the individuals at the place of business to be contacted.

1. School District/Company Name

Address

Contact Name Phone Number

2. School District/Company Name

Address

Contact Name Phone Number

3. School District/Company Name

Address

Contact Name Phone Number

Please provide any additional information that you believe to be relevant to this ITB and your capabilities to provide the services required.

Yes No Yes No Yes No

Yes No

Yes No

● W-9 Form Attached

● Does your company accept EFT Payments?

● Can your company invoice electronically?

● Does your company affirm that all products, services and deliverables provided under this agreement will comply with all federal accessibility requirements, including those established under the Americans with Disabilities Act (ADA) where applicable?

● Has your firm been debarred or suspended from doing business with any agency of the Federal Government in the past five years?

● Has your firm been debarred or suspended from doing business with any State Government in the past five years. Yes No

.�, Ingham Intermediate

11111111ft, School District �, A Regional Educational Service Agency

Attachment C - Iran Affidavit

Name of Bidder By Date State of County of

Notarized Signature

AFFIDAVIT OF COMPLAINT- IRAN ECONOMIC SANCTIONS ACT- Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of (the "Bidder"), pursuant to the compliance certification requirement provided in this Ingham ISD ("Ingham ISD") ITB.

Invitation to Bid, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an "Iran Linked Business" within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the "Act"), and that in the event Bidder is awarded a Contract as a result of the aforementioned 1TB, the Bidder will not become an "Iran Linked Business" at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of Ingham ISD's investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to submit a proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

Vendor Information ss.

This instrument was acknowledged before me on the day of by

Bidder Signature Name

Notary Signature

Notary Name

County, My Commission Expires

Acting in the County of date month year

.�, Ingham Intermediate

11111111ft, School District �, A Regional Educational Service Agency

Attachment D - Familial Disclosure

All bidders must complete the following disclosure form in compliance with MCL 380.1267 and attach this information to their bid.

By the attached sworn and notarized statement, we are disclosing the following familial relationship(s) that exists between the owner or any employee of the Vendor and any member of the Districts' Board, employees, or the superintendent.

Disclose any familial relationship and complete the form below in its entirety:

The following are familial relationships as described above (provide employee name, family contact name, family contact position, and familial relationship or NONE).

Owner/ Employee Name Related To: Relationship

1.

2.

3.

Vendor Information

Signature(s):

Title:

Name of Firm:

State of ss

County of

Notarized Signature

On this day of, before me a Notary Public in and for said county, personally appeared agent of the said firm and who acknowledged the same to be his free act and deed as such agent.

Notary Signature

Notary Name

County, My Commission Expires

Acting in the County of