RFI IHS1490505.pdf
PDF 49 KB Posted
- Attached to
- IHS HQ Executive Leadership Meeting
- Solicitation number
- IHS1490505
About this file
This document is a Request for Information (RFI) related to a federal contract opportunity for the Indian Health Service (IHS) to host its quarterly Executive Leadership Team (ELT) Meeting from June 10 through June 13, 2024, in Nashville, Tennessee.
The key details are:
- The meeting will require conference space, audio-visual services for a hybrid in-person and virtual session, and transportation services.
- Lodging for meeting participants is desired to be at the same location as the meeting, but the government will consider alternative approaches if unavailable on-site at the federal per diem rate.
- Attendees will be responsible for self-paying for their own lodging and parking.
- The proposal due date has been extended to 1:00 pm PST on May 2, 2024.
- The North American Industry Classification System (NAICS) code for the proposed acquisition is 721110, Hotels (except Casino Hotels) and Motels.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 75H70424Q00029 AMD 0001.pdf | ||
| 75H70424Q00029 -.pdf | ||
| RFI IHS1490505.pdf | ||
| SOW IHS1490505.pdf | ||
| 75H70424Q00029.pdf |
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Text version
IHS HQ Executive Leadership Meeting: Notice ID IHS1490505
Request for Information (RFI)
RFI 001
Question: Are the lodging rooms self pay or will they be included on the contract?
Answer: Self-Pay
RFI 002
Question: The meeting rooms are needed for 4 days?
Answer: The meeting rooms are for 3 days, June 11, 12, and 13.
RFI 003
Question: Will you need a quote for lodging as well?
Answer: Lodging at the federal per diem rate will be for four nights of June 10, 11, 12, and 13.
Checking in on June 10 and checking out on June 14.
RFI 004
Question: Will you pay for the meeting spaces or is this something that will be reimbursed?
Answer: Payment will be made upon receipt of invoice after the completion of the meeting.
RFI 005
Question: They have found a location in downtown for the necessary dates, with rooms at the fed rate of $233 plus taxes. They need to know if each attendee will be paying for their own room.
Answer: Self-Pay, each attendee will be paying for their own room.
RFI 006
Question: The hotel has a daily parking fee of $56 for valet, or $49 for self-parking. They again want to know if this will be paid by each attendee that requires parking.
Answer: Self-Pay, each attendee will be paying for their parking.
RFI 007
Question: The dates of the event show as the 10th – 14th. They want to know if the actual meeting dates are the 11th – 13th.
Answer: The meeting rooms are for 3 days, June 11, 12, and 13.
RFI 008
Question: Finally, they are good for the meeting’s setup requirements for Tuesday & Wednesday, but may need to have an alternative setup for Thursday, due to other bookings.
Answer: Meeting setup requirements shall be in the same area.
RFI 009
Question: Request an extension on the proposal due date; 1:00 pm PST on 30 April 2024.
Answer: Proposal due is extended to 1:00 pm PST on 2 May 2024.
File details come from the government source that posted it. Updated .