Statement of Work BPA.pdf
PDF 206 KB Posted
- Attached to
- Biomedical repair parts and supplies BPA
- Solicitation number
- IHS1524217
About this file
Statement of Work Summary
This Statement of Work (SOW) establishes a Blanket Purchase Agreement (BPA) for the Indian Health Service's Phoenix Indian Medical Center to procure medical repair parts and supplies on an as-needed basis for the Biomedical Department. The facility is a 1.2 million square foot campus in Phoenix, Arizona, centered on a 127-bed Joint Commission-accredited hospital tower built in 1970 that serves approximately 140,000 Native American patients. The contract awardee shall furnish all required medical parts and supplies to support timely repairs, preventive maintenance, and emergency servicing of medical equipment, with deliveries directed to the PIMC Engineering Department at 4212 North 16th Street, Phoenix, AZ 85016. All deliveries must include a delivery ticket specifying the delivery date and itemized description of materials for accurate receipt and invoicing.
The contract period of performance spans five one-year terms from July 1, 2026, through June 30, 2031. Pricing is fixed based on current market rates for supplies, materials, and shipping costs, with provision for mutual adjustment only to affected cost components in cases of unanticipated, material increases due to inflation or market conditions, provided any adjustment does not alter the fixed price unless formally amended in writing by both parties. The contractor shall submit original invoices to the Phoenix Indian Medical Center Finance Department at Aztec Building 1616 East Indian School Road, Suite 360E, Phoenix, AZ 85016, or via email to PHX_PIMCAPInvoice@ihs.gov. Invoices must include the contractor's name and address, complete contract number, invoice number and date, cost or price, dates of service with hours worked, and remit-to address. Technical points of contact are Phillip Lucero (Equipment Support Specialist, primary) and Zachary Navarro (Biomedical Engineer, alternate), with no Contracting Officer's Representative required for this BPA.
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Text version
INDIAN HEALTH SERVICE
PHOENIX INDIAN MEDICAL CENTER
Statement of Work
Background The Phoenix Indian Medical Center (PIMC) is a 1.2M SF campus comprised of a hospital tower and numerous outpatient care and support buildings. The campus is located at 4212 North 16th Street, Phoenix, Arizona 85016. The PIMC hospital tower (Building 233) is a five-story, Joint Commission (TJC) accredited, 127-bed hospital employing 1,200 staff that primarily serves a patient population of 140,000
Native Americans in the Phoenix metropolitan area. The hospital tower was built in 1970 and is approximately 163,000 SF.
Objective To implement a Blanket Purchase Agreement (BPA) for the purchase of medical repair parts and supplies on an as-needed basis for Phoenix Indian Medical Center under the Biomedical Department. It is critical to have readily available parts and supplies to support timely repairs, preventive maintenance, and emergency servicing of medical equipment. Establishing a BPA will reduce procurement delays, minimize equipment downtime, ensure continuity of patient care, and support compliance with regulatory and safety requirements. This agreement will allow the Biomedical Department to respond quickly to operational needs while maintaining cost control and efficiency.
The objective is to:
• Streamline procurement: Consolidate multiple, repetitive purchases into a single, pre-approved process.
• Improve cost-effectiveness: Reduce administrative costs and leverage volume pricing.
• Enhance efficiency: Provide a simplified method for department personnel to obtain necessary materials quickly.
• Pricing under this SOW is based on current market rates for supplies, materials, and shipping costs and is fixed. In the event of an unanticipated and material increase in supply or shipping costs due to inflation or market conditions, the parties may mutually agree to an equitable adjustment solely to the affected cost components, provided that such adjustment shall not alter the fixed price of this SOW unless expressly agreed to in writing by both parties through a formal amendment.
Contract Awardee Responsibilities & Tasks The contract awardee shall furnish all required medical parts and supplies on an as-needed basis in accordance with the terms of the Blanket Purchase Agreement.
Delivery Specifics
• Delivery location: Phoenix Indian Medical Center (PIMC), Engineering Department.
• PIMC main address: 4212 North 16th Street, Phoenix, AZ 85016.
• Delivery ticket requirement: A delivery ticket must accompany every delivery. It should include the delivery date and a description of the items to ensure accurate receipt and invoicing.
Period of Performance:
1. July 01, 2026 – June 30, 2027
2. July 01, 2027 – June 30, 2028
3. July 01, 2028 – June 30, 2029
4. July 01, 2029 – June 30, 2030
5. July 01, 2030 – June 30, 2031
Contracting Officer Authority
Authority to negotiate any changes to this contract is reserved exclusively for the Contracting Officer.
Contracting Officer’s Representative (COR) COR is not required for this Blank Purchase Agreement (BPA). The following individuals will serve as the
Technical Point of Contacts (TPOC) listed below.
• Phillip Lucero, Equipment Support Specialist, designated as the Primary Point of Contact, 602-581-6023, email: Phillip.lucero@ihs.gov
• Zachary Navarro, Biomedical Engineer, designated Alternate Technical Point of Contact, 602-581-6025, Email: Ronald.allison@ihs.gov
Invoice Submission and Payment The Contractor shall submit its original invoice to the Phoenix Indian Medical Center, Finance Dept., Aztec Building 1616 East Indian School Road, Suite 360E, Phoenix AZ 85016 and or via email to
PHX_PIMCAPInvoice@ihs.gov. The Contractor agrees to include the following information on each invoice. (1) Contractors name, address; (2) Contract Number (entire contract number must be included);
(3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. Phoenix Indian Medical Center, Finance Dept., Aztec Building 1616
East Indian School Road, Suite 360E, Phoenix, AZ 85016, shall make payment.
mailto:Ronald.allison@ihs.gov mailto:PHX_PIMCAPInvoice@ihs.gov
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