IFQ_7500_HAW1000_SOW_v1.pdf
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- Attached to
- Decorating Services for Holidays and Events
- Solicitation number
- IFQ 7500 HAW1000
- Issued by
- Texas
About this file
This is a Scope of Work document for solicitation IFQ 7500 HAW1000 issued by the City of Austin, Texas, for holiday decorating and event setup services at various City facilities. The contract requires the selected vendor to install holiday theme decorations at City of Austin buildings, maintain decorations during display periods, and remove decorations within two business days of the display period ending or at a mutually agreed time. The City will supply all decorations and event materials. The initial contract term is 12 months, with the option for the City to extend the agreement for up to two additional 12-month periods at its sole discretion. The contractor must acknowledge requests for decoration services within one business day and provide quotes within two business days of notification.
The contractor must demonstrate a minimum of five years of experience performing similar decorating services and maintain a full-time, permanent business address with availability Monday through Friday from 8:00 AM to 5:00 PM. The contractor is responsible for providing all equipment required for installation and removal, though rental equipment may be charged to the City at an agreed-upon markup listed in the Bid Sheet. The contractor must respond within one business day to maintenance requests during display periods and return all decorations to onsite storage locations. Invoices should be submitted to bsdapinvoices@austintexas.gov, with the City Contract Manager designated as Julie Strickland and the Procurement Specialist as Harley Wilson.
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Other files
| File | Type | Posted |
|---|---|---|
| IFQ_7500_HAW1000_QUOTE_v1.xlsx | XLSX spreadsheet | |
| IFQ_7500_HAW1000_IFQ_PAC_2_v1.pdf | ||
| IFQ_7500_HAW1000_IFQ_ADD_1_v1.pdf |
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Text version
Scope of Work Revised 02/03/2026
Scope of Work
SOLICITATION NO. IFQ 7500 HAW1000
Decorating Services for Holidays and Events
1.0 Purpose
The purpose of this contract is to acquire services for holiday decorating and event set up from an experienced vendor at various City of Austin locations. Decorations and event items will be provided by the City.
2.0 Term of Contract
This Contract shall remain in effect for an initial term of 12 months, or the City terminates the Contract. This Contract may be extended automatically beyond the initial term for up to two additional 12-month periods at the City’s sole option.
3.0 Tasks/Requirements
3.1 Contractor’s Responsibilities
The Contractor shall:
3.1.1 Have a minimum of five (5) years of experience performing decorating services similar or related to the Scope of Services.
3.1.2 Operate a full-time, permanent business address with the ability to be reached by email and telephone, Monday through Friday from 8:00 AM to
5:00 PM.
3.1.3 Install holiday theme decorations at City of Austin buildings.
3.1.4 Maintain decorations during the display period.
3.1.5 Acknowledge request for decoration or event set up within one (1) business day of notification by email.
3.1.6 Provide quote within two (2) business days of notification to any request for decoration service or event set up by email.
3.1.7 Remove decorations at the end of the display period within two (2) business days, or at a time mutually agreed to by Contractor and Dept Contract
Manager or designee.
3.1.8 Respond within one (1) business day to any requests for decoration maintenance while being displayed.
3.1.9 Return all decorations to the onsite storage location.
Scope of Work Revised 02/03/2026
3.1.10 Contractor is responsible for all equipment required to install and take down decorations.
3.1.11 Contractor may charge the City for rental equipment needed at agreed to mark up in the Bid Sheet.
3.2 City’s Responsibilities
The City will:
3.2.1 Provide a list of Designated Location Contacts for the service location, who can provide escorted access if necessary.
3.2.2 Provide access to facilities as needed to conduct decoration and event set up services.
4.0 Specific Invoice Requirements
The City’s preference is to have invoices emailed to bsdapinvoices@austintexas.gov or mailed to the below address:
City of Austin
Department Building Services Department
Address PO Box 1088
City, State, Zip Code Austin, TX 78767
For questions regarding your invoice/payment please contact the City Contract Manager.
5.0 Designation of Key Personnel
The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. In the event that it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein. Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld. The Contractor’s and City’s key personnel are identified as follows:
Name/ Title Phone Number Email Address
City Contract Manager Julie Strickland 512-974-3980 julie.strickland@austintexas.gov
Procurement Specialist Harley Wilson 512-974-2922 harley.wilson@austintexas.gov mailto:bsdapinvoices@austintexas.gov
File details come from the government source that posted it. Updated .