Solicitation_ILNDCLERK25-DCCI_20250815_RFP.pdf

REQUEST FOR PROPOSAL

DATA CENTER CONSOLIDATION - FIBER AND CABLE INSTALLATION

Northern District of Illinois

RFP: ILNDCLERK25-DCCI

Violet Bujak

Contracting Officer

United States District Court Northern District of Illinois

219 South Dearborn Street

Chicago, Illinois 60604

Open Market Request for Proposal (RFP)

Lowest Price, Technically Acceptable

RFP Number: ILNDCLERK25-DCCI

Request Date: August 15, 2025

To: Prospective Contractors

Re: Data Center Consolidation - Fiber and Cable Installation

The United States Court of Appeals for the Seventh Circuit (CA7), the United States District Court for the Northern District of Illinois (ILND), and the United States Bankruptcy Court for the Northern District of Illinois (ILNB) collectively, the “Courts” are requesting open market proposals to provide Fiber and Cable Installation for the Data Center Consolidation project.

The solicitation number is ILNDCLERK25-DCCI. Please see attached for the following additional information: Statement of Work (SOW), instructions for completion of proposal package, and applicable provisions and clauses.

The Courts intend to make an award based on the lowest price, technically acceptable proposal. All proposals shall be quoted as a fixed price.

Proposals shall be submitted via email to: procurement_ilnd@ilnd.uscourts.gov. Proposals are due September 15, 2025, by 12:00 p.m. CST.

Submit proposal in accordance with the instructions in Section L of this solicitation. Proposals and questions concerning this RFP must be emailed to Sanela Hukic, at the email address listed above. Questions must be submitted by September 5, 2025, by 12:00 p.m. CST.

Sincerely, Violet Bujak

Contracting Officer

United States District Court for the Northern District of Illinois mailto:procurement_ilnd@ilnd.uscourts.gov

Section A – Solicitation/Contract Form

A.1. Standard Form 33 (Solicitation, Offer and Award) is attached as the cover sheet to this Request for Quotation. The form must be signed by an authorized representative of the Contractor and returned with all submitted quotes.

Section B – Services and Costs

B.1. The Contractor shall provide all labor, supervision, materials, equipment, and accessories to install fiber necessary to allow ILND to move their servers and core switches from their 15th floor Server Room to the ILNB Server Room on the 7th floor, as outlined in the attached SOW, Scope A and B.

B.2. The Contractor shall provide all labor, supervision, materials, equipment, and accessories to install fiber and cables necessary to allow CA7 to move their servers and core switches from CA7’s MDF room on the 16th floor to the ILNB Server Room on the 7th floor, as outlined in the attached SOW, Scope C, D, E and F.

B.3. Quote Sheet for fiber and cable installation.

Base Proposal

Item

Description Qty. Unit of Issue

Unit Price ($) Extended Price ($)

1 Scope A: Install, terminate and certify OM4 fiber as outlined in the attached SOW.

1 JB

2 Scope B: Install, terminate and certify OM4 fiber as outlined in the attached SOW.

1 JB

3 Scope C: Install, terminate and certify OM4 fiber as outlined in the attached SOW.

1 JB

4 Scope D: Install, terminate and certify OM4 fiber as outlined in the attached SOW.

1 JB

5 Scope E: Install, terminate and certify OM4 fiber as outlined in attached SOW.

1 JB

6 Scope F: Install, terminate and certify CAT 6A cable as outlined in the attached SOW.

1 JB

GRAND TOTAL $

Section C – Description/Specifications/Statement of Work

C.1. The United States Court of Appeals for the Seventh Circuit (CA7), the United States District Court for the Northern District of Illinois (ILND), and the United States Bankruptcy Court for the Northern District of Illinois (ILNB) hereafter referred to collectively as the Courts, are seeking quotes to install new OM4 multimode fiber and CAT 6A cables at the Everett McKinley Dirksen U.S. Courthouse, located at 219 South Dearborn Street, Chicago, Illinois 60604.

C.2. For the purposes of this SOW, the private firm considered to provide the work and services outlined in this SOW shall hereafter be referred to as the Contractor. The Contractor, through its employees, will provide the labor and other direct costs (e.g., equipment, materials, etc.) required to complete the work identified in this document.

C.3. Scope

To fulfill the requirements of this project, the Contractor must deliver the following work:

C.3.1. Scope A: Install one new 12 strand OM4 multimode fiber optic cable between Server Room 771 and each of the following IDF closets: IDF T-6 SE, IDF 1009, IDF T-10 SE, IDF 1451, IDF 1485, IDF 1549-13, IDF 1575A, IDF 1807A, IDF 1837A, IDF 2007A, IDF 2037A, IDF 2207A, IDF 2337A, IDF 2507A, IDF 2537A. A total of 15 cables shall be installed.

Terminate all strands on a specified rack or wall mounted patch bays and test all connections.

C.3.2. Scope B: Install one new 12 strand OM4 multimode fiber optic cable between Server Room 771 and Server Room

1538. Terminate all strands and test all connections.

C.3.3. Scope C: Install one new 6 strand OM4 multimode fiber optic cable between Server Room 771 and 1647. Connect to new rack mounted connector housings. Terminate all strands and test all connections.

C.3.4. Scope D: Install one new 12 strand OM4 multimode fiber optic cable between Server Room 771 and 2607A.

Connect to new rack mounted connector housings. Terminate all strands and test all connections.

C.3.5. Scope E: Install one new 12 strand OM4 multimode fiber optic cable between Server Room 771 and 2737A.

Connect to new rack mounted connector housings. Terminate all strands and test all connections.

C.3.6. Scope F: Install one new shielded CAT 6A cable between 2607A and 2661. Connect to new rack mounted patch panels. Terminate and test all connections.

C.3.7. See tables below for fiber/cable locations and pull destinations:

C.3.8. ILND - Cable Locations and Destinations for Scopes A and B.

Cable # Origination Destination Use Notes T-6 SE - 3 RM 771, Rack 7, LB 1, Plate-2 IDF T-6 SE, Rack 1, LB 2, Plate -2

ILND 2nd to 6th Floor South

12 Strand OM4. Terminate all Strands

1009 - 3 RM 771, Rack 8, LB 2, Plate-3

IDF 1009, Rack 1, LB 2, Plate -2

ILND 10th Floor, North 12 Strand OM4. Terminate all Strands

T-10 SE - 3 RM 771, Rack 7, LB 1, Plate-3

IDF T-10 SE, Rack 1, LB 2, Plate -2

ILND 10th Floor, South 12 Strand OM4. Terminate all Strands

1451 - 3 RM 771, Rack 7, LB 1, Plate-4

IDF 1451, Rack 1, LB 2, Plate -2

ILND 12th to 14th Floor, South

12 Strand OM4. Terminate all Strands

1485 - 3 RM 771, Rack 8, LB 2, Plate-4

IDF 1485, Rack 1, LB 2, Plate -2

ILND 12TH to 14th Floor, North

12 Strand OM4. Terminate all Strands

1549 - 3 RM 771, Rack 7, LB 1, Plate-6

IDF 1549-13, Rack 1, LB 2, Plate -2

Pretrial 15th Floor, South

12 Strand OM4. Terminate all Strands

1575A - 3 RM 771, Rack 8, LB 2, Plate-5

IDF 1575A, Rack 1, LB 2, Plate -2

ILND 15th Floor North 12 Strand OM4. Terminate all Strands

1807A - 3 RM 771, Rack 8, LB 2, Plate-7

IDF 1807A, Rack 1, LB 2, Plate -2

ILND 17th to 19th Floor, North

12 Strand OM4. Terminate all Strands

1837A - 3 RM 771, Rack 7, LB 1, Plate-7

IDF 1837A, Rack 1, LB 2, Plate -2

ILND 17th to 19th Floor, South

12 Strand OM4. Terminate all Strands

2007A - 3 RM 771, Rack 8, LB 2, Plate-8

IDF 2007A, Rack 1, LB 2, Plate -2

ILND 20th Floor North 12 Strand OM4. Terminate all Strands

2037A - 3 RM 771, Rack 7, LB 1, Plate-8

IDF 2037A, Rack 1, LB 2, Plate -2

ILND 20th Floor, South 12 Strand OM4. Terminate all Strands

2207A - 3 RM 771, Rack 8, LB 2, Plate-9

IDF 2207A, Rack 1, LB 2, Plate -2

ILND 21st to 23rd Floor, North

12 Strand OM4. Terminate all Strands

2337A - 3 RM 771, Rack 7, LB 1, Plate-9

IDF 2337A, Rack 1, LB 2, Plate -2

ILND 21st to 23rd Floor, South

12 Strand OM4. Terminate all Strands

2507A - 3 RM 771, Rack 8, LB 2, Plate-10

IDF 2507A, Rack 1, LB 2, Plate -2

ILND 25th Floor North 12 Strand OM4. Terminate all Strands

2537A - 3 RM 771, Rack 7, LB 1, Plate-10

IDF 2537A SE, Rack 1, LB 2, Plate -2

ILND 25th Floor South 12 Strand OM4. Terminate all Strands

1538 - 3 RM 771, Rack 7, LB 1, Plate-5

Server Room 1538, Rack 1, LB 2, Plate -2

ILND 15th Floor, South 12 Strand OM4. Terminate all Strands

C.3.9. CA7 - Cable Locations and Destinations for Scopes C, D, E and F.

Cable # Origination Destination Use Notes 1647- 3 Room 771, Rack, LB3, Plate -1 Room 1647, Rack, LB 4, Plate -1

CA7 Feeds from Core Switches to 16th Floor

6 Strand OM4. Terminate all Strands

2607A - 3 Room 771, Rack, LB3, Plate -2

Room 2607A, Rack, LB 4, Plate -1

CA7 Feeds from Core Switches to 26th Floor

12 Strand OM4. Terminate all Strands

2737A - 3 Room 771, Rack, LB3, Plate -3

Room 2737A, Rack, LB 4, Plate -1

CA7 Feeds from Core Switches to 27th Floor

12 Strand OM4. Terminate all Strands

2661 - 3 Room 2607A, Rack, Panel 5, Port -1

Room 2661, Rack, Panel 6, Port -1

CA7 Feed from 2607A to 2661

Single CAT6A. Terminate to Patch Panels

C.4. Government Furnished Equipment

The Courts shall furnish all OM4 multimode fiber optic cable, closet connector housings, CCH panels, patch panels, and patch bay jumpers.

C.5. Contractor Furnished Material

The Contractor is responsible for providing all goods and materials needed to complete this installation, including but not limited to fusible connectors and shielded CAT 6A cable.

C.6. General Notes

C.6.1. All wiring and installation work shall comply with TIA, ISO, and AVIXA CTS-I best practices and methods approved by the Courts.

C.6.2. All cables, connectors, and hardware required to meet functional requirements and complete a working installation shall be provided by the Contractor. All cable, connector, and hardware types must meet the approval of the Courts.

C.6.3. Provide a 10-foot service loop of fiber in each IDF closet. Secure fiber to wall as a coil.

C.6.4. Provide 20-foot service loops on every fiber cable in each Server room. Secure fiber above ceiling as single loop.

C.6.5. Terminate all fiber strands with fusion LC connectors and test all connections. Provide cable certification test report to court upon completion.

C.6.6. Terminate all CAT6A cables with shielded CAT6A connectors and test all connections. Provide cable certification test report to court upon completion.

C.6.7. All cables shall be labeled at each end. The Courts shall furnish pre-printed labels for all cables and pre-label all patch frames.

C.6.1. No programming is required for this project. The Courts’ IT staff shall configure switches and network gear.

Section D – Packaging and Marking

RESERVED

Section E – Inspection and Acceptance

E.1. The Contractor shall certify all fiber and cables installation and provide documentation for record.

E.2. The following clause(s) are incorporated by reference into Section E (see Clause B-5, Clauses Incorporated by reference (September 2010), in Section I below for further information):

Clause Number Clause Title Clause Date 2-5B Inspection of Services April 2013 2-60 Stop-Work Order January 2010

Section F – Deliveries or Performance

F.1. Existing Conditions

F.1.1. All contractors are urged and expected to inspect the site where work is to be performed and to field-verify all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

F.1.2. It is the Contractor’s responsibility to assess all existing conditions prior to submitting a bid and to include in their cost all materials and labor required to provide a complete and operational work meeting or exceeding all Federal Codes and intent of the scope.

F.1.3. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The submission of a proposal shall be conclusive evidence that the Contractor has made such an examination.

F.2. Pre-Proposal Site Visit

F.2.1. The pre-proposal site visit will be conducted in person on Tuesday, August 26, 2025, starting at 1:00 PM. The prospective contractors will meet in the Dirksen Courthouse lobby, past the security. The site visit will start at 1:00 PM and will conclude within 60 minutes. The Contractor shall come prepared to the pre-bid walkthrough to evaluate all details required to accommodate and complete the SOW as indicated.

F.2.2. The Contractors are required to request pre-proposal attendance by contacting the Contracting Officer. The contractors shall submit a request for the pre-proposal site visit by Thursday, August 21, 2025, 4:00 PM, indicating the names of individuals attending by emailing the Contracting Officer at the email address listed in the RFP. The site visit attendance shall be limited to not more than two (2) representatives from each Contractor. The contractors shall identify all attendees from their respective teams in their email.

F.2.3. All site visit participants must have a valid, Government issued picture identification, (Driver’s License preferred), to gain access for the pre-proposal site visit. Notification of the location of entry, where attendees are required to meet, and all other requirements for the site visit will be issued to the Contractors when notified as to schedule.

F.3. Project Start-up Site Visit

The Contractor conducts a preliminary walkthrough inspection and an on-site meeting prior to the project start up.

This site visit will occur after the project award and shall be coordinated with the Courts’ Project Manager.

F.4. Site Access and Hours of Performance

F.4.1. The Contractor shall coordinate all site access and working hours with the Courts.

F.4.2. Scheduling of work shall be coordinated with the Courts’ Project Manager.

F.4.3. The Contractor shall perform all work during the Courts Unoccupied Hours (6:00 PM to 6:00 AM).

F.4.4. The Work that is not noisy, dust or odor-producing and does not disrupt Courts’ operations in adjacent spaces, may be performed during the Courts Occupied Hours (6:00 AM to 6:00 PM) only upon prior approval by the Courts.

F.4.5. The Contractor shall provide not less than ten (10) business days notice of any activities that will affect operations of occupied spaces and building.

F.4.6. The Contractor shall provide not less than seventy-two (72) hours notice when requesting building or dock access.

F.4.7. Please note that the Dirksen Courthouse is a high-security environment. The Contractor shall maintain all security perimeters at all times, during the installation times. Locked doors shall not be propped open and spaces that were unlocked for the installation work shall be relocked before the area is left unattended.

F.5. Identification

The Contractor’s installation team shall, at all times, wear photographic identification as issued by the building security personnel. The Contractor shall coordinate acquiring identification from the appropriate authorities prior to the start of the project. The project schedule shall not be delayed due to delays in processing building access or obtaining acceptable identification.

F.6. Schedule

Within 10 calendar days of the award of this work, the Contractor must propose an achievable schedule to execute all work. The Courts will review the proposed schedule and mutually agree to a milestone schedule that requires either simultaneous or consecutive execution of the work depending on the Contractor’s proposed schedule.

F.7. Coordination

F.5.1. The Contractor shall at all times communicate with the Courts’ Project Manager all site-related issues that impact the project in any way other than what has been established. Such communication shall be conveyed via email.

F.7.2. The Contractor shall not take direction from any individual other than the Courts’ Project Manager at the site in any way that may cause a change of defined scope, a cost or credit to the project, add additional labor, or delay the project.

F.7.3. All the issues that arise are to be brought to the attention of the Courts’ Project Manager and Contracting Officer at once for resolution.

F.7.4. The Contractor is responsible for arranging internet access themselves. There is no access to the building LAN during the installation phase and the Contractor shall not plan on the Courts’ assistance.

F.8. Occupancy Requirements

The Court will occupy the site and existing building during the entire project. The Contractor is required to cooperate with the Courts during construction operations to minimize conflicts, facilitate Courts’ usage and complete the work in a manner that does not interfere with the Courts’ operations.

F.9. Security And Background Check

F.9.1. All personnel representing the Contractor entering the courthouse for installation work must be able to pass a background screening before starting any work on-site. Upon request and prior to the project’s start date, the Contractor must provide the Courts with each employee’s completed Authorization to Release Information form (see Attachment 4). This form is required to conduct the appropriate security check of all individuals the Contractor proposes to work within the courthouse.

F.9.2. Any Contractor accessing the Courts’ network must complete a criminal background check at the expense of the Courts. The Contractor will be required to either provide a copy of a recent (within 2 years) FBI clearance or submit the employee to a background check.

F.10. Quality Assurance

F.10.1. The Contractor shall use adequate numbers of skilled tradesmen who are thoroughly trained, certified and experienced in the necessary crafts, and who are completely familiar with the specific requirements and the methods needed for proper performance of work. All measurements and dimensions shall be field verified by the Contractor, prior to submittal of a bid. Any noticeable discrepancies shall be brought to the attention of the Courts’ Project Manager immediately. Failure to notify the Courts’ Project Manager of discrepancies may result in the work being re-done at the Contractor’s expense.

F.10.2. In the event the Contractor encounters difficulty in meeting performance requirements, or when the Contractor anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of the awarded contract, the Contractor shall immediately notify the Courts’ Project Manager by telephone or email followed by notification in writing, giving pertinent details, provided this data shall be informational only in character and that this provision shall not be construed as a waiver by the Courts of any delivery schedule or date, or any rights or remedies provided by law or under this awarded contract.

(See also Clause 7-195, Excusable Delays and Clause 7- 200, Judiciary Delay of Work.)

Section G – Contract Administration Data

G.1. The successful Contractor must be willing to start work based on a Purchase Order. No down payments or advance will be allowed.

G.2. Period of Performance

Upon issuance of the award, the Contractor shall have seventy-five (75) calendar days to the contractual completion of this project, including correction of any punch list items and invoicing for final payment with release of claims waiver.

G.3. Compensation should be based on fixed rate agreement and invoice should be forwarded to Procurement_ILND@ilnd.uscourts.gov following the completion of installation of each individual Scope A through F, listed in paragraph “C.3 Scope”). Payment terms are NET 30. Note: The Courts are tax exempt.

G.4. The following clause(s) are incorporated by reference into Section G (see Clause B-5, Clauses Incorporated by Reference (September 2010), in Section I below for further information):

Clause Title Date 2-120 Submission of Invoice October 2006 3-305 Payment by Electronic Funds Transfer – system for Award

Management (SAM) Registration April 2013

3-310 Payment by Electronic Funds Transfer – Other Than System for Award Management (SAM) Registration

April 2013

7-1 Contract Administration January 2003 7-5 Contracting Officer’s Representative April 2013 7-125 Invoices April 2011

G.5. Clause 7-10, Contractor Representative (January 2003)

(a) The Contractor’s representative to be contacted for all contract administration matters is as follows (contractor completes the information):

Name:

Adress:

Telephone:

E-Mail:

Fax:

(b) The Contractor’s representative shall act as the central point of contact with the Judiciary, shall be responsible for all contract administration issues relative to this contract, and shall have full authority to act for and legally bind the contractor on all such issues.

Section H – Special Contract Requirements

H.1. Clause(s) Incorporated by Reference, see Clause B-5

Clause Title Date 1-1 Employment by the Government January 2003 mailto:Procurement_ILND@ilnd.uscourts.gov

Section I – Contract Clauses

I.1. Clause(s) Incorporated by Reference, see Clause B-5

Clause Title Date 1-5 Conflict of Interest August 2004 1-10 Gratuities or Gifts January 2010 1-15 Disclosure of Contractor Information to the Public August 2004 2-55 Privacy or Security Safeguards January 2003 2-57 Protecting, Reporting, and Responding to Incident Involving

Sensitive Information Jun 2024

2-60 Stop-Work Order January 2010 3-25 Protecting the Judiciary’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment

Jun 2014

3-30 Certificate of Independent Price Determination January 2003 3-35 Covenant Against Contingent Fees January 2003 3-40 Restrictions on Subcontractor Sales to the Judiciary Jun 2014 3-45 Anti-Kickback Procedures Jun 2012 3-50 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity Jun 2012

3-55 Price or Fee Adjustment for Illegal or Improper Activity Jun 2012 3-105 Audit and Records April 2011 3-120 Order of Precedence January 2003 3-130 Authorized Negotiators January 2003 3-140 Notice to the Judiciary of Labor Disputes January 2003 3-160 Service Contract Act of 1965 March 2019 3-205 Protest after Award January 2003 5-1 Payments under Personal and Professional Services Contract April 2013 5-5 Nondisclosure (Professional Services) January 2003 7-15 Observance of Regulations/Standards of Conduct January 2003 7-25 Indemnification August 2004 7-30 Public Use of the Name of the Federal Judiciary Jun 2014 7-35 Disclosure or Use of Information April 2013 7-40 Judiciary-Contractor Relationship January 2003 7-85 Examination of Records January 2003 7-95 Contractor Inspection Requirements January 2003 7-100B Limitation of Liability (Services) January 2003 7-110 Bankruptcy January 2003 7-115 Availability of Funds January 2003 7-130 Interest (Prompt Payment) January 2003 7-135 Payments April 2013 7-140 Discounts for Prompt Payment January 2003 7-150 Extras January 2003 7-160 Limitation on Withholding of Payments April 2013 7-165 Penalties for Unallowable Costs Jun 2012 7-170 Notice of Intent to Disallow Costs January 2003 7-175 Assignment of Claims January 2003 7-185 Changes April 2013 7-195 Excusable Delays January 2003 7-210 Payment for Emergency Closures April 2013 7-215 Notification of Ownership Changes January 2003 7-220 Termination for Convenience of the Judiciary (Fixed Price) January 2003 7-223 Termination for Convenience of the Judiciary (Short Form) August 2004

7-230 Termination for Default (Fixed Price-Products and Services January 2003 7-235 Disputes January 2003

B-5 Clauses Incorporated by Reference OCT 2010

This procurement incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

Part III List of Documents, Exbibits, and Other Attachments

Section J – List of Attachments

J.1. Attachments

Attachments Title Date 1 Authorization to Release Information November 2012

Part IV – Representations and Instructions

Section K – Representations, Certifications and Other Statements of Offerors or Respondents

K.1. Provisions Incorporated by Reference, see Provision B-1

3-15 Place of Performance January 2003

K.2. Provision 3-5, Taxpayer Identification and Other Offeror Information (April 2011)

(a)_Definitions "Taxpayer Identification (TIN)," as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a social security number or an employer identification number.

(b) All offerors shall submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror's relationship with the government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN):

[__] TIN has been applied for.

[__] TIN is not required, because: ____________________________________________________________ [__] Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States.

[__] Offeror is an agency or instrumentality of a foreign government.

[__] Offeror is an agency or instrumentality of the federal government.

http://www.uscourts.gov/procurement.aspx

(e) Type of organization:

[__] sole proprietorship.

[__] partnership.

[__] corporate entity (not tax-exempt).

[__] corporate entity (tax-exempt).

[__] government entity (federal, state or local);

[__] foreign government.

[__] international organization per-26 CFR 1.6049-4.

[__] other ___________________________________________________________________________.

(f) Contractor Representations The offeror represents as part of its offer that it is [__], is not [__], 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

[__] Women Owned Business [__] Minority Owned Business (if selected, then one sub-type is required) [__] Black American Owned [__] Hispanic American Owned [__] Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians) [__] Asian-Pacific American Owned (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru) [__] Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Napal) [__] Individual/concern, other than one of the preceding.

K.3. Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters

(a) (1) The offeror certifies, to the best of its knowledge and belief, that:

(i) the offeror and/or any of its principals:

(A) are are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency.

(B) have have not , within the three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, at- tempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating federal criminal tax laws, or receiving stolen property;

(C) are are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.

(D) have have not , within a three-year period preceding this offer, been notified of any delinquent federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. § 6212, which entitles the taxpayer to seek

Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should be taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C... § 6320 entitling the taxpayer to request a hearing with the IRS Office of Ap- peals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. During the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the tax- payer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. § 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

ii. The offeror has has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any federal agency.

(2) "Principal," for the purposes of this certification, means an officer; director; owner; partner; or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division, or business segment, and similar positions).

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. § 1001.

(b) The offeror shall provide immediate written notice to the contracting officer if, at any time prior to contract award, the offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the offeror's responsibility. Failure of the offeror to furnish a certification or provide such additional information as requested by the contracting officer may render the offeror nonresponsible.

(d) Nothing contained in the foregoing will be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the offeror knowingly rendered an erroneous certification, in addition to other remedies available to the judiciary, the contracting officer may terminate the con- tract resulting from this solicitation for default.

K.4. Certificate of Independent Price Determination January 2003

(a) The offeror certifies that:

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement, with any other offeror or with any competitor relating to:

(A) those prices.

(B) the intention to submit an offer; or

(C) the methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or contract award unless otherwise required by law; and

(3) no attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory:

(1) is the person in the offeror's organization responsible for determining the prices in this offer, and that the signatory has not participated, and will not participate, in any action contrary to paragraphs((a)(1) through (a)(3) of this provision; or

(2) (i) has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through

(a)(3) of this provision (insert full name of person(s) in the offeror's organization responsible for determining the prices in this offer, and the title of his or her position in the offeror's organization);

(ii) as an authorized agent, does certify that the principals named in subdivision (b)(2)(i) of this provision; have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision; and

(iii) as an agent, has not personally participated, and will not participate, in any action contrary to paragraphs

(a)(1) through (a)(3) of this provision.

(c) If the offeror deletes or modifies paragraph (a)(2) of this provision, the offeror shall furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.

K.5. Authorized Negotiators January 2003

The offeror represents that the following persons are authorized to negotiate on its behalf with the judiciary in connection with this solicitation (offeror lists names, titles, and telephone numbers of the authorized negotiators).

Name:

Titles:

Telephone:

Email:

Section L – Instructions, Conditions and Notices to Offerors or Respondents

B-1 Solicitation Provisions Incorporated by Reference OCT 2010

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx.

Provision Number

Provision Title Provision Date

3-85 Explanation to Prospective Offerors August 2004

3-95 Preparation of Offers April 2013

3-100 Instructions to Offerors April 2013

3-210 Protests June 2014

3-315 Submission of Electronic Funds Information with Offer April 2013

7-60 Judiciary – Furnished Property or Services January 2003

3-210 Protests June 2014

(a) The protestor has a choice of protest forums. It is the policy of the judiciary to encourage parties first to seek resolution of disputes with the contracting officer. If the dispute cannot be resolved with the contracting officer, then it is the policy of the judiciary to encourage parties to seek a judiciary resolution of disputes with http://www.uscourts.gov/procurement.aspx the Ad- ministrative Office of the United States Courts. However, if a party files a formal protest with an external forum on a solicitation on which it has filed a protest with the judiciary, the judiciary protest will be dismissed.

(b) Judiciary protests will be considered only if submitted in accordance with the following time limits and procedures:

(1) any protest shall be filed in writing with the contracting officer designated in the solicitation for resolution of the protest. It shall identify the solicitation or contract protested and set forth a complete statement of the alleged defects or grounds that make the solicitation terms or the award or proposed award defective. Mere statement of intent to file a protest is not a protest.

(2) a protest shall be filed not later than ten (10) calendar days after the basis of the protest is known or should have been known. A protest based on alleged improprieties in a solicitation which are apparent prior to the closing date for receipt of offers, shall be filed prior to the closing date for receipt of offers. The judiciary, in its discretion, may consider the merits of any protest which is not timely filed. The office hours of the Administrative Office are 8:30 a.m. to 5:00 p.m., eastern time. Time for filing a document expires at 5:00 p.m., eastern time, on the last day on which such filing may be made.

(3) the protest shall include the following information:

(i) name, address, and fax and telephone numbers of the protester or its representative.

(ii) solicitation or contract number.

(iii) detailed statement of the legal and factual grounds for the protest, to include a description of resulting alleged prejudice to the protester.

(iv) copies of relevant documents.

(v) request for a ruling by the judiciary.

(vi) statement as to the form of relief requested.

(vii) all information establishing that the protester is an interested party for the purpose of filing a protest; and

(viii) all information establishing the timeliness of the protest.

(c) Protests that are filed directly with the judiciary, and copies of any protests that are filed with an external forum, shall be served on the contracting officer at the Issuing Office address on the standard form, if any, or as provided elsewhere in this solicitation. Written and dated acknowledgment of receipt must be obtained from the Contracting Officer issuing this solicitation, or authorized designee.

(d) The copy of any protest shall be received in the office designated above within one day of filing a protest with an external forum.

4-1 Type of Contract January 2003

The judiciary plans to award a firm-fixed price type of contract under this solicitation, and all offers shall be submitted on this basis. Alternate offers based on other contract types will not be considered.

3-115 Facsimile Offer January 2003

(a) Definition. "Facsimile offer," as used in this provision, means an offer, revision or modification of an offer, or withdrawal of an offer that is transmitted to and received by the judiciary via facsimile machine.

(b) Offerors may submit facsimile offers as responses to this solicitation. Facsimile offers are subject to the same rules as paper offers.

(c) The telephone number of receiving facsimile equipment is: 312-554-8549.

(d) If any portion of a facsimile offer received by the contracting officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document:

(1) the contracting officer immediately will notify the offeror and permit the offeror to resubmit the offer.

(2) the method and time for re-submission will be prescribed by the contracting officer after consultation with the offeror; and

(3) the re-submission will be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness, provided the offeror complies with the time and format requirements for resubmission prescribed by the contracting officer.

(e) The judiciary reserves the right to make award solely on the facsimile offer. However, if requested to do so by the contracting officer, the apparently successful offeror promptly shall submit the complete original signed offer.

L.1. Inquiries

The individual responsible for supplying additional information and answering inquiries concerning the Solicitation Document is the Contracting Officer. All questions pertaining to this solicitation shall be submitted in writing to the Contracting Officer. Answers to questions will be provided to all Offerors being solicited, giving due regard to the proper protection of proprietary information. In order to accomplish this, all questions must be received by the Contracting Officer NO LATER THAN September 5, 2025. All correspondence relating to the solicitation document shall be submitted to: Procurement_ILND@ilnd.uscourts.gov

L.2. General Instructions for the Preparation of Proposals

L.2.1. Proposal Instructions

The Contractor’s proposal shall provide all the information requested below. A cover letter may accompany the proposal to set forth any additional information that the Offeror wishes to bring to the attention of the U.S. District Court, Northern District of Illinois.

L.2.2. Proposal Format

The Contractor’s proposal shall consist of a Business/Technical Proposal. The following is a summary of the required volume parts and sections prescribed in the paragraphs below. Proposal not to exceed five (5) pages.

L.2.3. Proposal Contents

L.2.3.1. Part 1- Cover Sheet

Blocks 12, 13, 14, 15, 16, and 18 of page 1 of Standard Form 33 (Section A of the RFP) will be completed by the Contractor, and Block 17 shall be signed to show that the Contractor has read and agrees to comply with all the conditions and instructions provided in the solicitation document. Therefore, the form shall be executed by a representative of the Contractor who is authorized to commit the Contractor to contractual obligations. Erasures or other changes shall be initialed by the individual signing the offer. Offers signed by an agent are to be accompanied by evidence of the agent's authority.

L.2.3.2. Part 2- Section G, Clause 7-10

The Offeror must check or complete Contractor Representative: provide requested information.

L.2.3.3. Part 3 – Section K, (Representations, Certifications, and Other Statements of the Offeror)

The Offeror must check or complete all applicable boxes or blocks in the paragraphs under Section K of the solicitation document and resubmit the full section as part of the Business/Technical Proposal.

L.2.3.4. Part 4- Assumptions, Conditions, or Exceptions

Identify all assumptions, conditions, or exceptions to the terms and /or conditions of this solicitation. If none are noted, the offeror agrees to comply with all the terms and conditions.

Section M – Evaluation Factors for Award

Provision(s) Incorporated by Reference, see Provision B-1

3-70 Determination of Responsibility January 2003

M.1. Evaluation of Proposals

The Courts will make an award to the Contractor submitting the lowest priced, technically acceptable quote.

M.2. To be considered technically acceptable, quotes must meet the following requirements:

M.2.1. Experience on similar contracts: The Contractor must demonstrate that it has successfully performed at least three

(3) similar contracts in the past three (3) years.

mailto:Procurement_ILND@ilnd.uscourts.gov

M.2.2. Technical requirements: The Contractor must demonstrate that the services offered comply with the technical requirements described in the Statement of Work (SOW) of the RFQ.

Revised 11/12

AUTHORIZATION TO RELEASE INFORMATION

Name _______________________ _______________ ____________________ ___________________ Last First Middle Name Maiden Name

List all other names that you have used or been known by _____________________________________________

Current Address _________________________________ _________________________ ____ __________ Street Address or P.O. Box City State Zip Code

Date of Birth ________________ Place of Birth ________________ _____________________________ Month/Date/Year City State/Country

Country of Citizenship ______________ Social Security # ________________ Phone # ________________

Sex Male

Female

Race White Black

Hispanic Asian

Other _____________

Height _______ Weight _______

Hair Color _______ Eye Color _______

Driver’s License # _______________________ State ____ Email Address _________________________

Name of Spouse _____________________________ Applicant _________________________ Supervisor/Judge

Emergency Contact __________________________ Contractor _________________________ Company name

Emergency Contact Phone ___________________

TO WHOM IT MAY CONCERN:

I, the undersigned, hereby authorize the Office of the Clerk of the United States District Court for the Northern District of Illinois or its authorized representative(s) or employee(s), bearing this release or copy thereof, to obtain any information in your files pertaining to my employment, education records (including but not limited to academic achievement, attendance, athletic, personal history, and disciplinary records), financial records and criminal records (including history of vehicle violations). This data will be used as part of the criminal background investigation process of your appointment to the Court.

I hereby direct you to release such information upon request of the bearer. This release is executed with full knowledge and understanding that the information is for the United States District Court Clerk=s Office official use.

I hereby release you, as custodian of such records, and school, college, or university, or other educational institution; hospital or other repository records; social service agency;

any employer, or retail business establishment including its officers, employees, or related personnel both individually and collectively, from and all liability for damages of whatever kind which may at any time result to me, my heirs, family, because of compliance with this authorization and request for information or any other attempt to comply with it.

I hereby waive my rights under the Privacy Act, 5 U.S.C. 552a (Supp. IV, 1974), and authorize the disclosure to the Clerk=s Office, United States District Court for the Northern District of Illinois, or its authorized representative(s) or employee(s), and all information pertaining to me, contained in the files or systems of records maintained by any government agency subject to the Privacy Act, which such agency sees fit to convey, either orally or in writing, to the aforementioned Clerk=s Office.

I hereby waive any rights I may have under the Privacy Act to prior notice of such disclosure or any rights I may have to an accounting of such disclosure to the aforementioned Clerk=s Office.

SIGNATURE FOR AUTHORIZATION

Authorizing Signature - Full Name Date Received By - Name of Court Official Date

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5017 Daniel W. Simms Division of | Revision No.: 28 Director Wage Determinations| Date Of Last Revision: 12/23/2024

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

|If the contract is entered into on or |Executive Order 14026 generally applies to | |after January 30, 2022, or the |the contract. | |contract is renewed or extended (e.g., |The contractor must pay all covered workers | |an option is exercised) on or after |at least $17.75 per hour (or the applicable | |January 30, 2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent | | |performing on the contract in 2025. | |If the contract was awarded on or |Executive Order 13658 generally applies to | |between January 1, 2015 and January 29,|the contract. | |2022, and the contract is not renewed |The contractor must pay all covered workers | |or extended on or after January 30, |at least $13.30 per hour (or the applicable | |2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent | | |performing on the contract in 2025. |

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: Illinois

Area: Illinois Counties of Cook, Du Page, McHenry

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 19.14 01012 - Accounting Clerk II 21.48 01013 - Accounting Clerk III 24.03 01020 - Administrative Assistant 34.25 01035 - Court Reporter 30.28 01041…