Informal General Terms.docx

This document contains informal general terms related to a polling platform licensing opportunity for the City of Houston, Texas. The City seeks to renew 10 annual licenses for an interactive polling platform to enable the region to conduct polls and surveys for data gathering purposes. The platform must support live and interactive polling without requiring app downloads, presentation building capabilities, multiple response options including multiple choice and free text, compatibility with any smart device, data export functionality to Excel and PDF formats, unlimited participant capacity, integrated data analysis tools, and seamless integration with Office 365 products such as Teams and PowerPoint. The contract term runs for one year from October 2026 through October 2027, with the expectation of annual renewals. Interested vendors should submit bids as a single lump sum for all 10 licenses.

Specific pricing terms, set-asides, incumbent vendor information, and detailed funding sources are not provided in this informal terms document. Vendors should contact ronald.laborde@houstontx.gov for additional information and clarification. The internal reference number for this opportunity is 10360128 P09. As this file appears to be preliminary general terms rather than a complete solicitation document, additional formal bidding requirements, evaluation criteria, and submission instructions should be expected in subsequent solicitation materials.