Increased Capacity Latrine - SOW V3.docx

Comment by LONG NGUYEN: Isn’t FOUO superseded by CUI?

Statement of Work for C/KC-135 Increased Capacity Latrine

Permanent Modification for the C/KC-135

Solicitation Number: TBD

Controlled by: AFLCMC Controlled by: Legacy Tanker Division (WLT) CUI Category: CUI//SP-SSEL Distribution/Dissemination Controls: Distribution D POC: Kyle Larson, DSN 336-5215

Preparation Date: 19 Jul 23

PREPARING ORGANIZATION: AFLCMC/WLT TINKER AFB OK 73145

CUI

1.0 Scope

This statement of work (SOW) defines the effort required for the contractor to deliver replacement Increased Capacity Latrine to the United States Air Force. The work performed shall consist of the design, fabrication, manufacturing, packaging, kitting, and shipment of low rate production and full rate production kits. The scope of this program is to replace the existing KC-135 latrine with a larger model with at least 8 gallons of capacity. The size of the new latrine is limited to existing footprint within the latrine compartment. It cannot interfere with existing structures, components, or access to aircraft systems. No modification to major aircraft load bearing structures are allowed. The latrine should be comfortable, according to industry standard. The effort shall use a systems engineering process that defines the requirements and updates the engineering products necessary to qualify the solution. The set of meetings are to include but not limited to, a Kick-off meeting, System Requirements Review, System Functional Review, Preliminary Design Review, Critical Design Review, and Prototype Readiness Review. The contractor shall deliver meeting minutes, reports and analysis supporting Airworthiness Approval, installation and maintenance instructions, and Increased Capacity Latrine kits. The selected large capacity latrine must:

1. Have a capacity of at least 8 gallons, not to include the rinse tank.

2. Fit within the existing latrine compartment and be useable without interfering with the aircraft battery, a circuit breaker panel located on the aft wall, or any structural component.

3. Be secured to the existing floor in a manner that meets crash certification requirements MIL-HDBK-516C 5.1.9 a(5). Comment by LONG NGUYEN: Should this not be a mil-std? or Criteria from MIL-HDBK-516C?

4. Be installed and secured without any modification to the existing aircraft or load bearing structures (i.e. mounting to the flooring without going into the aircraft structure).

5. Be capable of servicing without removing either the latrine or any sub component. The latrine may be serviced by existing cart that will connect to servicing points on the latrine. For access to the servicing points, modifications may be made to the aft latrine compartment wall. This wall is non-structural or load bearing.

6. Be equipped with commercially available servicing points and connections.

7. Connect to an existing aircraft electrical wire connector that supplies 28Vdc, 5 Amp circuit (cannot draw more power). The latrine may come with appropriate wiring that can be pinned to the existing connector.

8. Be capable of performing without leaks or splashing from the container at maximum roll and bank angles.

9. Latrine must have a way to prevent pressure build-up due to temperature or changes in altitude.

2.0 Applicable Documents

The following documents are applicable to this SOW and attached appendices to the extent specified herein.

2.1 Department of Defense (DoD) Specifications Comment by LOWRANCE, MARIA D CIV USAF AFMC AFLCMC/WLTNA: Need to add MIL-STD-129, Military Marking for Shipment and Storage and MIL-STD-2073-1, Standard Practice for Military Packaging

MIL-STD-130N

Identification Marking OF U.S. Military Property

2.2 Industry Publications Comment by LOWRANCE, MARIA D CIV USAF AFMC AFLCMC/WLTNA: Need to add ASTM-D-3951, Standard Practice for Commercial Packaging and SAE AS-9132, Data Matrix Quality Requirements for Parts Marking

2.3 Applicable Drawings and Specifications

The below Government drawings are provided as an example of the current Latrine.

2.4 Contract Data Delivery Requirements (CDRLs) Comment by LOWRANCE, MARIA D CIV USAF AFMC AFLCMC/WLTNA: CDRL numbering needs to be sequential and match SOW references. Comment by LOWRANCE, MARIA D CIV USAF AFMC AFLCMC/WLTNA: There is no A004 or A005. If the IUID Marking Plan is the next CDRL, it should be A004.

The contractor shall deliver in accordance with (IAW) attached list of DD1423’s.

2.5 Availability of DoD Documents

The contractor shall use the current version of all referenced documents and standards. Unless otherwise indicated, copies of specifications, standards, and handbooks listed in this SOW are available online at http://quicksearch.dla.mil/qsSearch.aspx or from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 19111-5094.

3.0 Requirements Comment by LONG NGUYEN: Recommend requirements for:

Technical Orders/Data Fit Check/Ground Test/Flight test? Comment by LOWRANCE, MARIA D CIV USAF AFMC AFLCMC/WLTNA: We need to include DMSMS verbiage

The contractor shall accomplish the delivery of Increased Capacity Latrine in accordance with this Statement of Work.

3.1 Requirements Model

The contractor shall create a requirements model demonstrating 100% traceability of all requirements and use ModelBased Systems Engineering (MBSE) tenants in the creation of the models.

The contractor shall adhere to AFRL-STO MBSE Style Guide v1-2 and OMG SysML Ver 1.6 for all MBSE deliverables. Both the AFRL-STO MBSE Style Guide v1-2 and OMG SysML Ver 1.6 were created to complement each other as one complete style guide. The OMG SysML Ver 1.6 is an embedded file within the AFRL-STO MBSE Style Guide v1-2 Cameo file. This embedded OMG SysML Ver 1.6 will be provided by the government as a PDF. The contractor will need access to No Magic Cameo Systems Modeler Enterprise Edition 2021x or suitable MBSE conversion software to view AFRL-STO MBSE Style Guide v1-2. (A009)

3.2 Program Management

The contractor shall designate a Single Point of Contact (SPOC) for tasks required for the program. The contractor SPOC shall have responsibility and authority for the control and coordination of contractor work performed under this SOW. The contractor shall also submit a management plan IAW CDRL describing the contractor’s organization, assignment of functions, duties, and responsibilities, management procedures and policies, and reporting requirements for the conduct of contractually-imposed tasks, projects, or programs. The contractor shall provide Integrated Master Schedule IAW CDRL for the program. (A029, A041)

3.2.1 DoD Green Procurement Program

The contractor shall conform to the DoD Green Procurement Program (GPP). GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. FAR 23.404 applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: a) competitively within a reasonable timeframe; b) within appropriate performance standards; or c) at a reasonable price. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement.

3.3 Meetings

The contractor shall conduct a series of meetings in the specified conduct.

3.3.1 Kick-Off Meeting

The contractor shall conduct a Kick Off meeting. At this meeting, the contractor shall provide a baseline program schedule. The contractor agenda shall address and provide details to their understanding of the contract requirements and interpretation of the CDRLs at Table 1. The contractor shall also address the qualification plan for the proposed solution, installation process, and environmental testing. (A001, A002, A003, A029)

3.3.2 Critical Design Review (CDR)

The contractor shall prepare and deliver the agenda, briefing materials, and minutes. The contractor shall host a design review technical meeting. The design review meeting will be a comprehensive review of all drawings, analyses, and other data required for installation and Airworthiness approval. (A001, A002, A003, A029)

3.3.2.1 CDR Entrance Criteria

a. PDR technical action items are closed

b. Requirements revised

c. Release of design, schematics, and material selection

d. Reliability Availability and Maintainability data updated

e. Safety Assessment Report updated

f. Risk/Mitigation plans reviewed

3.3.2.2 CDR Exit Criteria

a. Completion of all CDR Entrance Criteria

b. CDR action items are closed

c. Government review and approval of the documented and published CDR minutes

d. Government concurrence of final design and configuration

e. If the Requirements have been revised since PDR, Government concurrence that the final design is compliant with Requirements

3.3.3 Test Readiness Review (TRR)

The contractor shall prepare and deliver the agenda, briefing materials, and minutes. The contractor shall schedule and host a readiness review technical meeting. (A001, A002, A003, A029)

3.3.3.1 TRR Entrance Criteria

a. All drawings released/approved

b. All hardware match released drawings

c. Requirements finalized

d. Personnel resources identified

e. Testing Prerequisites identified

f. Draft of test risks identified

g. Draft of test risk mitigations identified

h. Draft contingency scenarios identified

i. Draft of expected results and deliverable products

j. All previous meeting Action Items Closed

3.3.3.2 TRR Exit Criteria

a. Agreement of drawings to hardware configuration

b. Agreement of test program exercising functional requirements

c. Agreement of required resources

d. Agreement of identified risks and mitigations

e. Agreement of test plan contingencies

f. Agreement of personnel roles, responsibilities, and authority

g. Facilitate the conduct of a Physical Configuration Audit

h. Agreement of report generation and acceptance criteria

3.4 Engineering

The contractor shall include engineering measurements and assessments produced during testing and analysis of the design. This is to include specifications necessary to satisfy design requirements for the technical reviews in section 3.2 and Airworthiness requirements in section 3.4.

3.4.1 Technical Manual Contractor Requirement

The contractor shall adhere to the preparation of technical manual content and format requirements detailed in the Technical Manual Contractor Requirements. (A007)

3.5 Airworthiness

The Contractor shall provide subject matter support for Airworthiness (AW) activities required by the Government to conduct an AW assessment and receive an AW approval. These AW activities include development of a Certification Basis, executing compliance verification activities to obtain airworthiness data supporting a Compliance Report and documentation, and assessment of residual risk(s).

3.5.1 Airworthiness Products

3.5.1.1 Certification Basis

The Contractor shall develop and deliver the Certification Basis document associated with the Program. The Certification Basis shall comply with AWB-130 and contain the system description, applicable criteria, standards, and methods of compliance from MIL-HDBK-516C, as designated by the Government for this effort, and rationale for non-applicability. This document shall become part of the functional baseline for this program. (CDRL A044) The Contractor shall assist the Government in updating the Certification Basis ahead of each AW approval. An updated certification basis shall include rationale for the criteria that have been updated.

3.5.1.2 Compliance Report

The Contractor shall develop and deliver the Compliance Report. The Compliance Report shall comply with AWB-140 and provide a mapping of substantiating data to each applicable criterion in the certification basis from MIL-HDBK-516C. Any documentation used to substantiate the AW of the design shall be made available with sufficient time to allow for Government Program Office to review and analyze information in preparation to show AW compliance. (CDRL A045) The Contractor shall support all updates of the Government’s Compliance Report, to include rationale for criteria that have been updated i.e. flight test and production.

3.5.1.3 Airworthiness Risk Assessment

The Contractor shall identify hazards due to non-compliances, recommend near term restrictions, and identify work remaining to strengthen compliance. This information shall be captured in the Compliance Report, the associated Program Safety Assessment Report, and the AW Risk Acceptance (AWRA) package. The Contractor shall support the Government’s risk acceptance efforts in accordance with AWB-150B. (CDRL A042, CDRL A043)

3.5.1.4 Support to Obtain Airworthiness Approval

The Contractor shall provide the necessary data (e.g. data, information, meeting attendance, etc.) enabling the Government’s effort of obtaining the AW Approval prior to conducting any flight operations. The contractor shall maintain configuration control of data used to support Military AW Certification and make data access available to the Government for the lifespan of the component(s) following certification approval.

3.6 Systems Engineering (SE)

The Contractor shall develop a System Engineering Master Plan (SEMP). The plan shall detail the Contractors to conduct and manage the integrated engineering effort in support of the Increased Capacity Latrine Modification. The contractor shall integrate AW into their SE processes to ensure integration and efficiency in program requirements, development, verification and certification processes and tools. (A030)

3.7 Test & Evaluation

The contractor shall support integrated contractor/Government Test and Evaluation (T&E) program as described in the latest version DoDI 5000.02, DoDI 5000.89, DAFI 99-103 Test and Evaluation, CAPABILITIES BASED TEST AND EVALUATION, KC-135 TEMP, KC-135 Integrated Test Team (ITT) Charter, and applicable Federal Aviation Administration (FAA) regulations, that verifies contractual requirements and accomplishes required T&E for clearances, endorsements, and certifications. Testing is forecasted to take place at Roland R. Wright Air National Guard Base, UT.

The contractor shall support LDTO dedicated ground and flight test planning and test execution as required IAW DCMA 8210-1D. Testing may happen at both the contractor and an USAF facility.

The Contractor will coordinate with the USAF to travel to Roland R. Wright Air National Guard Base, Salt Lake City, Utah to ensure proper installation of the first article for test. Tests shall be coordinated with the Air National Guard Air Force Reserve Test Center.

The contractor shall participate in Test Plan Working Groups (TPWG) preparing an aircraft test plan, Test Matrices, and Test Information Sheets (TIS) to include necessary events leading to ground and flight test. TPWGs are estimated to occur monthly up until testing. (A020) The contractor shall support the Government in executing iterative testing, in accordance with the latest version of Technical Orders and their associated checklists for flight acceptance testing.

The contractor shall support Integrated Test Team (ITT) meetings. ITTs are estimated to occur about six (6) times per year.

The contractor shall collaborate with the Lead Developmental Test Organization (LDTO) and Operational Test Organization to trace requirements to the aircraft Test Objectives, Measures of Performance, Measures of Suitability, Measures of Effectiveness, and test development methodologies.

The contractor shall discuss T&E status updates during ITT meetings, such as T&E schedule, T&E execution status, and progress towards development and delivery of T&E plans, procedures, and reports.

The contractor shall support the Technical Review Board (TRB) meeting(s).

The contractor shall support the Safety Review Board (SRB) meeting(s).

The contractor shall support Test Readiness Review (TRR) meeting(s). For each TRR, the contractor shall provide the Government access to information to review results from prior required tests, analyses, demonstrations, inspections, or certifications at the system level, as part of the TRR entrance criterion. These results shall include information such as major findings, data points of importance which may affect future T&E, any failures, safety implications, and associated risks and mitigations upon entering each new phase of T&E.

At the Government’s discretion, the contractor shall allow Government observation of, or participation in, functional and integration T&E.

The contractor shall execute hardware T&E or provide documentation providing T&E analysis.

The contractor shall be present and mission ready for Test-day-minus-1 (T-1) and Test-day (T-0) meetings.

The contractor shall provide the Government access to data, analysis, and test results for all test events, to include contractor-only test events, integrated contractor-Government test events, and prior test events from existing or modified systems that are used to build evidence for system performance.

The contractor shall conduct Post Installation Checkout (PICO) of the Latrine.

The contractor shall support logistics T&E by allowing observational access by Government personnel to maintenance activities during manufacturing, modification, flight, and ground activities for the purpose of data collection efforts and evaluation to aid the Government in determining system maintainability, integration, supportability, availability, and life cycle management.

The contractor shall support Operational Test & Evaluation (OT&E) by fielding questions and providing system expertise, as required.

The contractor shall provide engineering technical support on the use of the special equipment and associated software to Government personnel. The contractor shall deliver interface data and operating instructions for the equipment.

At the completion of integration testing, the contractor shall participate in a T&E Deficiency Review Board (DRB) chaired by the Government with membership from the ITT to review the deficiencies and integration problems/issues discovered during testing. As agreed by the T&E DRB, deficiencies and integration problems/issues not corrected in the build may be designated as watch items for the next test phase or documented as Deficiency Reports (DR) IAW the USAF TO 00-35D-54.

The contractor shall collaborate with LDTO to develop a System Test Report (STR) detailing Latrine qualification test results, system and sub-system test results, deficiencies, limitations to Integrated Test & Evaluation, and possible hazardous conditions associated with the latrine modification.

3.8 Low Rate Production

3.8.1 Physical Configuration Audit (PCA)

The Government will conduct, with contractor participation, a 100% PCA prior to shipment of the first article to verify the actual configuration meets the approved drawing and technical data package specifications. The contractor shall notify the Government 10 business day prior to the scheduled PCA. The contractor shall ensure the PCA kits consist of quantities of equipment called out in the kit drawing. (A012)

3.8.2 First Article Kits

The contractor shall deliver the first article kits in accordance with the contract schedule. The contractor shall manufacture, fabricate, kit and produce kits in accordance with approved drawings. The government will complete a first article inspection and will provide written notice of approval/disapproval to proceed with full production. First articles that do not conform to the design specifications shall be destroyed or returned to the contractor at contractor expense.

3.9 Production Kits

The Government defines production kit as consisting of increased capacity latrine and if needed or required, cables, wiring harnesses, mounts, associated installation hardware, power supplies and other components as well as supporting equipment as agreed upon by the contractor and the government. Production kits shall meet all the requirements as stated in Paragraph 3.0 and subparagraphs.

3.10 Spares

The Government defines spares as consisting of increased capacity latrine and if needed or required, cables, wiring harnesses, mounts, associated installation hardware, power supplies and other components as well as supporting equipment as agreed upon by the contractor and the government. Spares shall meet all the requirements as stated in Paragraph 3.0 and subparagraphs.

3.11 Marking, Packaging, and Handling

3.11.1 Item Unique Identification (IUID) Requirements

The Contractor shall identify and mark the kits with IUID labeling IAW DFARS 211.274-5, Policy for Assignment of Government-assigned serial numbers. The contractor shall provide an IUID Marking Plan (A???) and an IUID Verification Report. (A???). All IUID markings will comply IAW SAE AS-9132B, Data Matrix Quality Requirements for Parts Marking as required by MIL-STD-130N, DOD Standard Practice Identification Marking of U.S. Military Property.

3.11.2 Packaging and Handling

The contractor shall package kits IAW ASTMD3951, Commercial Packaging or MILSTD20731E w/ Change 4, the Standard Practice for Military Packaging. The contractor shall mark the packages for shipping and storage IAW MILSTD129R w/ Change 2, Military Marking for Shipment and Storage, and ship them as cited on the individual order.

The contractor shall provide via email commercial shipping documentation or provide shipping information on a DD Form 1149, Requisition and Invoice/Shipping document for each production kit shipment as identified on each individual order. The contractor shall provide a preview of the DD 1149 and a picture of the boxes prior to shipping. The contractor shall ship items in accordance with the contract schedule and in accordance with MIL-STD-129R, Military Marking for Shipment and Storage, and ship them as cited on the individual order. The USAF POC will be identified and provided to the vendor on each delivery order.

The contractor shall cover all shipping costs. The contractor shall verify that each outside shipping box displays the kit National Stock Number (NSN) and contract number clearly marked on the outside of each shipping box. In addition, the contractor shall ensure that each individual box inside the outside shipping box has the kit NSN and contract number marked on the outside of each individual box.

The contractor shall ship kits as directed to the following location. Government may amend shipping instructions. Comment by LOWRANCE, MARIA D CIV USAF AFMC AFLCMC/WLTNA: Logistics added Shipping address

FB2039

DLA Distribution Central Receiving 3301 F Ave, Bldg 506, Door 22 Tinker AFB, OK 73145 Comm: 4058553855

Mark for: Account 09 (NSN to be provided) (Contract # to be provided)

3.12 Diminishing Manufacturing Sources and Material Shortages (DMSMS)

The contractor shall identify and notify the Government of all issues related to the loss or impending loss of manufacturers and suppliers, and the obsolescence of all electronic and nonelectronic parts, NonDevelopmental Items (NDI), and material required for performance of this contract. The contractor shall identify and implement solutions to resolve DMSMS issues. The contractor’s DMSMS solutions shall minimize impact to the Increased Capacity Latrine’s life cycle cost and assess impacts to data rights, licenses, certification, training, testing, TOs, Operation Manuals, and sustainment. Once identified, the contractor shall report obsolescence within five (5) calendar days and mitigating alternatives will be identified within fifteen (15) calendar days to the KC-135 Program Manager. Comment by LOWRANCE, MARIA D CIV USAF AFMC AFLCMC/WLTNA: Add "to KC-135 PM" to clarify who the notification needs to go to.

3.13 Reliability Availability Maintainability (RAM) Data

The contractor shall provide (RAM) data to include Mean Time Between Failure (MTBF) and Mean Time to Repair/Replace (MTTR) for the Increased Capacity Latrine Program. The contractor shall analyze failure trends, production lead times, and provide sparing level recommendations for sustainment. The contractor shall provide the data in conjunction with the PDR, CDR, and subsequent PMRs.

3.14 Safety

3.14.1 Mishap Incident

Per AFI 91-202 and FAA 49CFR830.5, the contractor must immediately notify the contracting organization in the event of a Class A mishap or reportable incident involving the components while operating under contract. The contractor must cooperate with and provide access to evidence, data, and personnel requested by the Government or the Safety Investigation Board for any mishap involving the system.

3.14.2 Major Mishaps

When a major mishap ($10,000 or more) involving Government property occurs, the Contractor shall immediately secure the accident scene and the damaged item until released by the accident investigative authority as designated by the contracting AFLCMC Safety Office. Such release shall be accomplished by the Administrative Contracting Officer (ACO). If the Government elects to conduct an investigation of the accident, the Contractor shall cooperate fully and assist Government personnel until the investigation is completed.

3.14.3 Accident Investigation

The Contractor shall include a clause in each of its subcontracts requiring subcontractor cooperation and assistance in accident reporting and investigation.

4.0 Warranty

The contractor shall provide a minimum 1-year warranty IAW FAR Part 52.246-17 Warranty of Supplies of a Noncomplex Nature. Comment by LOWRANCE, MARIA D CIV USAF AFMC AFLCMC/WLTNA: Previous draft SOW called out 1 year warranty. Did we change to a 5-year warranty?

5.0 Contract Closeout

The contractor shall provide a contract summary report. (A008)