Infrared Testing RFQ.pdf

USHMM RFQ 95476726Q07826

Maintenance and Infrared Testing of Electrical Systems

Solicitation Number: 95476726Q07826

Title: Request for Quotation: Maintenance and Infrared Testing of Electrical Systems

Section A.

1. Brief Description of Requirement maintenance and Infrared Testing of Electrical Systems at the United States Holocaust Memorial Museum.

2. Key Dates Issuance Date: 7/8/2026 Site Visit Date and Time: 7/15/2026 10:00 AM Deadline for Questions: 7/17/2026 5:00 PM Deadline for Submission of Quotations: 7/30/2026 5:00 PM

3. Statement of Work

a. Please refer to Exhibit I.

4. Submission Instructions

a. Quotations must be submitted in accordance with FAR 52.212-1 ‘Instructions to Offerors’ in

Section C below.

b. All submissions must be emailed to: jwesley@ushmm.org, James Wesley, Contracting Officer.

c. Submission Requirements: Please refer to Section B below.

5. Evaluation Criteria

a. Please refer to FAR 52.212-2 in Section C below.

6. Questions

a. Questions shall be emailed to: jwesley@ushmm.org

7. Site Visit: A mandatory site visit will be held . If applicable this site visit details are as follows: The site visit will be held at the United States Holocaust Memorial Museum 100 Raoul Wallenberg Place, SW Washington, DC 20024-2126 at 10:00 AM. Email the Contractor Officer to RSVP.

8. Solicitation Type: Request for Quotation – FAR Part 12

9. Set-Aside Status: ☒ None ☐ Small Business ☐ 8(a) ☐ SDVOSB ☐ WOSB ☐ HUBZone ☐ Other:

10. Type of Contract: The Government contemplates award of a ☒ Firm-Fixed-Price ☐ T&M ☐ Labor-Hour contract resulting from this solicitation.

mailto:xxxxx@ushmm.org mailto:xxxxx@ushmm.org

As appropriate, after award, Labor Hour/Time & Material (T&M) contract line item numbers (CLINs) may be converted to Firm-Fixed Price (FFP) CLINs through mutual agreement of both parties, based on the rates (and labor categories) negotiated at the time of award.

If this solicitation results in multiple IDIQ or BPA awards The Government will review IDIQ or BPA performance and requirements on a regular basis and determine the necessity of on ramping. The Government reserves the right to announce and issue a new solicitation for the purposes of: (i) adding additional Contractors to expeditiously meet the requirement as needs materialize; and (ii) increase competition. The Government may implement on-ramp procedures at any time by reopening the competition and utilizing the same basis of award established in the initial solicitation. Any resulting IDIQ / BPA awarded will include the same terms and conditions as the current contract. Implementing this procedure will not affect the overall period of performance for the IDIQ / BPAs. The Government reserves the right to implement off-ramp procedures, which would result in the removal of IDIQ / BPA holders. The criteria for off-ramping may include, but not limited to, IDIQ / BPA holders not proposing on order request(s), not having at least one order award, and/or unsatisfactorily meeting the SOW requirements. If implemented, off-ramp procedures will remove IDIQ / BPA holders by not exercising the next available option or terminating the contract.

11. Place of Performance: USHMM Loading Dock 100 Raoul Wallenberg Pl SW Washington DC 20024

12. Performance and Payment Bonds: Performance and payment bonds ☐are required / ☒are not required for this project. If applicable, per FAR 52.228-16 the Contractor shall furnish a performance bond for the protection of the Government in an amount equal to _______ percent of the original contract price and a payment bond in an amount equal to ______ percent of the original contract price.

Section B – Submission Requirements

In addition to 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services, Offerors shall provide sufficient information for the Government to determine its level of confidence in the ability of the Offeror to perform the require ments of the RFQ based on an assessment of relevant experience from the contractor. Please note that per FAR 52.204-7, Offerors are required to be registered in SAM when submitting a quotation and at the time of award. Offerors shall provide the following information in their submission:

1. Technical

a. The Government will evaluate the Offeror’s Technical Approach to determine the degree to which the proposed solution demonstrates a clear, comprehensive, and feasible understanding of the requirements outlined in the Statement of Work (SOW). The evaluation will focus on the soundness, efficiency, and risk profile of the proposed methodology, rather than a mere restatement of the requirements.

2. Past Performance

a. Provide up to three (3) past relevant projects of the same or similar scope including the location and scope of services provided under the contract. Offerors are to provide:

i. Agency or company and point of contact’s name, email address, and phone number.

ii. Period of Performance

iii. Dollar value of the contract

iv. Contract number and type

3. Price Quote – Offerors shall submit a completed Pricing Schedule (attached as Exhibit II)

a. Completed pricing schedule

b. Any discount terms

4. Certification: Must have a minimum Level 2 Certified Infrared Thermographer. This is a pass/fail criteria.

Please provide a copy of the certification.

Section C - Federal Acquisition Regulation (FAR) Clauses and Provisions

The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation.

Offerors may propose that the terms and conditions of an existing Government Acquisition Contract (GWAC) or GSA Schedule Contract apply to any resulting order. If so, offerors shall state the contract number in their submission.

Solicitation Provisions The following provisions are applicable if checked:

☐52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024) ☒52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017) ☒52.204-7, System for Award Management (NOV 2024)

☐52.204-7, System for Award Management - Alternate I (OCT 2018) ☒52.204-16, Commercial and Government Entity Code Reporting (AUG 2020) ☐52.204-90 Offeror Identification (MAY 2026) ☐52.207-6, Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) (AUG 2024) ☐52.209-12, Certification Regarding Tax Matters (OCT 2025)

☒52.212-1 Instructions to Offerors—Commercial Products and Commercial Services. (Deviation May 2026)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition.

However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

☒52.212-2 Evaluation—Commercial Products and Commercial Services. (Deviation May 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

i) Technical

ii) Past Performance

iii) Price

iv) Certification

Evaluation factors other than price when combined are:

☒significantly more important than price ☐approximately equal to price ☐significantly less important than price

The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

☐ 52.222-48 Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification (MAY 2014)

☐ 52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification (MAY 2014)

☐52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (OCT 2025) ☐52.223-4 Recovered Material Certification (MAY 2008) ☐52.225-2 Buy America Certificate (OCT 2022) ☐52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate (NOV 2023) ☒52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications (JUN 2020) ☒52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation MAY 2026) ☒52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov

Contract / Purchase Order Clauses

The following clauses are applicable if checked:

☐52.203-13 Contractor Code of Business Ethics and Conduct (NOV 2021) ☒52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) ☒52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) ☐52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) ☒52.204-13, System for Award Management Maintenance (OCT 2018) ☒52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) ☒52.204-21, Basic Safeguarding of Covered Contractor Information Systems (NOV 2021) ☐52.204-91 Contractor identification (Deviation MAY 2026) ☒52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025) ☒52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) ☒52.212-4 Terms and Conditions—Commercial Products and Commercial Services. (Deviation MAY 2026) ☐Alternate I (Deviation MAY 2026) [T&M or labor hour] ☒52.217-8 Option to Extend Services (NOV 1999) ☒52.217-9 Option to Extend the Term of the Contract (MAR 2000) ☒52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) ☐52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) ☐52.219-33 Nonmanufacturer Rule (SEP 2021) ☒52.222-3 Convict Labor (JUN 2003) ☒52.222-19 Child Labor-Cooperation with Authorities and Remedies (MAR 2026) ☒52.222-35 Equal Opportunity for Veterans (JUN 2020) ☒52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) ☒52.222-37 Employment Reports on Veterans (JUN 2020) ☐52.222-41 Service Contract Labor Standards (AUG 2018) ☐52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) ☐52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)

(AUG 2018)

☐52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (MAY 2014) ☒52.222-50 Combating Trafficking in Persons (OCT 2025) ☐52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) ☐52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements

(MAY 2014)

☒52.222-54 Employment Eligibility Verification (JAN 2025) ☐52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) ☒52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation MAY 2026) ☒52.224-3 Privacy Training (JAN 2017) ☒52.225-1 Buy American-Supplies (OCT 2022) ☐52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023) ☒52.227-14 Rights in Data-General (MAR 2014) ☒52.227-17 Rights in Data-Special Works (DEC 2007) ☐52.228-5 Insurance – Work on a Government Installation (JAN 1997) ☐52.228-16 Performance and Payment Bonds-Other Than Construction (NOV 2006) ☒52.232-30 Installment Payments for Commercial Products and Commercial Services (NOV 2021) ☒52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) ☒52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ☒52.233-3 Protest after Award (AUG 1996) ☒52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) ☒52.240-91 Security Prohibitions and Exclusions (Deviation MAY 2026) ☒52.240-93 Basic Safeguarding of Covered Contractor Information Systems (Deviation MAY 2026)

☒52.244-6 Subcontracts for Commercial Products and Commercial Services (OCT 2025) ☒52.245-1 Government Property (SEP 2021) ☒52.252-2 Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address www.acquisition.gov ☐Insurance If FAR 52.228-5 Insurance - Work on a Government Installation is incorporated into this contract then the Contractor must comply with the liability requirements of FAR 28.307-2 and maintain the following insurance policies and limits while performing the Authorized Work:

(i) Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(ii) General liability.

(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

(iii) Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims. The general liability and automobile liability policies must include the Indemnitees as additional insured (“Additional Insureds”) on a primary/non-contributory basis.

All policies must include an endorsement that waives rights of subrogation against the Museum and other Additional Insureds, as applicable.

☐Indemnification To the fullest extent permitted by law, the Contractor must defend, indemnify and hold harmless the Museum and the members of its Council, (“Indemnitees”) from and against claims, damages, losses and expenses, including but not limited to attorney fees and costs, arising out of or resulting directly or indirectly, in whole or in part, from (i) performance of any work or services under this contract, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease, or death, or to injury or destruction or loss of use of personal or real property (other than the work itself), but only to the extent caused by the Contractor’s breach of this contract, the willful misconduct or the negligent acts or omissions of the Contractor or its subcontractors, or anyone directly or indirectly employed by them; and (ii) all liens and claims of lien of subcontractors, suppliers and laborers for materials, equipment, labor and other costs, or any of them, filed against the Project, or any part thereof, provided that the Museum has made such prior payment for all undisputed amounts owed for same prior to the filing of such liens or claims of lien.

☒Use of Museum Name 1 (a) Contractor shall not use Museum trademarks, including Museum's name and logo, for any purpose without the express consent of Museum, except for such uses as are strictly required by this Contract.

2 (b) Contractor shall not refer to awards from or contracts with Museum in advertisements or promotional announcements in any form or media, in such a manner as to state or imply that the Contractor's services are endorsed or preferred by Museum or are superior to other services. This provision shall apply regardless of whether Museum has consented to Contractor's use of Museum's name, as provided herein.

3 (c) Contractor shall not issue a news release or other public announcement referring to this Contract or the services provided hereunder without the prior, written consent of the Contracting Officer.

4 (d) Contractor shall include the terms of this Clause (“Use of Museum Name”) in any contracts with other parties providing services related to the performance of this Agreement, such as but not limited to subcontractors.

5 ☒Travel Costs 6 (a) If contactor travel is contemplated, all travel shall be subject to the Museum’s prior review and approval. Reimbursable travel costs must comply with FAR 31.205-46.

7 ☒Suitability Determination

(a) In order to protect the Museum’s proprietary information, contractors who are assigned to work on a Museum contract, whether onsite or offsite, and who require a Museum badge, network access, or access to sensitive Museum information, are required to go through a Suitability Determination and FBI Fingerprint Criminal Background Check through OPM upon entry of service, and then annually thereafter. Fingerprints are taken in the Museum’s Badging Office. For individuals who are outside of the Washington, D.C. area, directions will be provided for them to complete the process at a designated Federal facility in their area. Vendors are required to provide a Summary Report for each individual working on the contract. This form will be provided by the Museum Contracting Officer’s Representative (COR) and the information to be verified can include any or all of the following:

● U.S. citizenship or work authorization,

● satisfactory credit history (based upon the sensitivity of the work to be completed),

● employment history (past 3, 5 or 7 years depending upon the sensitivity of the work to be completed),

● education history (to include degrees and dates received),

● satisfactory reference checks,

● and possibly drug testing with negative results (based upon the sensitivity of the work to be completed.)

http://www.acquisition.gov

(b) All criminal background reports are reviewed by a designated member of the Division of Protection Services (DPS), and if negative or derogatory information is obtained during this process, an adjudication process will take place, which may involve an interview of the individual to make a final determination of their suitability to work on a Museum contract. This process takes approximately two weeks, and no individual will receive a Museum Badge, Network Access or access to sensitive Museum proprietary information without a final determination of their suitability for work at the Museum. If an individual disagrees with a suitability determination after the adjudication process has taken place, they may appeal that decision to the Museum’s Director, Division of Protection Services.

☒Invoicing Instructions Contractor shall submit invoices in accordance with FAR 52.212-4. Contractor shall submit a single invoice(s) via email to the United States Holocaust Memorial Museum accountspayable@ushmm.org upon satisfactory completion of the work or otherwise in a manner consistent with Contractor's Proposal for completed deliverables and services received and accepted by the COR. Invoices shall reference the Museum’s purchase order number.

mailto:accountspayable@ushmm.org