INF Mammoth Janitorial RFQ SOI EF SOW Ps Cs (For GPoE).docx

127EAS24Q0024

Southwestern Region Inyo National Forest, Mammoth Ranger Station Janitorial Services

This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation 127EAS24Q0024 is issued as a request for quote (RFQ).

This procurement is being issued as a 100% SMALL BUSINESS SET ASIDE.

North American Industrial Classification Standard (NAICS) 561720, Size standard of $22 Million.

This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2024-01 and Agriculture Acquisition Regulation (AGAR) last updated 11 March 2021. The result of this requirement will be a firm fixed priced (FFP) contract.

ATTACHMENTS:

1. Schedule of Items (SOI)

2. Evaluation Criteria

3. SOW

4. RFQ Provisions and Clauses

5. Wage Determination

6. Capability Questionnaire

CONTRACTOR MUST SUBMIT:

1. Completed and Signed SOI

2. Capability Questionnaire

3. Reps and Certs

· Please see evaluation criteria attachment for further information.

There will be a site visit for this requirement on 16 February 2024 at 1000 PST. All wishing to attend the site visit will meet at the Inyo National Forest’s Mammoth District Office 2510 Main Street, Mammoth Lakes, CA 93546. Please RSVP for the site visit by emailing perry.rinato@usda.gov.

All questions pertaining to this acquisition shall be asked no later than, 19 February 2024 at 10:00AM, PST. Questions shall be sent to Perry Rinato via email at perry.rinato@usda.gov. Email must be titled, “127EAS24Q0024 – RFQ Question”.

It is the responsibility of the offeror to view the website for any changes or amendments to this RFQ.

Quotes are due to Perry Rinato via email at perry.rinato@usda.gov no later than, 23 February 2024 at 10:00AM, PST. Quote emails must be titled, “127EAS24Q0024 – RFQ Submission”.

Schedule of Items/Price Schedule

SCHEDULE OF ITEMS

Memorial Day weekend (May) through Columbus Day weekend (October)

Columbus Day weekend (October) to Memorial Day weekend (May)

Memorial Day Weekend (May) Through Columbus Day Weekend (October)

Columbus Day Weekend (October) To Memorial Day Weekend (May)

Memorial Day weekend (May) through Columbus Day weekend (October)

Columbus Day weekend (October) to Memorial Day weekend (May)

Memorial Day Weekend (May) Through Columbus Day Weekend (October)

Columbus Day Weekend (October) To Memorial Day Weekend (May)

Memorial Day weekend (May) through Columbus Day weekend (October)

Columbus Day weekend (October) to Memorial Day weekend (May)

Memorial Day Weekend (May) Through Columbus Day Weekend (October)

Columbus Day Weekend (October) To Memorial Day Weekend (May)

Memorial Day weekend (May) through Columbus Day weekend (October)

Columbus Day weekend (October) to Memorial Day weekend (May)

Memorial Day Weekend (May) Through Columbus Day Weekend (October)

Columbus Day Weekend (October) To Memorial Day Weekend (May)

Memorial Day weekend (May) through Columbus Day weekend (October)

Columbus Day weekend (October) to Memorial Day weekend (May)

Memorial Day Weekend (May) Through Columbus Day Weekend (October)

Columbus Day Weekend (October) To Memorial Day Weekend (May)

2. Responses without prices for each item and sub-item may be rejected.

PRICE SUBMITTED BY

Signature

Phone:

Vendor

Fax:

Address

Email:

Cage Code

POC:

UEI

Evaluation Criteria and Instructions for Quote Submission

The Government intends to award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The Government will evaluate proposals using a tradeoff process to determine the best value to the Government. This process permits tradeoffs among cost or price and non-cost factors and allows the Government to determine a quote the most advantageous based upon the evaluation factors specified in the solicitation.

The evaluation factors for this acquisition are: (1) Technical capability, (2) Past Performance, and (3) Price. The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that provides the best value, considering the evaluation factors in this solicitation.

The Government will evaluate quotes based on the perceived value of the proposed technical capability and past performance, as well as the proposed price.

The Technical Capability factor will be evaluated based on the offeror’s understanding of the requirements, the soundness of the proposed approach, and the feasibility of successfully completing the contract within the required timeframe. The contractor shall identify the methods for completing work identifying and explaining how the contractor will develop the required outcomes of the SOW.

The Past Performance factor will be evaluated based on the offeror’s recent and relevant experience providing similar services to those required by this solicitation. To rate past performance, the contractor shall provide a list of no more than 3 projects of a similar nature that they have completed, and provide points of contact and contract information for the end users of the projects.

The Government reserves the right to make an award to other than the lowest priced quote or other than the highest technically rated offeror if it is determined to be in the best interest of the Government. The Government will make a best value determination by considering the relative importance of price and non-price factors, as well as any tradeoffs made among those factors.

Offerors that do not submit all sections of evaluation factors may not be considered for contract award. Responses should be submitted on the most favorable terms that the offeror could make to the Government.

The Government reserves the right to reject any or all offers or to make award without conducting negotiations.

Evaluation of Options Exercised at Time of Contract Award.

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award.

Statement of Work Inyo National Forest, Mammoth Ranger Station Janitorial Services

Scope:

Description of Work: The intent of this contract is to secure janitorial services and supplies, including, but not limited to, the cleaning of restrooms, floors, office areas, break rooms, and other office spaces at the Inyo National Forest’s Mammoth District Office. The district office building is approximately 8,400 square feet and includes the following spaces:

· one unisex restroom with one lavatory, one toilet, and one urinal on the second floor

· one unisex restroom with two lavatories and two toilets on the first floor

· one public men’s restroom with three lavatories, two toilets, and 2 urinals

· one public women’s restroom with three lavatories and three toilets

· a break room

· a conference room

· three water fountains

· an auditorium

· three staircases

· one covered breezeway

Contractor Responsibility: The Contractor shall provide everything--including, but not limited to, all equipment, supplies, transportation, labor, and supervision--necessary to complete the project, except for that which the contract clearly states is to be furnished by the Government.

The contractor must be able to respond to emergency call back within 1 hour for any health and safety issues.

Frequency and Method of performance will be determined by the contractor based on the needs of the Government. Performance measurements will be based on the Governments evaluation of results, not the frequency or method of performance. The evaluation of results will be based on tenant satisfaction, surveys, inspections, quality control review, and best trade practices.

Project Location & Description:

Location: The project is located on the Inyo National Forest, Mammoth Lakes District Office located at 2510 Main Street, Mammoth Lakes, CA 93546.

Description: This office is located in Mammoth Lakes, CA. From the intersection of Main Street (CA State Highway 203) and Old Mammoth Road proceed east on Main Street for approximately 0.5 miles. The Mammoth District Office is located next to the Mammoth Lakes Welcome Center and is opposite of the Mammoth Mountain RV Park. The address is 2510 Main Street, Mammoth Lakes, CA 93546.

Exclusions (Non-Work Areas): Areas that the contractor is not granted access to include the IT network room.

Accessibility: The building is accessible by passenger car. The building is divided into two floors, ADA lift access is available to the second floor.

Any prospective contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the Contracting Officer soon enough to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of a contract will not be binding.

Maps:

Any maps included are general in nature and are not to be considered as definitively identifying locations.

Estimated Start Date & Contract Time:

Estimated Start Date: 1 March 2024 through 28 February 2025. Three (3) optional 12-month periods running consecutively from 1 March 2025 through 28 February 2029 are included as option items.

Number of Calendar Days Required: 365 days between 1 March 2024 through 28 February 2029. The four option years have 365 days each (except option year 3 with 366 days).

Cleaning Schedule will be determined by contractor, but cleaning expectations are to enter a clean building daily. (Excluding Federal holidays.) Submission of Schedule to the Contracting Officer’s Representative (COR) for approval prior to commencement of work is required.

Restrictions on Work:

Work may be performed at any time during the period of the contract, except as outlined here. Nothing in this part shall be construed to take away any of the Government's rights under the Suspension of Work Clause (52.242-14). Restrictions are as follows:

1. When the Contracting Officer (or designated representative) determines that adverse weather has made access too dangerous or that continued vehicular travel would cause unacceptable road damage.

2. Work shall not be performed between the business operation hours of 8 A.M. and 5 P.M.

3. Acceptable hours to perform work are between 5 P.M. and 8 A.M.

Expectation of Performance:

The building and its occupants value a professional appearance and the environment provided by having a high level of cleanliness reflects on the wellbeing of the occupants. Basic requirements for all applicable areas are described below. Following each task is the Government’s quality standards, which define the expectation of performance. Each task is to be performed utilizing best industry practices. Throughout the course of the regular services the Contractor or their representatives should take note of the building maintenance and security issues and report them the Contracting Officer or Contracting Officer Representative.

General Conduct:

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or any Government-owned property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

Camping and Housing: Camping is not permitted in US Forest Service campgrounds. Contractor will not be permitted to camp elsewhere on US Forest Service land.

Specific Conduct:

The following restrictions apply to the Contractor and his/her employees:

a. Smoking: The Mammoth Ranger District office is a non-smoking building. The Contractor shall not smoke inside the building.

b. Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

c. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine or alcohol while entering on or on Government property. This prohibition shall not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

d. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

e. Firearms: The Contractor shall not be in possession of any firearms.

Security of Premises:

Contractor shall be responsible for securing premises upon completion of each service. Contractor shall take the necessary precautions to assure that his/her employees do not leave exterior doors or windows open upon entry to, during performance of services, and/or exiting from the building. (Only contractor and employees are allowed in the building outside of normal business hours.)

Contractor shall report to the Contracting Officer any instance (by specific locations) of having to perform lockup, to turn on exterior lights or to shut windows.

Contractor shall also report any plugged toilets, sinks, or drinking fountains to the Contracting Officer and to place an “Out of Order” sign on broken facilities.

Lights shall be turned off after each room or area has been serviced.

Licenses and Insurance:

Worker's Compensation Insurance: The Contractor shall provide evidence of Worker's Compensation Insurance or a written explanation as to why the Contractor is exempt from the requirement. NOTE: The Contractor working alone is not required to carry the insurance.

Technical Requirements:

Special care shall be taken in cleaning the marmoleum tile surfaces, located on both floors of the District Office. The contractor is required to clean the marmoleum floors with a pH neutral cleaner. The use of ammonia, harsh alkalis, or high pH agents is forbidden. Appropriate cleaners are still required to meet the Green seal products standards (https://www.greenseal.org/products-services/).

Environmentally Preferable Products:

The Inyo requires the use of environmentally preferable products and services in order to comply with federally mandated programs and USDA’s Agriculture Acquisition Regulation (AGAR 723.703) that direct USDA Agencies to actively promote a preference for Environmentally Preferable products: alternative fuels and fuel efficiency, bio-based products; non-ozone depleting substances; priority chemicals; and environmentally preferable products. The products are described on the Office of the Federal Environment Executive website (http://www.ofee.gov/gp/gp.asp)

Products and Materials:

Custodial cleaning products required in the performance of the SOW shall meet as a minimum, Green seal Products Standards (http://www.greenseal.org/certification/environmental.cfm ). If it is determined that a product does not meet Government performance requirements, the contractor shall submit a proposed alternative that would meet the performance requirements, the contractor shall submit a proposed alternative that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance.

Follow this link to see a current list of cleaning products that currently meet the EPA requirements. http://www.greenseal.org/findaproduct/index.cfm

Products that full under the EPA comprehensive Procurement Guidelines (CPG) (http://www.epa.gov/cpg) shall meet the minimum recovered (recycled) content.

Bio-based products shall be used upon issuance of the bio-based product listing from the United States Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list. Supplements of amendments to listed publications for many organizational level may be issued during the life of the contract.

Conduct:

All work under this contract shall be performed in a skillful and workman like manner. The contracting officer may, in writing, require the contractor to remove from the work any employee they deem incompetent and/or careless, find in unauthorized possession of materials, supplies, equipment, or any government owned property.

The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official government use.

The contractor will be notified of non-compliance and will be requested to correct the condition at the contractor's expense.

The contractor will not be allowed to have any persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the contractor or his/her employees during performance of the contract.

The specifications and performance objectives are described below along with the schedule for work. Cleaning tasks haven been scheduled either daily, weekly, monthly, quarterly, or semiannually.

The contractor shall place an "out of order'' sign on any plugged or otherwise inoperable toilets, sinks or drinking fountains and report it to the contracting officer.

Security of Premises:

a. The contractor shall be responsible for securing premises upon completion of each service. The contractor shall take the necessary precautions to assure that his/her employees do not leave exterior doors open during performance of services and/or exiting from the building. Only the contractor and the contractor's employees are allowed in the building outside of normal business hours.

i. Turn off lights in all rooms upon exiting.

ii. Before leaving buildings, check all exterior entrance/exit doors. If doors are not locked, the Contractor shall lock them.

iii. Once a week (as determined by the COR) turn into the COR a signed checklist of duties performed.

Specifications and Performance Objectives/Required Results:

This is a performance-based contract that expresses the Governments requirements in the form of minimum quality standards to be met. The Contractor must determine the optimal work schedule, frequency, resource allocations and performance methods (not standards). The contractor’s performance will be evaluated based upon the Governments Quality Assurance Plan (QAP), which includes the written inspections, customer surveys, service call logs, contractor/tenant meetings, and review of reports and logs. The QAP will service as a guide for all parties involved ensuring that tenants and the Government receive the service paid for and specified in this contract.

This schedule for estimating purposes based on past history of what has occurred and assist in Government inspections of the work. In some cases, the frequency of required cleaning may be more or less based on use and other factors. This is for Government inspection purposes to guide the Quality Assurance Program. The frequencies do not relive the contractor of the responsibility from additional cleaning if necessary.

Memorial Day weekend (May) through Columbus Day weekend (October)

Memorial Day weekend (May) through Columbus Day weekend (October)

Memorial Day weekend (May) through Columbus Day weekend (October)

Memorial Day weekend (May) through Columbus Day weekend (October)

Memorial Day weekend (May) through Columbus Day weekend (October)

Columbus Day weekend (October) to Memorial Day weekend (May)

Two (2) non-consecutive days per week.

Columbus Day weekend (October) to Memorial Day weekend (May)

Two (2) non-consecutive days per week.

Columbus Day weekend (October) to Memorial Day weekend (May)

Two (2) non-consecutive days per week.

Columbus Day weekend (October) to Memorial Day weekend (May)

Two (2) non-consecutive days per week.

Columbus Day weekend (October) to Memorial Day weekend (May)

Two (2) non-consecutive days per week.

Two (2) non-consecutive days per week.

Two (2) non-consecutive days per week.

Two (2) non-consecutive days per week.

Two (2) non-consecutive days per week.

Two (2) non-consecutive days per week.

Two (2) non-consecutive days per week.

Two (2) non-consecutive days per week.

Once a year

Two (2) non-consecutive days per week.

Extend the sweep to remove obvious dirt from around or under furniture.

Two (2) non-consecutive days per week.

X

X

Two (2) non-consecutive days per week.

Extend the sweep to remove obvious dirt from around or under furniture.

Two (2) non-consecutive days per week.

Two (2) non-consecutive days per week.

X

COBWEBS: All cobwebs within and around the entrances and hallway windows and doors shall be removed.

Two (2) non-consecutive days per week.

Two (2) non-consecutive days per week.

Two (2) non-consecutive days per week.

Two (2) non-consecutive days per week.

X

Two (2) non-consecutive days per week.

Two (2) non-consecutive days per week.

Quarterly

Semi-annually

Two (2) non-consecutive days per week.

Memorial Day weekend (May) through Columbus Day weekend (October)

Columbus Day weekend (October) to Memorial Day weekend.

two (2) non-consecutive days per week.

X

Quality Control Plan:

The Contractor shall conduct inspections on all units in accordance with his/her Quality Control Plan (QCP). The Contractor’s Quality Control Plan shall be submitted and accepted by the Government prior to any work starting.

Government Inspections:

Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control.

The Contracting Officer's Representative or designated inspector will conduct all inspections. The Contractor (or designated representative) is encouraged to be present to observe inspections. Summary results will be made available on request.

Inspections will be conducted daily, weekly, monthly, quarterly, and semiannually. The inspections will be conducted by inspectors visually inspecting as well has physically checking dispensers. Tenant participation in performance evaluation includes, compliments or complaints of service or lack of service. These compliments or complaints will result in an unscheduled inspection. Unscheduled visual inspections will also occur in any area at least twice monthly.

Acceptance will be for fully completed work in accordance performance requirements.

Deductions due to unacceptable service.

The COR may recommend to the Contracting Officer deductions based on poor or unacceptable performance or no service provided by the contract. If possible, the Contracting Officer will ask the contractor to re-work the deficient areas. The railing inspection forms will be provided along with the notice of non-compliance to the contractor for a prompt response.

Contractor-Furnished Equipment:

The Contractor shall provide everything--including, but not limited to, all equipment, supplies, transportation, labor, and supervision--necessary to complete the project, except for that which the contract clearly states is to be furnished by the Government.

Government-Furnished Equipment:

Toilet paper, paper towels, toilet seat covers, light bulbs, urinal deodorant screens, and hand soap.

Contract Administration Data:

Pre-work: Pre-work conference. No pre-work conference will be held. Please contact Yaney MacIver, 760-965-9764 to arrange for a site visit.

Notice to Proceed: No work may begin on this contract until the Contracting Officer has issued a Notice to Proceed.

Payment: Payment will be made for fully acceptable work at the prices bid in the schedule of items. Payment will be made monthly.

Deductions: In accordance with the inspection clause, payment may be made for less than fully acceptable work at a reduced price.

The standards of clean deficiencies are for major daily deficiencies where the contractor is clearly not in compliance with the specifications. Contractor after being notified of deficiencies may have the opportunity to rework the areas. If the problem is reoccurring (more than three times in a month) the deductions may be made without opportunity to rework the areas and daily deductions may be made until the deficiencies are resolved.

1. 10 documented minor standards of clean deficiencies in a category in a week may result in a deduction at daily rate for that category as stated in #1 above. 30 documented minor deficiencies in a 30 day period may result in deduction equal to the full daily rate.

2. Major deficiencies are defined as the large percentage (20 %+) of the work in the category was not acceptable. The contractor clearly did not adhere to the specifications and results of completing the objective/task listed. Examples are 3 of 8 bathrooms have several deficiencies Floors not mopped, towels and soap not refilled, mirrors dirty. 10 or more offices did not have trash emptied or were vacuumed. After being notified of leaves in the entry hallway the problem persists.

3. Minor deficiencies are defined as a small % of work required but items do not meet the stand. Examples are a couple of trash cans not emptied or overlooked. Restroom runs out of supplies. Dust buildup between dustings.

Contract Release: The following supplements the Payments clause: Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically accepted from the operation of the release. A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 15).

Invoices: Payment will be made from Contractor's invoice. All invoices are to be submitted via the electronic Invoice Processing Platform (IPP). This is a mandatory requirement initiated by the U.S. Department of Treasury. Information is available at this website: https://www.ipp.gov/index.htm. There is no pre-award registration. After award of a contract, please make sure that your company registers promptly at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. The one-time enrollment in IPP means a series of emails will be sent to the point of contact (POC) established in your System for Award Management (SAM) account at www.sam.gov. Please verify that the POC’s email address is up to date in your company’s SAM account PRIOR to starting the IPP enrollment process. If you have questions on the IPP enrollment process, the help desk phone number is 1-866-973-3131.

Emergencies:

Fire Plan. Contractors are required to comply with State law during fire season.

Designation of Contracting Officer’s Representative:

The Contracting Officer designates the Contracting Officer's Representative(s) (COR). The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

Contractor Representatives:

The Government may deal officially and directly only with the contract signer, with corporate officers with legal contractual authority, or with persons specifically designated by the contractor to act as official representatives.

Loss Damage or Destruction Equipment furnished with operator. The Government shall not be liable for loss, damage, or destruction of equipment furnished under this contract except for such loss, damage or destruction resulting from the negligent or wrongful act(s) of the government employee(s) while acting within the scope of their employment.

Invoices:

Payment will be made from the contractor’s invoice. All invoices are to be submitted via the electronic Invoice Processing Platform (IPP). This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. There is no pre-award registration.

After award of a contract, please make sure that your company registers promptly at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. PRIOR to starting the IPP enrollment process, please verify that the point of contact’s (POC’s) email address is up to date in your company’s System for Award Management (SAM) account at www.sam.gov and that any recent update(s) have been allowed time to process resulting in an “Active” status on the SAM account. The one-time enrollment in IPP means a series of emails will be sent to the SAM POC. If you have questions on the IPP enrollment process, the help desk phone number is 1-866-973-3131.

Contract Provisions and Clauses 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) (Provision) Addenda to provision 52.212-1:

Addenda to Provision 52.212-1:

For simplified acquisitions, the word quote or quoter is substituted in provision 52.212-1 for the word offer or offeror.

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical approach document, a price quote within the completed SOI, a Past Performance document and contractor representations and certifications.

a. Technical Approach Document – The technical approach document shall address the evaluation factors in 52.212-2. At a minimum technical proposal shall include the contractor’s proposed plan of accomplishing the required work by detailing the steps, equipment, manpower, or any other relevant factors the contractor plans to use for this project. The document shall not be longer than 6 pages in total length.

b. Past Performance – The Past Performance factor will be evaluated based on the offeror’s recent and relevant experience providing similar services to those required by this solicitation. To rate past performance, the contractor shall provide a list of no more than 3 projects of a similar nature that they have completed, and provide points of contact and contract information for the end users of the projects. The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

c. Price Proposal – Include the following: 1) the completed Schedule of Items from Section B of this solicitation, and 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s).

3) Submit offer by email to Perry.rinato@usda.gov so that it is delivered into this inbox by the due date and time. Emails attachments should be in Microsoft Word, Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer.

4) Address questions about this solicitation to Perry Rinato at perry.rinato@usda.gov.

Addenda to Provision 52.212-1 paragraph (f) Late submissions:

Replace (f)(2)(i) with the following:

Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. Delete 52.212-1 (f)(2)(i) paragraphs A, B, & C.

52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The evaluation factors for this acquisition are: (1) Technical Approach, (2) Past Performance, and (3) Price. The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that provides the best value, considering the evaluation factors in this solicitation.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the…