IGM_ON_CALL_PLANNING_AND_ENVIROMENTAL_SERVICES.pdf

REQUEST FOR QUALIFICATION

CITY OF KINGMAN

Airport

2026-RFQ-021

IGM ON CALL PLANNING AND ENVIROMENTAL

SERVICES

ISSUE DATE: November 2, 2026

PROPOSAL DUE DATE: December 8, 2026, 12:00 pm (Arizona Time)

CONTACT PERSON:

Doug Breckenridge, Airport General Manager

(928) 565-1420 dbreckenridge@cityofkingman.gov

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofkingman https://secure.procurenow.com/portal/%7bproject.government.code%7d

Request for Qualification #2026-RFQ-021, IGM ON CALL PLANNING AND ENVIROMENTAL SERVICES 2

PLEASE NOTE: Bidder is responsible for obtaining any addenda and acknowledging it through the procurement portal.

CITY OF KINGMAN

I. INTRODUCTION

II. SCOPE OF SERVICES

III. RESPONSE INSTRUCTIONS AND REQUIREMENTS

IV. INSURANCE REQUIREMENTS

V. SELECTION PROCESS AND CONTRACT AWARD

VI. EVALUATION CRITERIA

VII. PREFERENCE IN PURCHASING

VIII. VENDOR QUESTIONNAIRE

Attachments:

A - IGM FY2028-2032 ACIP Package-revised for ADOT FY.cleaned

B - IGM DBE Goal Methodology 2025-2027

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1. INTRODUCTION

1.1. General Information

The City of Kingman, Arizona (City) is seeking a qualified firm to provide airport environmental and planning services to the Kingman Municipal Airport (IGM) and Industrial Park

The City provides a full range of services including public safety, highways and streets, economic development, parks, golf, pools, recreation, water, wastewater, solid waste, airport, development services, and other administrative/support services. The City serves as the Mohave County, Arizona seat and has a population of more than 35,000. It employs 400+ full-time employees who provide services for 31 divisions. More detailed information on the City and its finances can be found in the City's Annual

Comprehensive Financial Report on the City's website at www.cityofkingman.gov.

1.2. Submittal Location and Details

Responses must be submitted electronically through the City's procurement portal at https://procurement.opengov.com/portal/cityofkingman no later than 12:00 pm, Arizona time, on Tuesday, December 8, 2026. Any response received after 12:00 pm, Arizona time, on Tuesday, December 8, 2026 will not be accepted.

Mailed, faxed, hand-delivered, and e-mailed Responses will not be accepted. Mailed Responses will be disposed of, unopened, and will not be returned to the Respondent.

There is not an expressed or implied obligation for the City of Kingman to reimburse responding proposers for any expenses incurred in preparing proposals in response to this request.

During the evaluation process, the City of Kingman reserves the right, where it may serve in the City’s best interest, to request additional information or clarification from proposers. At the discretion of the City of

Kingman, each respondent submitting a response may be requested to attend interviews as part of the evaluation process.

The City of Kingman reserves the right to retain all responses submitted and to use any ideas in a response, regardless of whether that response is selected. Submission of a response indicates acceptance by the respondent of the conditions contained in this request for qualifications.

The objective of requesting this Statement of Qualifications is for the City of Kingman.

1.3. RFQ Schedule

The City anticipates the following general timeline of key events during the response evaluations and contract award period:

Post RFQ: November 2, 2026

Site Visit (Non-Mandatory): November 19, 2026, 1:00pm

7000 Flightline Drive, Kingman, Arizona 86401

Questions from Respondents Due: November 23, 2026, 12:00pm http://www.cityofkingman.gov/ https://procurement.opengov.com/portal/cityofkingman

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Last Day for an Addenda: December 1, 2026

Response Due Date: December 8, 2026, 12:00pm

Evaluate Proposals: December 15, 2026

1.4. Terms of Engagement

The term of this contract will be five (5) from the contract execution date with monthly contract terms thereafter and no requirement to renew for additional annual terms. The maximum overall contract term, including any optional renewals, cannot exceed five (5) years.

1.5. Non-Mandatory Site Visit

A Non-mandatory Site Visit will be held at 1:00 pm Arizona time, on November 19, 2026, at 7000 Flightline

Drive, Kingman, Arizona.

1.6. Questions

Questions regarding this solicitation must be submitted online through the OpenGov portal. Questions must be received by no later than the date and time specified in the timeline included in this RFQ (Questions Due

From Proposers).

2. SCOPE OF SERVICES

2.1. Scope of Services

The aviation consultant services required for typical airport development projects may include but are not limited to mast plan updates, environmental studies, feasibility studies and other planning services that may be required by the City of Kingman. These services may also include assisting the City of Kingman in discussions with the Federal Aviation Administration (FAA) and Arizona

Department of Transportation Aeronautics Group (ADOT) regarding Airport Capital

Improvement Program projects, airport development, and environmental reviews.

The scope of services are to include in the master agreement, but not limited to, the following:

A. Assist the creation and submittal of FAA determination letter submittals

B. Airport Master Planning and revisions

C. Airport noise studies and planning under 14 CFR Parts 150 and 161

D. Environmental studies in compliance with the most recent FAA Orders 1050.1 and 5050.4.

E. Assist with the updating projects for the IGM Airport Capital Improvement Program

F. Compatible land-use planning in the vicinity of IGM

G. Airport financial planning and benefit cost analysis

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H. Preparation of or updating IGM Airport Layout Plan

I. Aviation forecasts and Airspace analysis

J. Airport land use change

K. Must provide Airport Layout Plan updates and Environmental services for 5-year ACIP projects listed in Exhibit A.

2.2. Key Personnel

1. It is essential that the successful Firm(s) provide adequate experienced personnel, capable of and devoted to the successful accomplishment of disciplines to be performed under this Contract.

The successful Firm(s) must agree to and assign specific individuals to key positions of each approved project.

2. The successful Firm(s) must employ staff that includes professional licensed in the State of Arizona who shall be in direct control of approved projects.

3. The successful Firm(s) agrees that, once assigned to work under the Contract, key personnel shall not be removed or replaced without prior written notice to IGM. Prior written notice shall include the reason(s) for the removal or replacement of the key personnel.

4. If key personnel are not available for work under this Contract for a continuous period exceeding thirty calendar days, or are expected to devote substantially less effort to the work than initially anticipated, the successful Firm(s) shall immediately notify IGM, and shall, subject to concurrence of IGM, replace such personnel with personnel of substantially equal ability and qualifications.

3. RESPONSE INSTRUCTIONS AND REQUIREMENTS

3.1. Response Format

The City will follow the evaluation process and selection criteria described in this RFQ. In order to provide each Respondent an equal opportunity for consideration, adherence to a standardized response format is required. The format of each response must contain the following elements organized into separate chapters and sections, in an order determined by the Respondent:

A. Cover letter;

B. Team Description / Background: A general description of the submitting firm and general information

C. Organizational Chart: Include clear illustration as to the Project Manager and key personnel.

D. Resumes: Include resumes for key personnel.

E. Relevant Experience: Qualifications and experience for the primary firm in the past five (5) years at similar general aviation airports.

F. Regulatory Familiarity: Demonstrate familiarity with the Federal aviation Administration (FAA)

Phoenix District Office and Arizona Department of Transpiration Aeronautics Division.

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G. Workload: Provide a brief summary of the primary firm's current workload and ability to meet schedules and deadlines

H. Proposer Signature Page;

I. References (a minimum of three (3) must be provided);

J. New Vendor Application;

K. IRS W-9 Form; and

F. Optional - Vendor EFT Form

All proposals are limited to 40 ( Items H through F do not count towards the page limit) 8.5"x11" pages of one-sided text (minimum 12 pt. font or graphics. An 11"x17" format may be used for graphics.

All requested items must be included with the Response or it will be considered non- responsive and will be rejected. The City is not responsible for failure to locate, consider and evaluate qualification factors presented outside of this format.

Each respondent must demonstrate a clear understanding of the work to be performed and must provide detailed specific qualifications and prior working experience.

Unsigned responses will be considered non-responsive and will be rejected. Responses must be signed by a duly authorized representative of the responding firm. If a response is signed by an agent of the firm, a

Power of Attorney showing the authority of the agent to sign must be submitted with the response or the response will be rejected.

The City will not be liable for any cost incurred by Respondents in preparing and submitting responses.

Respondents may not collect response preparation charges from the City as a result of cancellation of this

RFQ.

In the case of error in the extension of prices in the response, the unit price will govern. No response shall be altered, amended or withdrawn after the specified RFQ closing date and time.

It is the responsibility of the Respondent to examine the entire request for qualifications package and seek clarification for any item, service or requirement that may not be clear.

It is the responsibility of the Respondent to check the Response for accuracy before submitting a response.

3.2. Minimum Qualifications

Firms shall possess the qualifications and Arizona licenses as required by law, in addition to having extensive knowledge, expertise, and a minimum of five (5) years of experience.

3.3. Subcontractors

Respondent must include in their submittal a list of any subcontractors that will be utilized in the performance of the work awarded under this procurement. Respondent must describe the subcontractors qualifications in detail in their response.

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3.4. Federal Funds

Firms shall provide proof that they are not currently debarred by the federal government by providing a screen print from the System for Award Management (www.sam.gov).

3.5. Periods of Time

Periods of time, stated as a number of days, shall be calendar days unless otherwise specified.

3.6. Response Withdrawal

Any response may be withdrawn at any time prior to the specified date and time for RFQ closing. The City will not accept late responses, late requests for modifications, or late withdrawals. All responses shall be irrevocable for one hundred twenty (120) calendar days from the day of RFQ closing.

Delays in submitting your response will not be considered excusable to the time requirements contained within this RFQ.

3.7. Addenda

All addenda shall be issued no later than five (5) business days prior to the RFQ closing date.

It is the responsibility of the Respondent to ensure that they have received all Addendums. Solicitation

Addenda will be posted to the RFQ on the City's OpenGov procurement portal where the RFQ is posted.

Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

3.8. Copies

Respondents may obtain copies of current or past procurement documents through the procurement portal.

If a document is not available through the procurement portal, Respondents may request copies through the

City Clerk's office. The charge per copy is payable in advance. Please contact the City Clerk’s Office for a current per copy cost.

3.9. Late Delivery of Responses

Late responses will not be considered under any circumstances. Delays in submitting your response will not be considered excusable to the time requirements contained within this request for qualifications.

3.10. Extension of Time

Prior to response opening, the City shall have the authority to extend the deadline for submittal of responses when unforeseen circumstances arise.

3.11. Collusion

Upon evidence that collusion exists among Respondents, none of the responses of participants in such collusion will be considered. All involved responses shall be rejected. The Respondent will be required to complete, notarize and submit a "No-Collusion Affidavit" upon request by the City. Failure of the

Respondent to submit a properly executed affidavit upon request by the City shall be grounds for rejection of the response.

http://www.sam.gov/ https://procurement.opengov.com/portal/cityofkingman

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3.12. Rejection of Responses

The City reserves the right to waive technical defects, discrepancies and minor irregularities in a response.

The City reserves the right to re-seal any response that was opened prematurely; the City has determined this event as a minor irregularity. The Deputy City Manager/Finance Director shall be notified and shall log the event and place it in the procurement file.

The City reserves the right to award any alternatives set forth in the RFQ documents at its sole discretion.

Responses may be rejected if there are any alterations to the required forms, additions not called for, conditional responses, incomplete responses, or irregularities of any kind. The City reserves the right to reject any response not in compliance with the RFQ documents, or prescribed public response procedures and requirements. Written notice of rejection of all response shall be sent to all Respondents. ALL

UNSIGNED RESPONSES SHALL BE REJECTED.

3.13. Rejection of All Responses and Cancellation of Award

The City reserves the right to reject all responses or to cancel award of the contract at any time before execution of the contract by both parties if rejection of all responses or cancellation of the award is deemed to be in the City's best interest. In no event shall the City have any liability for the cancellation of award.

3.14. Conflicts of Interest

A. Notify. Prior to taking an action in connection with a City contract, every employee shall, in writing, notify the employee's supervisor, the City Attorney, and Purchasing Officer of any actual or potential conflict of interest of such employee. City employees shall comply with A.R.S. Title 38 regarding conflicts of interest in the purchasing of and contracting for goods, services, and construction for the City.

B. Review potential conflict of interest. Upon receiving notice of an actual or potential conflict of the interest, the City Attorney or designated representative shall review the purchasing procedures for compliance with applicable laws and regulations.

C. Determination of conflict of interest. If the City Attorney determines that an employee has an actual or potential conflict of interest in connection with a purchase, no contract shall be awarded without City

Council review and approval.

3.15. Reissuance of RFQ

The City reserves the right to re-issue a subsequent procurement for this service at any time if deemed to be in the best interest of the City.

3.16. Protest of Award

A protest of award must be physically delivered to the Purchasing Officer within seven (7) business days of the notice of award date. Our office is open Monday through Thursday from 7:00 am to 6:00pm (closed on holidays). Packages containing protests shall be marked as follows:

RFQ Award Protest, RFQ - 2026-RFQ-021

City of Kingman

Attn: Tina Moline

Request for Qualification #2026-RFQ-021, IGM ON CALL PLANNING AND ENVIROMENTAL SERVICES 10

310 N. 4th Street

Kingman, AZ 86401

3.17. Vendor Registration

Prior to the execution of a Contract, the successful firm must properly fill out and complete a City Vendor

Application and IRS W-9 Form, and include the documents with the Response.

3.18. Licenses

Respondents will maintain, in current status, all Federal, State, and local licenses and permits required for the operation of the business.

Pursuant to the Kingman Municipal Code, Chapter 8, Article 1.5, Business Licenses, Vendors conducting business within the City of Kingman with a permanent or temporary physical business location within the city limits must apply for a business license and pay the applicable license fee, unless exempted under section 8-13. The full municipal code can be found on the City's website or at the following link:

https://www.codepublishing.com/AZ/Kingman/#!/Kingman08/Kingman08.html.

For details regarding how to submit an application, pay the license fee, etc., please visit our website at:

https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses.

3.19. Disputes

In the event any doubt or differences of opinions exists as to the items or service to be furnished hereunder, or from evaluation and/or testing of substitutes, or the interpretation of the provisions of this procurement, the decision of the City of Kingman shall be final and binding upon all parties.

3.20. Confidentiality

A. All documents, reports, proposals, submittals, responses, or other materials submitted to the City by firms shall become the sole and exclusive property of the City and become a public record.

B. Responses shall be opened publicly at the time and place designated in the RFQ. The name of each

Respondent and such other relevant information as is specified by rule shall be publicly read and recorded.

The responses shall be open for public inspection after contract award, if any.

C. To the extent the Respondent designates, trade secrets or other proprietary data contained in the response documents shall remain confidential. The City of Kingman is subject to the Arizona Revised Statutes, Title

39, Chapter 1, relating to public records.

3.21. Transaction Privilege Tax (TPT)

The City is not exempt from Transaction Privilege Tax (TPT); Respondent must include tax in the pricing proposal, when applicable.

4. INSURANCE REQUIREMENTS

https://www.codepublishing.com/AZ/Kingman/#!/Kingman08/Kingman08.html https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses

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4.1. Required Insurance Policies

All insurance, with the exception of Workers Compensation and Professional Liability, must name the City as additional insured before a final contract can be executed. The City reserves the right to request a copy of the full policy for review. A copy of additional insured endorsement will be required prior to contract execution. Insurance must be primary and include a waiver of subrogation. Respondent agrees to obtain and maintain the following insurance coverage from insurers licensed to do business in the state of Arizona that have an "A.M. Best" rating of not less than "A-VII" with the following minimum insurance required:

4.2. Commercial General Liability

Policy must include Bodily Injury, Property Damage, Personal Injury and Broad Form Contractual Liability with coverage limits of not less than:

A. Each Occurrence: $1,000,000

B. General Aggregate: $2,000,000

4.3. Commerical Automobile Liability

$1,000,000 Commercial Auto (can be waived, depending on circumstances)

4.4. Worker's Compensation

Per Occurrence: statutory requirement

4.5. Other and Professional Liability

$1,000,000 - Applicable to design services (architects or engineers).

Pollution, where necessary.

Builders Risk (for new construction). Bid bonds may be required and if awarded, payment and performance bonds. All bonds must be verified before work can begin.

4.6. Minimum Limits

The City in no way warrants that the minimum limits contained herein are sufficient to protect the contractor from liabilities that might arise out of the performance of work under this contract/agreement. The contractor is free to purchase such additional insurance as may be determined necessary.

5. SELECTION PROCESS AND CONTRACT AWARD

5.1. Selection Process

A selection committee will evaluate the responses and score them in accordance with the evaluation criteria listed in Section 7 of this solicitation. Respondents will be ranked according to their combined scores.

The Airport Planning and Environmental firm will be selected through a qualifications-based selection process. The selection process shall be in accordance with Chapter 2 of FAA Advisory Circular No.

150/5100-14E, and A.R.S. §34-603, Firms interested in providing services must submit a Statement of

Qualifications (SOQ) that addresses the following issues:

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Evaluation criteria will be rated on a scale of 1 to 5, with one being the lowest and five being the highest.

Section 6 will be considered during the evaluation process.

5.2. Interviews

The City may interview some or all of the firms at any point during the evaluation process. Information provided during the interview process will be taken into consideration in the evaluation process.

5.3. Other Information

Information that Evaluation Committee Members have regarding a specific responder, aside from what is provided in the response, may be taken into consideration during the evaluation process.

5.4. Special Conditions for Submitting a Response

Submission of a Response indicates acceptance by the firm of the conditions contained in this RFQ.

The contents of the Response and any clarifications distributed by the City shall become part of the contractual obligation and incorporated by reference into the ensuing contracts.

5.5. Notice of Intent to Award a Contract

The firm selected to move forward with contract negotiations will be notified in writing (either by email or other formal means), which serves as the Notice of Intent to Award. A Notice of Intent to Award does not create a contract. Contracts are not considered executed until formal award by the City Council and signature of the selected firm.

RFQ results will be posted on the City of Kingman's OpenGov portal.

5.6. Contract Negotiations

Within nine (9) days after the Notice of Intent to Award a Contract, Proposer shall submit all documents necessary for the successful execution of the contract, such as insurance or performance and payment bonds, if required.

Negotiations may be considered in person, in writing, or by telephone.

Terms, conditions, prices, methodology, or other features of the fee proposal may be subject to negotiation and subsequent revision. As part of the negotiation, the respondent may be required to submit supporting financial, pricing, and other data in order to allow a detailed evaluation of the feasibility, reasonableness, and acceptability of the fee proposal.

The mandatory requirements of the RFQ shall not be negotiable and shall remain unchanged unless the City determines that a change in such requirements is in the best interest of the City.

In the event the City is unable to negotiate terms it deems acceptable, the City may withdraw its selection and select another firm.

Additionally, if the City and the Proposer are unable to agree on final contract terms by the end of the negotiation period (as set forth in the RFQ Scheduled included in this document) , the City may withdraw its selection and move forward with contract negotiations with another Proposer.

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5.7. Commencement of Work

Proposer will not perform any billable work, provide any material or service under this contract until the

Proposer receives a purchase order, or is otherwise directed to do so in writing by the City of Kingman.

6. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. The consultant's ability to perform all or most of the proposed projects listed.

0-5 Points 5 (7.1% of Total)

2. The consultant's experience within the past five (5) years in airport projects comparable to the proposed projects.

0-5 Points 5 (7.1% of Total)

3. The consultant's experience within the past five (5) years in industrial park developments, including roads, water and sewer mains and storm water issues.

0-5 Points 5 (7.1% of Total)

4. Key personnel's professional background and experience.

0-5 Points 5 (7.1% of Total)

5. The firm's reputation for personal and professional integrity and competence.

0-5 Points 5 (7.1% of Total)

6. Location of corporate office and satellite office (if applicable) assigned to the proposed projects, including familiarity and proximity to the

Kingman Airport & Industrial Park.

0-5 Points 5 (7.1% of Total)

7. Current workload. 0-5 Points 5 (7.1% of Total)

8. Quality of projects previously completed.

0-5 Points 5 (7.1% of Total)

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9. Evidence that firm has established and implemented an Affirmative

Action and Disadvantaged Business

Enterprise Outreach Plan.

0-5 Points 5 (7.1% of Total)

10. Demonstrated ability to meet schedules and deadlines.

0-5 Points 5 (7.1% of Total)

11. Demonstrated ability to complete disciplines within budget parameters.

0-5 Points 5 (7.1% of Total)

12. Qualifications and experience of sub-consultants with whom the firm partners with on a regular basis.

0-5 Points 5 (7.1% of Total)

13. Demonstrated understanding of any challenges of the proposed projects or sponsors specific concerns.

0-5 Points 5 (7.1% of Total)

14. Demonstrated knowledge of FAA and ADOT-MPD, Aeronautics

Group regulations, policies and procedures, including grant procurements.

0-5 Points 5 (7.1% of Total)

7. PREFERENCE IN PURCHASING

2-349 PREFERENCE IN PURCHASING.

A. Resident bidders. When evaluating a bid, except for procurement of construction services, the applicable amount of the City’s transaction privilege taxes shall not be included when the City is evaluating an award to be made between a City of Kingman bidder and an Arizona based non-City of Kingman bidder. This section may be utilized for non-bid purchases as well.

B. Non-resident bidders; award of identical offers. When a department receives offers identical in price, fitness, availability, and quality, and chooses to award a contract, the department shall award the contract based on the following order of precedence:

1. The department shall award the contract to the offeror among those submitting identical offers that is offering goods and/or services that have been manufactured or produced in

Arizona.

2. If 2 or more offerors submit identical offers, and they offer goods and/or services manufactured or produced in Arizona, the department shall award the contract by drawing lots among the identical offers offering goods and/or services that have been manufactured or produced in Arizona. The department may request either in the solicitation document, following closing of the solicitation or at any other time deemed appropriate, any information

Request for Qualification #2026-RFQ-021, IGM ON CALL PLANNING AND ENVIROMENTAL SERVICES 15 needed to determine if the goods and/or services in the solicitation are manufactured or produced in Arizona. The offerors that submitted the identical offers subject to the drawing of lots shall be given notice and an opportunity to be present when the lots are drawn.

3. If the department receives identical offers, and none of the identical offers offer goods and/or services manufactured or produced in Arizona, and then the department shall award the contract by drawing lots among the identical offers. The offerors that submitted the identical offers subject to the drawing of lots shall be given notice and an opportunity to be present when the lots are drawn.

C. Determining if offers are identical. A department shall consider offers identical in price, fitness, availability, and quality as follows:

1. Bids received in response to an invitation to bid (IFB) or request for quotation are identical in price, fitness, availability, and quality if the bids are responsive and offer the goods and/or services described in the IFB or request for quotation at the same price.

2. Proposals received in response to a request for proposals (RFP) are identical in price, fitness, availability, and quality if they are responsive and achieve equal scores when scored in accordance with the evaluation criteria set forth in the RFP.

3. Evaluating each offeror’s performance of previous work history for the City.

D. Procedure for drawing lots. In any instance when this section calls for the drawing of lots, the department shall draw lots by a procedure that affords each offeror subject to the drawing a substantially equal probability of being selected, and that does not allow the person making the selection the opportunity to manipulate the drawing of lots to increase the probability of selecting 1 offeror over another.

If the solicitation is for the procurement of goods for less than $50,000, the offeror shall include a statement as to qualification for any preference in purchasing pursuant to CC 2-349.

8. VENDOR QUESTIONNAIRE

8.1. Response Package*

The City will follow the evaluation process and selection criteria described in this RFQ. In order to provide each Respondent an equal opportunity for consideration, adherence to a standardized response format is required. The format of each response must contain the following elements organized into separate chapters and sections, in an order determined by the Respondent:

A. Cover letter;

B. Team Description / Background: A general description of the submitting firm and general information

C. Organizational Chart: Include clear illustration as to the Project Manager and key personnel.

D. Resumes: Include resumes for key personnel.

E. Relevant Experience: Qualifications and experience for the primary firm in the past five (5) years at similar general aviation airports.

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F. Regulatory Familiarity: Demonstrate familiarity with the Federal aviation Administration (FAA)

Phoenix District Office and Arizona Department of Transpiration Aeronautics Division.

G. Workload: Provide a brief summary of the primary firm's current workload and ability to meet schedules and deadlines

H. Proposer Signature Page;

I. References (a minimum of three (3) must be provided);

J. New Vendor Application;

K. IRS W-9 Form; and

F. Optional - Vendor EFT Form

All proposals are limited to 40 ( Items H through F do not count towards the page limit) 8.5"x11" pages of one-sided text (minimum 12 pt. font or graphics. An 11"x17" format may be used for graphics.

All requested items must be included with the Response or it will be considered non- responsive and will be rejected. The City is not responsible for failure to locate, consider and evaluate qualification factors presented outside of this format.

Each respondent must demonstrate a clear understanding of the work to be performed and must provide detailed specific qualifications and prior working experience.

Unsigned responses will be considered non-responsive and will be rejected. Responses must be signed by a duly authorized representative of the responding firm. If a response is signed by an agent of the firm, a

Power of Attorney showing the authority of the agent to sign must be submitted with the response or the response will be rejected.

The City will not be liable for any cost incurred by Respondents in preparing and submitting responses.

Respondents may not collect response preparation charges from the City as a result of cancellation of this

RFQ.

In the case of error in the extension of prices in the response, the unit price will govern. No response shall be altered, amended or withdrawn after the specified RFQ closing date and time.

It is the responsibility of the Respondent to examine the entire request for qualifications package and seek clarification for any item, service or requirement that may not be clear.

It is the responsibility of the Respondent to check the Response for accuracy before submitting a response.

*Response required

8.2. Respondent Signature Page*

Please download the below documents, complete, and upload.

• RESPONDENT_SIGNATURE_PAGE.pdf https://government-project.s3.us-west-2.amazonaws.com/94315/fe2d2f5c-160b-4dd7-a767-396a6188f841_RESPONDENT_SIGNATURE_PAGE.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4N5J5MNX7%2F20261102%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261102T153509Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCID74KJzDBYGxbq27gCgVSSdQ3YafG56aE%2FIWsEBBOr9%2BAiBcuiYXI8yzxXzgygV%2BhRUuOke%2Fl5vZV3bWuSkuG5QKniqMBQh%2FEAIaDDg5MjM2NDY4NzY3MiIMmx1yLNtqgxfVC9mWKukE9mTE3xFmIq9FpvdguNPndHdh1fiWTDMIywvnSupsmL05zUaTgQJD3eq0tNLlmSvSYKhonIPTX2sT%2BvXjHxsTxw2qYO0mkIxiUyiSIvLD%2FABoyC2oAHdkFulVDoxPtHVTzXlbexGhazxAcyGqP%2Fygf5xVMySzFgddGt3%2FGI%2FnhNzyXoUASB7G908BOsy76HV6PYWMD2visvXGl8sCgIb3vFAjNO1YuBcE9SwKtdk2D652P84RBfd2Z2HqWC4cg6vtlLLltgn7X2JEBur5b2YznU77zVFEtC%2B6LqtjNc8vTFCRgzlAk1%2Fe%2BVP7Qhw3mi0t8Xl18PqDUA15WGuIT3kP3MEUuZ6Dmo204QvE4jEfXYl8YrZb1R%2FC6yixd0i0IHmGtwApKDFRNGs7OLPQneCPYjcZRAyPpRIup%2FaqEgMwIzqZ7uAWraf8kqI3aA%2BHpNJSIrYaUm3%2F%2BxsBTSIJRWc%2BsXBsk%2FpeDxBBx5w9jcfnPypHxr1LbctDd5gKjPWqtsCwrkVV7abU5GnrQIA9ui7znbSda1BNArdjpVq4kRMaoc1w3ls8HePta%2BA2YM%2Bw%2BCovt1PjthNnEpLNiON6GMQmYb1ltmmsjeY9Zi01Fu5jMZKge9a7xQfblkjlD6m0pQXTcSH3wQJPipDVHZ5F0LRdajigPGNa%2BtRTAqwz1KjHqvKGlqQJK33XQGcMkEsoWHGbH6bC56A4cVT%2FaOukeJrbUib9iUSfU8vu3S74RoNvYpt74kYjQ6lhKU4FmxhowPgi9hAQQZh9o1t6Y0JOtM6F8dizW7mIADrSENl3D9LjWa9xzXnnJSD5iwcwsLWi1wY6mgEed7pdyOTRh9DMx7rPooFRsWK41SKZHJAcltgSj80wjgHmtSnCcEiwAuDlLlgJRqPv8ejXY8bXiI0H0PF2nlUL9Dc1jl366OCsEBoBxMPA8r1HmkWf0iqf3AogGrLNBVH7%2BbKOpR1LyLHxQbZVuLQyL70MUCFTAX9Ka03OKb4UhsvoJ%2FS7lIrtUr8esVD4YrDEykO00h2p525G&X-Amz-Signature=d8bb7d8947a5b7842493443968b19f238319410920c2fbfda3e0912579c480cc&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22RESPONDENT_SIGNATURE_PAGE.pdf%22&x-id=GetObject

Request for Qualification #2026-RFQ-021, IGM ON CALL PLANNING AND ENVIROMENTAL SERVICES 17

8.3. Respondent Guarantees and Warranties*

Please download the below documents, complete, and upload.

• RESPONDENT_GUARANTEES_AND_W...

*Response required

8.4. References*

Please download the below documents, complete, and upload. Proposers shall provide a minimum of three

(3) references.

• REFERENCES.pdf

*Response required

8.5. Respondent Addenda Confirmation*

Respondent hereby acknowledges it is the responsibility of the Respondent to ensure they have received all

Addendums and responses to questions. Solicitation Addenda will be posted to the RFQ on the City's

OpenGov procurement portal where the RFQ is posted. Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

All addenda shall be issued no later than five (5) business days prior to the RFQ closing date.

☐ Please confirm

*Response required

8.6. Please state the full name, title, and organization name of the person confirming the items in 9.5.* *Response required

8.7. New Vendor Application/Existing Vendor Verification Form* Please download the below documents, complete, and upload. If you are a new vendor, please complete the

New Vendor Application. If you are already a vendor with the City of Kingman, please complete the Vendor

Verification Form.

• New_Vendor_Application.pdf

• Vendor_Verification_Form.pdf

*Response required

8.8. (Optional) Vendor EFT Form Please download the below documents, complete, and upload.

• Vendor_EFT_form,_FAQ_and_in...

8.9. W-9*

Please download the below documents, complete, and upload.

• W-9.pdf 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https://government-project.s3.us-west-2.amazonaws.com/51213/6f3cafac-bfb3-4f53-8a6e-022827422ebf_REFERENCES.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4N5J5MNX7%2F20261102%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261102T153509Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCID74KJzDBYGxbq27gCgVSSdQ3YafG56aE%2FIWsEBBOr9%2BAiBcuiYXI8yzxXzgygV%2BhRUuOke%2Fl5vZV3bWuSkuG5QKniqMBQh%2FEAIaDDg5MjM2NDY4NzY3MiIMmx1yLNtqgxfVC9mWKukE9mTE3xFmIq9FpvdguNPndHdh1fiWTDMIywvnSupsmL05zUaTgQJD3eq0tNLlmSvSYKhonIPTX2sT%2BvXjHxsTxw2qYO0mkIxiUyiSIvLD%2FABoyC2oAHdkFulVDoxPtHVTzXlbexGhazxAcyGqP%2Fygf5xVMySzFgddGt3%2FGI%2FnhNzyXoUASB7G908BOsy76HV6PYWMD2visvXGl8sCgIb3vFAjNO1YuBcE9SwKtdk2D652P84RBfd2Z2HqWC4cg6vtlLLltgn7X2JEBur5b2YznU77zVFEtC%2B6LqtjNc8vTFCRgzlAk1%2Fe%2BVP7Qhw3mi0t8Xl18PqDUA15WGuIT3kP3MEUuZ6Dmo204QvE4jEfXYl8YrZb1R%2FC6yixd0i0IHmGtwApKDFRNGs7OLPQneCPYjcZRAyPpRIup%2FaqEgMwIzqZ7uAWraf8kqI3aA%2BHpNJSIrYaUm3%2F%2BxsBTSIJRWc%2BsXBsk%2FpeDxBBx5w9jcfnPypHxr1LbctDd5gKjPWqtsCwrkVV7abU5GnrQIA9ui7znbSda1BNArdjpVq4kRMaoc1w3ls8HePta%2BA2YM%2Bw%2BCovt1PjthNnEpLNiON6GMQmYb1ltmmsjeY9Zi01Fu5jMZKge9a7xQfblkjlD6m0pQXTcSH3wQJPipDVHZ5F0LRdajigPGNa%2BtRTAqwz1KjHqvKGlqQJK33XQGcMkEsoWHGbH6bC56A4cVT%2FaOukeJrbUib9iUSfU8vu3S74RoNvYpt74kYjQ6lhKU4FmxhowPgi9hAQQZh9o1t6Y0JOtM6F8dizW7mIADrSENl3D9LjWa9xzXnnJSD5iwcwsLWi1wY6mgEed7pdyOTRh9DMx7rPooFRsWK41SKZHJAcltgSj80wjgHmtSnCcEiwAuDlLlgJRqPv8ejXY8bXiI0H0PF2nlUL9Dc1jl366OCsEBoBxMPA8r1HmkWf0iqf3AogGrLNBVH7%2BbKOpR1LyLHxQbZVuLQyL70MUCFTAX9Ka03OKb4UhsvoJ%2FS7lIrtUr8esVD4YrDEykO00h2p525G&X-Amz-Signature=2b07ede34be185f234c0b32cf666c049cafe8fd554b9a98976e20c35dd115ebc&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22REFERENCES.pdf%22&x-id=GetObject 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Request for Qualification #2026-RFQ-021, IGM ON CALL PLANNING AND ENVIROMENTAL SERVICES 18

8.10. Please upload a copy of your City of Kingman business license (if applicable)