STATEMENT OF WORK

Maintenance and Infrared Testing of Electrical Systems

GENERAL SCOPE:

As part of the United States Holocaust Memorial Museum (USHMM) program of Maintenance and Repair, the Division of Operations, Branch of Facilities Services has identified a requirement for electrical systems maintenance and testing for the United States Holocaust Memorial Museum (USHMM), Ross Administrative Center (RAC) and the Shapell Collections, Conservation and Research Center

(SCCRC).

PERIOD OF PERFORMANCE:

Base Contract Period 1 July 2026-30 June 2027 (Tentative Award Date)

The USHMM shall have the option of extending the terms of this contract for 4 consecutive additional periods of 12 months each. The same terms and conditions contained in this contract shall apply to each option exercised. Options shall be exercised upon written notification to the Contractor prior to the expiration of the contract.

The exercising of any option is a USHMM prerogative, not a contractual right on the part of the Contractor. If the Government exercises the option within the prescribed time frames, the Contractor shall be bound to perform the services for the entire option period.

Upon award, the Contractor will be given a written notice to proceed and shall provide contractual services for a base period of one year, subject to the availability of funds and commencing on the date specified on the notice to proceed. The start date shall be determined at the post award meeting.

CONTRACTOR TASKS:

The Contractor shall provide all services including, but not limited to,all labor, material, and equipment necessary to Perform maintenance and infrared testing on all equipment as per this SOW and attached documentation.

Preventive maintenance shall include but is not limited to: Vacuum, clean, and dust equipment; Lubricate all mechanical mechanisms; Inspect all conductors for abrasions, and deformations; Torque buss and conductor connections to manufacturer specifications; Megger main switchboard before re-energizing; Verify proper operation of ground fault equipment by recording actual trip time and current value; and Inspect service conduits on the building side for proper seal. Infrared testing shall be conducted and completed prior to electrical maintenance taking place.

Infrared testing will be performed two times, once to determine discrepancies, and the second after discrepancies have been addressed and repairs made. The second test will include only areas determined deficient from the first test.

During the infrared testing, small discrepancies related to branch panels, and smaller disconnects such as the need for tightening a lug, breaker, ground screw, or neutral shall be addressed at the time of the testing. All other discrepancies shall be addressed in the report.

All outages for systems maintenance shall take place between the hours of 6:00 PM and 6:00 AM during Exact schedule and sequence to be determined at post award meeting. Contractor to pay all associated fees, and schedule each outage with the local power company. Prospective dates shall be approved by the COR.

Infrared testing to take place during normal business hours. Monday through Friday 6:00 AM – 3:30 PM.

CONTRACTOR SUBMITTALS:

Electronic copies of the status reports infrared survey due 30 days from the completion of testing.

The Contractor shall provide a detailed report specifying the types of defects found, the locations, and an estimated cost of repair. This report should be sent to the COR 30 days from the completion of testing. If a defect is determined by the Contractor to be an immediate emergency, it should be brought to the attention of the COR at the time of the discovery. If the defect poses a potential safety hazard or is in violation of the electrical code it should be identified as such in the report.

The following information should be included in the written report pertaining to the noted types of equipment:

Switch Board, Panel Board, and Transformer Maintenance

1. Identification numbers

2. Voltage

3. Amperage

4. Location

5. Type of wire Al/Cu

6. Manufacturer

7. Date serviced termination points

8. Name of technician

9. Date of next service 10.Condition of equipment ground 11.Wire condition 12.Insulator condition 13.Tighten and confirm 14.Properly labeled torque at all

Disconnect switches will include all the above (where applicable) in addition to:

1. Quality of mechanical operation;

2. Proper lubrication;

3. Proper fuse and wire size; and

4. Condition of fuse holders.

Motor Control Center maintenance report will include all of the above (where applicable) in addition to:

1. Heaters installed;

2. Condition of contacts; and

3. Indicator lights.

Chiller starter maintenance report will include all of the above (where applicable) in addition to:

1. Condition of contactor coils, armature faces, and arc chutes;

2. Condition of contacts for M-1, M-2, S-1, and A-1;

3. Megger results T-1, T-2, and T-3 each to ground.

SPECIAL REQUIREMENTS:

The Contractor will be extended the opportunity to attend a pre-bid walkthrough of the site. At this time the contractor will be afforded the opportunity to assess the overall project conditions.

The Contractor shall comply with all security requirements of the Museum by supplying security with the name, social security number, and an emergency contact phone number for all personnel assigned to this project.

The Contractor shall be responsible for safeguarding all equipment and materials required for this contract. The contractor shall not assume that a storage area has been set aside until he has received written approval from the COR.

The Contractor shall meet with the integrated project team prior to initiating work efforts, to discuss time frames, scheduling, and any other concerns which may hinder the safe and timely execution of the work under this contract.

The Contractor shall be responsible for the removal and replacement of all covers removed for testing or maintenance purposes. Facility Services will provide assistance in locating equipment and to assure technicians’ access to areas relevant to this contract.

QUALITY ASSURANCE:

The work shall be performed only by and under the direct supervision of experienced certified professionals in this specialized field. All work shall be of professional quality, and conform with the NFPA 70B, as well as local and National Electrical Code regulations.

GOVERNMENT FURNISHED PROPERTY:

The Government will provide electricity for the Contractor’s use. An escort will be provided for access to relevant spaces.

STATEMENT OF WORK