FACILITY ENGINEERING

MASSACHUSETTS ARMY NATIONAL GUARD

2808 RICHARDSON ROAD

CAMP EDWARDS

CAPE COD, MA 02542-1330

PROJECT NUMBER 25-250597

STATEMENT OF WORK

FOR

CONTRACT SERVICES

TO

Remove and Replace Munitions Impacted

Soils on the India Range Berm

AT

MTA CAMP EDWARDS,

CAPE COD MASSACHUSETTS

DIVISION 1 – GENERAL CONDITIONS

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY REQUIREMENTS

015300 TEMPORARY STORM WATER POLLUTION CONTROL

015639 TEMPORARY TREE AND PLANT PROTECTION

015720 ENVIRONMENTAL PROTECTION MEASURES/BEST

MANAGEMENT

PRACTICES

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

DIVISION 31 - EARTHWORK

311000 SITE CLEARING

311001 PROJECT SOILS REPORT AND LOGS

312000 EARTH MOVING

DIVISION 32 - EXTERIOR IMPROVEMENTS

329219 SEEDING

END OF TABLE OF CONTENTS

GENERAL REQUIREMENTS

1.1 SCOPE OF WORK: Furnish all necessary equipment, labor, parts, materials, disposal, supervision and other support services to perform all work necessary to remove and dispose the loam and fill on the target berm of India (I) range. The work will include removal of munitions (copper & Lead) impacted soil materials to the inner core layer (up to approximately 40”). Inspection of the inner core layer for munitions by the Environmental Officer. Disposal of the removed materials from the site, no storage or stock piling of munition impacted soils permitted. Installation of erosion mats. Hauling and placement of sub grade soils, loam and seeding of the berm to the original grades and profiles. Removal and disposal of the soils from the post shall be at an authorized landfill or special disposal site. Clean up and restore the site.

1.2 HOURS OF OPERATION: Normal working hours for Camp Edwards are 7:00 a.m. to 3:00 p.m.

Monday through Friday, excluding Federal & noted State Holidays. Any work requested outside these scheduled times, if approved by the Contracting Officer, will be performed at no additional cost to the government.

1.3 QUALIFICATIONS: The work as specified herein shall be performed by qualified, trained personnel who are thoroughly familiar with State and Local protocol, Regulatory requirements and Industry Standards for Heating, venting and refrigeration services. The Contractor and/or his Foreman and any sub-contractors, must have been engaged in this type of business for at least five (5) years prior to the date of his/her bid and shall have all appropriate licenses and/or certifications necessary to perform the work as outlined herein. Contractor shall provide the Project Manager (PM) and/or the Contracting Officer (KO) with a copy of said licensing and certifications upon request.

1.4 INSPECTION BY THE GOVERNMENT: The PM and Environmental Officer are the designated field representatives, and will witness and/or inspect all aspects of the Contractors’ work. All work rejected as a result of these inspection will be re-accomplished by the Contractor at no additional cost to the Government.

1.5 ENVIRONMENTAL CONSIDERATIONS: Contractor shall take every precaution to protect both land and water resources within the Base proper, on Cape Cod and throughout Massachusetts in general. Under no circumstances will waste or recycling byproduct be disposed of at other than the designated and/or an approved site for the specified byproduct. Contractor shall collect, transport, store, recycle, and dispose of all waste and recycling materials in strict compliance with these specifications and in accordance with all applicable laws and regulations of the Commonwealth of Massachusetts.

Should spillage of any kind occur, the Contractor shall take immediate actions to contain said spillage and appropriately clean up or abate the area as necessary, and notify the appropriate authorities 911 If clean up or abatement actions are necessary, the Contractor shall comply with the applicable Federal, State and local laws and regulations concerning environmental pollution control and abatement, in effect on the bid date for this contract. All necessary clean up and/or abatement and site restoration actions shall be at the direction of the Contracting Officer and at no additional cost to the Government.

1.6 SAFETY: All work shall be accomplished in accordance with applicable OSHA Standards.

Contractor shall take all necessary precautions to ensure the work crew abides by industry safety standards in the performance of the work. Additionally, The contractor shall comply with any Post wide specific safety and operating guidelines. The contractor and all employees working on the project will be required to get a DUD brief prior to the start of any work in the training area. .

1.7 FIRE PROTECTION: The Contractor shall take all necessary precautions to ensure all operations are performed in a fire-safe manner and that they are in strict compliance with current State and Federal Codes and Regulations. Additionally, he/she shall adhere to the requirements of JBCC Fire and Emergency Services Fire Prevention Standard 911-1 while performing work on Camp Edwards. This document is available through the JBCC Fire Department (FD) or the PM. Reminder to all, “Burn Permits” are required for all welding, cutting and/or spark producing operations. Fire Department needs to be involved with the coordination. JBCC-FD 911-1 is available upon request.

1.8 SECURITY REQUIREMENTS: Camp Edwards is a "closed" facility located at Joint Base Cape Cod (JBCC). Entrance to the JBCC and the Camp is controlled and security is strictly enforced. To maintain security control the Camp Commander through Provost Marshall has enacted the following requirements to comply with FAR 52.204-9 and HSPD-12 for Personal Identity Verification of Contractor Personnel. To achieve this, an NCIC (National Crime Information Center) background check will be accomplished on all contractor personnel prior to access to those facilities under jurisdiction of Provost Marshall and Security Forces Counsel of the JBCC. Contractor shall be required to furnish the identification of their personnel and that of any sub-contractors at the pre-performance meeting or no less than 3 business days prior to required access. All personal entering the post will be required to have a valid real ID license.

1.8.1 The DFE Project Management (DFE PM), will provide the successful bidder with an electronic copy of a Security forms, used to provide the necessary information described herein. The personal information shall be filled in completely and submitted via email to the DFE PM. Camp Edwards is a Real ID facility and requires a real ID, or valid passport. Required information: Employers’ name, Employees name, Date of Birth and Citizenship, Country of Origin, Drivers License number and State of issue, Vehicle year, Make & Model, Vehicle Registration Plate (Tag) number and State of issue.

1.8.2 All registration shall be accomplished through the DFE, PM Office. Upon receipt the PM will submit a request to Security Forces for processing. The PM will inform the Contractor when Camp access has been approved and/or if any employee is denied access. Contractor shall make necessary arrangements to obtain passes/badges to enter the Camp and may proceed to the work site after a routine security check at the gate. Contractor shall coordinate with PM to ensure that all his employees, sub-contractors and their employees, and suppliers are registered for base entrance and that they shall remain within the designated "work site" as identified on drawings.

1.8.3 Compliance with the aforementioned requirements will minimize any delay in gaining access to JBCC, Camp Edwards and the work site. Contractor is cautioned that the Government will not be held liable for any cost incurred due to delays encountered or for non-compliance or conformance with the aforementioned security requirements and procedures.

1.9. CONTINUED USE OF FACILITIES: While the immediate areas will not be occupied during this contract, adjacent may be in use by full time operations and may have need to co-occupy with the Contractor. Work will be performed in an orderly manner with minimum disturbance and inconvenience to other occupants. The Contractor will confine his personnel to only those areas required in performing the work. Agreement will be reached between the Contractor and the DFE PM as to when the facility will be available for performance of work. The Contractor will inform the PM of these arrangements and confirm the appointment three (3) business days prior to proposed schedule to ensure nothing has changed and assure prompt access to the work areas.

1.10. DAMAGE TO APPURTENANCES OR FINISHES: Soiled or damage due to the Contractor's operations will be cleaned, repaired, replaced, or restored without cost to the Government. Misuse or abuse of Government property will be reason for default action under the terms of the contract.

1.11. SITE VISIT: All prospective bidders are required to visit the site of work to familiarize themselves within the existing conditions and the scope of work. All bidders will email the DFE’s PM at Camp Edwards, a completed typed NCIC form for time and date of the schedule site visit and for authority to enter the Base and the work area. Visitors will be required to sign the Bidders Register upon arrival on Site. Bidders are cautioned that proper security information must be provided 48 hours in advance to visit the Job site. Individual appointments will not be accommodated.

END OF SECTION

SPECIFIC WORK REQUIREMENTS

2.0 GENERAL: The Contractor shall provide all equipment, labor, materials, parts, supervision and other support services necessary to perform the professional cleaning and remediation as identified herein. The Contractor shall provide these Services to meet: all applicable Federal, State and Local Codes, Regulations and Industry Standards governing the work identified herein, along with those identified in Exhibit A to the satisfaction of the Directorate of Facility Engineering (DFE) or his designated representative, and that of the Contracting Officer as noted in paragraph 1.4 herein. All facilities identified herein are located within the confines of Camp Edwards.

2.1 SCHEDULE OF WORK: The Contractor will schedule work to begin within 10 days of the Notice to Proceed. Contractor shall be responsible for coordinating with the Project Manager (PM) to ensure available access and completion within the contract timelines. Once all parties agree to service dates, the Contractor will confirm three (3) days in advance with PM.

2.2 SUPERVISION: The Contractor will provide competent supervision at all times when work is in progress. He/she is responsible for scheduling and coordinating necessary trade activities through the DFE’s PM. The Contractor and/or his job supervisor shall be held accountable for:

2.2.1 Ensuring that all work accomplished and materials used are in accordance with the contract and current code requirements. All materials shall be used strictly in conformance with manufacturer's directions and warnings.

2.2.2 Ensure employee's conforming to all regulations, Federal, State, and local, governing the performance of all work and that they confine all activities to the specified work site.

2.3 CONTRACT CHANGES::

2.3.1 The Commonwealth Military Division through the National Guard CFMO and/or DFE reserve the right to modify the original contract by adding, subtracting and/or substituting work elements which fall within the scope.

2.3.2 Any and all changes to this contract shall be submitted through the PM and require processing and approval from the Contracting Officer before they can be considered a part of this contract and/or before any payments can be issued to the Contractor.

END OF SECTION

SECTION 012600 –

CONTRACT MODIFICATION PROCEDURES

PART I - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.3 MINOR CHANGES IN THE WORK

A. Owner will issue directly or through Construction Manager supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Owner will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 10 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Owner.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Owner.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Proposal Request Form: Use form acceptable to Owner.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Owner will issue a Change Order for signatures.

PART 2 - PRODUCTS (Not Used) PART 3 -

EXECUTION (Not Used) END OF SECTION

012600

SECTION 012900 –

PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Owner through Construction Manager at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Owner.

c. Owner's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

a. Include separate line items under Contractor and principal subcontracts and Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed. Payments for stored materials are for materials stored on site only. A receipt must be submitted as substantiating support from the delivery.

6. NO PAYMENT WILL BE MADE FOR MATERIALS STORED OFF SITE.

7. Payments will NOT be processed unless ALL certified payrolls are up to date

8. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

9. Allowances: Provide a separate line item in the schedule of values for each allowance.

10. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

11. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Owner and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Submit Application for Payment to Owner by the last day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

D. Application for Payment Forms: It is the intent that Owner will provide forms for Applications for Payment. If Owner does not provide forms use AIA Documents G702 and AIA Document G703 as form for Applications for Payment.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Owner will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Owner by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Schedule of unit prices.

5. Submittal schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

9. Initial progress report.

10. Report of preconstruction conference.

11. Certificates of insurance and insurance policies.

I. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706-1994, "Contractor's Affidavit of Payment of Debts and

Claims."

5. AIA Document G706A-1994, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707-1994, "Consent of Surety to Final

Payment."

7. Evidence that claims have been settled.

8. Final liquidated damages settlement statement.

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

SECTION 013100 - PROJECT MANAGEMENT

AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination drawings.

2. Requests for Information (RFIs).

3. Project Web site.

4. Project meetings.

1.2 DEFINITIONS

A. RFI: Request from Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. All subcontractors will need to be submitted by the General Contractor to the KO and COR on an SF 1413. The original SF 1413 needs to be mailed to the KO. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of structural, civil, and electrical systems.

b. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Owner indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Review: Owner will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Owner will return RFIs submitted to Owner by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Owner.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract

Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: AIA Document G716.

D. Owner's Action: Owner will review each RFI, determine action required, and respond.

Allow seven working days for Owner's response for each RFI. RFIs received by Owner after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Owner's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. Owner's action may include a request for additional information, in which case Owner's time for response will date from time of receipt of additional information.

3. Owner's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify the KO in writing within 7 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Use CSI Log Form 13.2B.

1. Project name.

2. Name and address of Contractor.

3. Name and address of Owner.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Owner’s response was received.

F. On receipt of Owner’s action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Owner within seven days if Contractor disagrees with response.

G. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

1. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

1.7 PROJECT WEB SITE

A. Use A/E’s Project Web site for purposes of hosting and managing project communication and documentation until Final Completion. Project Web site shall include the following functions:

1. Project directory.

2. Project correspondence.

3. Meeting minutes.

4. Contract modifications forms and logs.

5. RFI forms and logs.

6. Task and issue management.

7. Photo documentation.

8. Schedule and calendar management.

9. Submittals forms and logs.

10. Payment application forms.

11. Drawing and specification document hosting, viewing, and updating.

12. Online document collaboration.

13. Reminder and tracking functions.

14. Archiving functions.

1.8 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of record documents.

l. Use of the premises.

m. Work restrictions.

n. Working hours.

o. Responsibility for temporary facilities and controls.

p. Procedures for disruptions and shutdowns.

q. Construction waste management and recycling.

r. Parking availability.

s. Office, work, and storage areas.

t. Equipment deliveries and priorities.

u. First aid.

v. Security.

w. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes. General Contractor will be responsible for construction meeting minutes.

The General Contractor has 24 hours after the meeting to publish draft meeting minutes to all parties involved. There will be another 24 hour period for comments/clarifications for the draft meeting minutes. After 48 hours of the construction meeting, the General Contractor will publish signed meeting minutes that will act as record to all parties involved.

C. Pre-Installation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Possible conflicts.

i. Compatibility problems.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's written instructions.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities and controls.

q. Space and access limitations.

r. Regulations of authorities having jurisdiction.

s. Testing and inspecting requirements.

t. Installation procedures.

u. Coordination with other work.

v. Required performance results.

w. Protection of adjacent work.

x. Protection of construction and personnel.

2. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

3. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

4. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at weekly intervals.

1. Attendees: In addition to representatives of Owner, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do

so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

3. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information. The General Contractor will be responsible for construction meeting minutes. The General Contractor has 24 hours after the meeting to publish draft meeting minutes to all parties involved. There will be another 24 hour period for comments/clarifications for the draft meeting minutes. After 48 hours of the construction meeting, the General Contractor will publish signed meeting minutes that will act as record to all parties involved.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

SECTION 013300

SUBMITTAL PROCEDURES

PART 1 – GENERAL

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

A. Action Submittals: Written and graphic information and physical samples that require Owner’s responsive action.

B. Informational Submittals: Written and graphic information and physical samples that do not require Owner’s responsive action. Submittals may be rejected for not complying with requirements.

1.3 ACTION SUBMITTALS

A. Submittal Schedule: The contractor shall maintain a submittal schedule through the course of the project. The schedule shall be kept updated and available for review at weekly meetings.

1.4 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Owner's Digital Data Files: Owner will furnish Contractor one set of digital data drawing files of the Contract Drawings as may be available for use in preparing Shop Drawings and Project record drawings.

a. Owner makes no representations as to the accuracy or completeness of digital data drawing files as they relate to the Contract Drawings. The contract drawings are from the original berm construction project.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Owner reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Owner’s receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Owner will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 15 days for review of each resubmittal.

D. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

a. File name shall use project identifier and Specification Section number followed by a decimal point and then a sequential number (e.g., LNHS- 061000.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., LNHS-061000.01.A).

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by Owner.

4. Transmittal Form for Electronic Submittals: Use electronic form AF3000, containing the following information:

a. Project name.

b. Date.

c. Name of Construction Manager.

d. Name of Contractor.

e. Name of firm or entity that prepared submittal.

f. Names of subcontractor, manufacturer, and supplier.

g. Category and type of submittal.

h. Submittal purpose and description.

i. Specification Section number and title.

j. Specification paragraph number or drawing designation and generic name for each of multiple items.

k. Drawing number and detail references, as appropriate.

l. Location(s) where product is to be installed, as appropriate.

m. Related physical samples submitted directly.

n. Indication of full or partial submittal.

o. Transmittal number, numbered consecutively.

p. Submittal and transmittal distribution record.

q. Other necessary identification.

r. Remarks.

5. Metadata: Include the following information as keywords in the electronic submittal file metadata:

a. Project name.

b. Number and title of appropriate Specification Section.

c. Manufacturer name.

d. Product name.

E. Options: Identify options requiring selection by Owner.

F. Deviations: Identify deviations from the Contract Documents on submittals.

G. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from Owner action stamp.

H. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

I. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Owner’s action stamp.

PART 2 - PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. General Submittal Procedure Requirements:

1. Post electronic submittals as PDF electronic files directly to Owner's FTP site specifically established for Project.

a. Owner will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

2. Submit electronic submittals via email as PDF electronic files.

a. Owner will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

3. Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

a. Provide a digital signature with digital certificate on electronically-submitted certificates and certifications where indicated.

b. Provide a notarized statement on original paper copy certificates and certifications where indicated.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. Submit Product Data before or concurrent with Samples.

5. Submit Product Data in the following format:

a. PDF electronic file.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches, but no larger than 30 by 42 inches.

3. Submit Shop Drawings in the following format:

a. PDF electronic file.

b. Two opaque (bond) copies of each submittal. Owner, through

Construction Manager, will return one copy(ies).

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Number and title of applicable Specification Section.

3. For projects where electronic submittals are required, provide corresponding electronic submittal of Sample transmittal, digital image file illustrating Sample characteristics, and identification information for record.

4. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

a. Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor.

5. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

6. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection.

a. Number of Samples: Submit three sets of Samples. Owner will retain two Sample sets; remainder will be returned.

E. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location.

Include the following information in tabular form:

1. Submit product schedule in the following format:

a. PDF electronic file.

b. Three paper copies of product schedule or list unless otherwise indicated.

Owner will return two copies.

F. Coordination Drawings Submittals: Comply with requirements specified in Section 013100 "Project Management and Coordination."

G. Application for Payment and Schedule of Values: Comply with requirements specified in Section 012900 "Payment Procedures.

H. Material Certificates: Submit written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

I. Material Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

J. Product Test Reports: Submit written reports indicating that current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

PART 3 - EXECUTION

3.1 CONTRACTOR'S REVIEW

A. Action and Informational Submittals: Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Owner.

B. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

3.2 OWNER'S ACTION

A. General: Owner will not review submittals that do not bear Contractor's approval stamp and will return them without action.

B. Action Submittals:…