Immokalee_CRA_Holiday_Decorations_-_Zocalo_Plaza.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

IMMOKALEE CRA HOLIDAY DECORATIONS - ZOCALO

PLAZA

Kristofer Lopez, Procurement Strategist II

Procurement Services Division

3295 Tamiami Trail East,Naples, FL, 34112 kristofer.lopez@colliercountyfl.gov

(239) 252-5551

Quick Quote Title: Immokalee CRA Holiday Decorations - Zocalo Plaza

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

C - Exhibit A - Area Map - Zocalo Plaza

D - Exhibit B - Zocalo Plaza Rendering

E - Exhibit C - Photos of Decorated Zocalo Plaza 2023

F - Exhibit D - Inventory of CRA-Owned Decorations for Zocalo Plaza

1. QUICK QUOTE

Immokalee CRA Holiday Decorations - Zocalo Plaza

Release Project Date: April 30, 2026

Question Submission Deadline: May 8, 2026, 3:00pm

Response Submission Deadline: May 14, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Community Planning & Resiliency Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Immokalee CRA Holiday Deocorations - Zocalo Plaza

General Information

The Immokalee CRA needs the seasonal installation and removal of both rental and CRA-owned holiday decorations at the Zocalo Plaza, (W Main St/N 1st St) Immokalee, FL (See Exhibit A for Area Map).

Term: The Term shall be for one (1) holiday season, commencing on or before the third Saturday of November

2026 (November 21, 2026) and terminating not before the 12th day after December 25th for the celebration of

Three King’s Day (January 6, 2027).

Award Criteria: For the purposes of determining the winning bidder, the County will select the qualified vendor with the lowest annual lump sum price. The annual lump sum price will be all inclusive. The winning bidder must provide proof of E-Verify registration, and Certificate(s) of Insurance as required by Collier County prior to a Purchase Order being issued.

Zocalo Plaza: The Zocalo Plaza located at 107 North 1st Street, Immokalee, FL is decorated in preparation for the Annual Immokalee MSTU sponsored Tree Lighting Event on the first Thursday of December (December 3, 2026). The event is held at the Zocalo Plaza. There are two (2) components to this Quote: (1) Vendor supply/rental of strands of LED lights wrapped around palm trees, and (2) vendor installation and removal of

CRA-owned decoration. Decorations must be installed on or before the third Saturday of November (November

21, 2026). Decorations will be turned on nightly on the Friday after Thanksgiving. Removal of the vendor’s rental lights and the removal and storage of the CRA-owned decorations shall not be on or before January 6, 2027 for the celebration of Three King’s Day.

(1) Rental Strands of Lights:

Supply and install premium commercial quality LED strands of lights (cool white) wrapped around trees and all the needed exterior/outdoor grade electrical cords. See Site plan (See Exhibit B showing Zocalo Plaza Rendering with locations of trees to wrap in lights) attached for reference of decorated space. All light strings plugged into exterior/outdoor grade electrical cords must be wrapped around the connection with watertight electrical tape to not trip breaker when wet. Vendor will bury all extension cords under the crushed shell ground covering. All lights and timer must be tested and working immediately after setup and thereafter. Vendor shall provide notification to the CRA Project Manager (yvonne.blair@collier.gov) when lights are installed and operational.

Any issues will be reported and repaired within 48 hours at no additional cost to the County. The quoted prices for all rental lights will include installation and removal costs. Note: The Annual Rental Christmas Tree is a separate quote and not part of this Quote.

(2) CRA-owned Decorations: Pick up, install, decorate, remove and delivery to storage the CRA-owned decorations located within the Immokalee area. On installation day, pick up CRA-owned decorations at the storage container located at 418 School Drive (approximately 0.8 miles from Zocalo Plaza) and install and connect various CRA-owned decorations for display at the Zocalo Plaza located at 107 N 1st Street. Install and secure with zip ties the CRA-owned decorations at or near the base of the trees wrapped with the vendor’s supplied LED cool white light strands. (See Exhibit C Photos of Decorated Zocalo Plaza) There are approximately 100 decorations in fair condition (See Exhibit D Inventory of CRA-owned decorations). Removal includes the delivery of the CRA-owned decorations by vendor in the County’s container. The quoted prices for decorating using CRA-owned decorations will include installation and removal costs. The vendor is responsible for road

MOT, if necessary.

If vendor is unable to install or remove decorations by the date listed below due to weather or other reasonable circumstances, written notice via email will be given immediately to CRA Project Manager with a rescheduled date that will accommodate both parties.

Quoting: Submit a Lump Sum Quote for lights (vendor owned) and holiday decorations (CRA owned) installation and removal by Vendor.

A Purchase Order will be issued to the awarded vendor serving as the notice of commencement. There are no pre-paid deposits. Fifty percent (50%) of the annual Lump Sum Quote will be paid when the Vendor provides an invoice after the installation is completed to Yvonne Blair, CRA Project Manager yvonne.blair@collier.gov with a copy to Christie Betancourt, Assistant CRA Director, christie.betancourt@collier.gov. The balance of the of the Annual Lump Sum Quote will be paid when the Vendor provides an invoice after the removal of the rental

Christmas Tree and decorations.

Attachments:

Exhibit A – Area Map

Exhibit B – Zocalo Plaza Rendering Light Wrapped Trees

Exhibit C – Photos of Decorated Zocalo Plaza 2023

Exhibit D – Inventory of CRA-owned Decorations for Zocalo Plaza

6. INSURANCE REQUIREMENTS

A. Bidder shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of the Construction ITB and awarded Agreement. The Bidder shall be required to provide the Certificate of

Insurance(s) with the limits set forth in the Construction ITB. If the Bidder cannot provide the document within the referenced timeframe, the County reserves the right to award to another Bidder. The Bidder shall procure and maintain property insurance upon the entire term of the awarded contract, if required, to the full insurable value of the scope of work.

B. The County and the Bidder waive against each other and the County’s separate Bidders, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Bidder and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Bidders, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts.

C. Collier County shall be responsible for purchasing and maintaining its own liability insurance.

6.1. Worker’s Compensation

mailto:yvonne.blair@collier.gov mailto:christie.betancourt@collier.gov

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The https://apps.fldfs.com/bocexempt/

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Annual Cost for Decoration Services

Per Scope of Work 1 Lump Sum

TOTAL

8. VENDOR QUESTIONNAIRE

1. I certify that I have read, understood and agree to the terms in this Quick

Quote, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2. Quick Quote Instructions have been acknowledged and accepted.*

☐ Please confirm

*Response required

3. Collier County Purchase Order Terms and Conditions. Collier County

Purchase Order Terms and Conditions have been acknowledged and accepted.*

Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

☐ Please confirm

4. Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote.*

☐ Please confirm

*Response required

5. Proof of Status from Division of Corporations - Florida Department of

State (SunBiz)* http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

*Response required

6. E-Verify - Memorandum of Understanding*

Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-

Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

*Response required

7. W-9 Form*

*Response required

8. Any required licenses. * http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/