Indian_Mountain_SP_Playground_Installation.pdf

Event Description This event is a one-time purchase for agency: Department of Environment & Conservation

Specifications and terms & conditions are attached.

Optional Pre Response Conference on July 21, 2026 at 10:00 AM EST

Agency Contact:

Sydney Loomans Sydney.Loomans@tn.gov 615-253-7266

READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.

If the Review and bid on this event link included in the e-mail notification does not work, please go to https://hub.edison.tn.gov/psc/fsprd/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?LP=EP_COSP_P

UBLIC_HOME_FL

Log in with your vendor ID and password in order to search bid opportunities.

NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357

Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.

Supplier Portal link:

https://hub.edison.tn.gov/psc/fsprd/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?LP=EP_COSP_P UBLIC_HOME_FL (Maintain supplier information)

Central Procurement Office Website:

https://www.tn.gov/generalservices/procurement.html

The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.

General Questions Question UOM Best Worst Response I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.

IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes

Required: Yes Mandatory Response:Yes

Event Details

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Sydney Loomans Phone:

Email: sydney.loomans@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013950 Sell RFx 1 Event Round Version 1 1 Event Name Indian Mountain SP Playground Installation Start Time Finish Time

07/13/2026 08:00:00 CDT 08/11/2026 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Question UOM Best Worst Response

Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.

Required: Yes Mandatory Response:No

Response Comments

Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:

(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and

(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Sydney Loomans Phone:

Email: sydney.loomans@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013950 Sell RFx 2 Event Round Version 1 1 Event Name Indian Mountain SP Playground Installation Start Time Finish Time

07/13/2026 08:00:00 CDT 08/11/2026 14:00:00 CDT

Please list the following information:

List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website

Required: Yes Mandatory Response:No

Response Comments

The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.

§ 12-12-106." For reference purposes, the list is currently available online at:

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html

Required: Yes Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Sydney Loomans Phone:

Email: sydney.loomans@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013950 Sell RFx 3 Event Round Version 1 1 Event Name Indian Mountain SP Playground Installation Start Time Finish Time

07/13/2026 08:00:00 CDT 08/11/2026 14:00:00 CDT

In preparing bid(s), all respondents shall comply with the requirements of Tenn. Code Ann. § 62-6-119 in providing the specified information within the sealed bids. Any bid not in strict compliance with the requirement of Tenn. Code Ann. § 62-6-119 shall be rejected.

Note: Submit additional subcontractor's information as an attachment to the bid comments.

For bids over $25,000 requiring a contractor's license, Respondent shall provide the following for contractor and any subcontractors, if applicable:

Company's Tennessee State Contractor License Number License Classification(s) Applicable to Bid License Expiration Date

Required: Yes Mandatory Response:No

Response Comments

The Respondent affirms that they and all applicable subcontractors hold an active Tennessee Contractor License with a BC-B, BC-b(sm), BC-C, BC-7, or S-Playground Installation classification

Required: Yes Mandatory Response:No

Response Comments

The respondent shall indicate whether or not they plan to sub-contract:

No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor.

Yes: The bidder shall list the subcontractor(s):

Attach list of additional subcontractors to the bid, including the following for each subcontractor.

List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Sydney Loomans Phone:

Email: sydney.loomans@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013950 Sell RFx 4 Event Round Version 1 1 Event Name Indian Mountain SP Playground Installation Start Time Finish Time

07/13/2026 08:00:00 CDT 08/11/2026 14:00:00 CDT

Associated Terms:

The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.

We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.

Your responses will remain anonymous, and will have no bearing or consideration on contract award.

https://www.surveymonkey.com/r/stateoftncpocustomer

Required: No Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Sydney Loomans Phone:

Email: sydney.loomans@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013950 Sell RFx 5 Event Round Version 1 1 Event Name Indian Mountain SP Playground Installation Start Time Finish Time

07/13/2026 08:00:00 CDT 08/11/2026 14:00:00 CDT

Line Details Line: 1 Item ID: Line Qty: 1 UOM: Lot Bid Qty: 1 Required: Yes Reserve Price: No

Description: Playground replacement Comments:

Playground Replacement

Indian Mountain State Park 143 State Park Circle Jellico, Tennessee 37762

This request for bids is for a Contract to furnish all material, equipment, supplies, and labor necessary to install a commercial playground.

General Conditions

1) On-Site work shall be performed between receipt of signed Contract or Purchase Order and January 30th, 2027, unless a written exception is granted by the Facilities Management Regional Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active specialty license for Playground Installation, BC-b sm, BC-B, or BC-C Tennessee Building Contractor license prior to submitting a bid. Failure of the Contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this Contract or enter into a subcontract for this project without prior written approval of Facilities Management. The Contractor's bid shall include a Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder's license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before being allowed on-site or perform any work under this Contract. All subcontractors are required to have an active TN Building Contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractors failing to meet these requirements are not allowed to perform work on any portion of this project.

4) All work shall comply with State-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer's recommendation, and best practices. The Contractor is responsible for all permits and associated fees.

5) Only the Facilities Management Project Manager or Facilities Management Regional Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing.

Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This Contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the Contractor or others and not Facilities Management. All questions, directives, and acceptance shall come only from either the Facilities Management Regional Manager and/or Project Manager.

6) The Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

7) All color selections shall be provided to the Contractor by the Facilities Management Project Manager.

8) All material substitutions must be pre-approved prior to bid acceptance.

9) All materials shall be installed per manufacturers¿ recommendation, industry best

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Sydney Loomans Phone:

Email: sydney.loomans@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013950 Sell RFx 6 Event Round Version 1 1 Event Name Indian Mountain SP Playground Installation Start Time Finish Time

07/13/2026 08:00:00 CDT 08/11/2026 14:00:00 CDT

practice, and applicable code. Installers shall provide documentation of training and certification from the manufacturer of the playground equipment.

10) All dimensions listed are approximate. The Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

11) All work performance under this Contract shall be under the full-time direction of the Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

12) Basis of Design: Kompan playground configuration as reflected in Site Plan K1.0 (dated 3/06/2025).

13) Bidders may submit equivalent products meeting or exceeding the performance, dimensional, structural, capacity, and accessibility requirements outlined herein. All proposed equals must be reviewed and approved by Facilities Management prior to award.

14) All playground equipment shall comply with ASTM F1487, CPSC Public Playground Safety Handbook standards, and all applicable ADA accessibility requirements.

15) All materials shall be new and in good condition. Installation shall be in accordance with manufacturer specifications and industry standards

General Scope of Work

1) The Contractor shall prepare designated playground area for installation of new equipment. This includes removal of topsoil, grade work to level site, and a four-inch gravel base. The site shall have a one percent (1%) slope to allow for proper drainage.

The Contractor shall compact any fill-in areas appropriately.

2) The Contractor shall provide and install an Explorer Dome playground structure consistent with the attached site plan.

3) The Contractor shall provide and install a Double Mega Deck playground structure consistent with the attached site plan.

4) The Contractor shall provide and install an eight (8) seat swing frame, that is eight

(8) feet high, with eight (8) swings.

5) The Contractor shall provide and install one (1) additional pendulum swing frame and swing.

6) The Contractor shall provide and install an ADA full ramp system providing accessible entry.

7) The Contractor shall provide and install ancillary play components including carousel, seesaw, custom signage, and associated play features as reflected in the attached site plan.

8) The Contractor shall provide and install approximately three hundred and eighty-five

(385) linear feet of twelve (12) inch plastic playground border system.

9) The Contractor shall provide and install approximately eight thousand, five hundred and seventy-seven (8,577) square feet of engineered wood fiber (EWF) surfacing at twelve (12) inch compacted depth with one (1) layer of filter fabric, in accordance with manufacturer and safety standards. The EWF shall conform with ASTM F2075, ASTM F1292, and ASTM F1951 standards.

10) The Contractor shall install all support posts encased in concrete per manufacturer requirements.

11) The Contractor shall provide a complete installation including equipment assembly, surfacing placement, finish grading, and final site cleanup.

12) Final layout orientation and placement within the approved footprint shall be confirmed at the pre-construction meeting.

Approved Brands and Specifics (or Pre-approved Equal) Item Approved Brand or Pre-Approved Equals Specific Requirements Playground and equipment Kompan, Landscape Structures, Bliss Products, Henderson, Play and Park, Burke, Gametime, Playworld Equal brand shall require approval prior to project bid acceptance Engineered wood fiber Shall consist of clean, virgin softwood or hardwood fibers that have been processed to create a uniform, interlocking material. Fibers shall be free of bark, twigs, leaf debris, and other organic contaminants that could accelerate decomposition

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Sydney Loomans Phone:

Email: sydney.loomans@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013950 Sell RFx 7 Event Round Version 1 1 Event Name Indian Mountain SP Playground Installation Start Time Finish Time

07/13/2026 08:00:00 CDT 08/11/2026 14:00:00 CDT

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this Contract.

2) The Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demolition/construction. This shall include any underground utilities around the job site area. If damage occurs, it shall be repaired within a twenty-four (24) hour period from the time damage occurs.

3) The Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the park as much as possible. During the construction period, coordinate construction schedules and operations with the Park Manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) The successful Contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or park representative before work can begin. The Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or park representative before final invoice shall be paid.

6) The Contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. The Contractor shall protect work of other trades. The Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. The Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship shall be warrantied for not less than one (1) year from date of final inspection. Materials shall be warrantied as per manufacturer's warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to Facilities Management.

9) Clean up of the project site shall be the responsibility of the Contractor. The Contractor shall assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. The Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) At all times, the Contractor shall have a copy of project specifications, permits, and Certificate of Insurance on-site.

11) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

12) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a Contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a Contract pursuant to this solicitation.

13) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than ten (10) days after project completion and acceptance. A copy of the invoice shall be submitted to: Deborah Quist, 160 State Circle, Rocky Top, TN 37769, 865-606-0785, deborah.g.smith@tn.gov.

14) Facilities Management Regional Contacts for this project are:

Regional Manager: Chad Young, 865-606-1551, chad.young@tn.gov Project Manager: Chris Mayeaux, 865-340-3287, chris.mayeaux@tn.gov

Nothing follows>>

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Sydney Loomans Phone:

Email: sydney.loomans@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013950 Sell RFx 8 Event Round Version 1 1 Event Name Indian Mountain SP Playground Installation Start Time Finish Time

07/13/2026 08:00:00 CDT 08/11/2026 14:00:00 CDT

What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Sydney Loomans Phone:

Email: sydney.loomans@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013950 Sell RFx 9 Event Round Version 1 1 Event Name Indian Mountain SP Playground Installation Start Time Finish Time

07/13/2026 08:00:00 CDT 08/11/2026 14:00:00 CDT

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Sydney Loomans Phone:

Email: sydney.loomans@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013950 Sell RFx 10 Event Round Version 1 1 Event Name Indian Mountain SP Playground Installation Start Time Finish Time

07/13/2026 08:00:00 CDT 08/11/2026 14:00:00 CDT

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Lot Description: Playground replacement

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: INDIAN MOUNTAIN ST PK

INDIAN MOUNTAIN ROAD

JELLICO TN 37762

United States

Quantity: 1 Due Date: 08/19/2026 Freight Terms:

Ship Via: Best Option Available

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Sydney Loomans Phone:

Email: sydney.loomans@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013950 Sell RFx 11 Event Round Version 1 1 Event Name Indian Mountain SP Playground Installation Start Time Finish Time

07/13/2026 08:00:00 CDT 08/11/2026 14:00:00 CDT

Appendix B - Terms & Conditions

1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.

2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.

If the information will be submitted in writing please mail to the following address:

Department of Finance and Administration 312 Rosa L. Parks Ave.

21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243

3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.

Last Updated: 08/30/2016

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Environment & Consv Call for Shipping Information United States

Contact: Sydney Loomans Phone:

Email: sydney.loomans@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32701-0000013950 Sell RFx 12 Event Round Version 1 1 Event Name Indian Mountain SP Playground Installation Start Time Finish Time

07/13/2026 08:00:00 CDT 08/11/2026 14:00:00 CDT