Information for Bidders~1.pdf

TOWN OF MAYNARD

Department of Public Works

MUNICIPAL BUILDING

195 Main Street

Maynard, MA 01754 Tel: 978-897-1317 Fax: 978-897-7290 www.townofmaynard-ma.gov

Administration Cemetery & Parks Facilities Highway Water & Sewer WWTP

INFORMATION FOR BIDDERS

Pedestrian Improvement Project

Parker Street at Harrison Street

Maynard, Massachusetts

The Town of Maynard is soliciting bids for a Pedestrian Improvement Project at the intersection of

Parker Street and Harrison Street per the specifications listed below and attached. Work will include the installation of Rectangular Rapid Flashing Beacons (RRFBs), unclassified excavation, cement concrete sidewalks, tree trimming, installation of traffic signs, and other incidental work. Below is an outline of the requirements which apply to this project.

I. GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS:

1. Bids will be accepted at the Department of Public Works Office, 195 Main Street, Maynard, MA 01754, until 10:00 AM, Wednesday February 21st, 2018.

The bid envelope must be tightly sealed and clearly marked: Pedestrian Improvement

Project – Parker Street at Harrison Street

2. The bid opening will be at 10:00 AM, Wednesday February 21st, 2018.

3. Award date: Award will be made within thirty (30) days after bid opening unless otherwise stated in the specifications or the time for award is extended by mutual consent of all parties.

All bids submitted shall be valid for a minimum period of sixty (60) calendar days following the date established for acceptance.

4. Bid packets, including required forms and specifications, will be available at https://www.accentblueprints.com after Wednesday February 7th, 2018.

5. If any changes are made to this Information for Bidders (IFB), an addendum will be issued.

Addenda will be provided as per the requirements at https://www.accentblueprints.com.

6. Questions concerning this IFB must be submitted via e-mail only to: Mr. Aaron Miklosko, Director of Public Works, at amiklosko@townofmaynard.net, before Wednesday February

14th, 2018. Questions may be delivered via e-mail only. Written responses will be e-mailed to all bidders on record having requested the bid documents. The Town cannot guarantee a response to questions submitted after Wednesday February 14th, 2018; any bidder that may contest a bid based on questions submitted after this time may be disqualified at the Town’s option.

Aaron Miklosko

Director of Public Works https://www.accentblueprints.com/ https://www.accentblueprints.com/ mailto:amiklosko@townofmaynard.net

7. Bids may be modified, corrected, or withdrawn only by written correspondence received by the Town of Maynard prior to the time and date set for the bid opening. No bid may be withdrawn for a period of five (5) days prior to the date of opening. Bid modifications must be submitted in a tightly sealed envelope clearly labeled “Modification No. X” and must reference the original bid.

8. After the bid opening, a bidder may not change any provision of the bid in a manner prejudicial to the interests of the Town of Maynard or fair competition. Minor informalities will be waived or the bidder will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the document, the mistake will be corrected to reflect the intended bid, and the bidder will be notified in writing; the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid, but the intended correct bid is not similarly evident.

9. The Town of Maynard reserves the right to reject any and all bids and to waive any informality in bids received whenever such rejection or waiver is in the best interest of the town.

10. The Town of Maynard will not be responsible for any expenses incurred in preparing and submitting bids. All bids shall become the property of the Town of Maynard and are a public document.

11. Bids received prior to the date of opening will be securely kept, unopened. No responsibility will attach to an officer or person for the premature opening of a bid not properly addressed and identified.

12. Any bid received after the advertised date and time for opening will be returned to the responder unopened.

13. The Tax Compliance Certification and the Certification of Non-Collusion must be included with the bid response. The bid must be signed by the authorized individual(s).

14. Unexpected closures. If, at the time of the scheduled bid opening, Town Hall is closed due to uncontrolled events such as fire, snow, ice, wind or building evacuation, the bid opening will be postponed until 3:00 PM on the next normal business day. Bids will be accepted until that date and time.

15. Chapter 33 Acts of 2008, and updates for price adjustments, are acknowledged as a component of this bid packet.

II. PROJECT SPECIFICATIONS

Work will include the installation of Rectangular Rapid Flashing Beacons (RRFBs), unclassified excavation, cement concrete sidewalks, tree trimming, installation of traffic signs, and other incidental work. The project documents are listed below:

1. Plan Sheet entitled, “Maynard, Parker Street at Harrison Street, Traffic Signal, Sheet 1 of 1”

2. Special Provisions

3. Prevailing Wage Rates, Wage Request Number 20180116-037, issued January 16, 2018

III. PROJECT TIMELINE

The Town anticipates the project will be completed prior to June 15, 2018.

IV. PROJECT PRICE

The estimated project cost is $20,000.

Bid will be awarded to the least expensive qualified, responsible, and responsive bidder.

The contract will be subject to the Prevailing Wage Rates issued on 01/16/2018 (Wage Request Number

20180116-037).

The Town reserves the right to accept or reject any and all bids, wholly or in part, and to award a bid deemed in the best interests of the Town of Maynard.

MUNICIPAL BUILDING

195 Main Street

Maynard, MA 01754 Tel: 978-897-1308 Fax: 978-897-8457

CERTIFICATE OF STATE TAX COMPLIANCE

Pursuant to Massachusetts General Laws, Chapter 62C, Section 49A__________________________, (Name of signatory) authorized signatory for ___________________________________________________, whose

(Name of contractor) principal place of business is at _________________________________________________________

(Address of contractor) does hereby certify under the pains and penalties of perjury that _______________________________

(Name of contractor) has paid all Massachusetts taxes and has complied with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

(Signature) (Date)

Federal Identification No. of ______________________________: ______________________________

(Name of contractor) (FIN) http://www.townofmaynard-ma.gov/

195 Main Street

Maynard, MA 01754

CERTIFICATION OF NON-COLLUSION

The undersigned certifies under pains and penalties of perjury that this contract has been obtained in good faith and without collusion or fraud with any other person. As used in this certification, the word

“person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

The Contractor by: ________________________________________

Print Name

Title/Authority

Town of Maynard - Bid Response Form

Total Bid Amount: ____________________________________________________________

Company Name: _____________________________________________________________

Address: ____________________________________________________________________

Telephone Number: __________________________________________________________

Fax Number: _______________________________________________________________

FID or SSN: ________________________________________________________________

Email: _____________________________________________________________________

Name of Company Representative: ______________________________________________

Signature: __________________________________________________________________

Date: ______________________________________________________________________

195 Main Street

Maynard, MA 01754

Bidder’s Checklist

Required for Bid Submittals:

o Bid Response Form.

o Certificate of Non-Collusion.

o Certificate of State Tax Compliance.

195 Main Street

Maynard, MA 01754