II_RFQ 205AE9-25-Q-00087.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF 49

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

5000206762

205AE9-25-Q-00087

Michelle McGibbon 04/30/2025 2050 100

541519

See Attached Delivery Schedule

See Attached Schedule(s)

See Attached Schedule(s)

Office of Procurement Operations-User & Network Services Branch

IR

1111 Constitution Ave NW Washington, DC 20224-0002 Attn: Michelle McGibbon

Invoices must be submitted via the Invoice Processing Platform at www.ipp.gov

See Section G

Michelle M. McGibbon

PART I

Section B

B.1 Type of Contract

The IRS intends to award a single Firm Fixed Price (FFP) contract to a small business set-aside.

Quotes must be All or None. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis after evaluation of quotes in accordance with the criteria as stated in Section L and Section M of this RFQ.

Line Item Table B Item No. FSC Item Description QTY Unit Unit Price Total Value

0001 7E20

Cabinet model or equal XG84522BS-0051 Cabinet or equal: Panduit Server Cabinet - Pre-Configured FlexFusion™ Cabinet, 800mm x 45RU x 1200mm, Black, Hardware Mount Rail, Coo lBoot-Ready Top Cap, Single Hinge Perforated Front Door, Split Perforated Rear Door, Standard Locks, Left and Right Side Panels, One Set Short Cable Mgmt Fingers, Left and Right PDU Brackets, Casters. Installed is 1 PC PN RGS134B-1, Grounding Strip on rear right e quipment rail. Bundled with the cabinet are 1 piece PN XG- TCF8W, Top cap fascia Kit and 1 piece PN RGCBNJ660P22, Grounding Jumper Ki t

(XG84522BS-0051)

2.000 EA

0002 7E20

PDU or equal C2X36TE- DQME2M99/ZW PDU or equal:

Switched Expansion PRO2 18xC13 + 18xCx Alt Phase HDOT Outlets, 208V 3PH Delta 6BR 60A 60309 3P+PE Blue IP67 Water-tigh t Plug 3m/10ft cord, Auto-Orient Mid Display, Bottom End Cord Entry, Doghouse Breakers, Phase Monitoring, WxD = 2.20in x 2.50in, Whi te Highlights Features: 60C, Alt-Phase, Auto-flip LED, Branch Current

2.000 EA

205AE9-25-Q-00087

Monitoring, HDOT, High Retention Outlets, Locking Outlets (C2X 36TE-

DQME2M99/ZW)

0003 7E20

PDU or equal C2W36TE- DQME2M99/ZR PDU or equal:

Switched Primary PRO2 18xC13 + 18xCx Alt Phase HDOT Outlets, 208V 3PH Delta 6BR 60A 60309 3P+PE Blue IP67 Water-tight Plug, 3m/10ft cord, Auto-Orient Mid Display, Bottom End Cord Entry, Doghouse Breakers, Phase Monitoring, WxD = 2.20in x 2.50in, Red , Highlights Features: 60C, Alt- Phase, Auto-flip LED, Branch Current Monitoring, HDOT, High Retention Outlets, Locking Outlets (C2W3 6TE-

DQME2M99/ZR)

2.000 EA

Section C. DESCRIPTION/STATEMENT OF WORK

Statement of Work

1.0 Introduction

The Internal Revenue Service (IRS) Unified Communications (UC) division of the User and Network Services (UNS) has deployed a UC platform among other services. There is a need for cabinets and power distribution units to support the UC platform and services.

To meet this particular need, UC is procuring items identified in section C4 to provide a support to part of its current infrastructure.

2.0 Background

The IRS UNS deployed modern UC technologies from industry leaders that provides voice, video, and collaboration services. As it continues to maintain certain aspects of its infrastructure, a new contract is needed to procure items in section C4.

3.0 Scope

The IRS UC organization will utilize this contract to procure items identified in section C4 to support its network infrastructure to include the delivery of the equipment to the location identified in section C5.

The Contractor shall provide equipment and delivered to the IRS site at location identified in section C5.

Equipment The Contractor shall provide equipment in table below in support of this delivery order.

TABLE B

Manufact urer

Part Numb er Description Qty Note

Panduit

XG845

22BS-

Panduit Server Cabinet -Pre-Configured FlexFusion™ Cabinet, 800mm x 45RU x 1200mm, Black, Hardware Mount Rail, CoolBoot-Ready Top Cap, Single Hinge Perforated Front Door, Split Perforated Rear Door, Standard Locks, Left and Right Side Panels, One Set Short Cable Mgmt Fingers, Left and Right PDU Brackets, Casters. Installed is 1 PC PN RGS134B-1, Grounding Strip on rear right equipment rail. Bundled with the cabinet are 1 piece PN XG-TCF8W, Top cap fascia Kit and 1 piece PN RGCBNJ660P22, Grounding Jumper Kit

Manufact urer

Part Numb er Description Qty Note

ServerTech

C2X36

TE-

DQME

2M99/

ZW

Switched Expansion PRO2 18xC13 + 18xCx Alt Phase HDOT Outlets, 208V 3PH Delta 6BR 60A 60309 3P+PE Blue IP67 Water-tight Plug 3m/10ft cord, Auto-Orient Mid Display, Bottom End Cord Entry, Doghouse Breakers, Phase Monitoring, WxD = 2.20in x 2.50in, White Highlights Features: 60C, Alt-Phase, Auto-flip LED, Branch Current Monitoring, HDOT, High Retention Outlets, Locking Outlets

Estimated Shipping Weight:

34.8 lbs.

Estimated Shipping Dims:

79 x 9 x 7 in.

ServerTech

C2W3

6TE-

DQME

2M99/

ZR

Switched Primary PRO2 18xC13 + 18xCx Alt Phase HDOT Outlets, 208V 3PH Delta 6BR 60A 60309 3P+PE Blue IP67 Water-tight Plug, 3m/10ft cord, Auto-Orient Mid Display, Bottom End Cord Entry, Doghouse Breakers, Phase Monitoring, WxD = 2.20in x 2.50in, Red, Highlights Features: 60C, Alt-Phase, Auto-flip LED, Branch Current Monitoring, HDOT, High Retention Outlets, Locking Outlets

Estimated Shipping Weight:

34.8 lbs.

Estimated Shipping Dims:

79 x 9 x 7 in.

4.0 Tasks

Items listed in the above table must be Brand Name only items that match the specifications.

The requirement (Statement of Work) has Section 508 Conformance language that the contractor is required to comply with.

1. The contractor must ensure the items purchased for the IRS meet the following minimum/must have requirements listed in above in Table.

5.0 Pricing

The Contractor shall complete the Pricing Evaluation Model for products described in Attachment A. All prices shall conform to the format and structure defined herein. All prices shall include FOB destination.

The contractor’s offer shall be for genuine brand-new products and parts as requested by the Government.

No grey market or secondhand items will be accepted by the Government. Any offer not including brand new products will not be considered for award. Additional price elements not included in the defined format and structure are not permitted. Any equipment, material, facility, site preparation, or service required in the performance of this contract for which a price is not specifically identified in the price tables will be considered to be included in the price of another item or provided at no cost to the Government, except as otherwise provided for in this vehicle. The Contractor may waive any charge at any time.

The quantities contained in the Pricing Evaluation Model are not a guarantee of actual requirements due to possible changes in requirements. If the IRS elects not to order the full estimated quantities of each Part Number or CLIN, no early termination fees, and/or equitable adjustment shall be assessed against the IRS for not ordering total estimated quantities of each Part Number or CLIN. Moreover, it should be noted that the total estimated quantities of each Part Number or CLIN are not a representation to the Offeror(s) of actual quantities to be ordered due to ever changing requirements.

6.0. Security

The Delivery Order will comply with contract level security requirements and all applicable IRS security policies, directives, and standards and guidelines, to include:

• FISMA, Title III of the E-Government Act of 2002, P.L. 107-347;

• Department of Treasury Security Manual TDP 15-71;

• IRM 10.8.1 Information Technology Security Policy and Guidance;

• Taxpayer Browsing Protection Act of 1997 - Unauthorized Access (UNAX);

• Internal Revenue Code 6103 of 1986 to prevent the unauthorized inspection of taxpayer returns or tax return information;

• Information Security Awareness and Training requirements;

• OMB Policy M-06-15 Safeguarding Personally Identifiable Information (PII), Policy M-

06-16; Policy M-06-19 Reporting Incidents Involving Personally Identifiable Information, Policy M-07-11 Implementation of Commonly Accepted Security Configurations for Windows Operating Systems; and Policy M-07-18 Ensuring New Acquisitions Include Common Security Configurations United States Government Baseline Configuration (USGBC);

• Privacy Act of 1974; and

• FIPS PUB 200 Minimum Security Requirements for Federal Information and Information

Systems.

Section D. PACKAGING AND MARKING

All deliverables under this Order shall be marked with the Contract No., Order No., Government Point of Contact, Contractor Point of Contact, Description of Deliverable, and Date.

D1. Package Delivery Requirements

The Contractor shall procure the equipment as ordered in delivery orders under this Task Order and ship the IRS location at 5333 Getwell Road, Memphis, TN 38118. The IRS will provide the information of the point of contact (POC) to the awardee for the purpose of shipping and delivering the equipment. Shipment of all equipment shall be provided with no additional charge to the Government.

The Contractor shall ensure that all items are preserved, packaged, packed and marked in accordance with best commercial practices to meet the packing requirements of the carrier and to ensure safe and timely delivery at the intended destination. All data and correspondence submitted shall reference:

• Name of the Contractor

• The Agency Delivery Order Number

• The Delivery Order Tracking Number

• Description of items contained therein

• Quantity

• Consignee(s) name and address

• Serial Number

D2. TAA and IPv6 Compliance and Compatibility The equipment and software ordered through delivery orders under this BPA shall be United States’ Trade Agreement Act (TAA) and Internet Protocol version 6 (IPv6) compliant and compatible in accordance with National Institute for Standards and Technology (NIST) Special Publication 500-267. The Contractor shall notify the IRS within five business days of a change in compliance or compatibility for an equipment item on the BPA/Contract.

Section E. INSPECTION AND ACCEPTANCE

E.1 Inspection

The Contractor shall ensure that all deliverables are clearly marked per Section D (above) unless otherwise specified.

Inspection will be at the same place as performance and delivery, unless otherwise specified. The Contractor shall provide the deliverables and receive acceptance/approval from the Government prior to invoicing for services performed.

E.2 General Acceptance Criteria

Standard Acceptance Criteria The general quality measures as set forth below will be applied to each work product received from the contractor under this Order.

• Accuracy - Work products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity - Work products shall be clear and concise; engineering terms shall be used, as appropriate. All diagrams shall be easy to understand and relevant to the supporting narrative.

• Specifications Validity - All work products must satisfy the requirements of the Government as specified herein.

• Format - Work products shall be submitted in hard copy (where applicable) and in media defined in the SOW. Hard copy formats shall follow Department of the Treasury and IRS Directives and shall be consistent with other similar efforts. All text and diagrammatic files shall be editable by the Government.

• Timeliness - Work products shall be submitted on or before the due date specified in the Purchase Order Award, or submitted in accordance with a later, scheduled date determined and approved by the CO in writing. If there is inconsistency with deliverables submittal date, the Contractor shall promptly notify the Contracting Officer to determine a date.

E.3 Review Of Deliverables The Government will perform an initial review of deliverables, and if problems are encountered during the review, the Contractor must correct them. If necessary, a meeting may be convened to resolve any differences. The Contractor shall make all required changes to achieve an acceptable deliverable. The Government will perform its review within approximately fifteen (15) calendar days from receipt of the deliverable or as otherwise specified in the Task Order.

Section F. DELIVERIES OR PERFORMANCE

F.1 Contract Period of Performance

The Period of Performance is a one (12) month purchase order. There are no options.

May 15, 2025 – May 14, 2026

F.2 Delivery

The contractor shall deliver the specified quantities listed in accordance with the salient characteristics/details outlined in Table B above.

F.3 Delivery Locations

The Contractor shall deliver items to the following location in accordance with the delivery schedule noted in each delivery order. Additionally, the place of performance for warranty support will be in the same locations, as follows:

IRS

5333 Getwell Road Memphis, TN 38118

F.4 Government Site Point of Contacts (POC)

The contractor shall communicate in advance with the site POCs and COR to ensure delivery, and warranty of the supplies herein. The contractor shall provide the IRS Delivery/Shipping POC a 72-hour pre-delivery notification and tracking information

TBD at Award.

Section G. CONTRACT ADMINISTRATION DATA

Clauses Incorporated by Reference

52.213-2 Invoices (APR 1984) 52.242-15 Stop-Work Order

G.1 Identification of Government Contract Personnel

The Government reserves the right to administratively substitute any of the points of contact listed below at any time. The Contracting Officer is the only person authorized to change this contract or orders issued thereunder. The Contractor shall not comply with any order, direction or request of Government personnel- that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract.

If, in the opinion of the contractor an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

Contracting Officer:

Michelle McGibbon Michelle.m.mcgibbon@irs.gov

The Contracting Officer’s Representative (COR) will be designated at time of award. A copy of the letter of designation issued to the COR will be sent to the Contractor. The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract. The COR is not authorized to change any of the terms and conditions of the contract. Changes to the Performance Work Statement proposed by the Contractor and incorporated into the contract will be made only by the CO by properly written modification(s) to the contract. Additional CORs for other purposes, as required, may be designated in writing by the CO.

mailto:Michelle.m.mcgibbon@irs.gov

The COR does not have authority to alter the Contractor’s obligations or to make changes to scope, schedule, price, terms or conditions of the contract. The term technical direction is defined to include the following:

• Provide guidance to the Contractor in the preparation of deliverable services; and,

• Provide acceptance of deliverables to assure contract compliance.

The COR is responsible for administering the performance of work under the contract. IN NO EVENT, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of the contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the CO prior to completion of the contract.

Contracting Officer’s Representative (COR) Borey Pek borey.t.pek@irs.gov

DTAR 1052.201-70 Contracting Officer's Representative (COR) Appointment and Authority (Apr 2015)

(a) The COR for the resultant Task Order is Jerry Claytor.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

1. Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

2. Constitutes a change as defined in the clause entitled “Changes”.

3. In any manner causes an increase or decrease in the contract price, or the time required for contract performance.

4. Changes any of the terms, conditions, or specification(s)/work statement of the contract.

5. Interferes with the contractor's right to perform under the terms and conditions of the contract; or

6. Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government workday.

mailto:borey.t.pek@irs.gov

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of Clause)

G.2 Invoicing

IR1052.232-9001 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS FOR

THE INVOICE PROCESSING PLATFORM (IPP) (JUL 2019)

(a) Definitions:

"Short payment" as used in this clause means the partial payment of an invoice for goods/services actually rendered at the time of payment when the invoice includes additional goods/services that have not yet been provided/rendered.

“Short payment” example: The contract requires the delivery of a set number of items, with the price, delivery location, and delivery due date also specified. The vendor delivers 50% of the items as specified but invoices for 100% of the items. Before implementation of the IPP, the IRS would have paid the vendor for the items delivered and instructed the vendor to re-invoice the IRS when the balances of the items were delivered. In other words, the IRS would "short pay" the invoice since the IRS did not remit payment for the full invoice amount. With implementation of the IPP, the IRS can no longer do this because the IRS cannot accept an electronic invoice that includes items not yet received. The IRS will reject the invoice. The vendor needs to submit an invoice for only the items received by the IRS (in this case, 50%), and, if these items meet all other contract terms and conditions, the IRS will pay the invoiced amount. The vendor submits subsequent invoice(s) for items as they are delivered and accepted.

(b) The Invoice Processing Platform (IPP) is a secure Web-based electronic invoicing and payment information service available to all Federal agencies and their suppliers. Effective October1, 2012, invoicing for payment through the IPP will be mandatory for all new contract awards. Additional information regarding the IPP may be found at the IPP website address https://www.ipp.gov. Contractors must complete the contractor point of contact information below and submit it with their proposal submissions. Contractors may contact the IPP Helpdesk for assistance via e-mail at ippgroup@stls.frb.org or via phone at (866) 973-3131. Once a contract award has been made, the contractor will be contacted by the IPP via e-mail to set-up an account. It will be necessary for contractors to login to their IPP accounts every 90 days to keep their IPP accounts active.

(c) Contractor Point of Contact Information Contractor Name:

Contractor IPP Point of Contact Name:

Contractor Phone Number:

Contractor E-mail Address:

(d) Electronic Invoicing and Payment Requirements Vendor invoices submitted electronically through the IPP should be in the proper format and contain the information required for payment processing. To be approved for payment, a “proper invoice” must list the items specified in FAR 52.232-25 (a)(3)(i) through (a)(3)(x), or in the case of a Commercial Item Contract, the items included in 52.212-4(g)(1)(i) through (g)(1)(x).

If the vendor is offering a discount via the IPP, the discount must be reflected on the invoice. The vendor will select 'Create Invoice'. The IPP system will default to ‘Net 30 Prompt Pay’ under the Payment Terms dropdown box. The vendor will select from 54 different discount options for the invoice that is being created. If the vendor chooses to offer a discount on the invoice screen, the information will interface to the payment system for processing. Discounts that are offered on attachments rather than the invoice itself cannot be accepted.

Under this contract, the following documents are required, at a minimum, to be submitted as an attachment to the invoice:

Contractor shall submit one (1) invoice per month to include all costs for both the Prime and any Subcontractors. The Contractor shall invoice for CAF funding per monthly invoice.

Please do not submit into IPP any documentation/attachments that conflict with what is stated on the invoice.

Payment and Invoice Questions :

For payment and invoice questions, contact the Ancillary Systems at (304) 254-3372 or via e- mail at cfo.fm.ipp.customer.support@irs.gov.

(e) Waiver If the Contractor is unable to use the IPP for submitting payment requests starting on October 1, 2012, then a waiver form must be completed and submitted with the contractor’s proposal submission for review and approval by the Contracting Officer based on one of the conditions listed in the waiver. The vendor will be notified prior to award as to whether their request for waiver has been approved or denied. If the waiver is granted, then a copy of the waiver must be submitted with each paper invoice that the vendor submits to the payment office or the invoice will be returned.

(f) Short Payment mailto:cfo.fm.ipp.customer.support@irs.gov

Short payment on vendor submitted invoices will no longer be processed or paid. If any portion of the invoice does not meet the requirements for a proper invoice, the entire invoice shall be rejected and returned to the vendor unpaid.

IRS Invoice Processing Platform (IPP) Waiver Form The IRS invoicing and payment requirements clause (IR1052.232-9000) requires that all invoices under awards made (or effective) on or after October 1, 2012, be submitted electronically via the IPP unless a waiver is requested and granted. If the Contractor is unable to submit its invoice through the IPP, the Contractor shall complete this waiver form indicating the reason for the waiver request by selecting the appropriate box below and providing a narrative summarizing in detail the circumstances requiring a waiver. For a solicitation, submit the waiver form with the proposal submission. For a modification that incorporates the IPP clause into an existing contract, submit the waiver form with the modification. The CO will notify the vendor via e-mail or another appropriate means of communication prior to award as to whether their waiver has been approved or denied. If the waiver is granted, then a copy of the approved waiver must be submitted with each invoice that the vendor submits to the payment office or the invoice will be returned. Reason for requesting a waiver of the requirement to submit an electronic invoice via the IPP:

1. Submission of invoices through IPP would impose a hardship on an individual (includes employees and sole proprietors) due to: either a physical or mental disability; a geographic, language, or literacy barrier; or an undue financial burden. The requirement to submit invoices through the IPP is automatically waived for all individuals who do not have payment capability using ACH with a U.S. financial institution.

2. The political, financial or communications infrastructure where the place of business is located does not support access to the IPP for submitting invoices electronically.

3. The contractor is located within an area designated by the President of the United States or an authorized agency administration as a disaster area. (Please identify area/location.)

4. The submission of invoices electronically may pose a threat to national security, the life or physical safety of an individual may be endangered, or a law enforcement action may be compromised.

5. The agency does not expect to receive more than one invoice from the same contractor within a one-year period. i.e., the invoice submission is non-recurring.

6. The contractor customarily submits a high volume of invoices on a regular basis via file format, not currently supported by the IPP (i.e., uses a file format other than XML or CSV) and the high volume of invoices would cause a significant burden to the contractor if submitted through the IPP individually. If utilizing this exception, please identify the file formats supported by your invoicing system so that the IPP may consider implementing the requested file format at a later date. File format(s) used:

7. Other - Please explain: ________________________________________________

Attach a separate sheet of paper with a summary narrative substantiating the circumstances for the waiver exception selected from above (1 through 7).

Waiver Submitted By:

Contractor Name Name of Person Submitting Request for Waiver Title Signature of Person Submitting Request for Waiver E-mail Address Phone No.

Contract/Order No. Date Submitted Waiver Approved By:

Contracting Officer's Name Printed Contracting Officer's Signature Date

(End of clause)

G.3 Invoice Review and Disputes

The COR or Alternate COR will review all invoices for accuracy upon receipt. If there are discrepancies with invoices submitted the COR will notify Beckley Finance Center for a corrected invoice.

If there is a dispute with an invoice or statement, Beckley Finance Center (IPP) will immediately contact the Contractor’s Customer Service Department to resolve the dispute. The contractor shall have 30 days or one billing cycle to make the correction.

The IRS COR assignment for this contract may be changed at any time by the Government without prior notice to the contractor. However, the contractor will be notified of the change in writing or via email. The COR for this contract is:

Content COR Contact Information

Primary IRS COR Borey Pek

Email borey.t.pek@irs.gov

Desk Phone 240-613-4469

G.3 ACCOUNTING AND APPROPRIATION DATA

CLIN/SLIN/SC Accounting Code Obligation Amt Period of Performance

52.232-70 Limitation of Government's Obligation (Nov 2016)

(a) Funding is not currently available to fully fund this contract due to the Government operating under a continuing resolution (CR). The item(s) listed in the table below are being incrementally funded as described below. The funding allotted to these item(s) is presently available for payment and allotted to this contract. This table will be updated by a modification to the contract when additional funds are made available, if any, to this contract.

Contract line item number

(CLIN)

CLIN

total price

Funds allotted to the

CLIN

Funds required for complete funding of the

CLIN

Totals $ $ $

(b) For the incrementally funded item(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including any invoice payments to which the Contractor is entitled and reimbursement of authorized termination costs in the event of termination of those item(s) for the Government's convenience, does not exceed the total amount currently obligated to those item(s). The Contractor is not authorized to continue work on these item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the line items of the contract regardless of anything to the contrary in any other clause, including but not limited to the clause entitled “Termination for Convenience of the Government” or paragraph (1) entitled “Termination for the Government's Convenience” of the clause at FAR 52.212-4, “Commercial Terms and Conditions Commercial Items.”

(c) Notwithstanding paragraph (h) of this clause, the Contractor shall notify the Contracting Officer in writing at least thirty days prior to the date when, in the Contractor's best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the item(s) identified in paragraph (a) of this clause.

The notification shall state the estimated date when that point will be reached and an estimate of additional funding, if any, needed to continue performance. The notification shall also advise the Contracting Officer of the estimated amount of additional funds required for the timely performance of the item(s) funded pursuant to this contract. If after such notification additional funds are not allotted by the date identified in the Contractor's notification, or by an agreed upon substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the terms of this contract authorizing termination for the convenience of the Government. Failure to make the notification required by this paragraph, whether for reasons within or beyond the Contractor's control, will not increase the maximum amount payable to the Contractor under paragraphs (a) and (b) of this clause.

(d) The Government may at any time prior to termination allot additional funds for the performance of the item(s) identified in paragraph (a) of this clause.

(e) The termination provisions of paragraphs (a) through (h) of this clause do not limit the rights of the Government under the clause entitled “Default” or “Termination for Cause.” The provisions of this clause are limited to the work and allotment of funds for the item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded.

(f) Nothing in this clause affects the right of the Government to terminate this contract pursuant to the Government's termination for convenience terms set forth in this contract.

(g) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(h) The parties contemplate that the Government will allot funds to this contract from time to time as the need arises and as funds become available. There is no fixed schedule for providing additional funds.

(End of Clause)

Section H. Special Contract Requirements

H.1 Warranties

For all items the normal standard Commercial warranty provided is acceptable, please provide the warranty coverage for each item with the quote.

H2. NON-SUPERVISION AND IDENTIFICATION OF CONTRACTOR EMPLOYEES

For any on-site contractor personnel assigned to a Federal building as their work site, the Government will not exercise any supervision or control over contractor employees performing services under this contract. The contractor’s (and subcontractor’s, if applicable) employees are accountable solely to the contractor’s management, who in turn, is responsible for performance to the Government.

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify them as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel shall be required to obtain and wear badges in the performance of this service.

PROTECTION OF INFORMATION

The contractor and its employees, agents, or representatives working on this Contract shall be responsible for properly protecting all information used, gathered, or developed as a result of work under this contract. In addition, the contractor and its employees, agents, or representatives shall protect all government data, equipment, etc., by treating the information as sensitive.

Sensitive but unclassified information, data, and/or electronic transmittal will only be disclosed to authorize personnel as described in the contract. The Contractor and its employees, agents or representatives, shall establish appropriate administrative, technical, and physical safeguards to ensure the security and confidentiality of this information, data, and/or equipment until it has been returned to Government control, destroyed, or held until the contractor is otherwise directed by the Contracting Officer. Items returned to the Government shall be hand-carried or mailed, as directed by the Contracting Officer. If so directed by the Contracting Officer, destruction of Government information shall be accomplished by either burning or shredding, or other Contracting Officer approved method that precludes the reconstruction of the material.

NON-DISCLOSURE STATEMENT

The Contractor agrees that:

- Any information obtained through its effort on this contract shall not be disclosed or used for any purpose other than that which it was furnished without the written authorization of the Contracting Officer;

- Its employees, agents and representatives shall immediately notify the Contracting Officer when they become aware of any unauthorized disclosure or use of information obtained through their work on this contract; and

- All employees, agents or representatives working on this task shall sign a nondisclosure statement.

H.3 Trade Agreement Act (TAA) Compliance

All products are required to be compliant with the Trade Agreement Act (TAA) when available.

The contractor shall indicate any product that is not TAA compliant in the quote.

H.4 EPEAT Compliance

If applicable, products must be EPEAT registered at www.epeat.net

H.5 Cancellation of Order

Orders may be cancelled orally or in writing by the Contracting Officer. Oral cancellations will be followed-up with a written confirmation to the contractor within three (3) working days.

An order may be cancelled at least 72 hours before the start of the service or delivery of the services ordered; in such instances of cancellation, the government will not be liable for any charges under the cancelled order.

H.6 SECTION 508 REQUIREMENTS

Compliance with the requirements of Section 508 of the Rehabilitation Act Amendments of 1998, and the Architectural and Transportation Barriers Compliance Board’s Electronic and Information Technology (EIT) Accessibility Standards at 36 Code of Federal Regulations Part 1194, is applicable to this Task Order.

Specifically, the following IRSAP clauses are applicable for Section 508 and will be applied at the task order level:

IR1052.239-9000 Section 508 Information, Documentation and Support (Dec 2019)

In accordance with 36 CFR, Appendix C to Part 1194, the information and communication technology (ICT) products and product support services documentation furnished in performance of this contract shall be provided at no additional cost. The contractor shall provide information, documentation, and support relative to the supplies and services as described in the statement of work, performance work statement or statement of objectives (select one). The following technical standards and provisions have been determined to be applicable to this contract:

_X__ Chapter 6: Support Documentation and Services _X__ 601 General __X_ 601.1 _X__ 602 Support Documentation __X_ 602.1 __X_ 602.2 _X__ 602.3 __X_ 602.4 __X_ 603 Support Services __X_ 603.1 _X__ 603.2 __X_ 603.3

205AE9-25-Q-00087

http://www.epeat.net/ https://www.section508.gov/manage/accessibility-faq/

(End of Clause)

IR1052.239-9001 Section 508 Conformance (Apr 2024)

Each information and communication technology (ICT) product and/or product related service delivered under the terms of this contract, at a minimum, shall conform to the applicable accessibility standards at

36 CFR, Appendix C to Part 1194 and functional performance criteria found in 36 CFR Chapter 3, unless am exception to this requirement exists at FAR 39.204 Exceptions.

The following technical standards have been determined to be applicable to this contract:

__X Chapter 4: Hardware ___ 401 General ___ 401.1 ___ 402 Closed Functionality ___ 402.1 ___ 402.2(1-6) ___ 402.3 ___ 402.4 ___ 402.5 ___ 403 Biometrics ___ 403.1 ___ 404 Preservation of Information Provided for Accessibility ___ 404.1 ___ 405 Privacy ___ 405.1 _X__ 406 Standard Connections __X_ 406.1 _X__ 407 Operable Parts _X__ 407.1 _X__ 407.2 _X__ 407.3 __X_ 407.4 ___ 407.5 ___ 407.6 ___ 407.7 ___ 407.8 _X__ 408 Display Screens _X__ 408.1 _X__ 408.2 __X_ 408.3 ___ 409 Status Indictors ___ 409.1 ___ 410 Color Coding ___ 410.1 ___ 411 Audible Signals ___ 411.1 ___ 412 ICT with Two-Way Communication ___ 412.1 ___ 412.2 ___ 412.3 ___ 412.4 ___ 412.5 ___ 412.6 ___ 412.7 ___ 412.8 ___ 413 Closed Caption Processing Technologies ___ 413.1 ___ 414 Audio Description Processing Technologies

___ 414.1 ___ 415 User Controls for Captions and Audio Descriptions ___ 415.1 _X__ Chapter 5: Software __X_ 501 General __X_ 501.1 __X_ 502 Interoperability with Assistive Technology _X__ 502.1 _X__ 502.2 _X__ 502.3 _X__ 502.4(A-G) __X_ 503 Applications __X_ 503.1 _X__ 503.2 _X__ 503.3 _X__ 503.4 ___ 504 Authoring Tools ___ 504.1 ___ 504.2 ___ 504.3 ___ 504.4 __X_ Chapter 7: Referenced Standards _X__ 701 General __X_ 701.1 __X_ 702 Incorporation by Reference _X__ 702.1 _X__ 702.2 __X_ 702.3 _X__ 702.4 ___ 702.5 ___ 702.6 ___ 702.7 ___ 702.8 ___ 702.9 __X_ 702.10

The standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but merely require that the ICT be compatible with such software and devices so that it can be made accessible if so required by the agency in the future.

The following functional performance criteria (36 CFR Chapter 3) apply to this contract.

_X__ Chapter 3: Functional Performance Criteria __X_ 301 General __X_ 301.1 __X_ 302 Functional Performance Criteria _X__ 302.1 _X__ 302.2 _X__ 302.3 _X__ 302.4 _X__ 302.5 _X__ 302.6 __X_ 302.7 _X__

302.8 __X_ 302.9

(End of Clause)

IR1052.239-9003 Section 508 Accessibility of Information and Communication Technology (100% Compliance) (Apr 2024)

Each information and communication technology (ICT) product or service furnished under this contract shall comply with the Information and Communication Technology Accessibility Standards (36 CFR, Appendix C to Part 1194). If the Contracting Officer determines any furnished products or services are not in compliance with the contract, the Contracting Officer will apply the remedies described under FAR 52.246-2, Inspection of Supplies – Fixed Price or FAR 52.246-4, Inspection of Services – Fixed Price.

The following technical standards and provisions have been determined to be applicable to this contract:

_X__ Chapter 4: Hardware __X_ 401 General _D__ 401.1 ___ 402 Closed Functionality ___ 402.1 ___ 402.2(1-6) ___ 402.3 ___ 402.4 ___ 402.5 ___ 403 Biometrics ___ 403.1 ___ 404 Preservation of Information Provided for Accessibility ___ 404.1 ___ 405 Privacy ___ 405.1 _X__ 406 Standard Connections _X__ 406.1 __X_ 407 Operable Parts __X_ 407.1 _X__ 407.2 __X_ 407.3 __X_ 407.4 __X_ 407.5 __X_ 407.6 _X__ 407.7 __X_ 407.8 _X__ 408 Display Screens X__ 408.1 _X__ 408.2 __X_ 408.3 ___ 409 Status Indictors ___ 409.1 ___ 410 Color Coding ___ 410.1 ___ 411 Audible Signals ___ 411.1 ___ 412 ICT with Two-Way Communication ___ 412.1 ___ 412.2 ___ 412.3 ___ 412.4 ___ 412.5 ___ 412.6 ___ 412.7 ___ 412.8 ___ 413 Closed Caption Processing Technologies ___ 413.1 ___ 414 Audio Description Processing Technologies ___ 414.1 ___ 415 User Controls for Captions and Audio Descriptions ___ 415.1 _X__ Chapter 5: Software __X_ 501 General __X_ 501.1

__X_ 502 Interoperability with Assistive Technology _X__ 502.1 _X__ 502.2 _X__ 502.3 _X__ 502.4(A-G) __X_ 503 Applications __X_ 503.1 _X__ 503.2 _X__ 503.3 _X__ 503.4 ___ 504 Authoring Tools ___ 504.1 ___ 504.2 ___ 504.3 ___ 504.4 _X__ Chapter 7: Referenced Standards _X__ 701 General __X_ 701.1 _X__ 702 Incorporation by Reference _X__ 702.1 _X__ 702.2 _X__ 702.3 _X__ 702.4 ___ 702.5 ___ 702.6 ___ 702.7 ___ 702.8 ___

702.9 _X__ 702.10

The standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but merely require that the ICT be compatible with such software and devices so that it can be made accessible if so required by the agency in the future.

The following functional performance criteria (36 CFR Chapter 3) apply to this contract.

_X__ Chapter 3: Functional Performance Criteria _X__ 301 General __X_ 301.1 _X__ 302 Functional Performance Criteria _X__ 302.1 _X__ 302.2 _X__ 302.3 _X__ 302.4 __X_ 302.5 _X__ 302.6 _X__ 302.7 __X_

302.8 ___ 302.9

(End of Clause)

Section I. Provisions and Clauses

All terms and conditions of the awardee’s GSA Schedule contract shall apply to this BPA.

Clauses Incorporated by Reference:

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov

52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) https://www.acquisition.gov/

52.203-7 Anti-Kickback Procedures (JUN 2020 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (JUN 2020 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-28 Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts (Dec 2023) 52.227-1 Authorization and Consent (Jun 2020) 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (Jun 2020) 52.229-3 Federal, State, and Local Taxes (Feb 2013) 52.232-18 Availability of Funds (Apr 1984) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.243-1 Changes—Fixed-Price (Aug 1987)

Clauses Incorporated by Full Text:

52.218-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of contract expiration.

(End of clause)

52.217-9 Option To Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 1 year.

(End of Clause)

52.223-23 Sustainable Products and Services (May 2024) [(DEVIATION 2025-00002 Feb 2025)]

(a) Definitions. As used in this clause—

Biobased product means a product determined by the U.S. Department of Agriculture (USDA) to be a commercial product or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable domestic agricultural materials and forestry materials, or that is an intermediate ingredient or feedstock. The term includes, with respect to forestry materials, forest products that meet biobased content requirements, notwithstanding the market share the product holds, the age of the product, or whether the market for the product is new or emerging. (7 U.S.C. 8101) (7 CFR part 4270.2).

Recovered material means waste materials and by-products recovered or diverted from solid waste, but the term does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process. (42 U.S.C. 6903).

Sustainable products and services means:

(1) Products containing recovered material designated by the U.S. Environmental Protection Agency (EPA) under the Comprehensive Procurement Guidelines (42 U.S.C. 6962) (40 CFR part 247) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products).

(2) Energy- and water-efficient products that are ENERGY STAR® certified or Federal Energy Management Program (FEMP)-designated products (42 U.S.C. 8259b) (10 CFR part 436, subpart C) (https://www.energy.gov/eere/femp/search-energy-efficient-products and https://www.energystar.gov/products?s=mega).

(3) Biobased products meeting the content requirement of the USDA under the BioPreferred® program (7 U.S.C. 8102) (7 CFR part 4270) (https://www.biopreferred.gov).

(4) Acceptable chemicals, products, and manufacturing processes listed under EPA's Significant New Alternatives Policy (SNAP) program, which ensures a safe and smooth transition away from substances that contribute to the depletion of stratospheric ozone (42 U.S.C. 7671l) (40 CFR part 82, subpart G) (https://www.epa.gov/snap).

(b) Requirements.

(1) The sustainable products and services, including the purchasing program and type of product or service, that are applicable to this contract, and any products or services that are not subject to this clause, will be set forth in the statement of work or elsewhere in the contract.

(2) The Contractor shall ensure that the sustainable products and services required by this contract are—

(i) Delivered to the Government;

(ii) Furnished for use by the Government;

(iii) Incorporated into the construction of a public building or public work; and

(iv) Furnished for use in performing services under this contract, where the cost of the products is a direct cost to this contract (versus costs which are normally applied to the Contractor's general and administrative expenses or indirect costs). This includes services performed by contractors performing management and operation of Government-owned facilities to the same extent that, at the time of award, an agency would be required to comply if an agency operated or supported the facility.

(c) Resource. The Green Procurement Compilation (GPC) available at https://sftool.gov/greenprocurement provides a comprehensive list of sustainable products and services and sustainable acquisition guidance. The Contractor should review the GPC when determining which statutory purchasing programs apply to a specific product or service.

(End of Clause)

IR1052.209-9001 Organizational Conflicts of Interest (May 2018)

(a) Purpose: The purpose of this clause is (1) to ensure that the contractor is not biased because of conflicting roles in financial,…