IFQ_6300_CAA1003_SOW_v1.pdf

Scope of Work Revised 07/03/2025

Scope of Work Template

SOLICITATION NO. IFQ 6300 CAA1003

Storm Drainage System Components – Spot Purchase

1.0 Purpose

The purpose of this contract is to purchase components used in a storm drainage system to collect, carry, and safely discharge stormwater. Components include inlets, arch pipe, manholes, and 3:1 end treatment.

This contract will support the Austin Watershed Protection Department's (AWP) Field Operations Division on the replacement of worn components of drainage-related work of multiple projects. The City will either pick up the items listed or will choose to have them delivered.

2.0 Term of Contract

This Contract shall become effective on the date executed by the City (“Effective Date”) and shall remain in effect until the earliest of when the deliverables set forth in the Contract are complete or the City terminates the Contract.

3.0 Product Specifications

3.1 Reinforced Concrete Arch Type shall meet ASTM Spec ASTM C 506.

3.2 The RCP and Box Culverts shall have a Manning "n" value of .013 or less. All joints between concrete elements shall be tongue and groove except for manhole grade rings.

3.3 ITEM NO. 510 – PIPE

3.3.1 Standard 510S-1

3.3.2 Standard 510S-3

3.3.3 Standard 510S-4

3.3.4 Standard 510S-5

3.3.5 Standard 510-6

4.0 Contractor Qualifications

4.1 The Contractor shall be a manufacturer and/or hauler and/or trucker and shall have access to the requested materials.

4.2 Have a minimum of three (3) years of experience during the previous five-year period providing products in similar size and scope to the City's.

Submit proof of experience with the offer or within two (2) working days upon request by the City. Proof of experience may be in the form of references, and/or letters of reference during the previous three to five-year period, clearly demonstrating and verifying the Contractor's eligibility. The City reserves the right to ask for and verify proof of experience prior to the completion of the award process.

4.3 Have and operate a full-time, permanent business address and shall be reached by email and telephone Monday through Friday from 8:00 a.m.

to 4:30 p.m.

5.0 Tasks/Requirements

Contractor’s Responsibilities The Contractor shall:

5.1 Submit literature with their solicitation response that includes detailed technical specifications on the products priced in the Price Sheet.

5.2 Provide the City with a single point of contact (SPOC) to act as a liaison with the City within two (2) business days of request. The Contractor shall provide an email address, office phone, cell, and/or pager number or pager for accessibility.

5.3 Not required the City order in minimum quantity amounts.

5.4 Allow the City to arrange for pick up materials at no additional cost.

5.5 Confirm in writing, e-mail, fax, or by phone the quantity to be shipped on all orders within 24 hours of order notification by the City. The Contractor shall identify the availability of ordered products and days available for delivery.

5.6 Notify the City in writing of any changes in delivery of products affected by backlog, strike, or any other reasonable event. This written notification shall be issued within two (2) hours after it becomes apparent that normal delivery shall be affected from the established delivery date.

City’s Responsibilities The City will:

5.7 Have the ability to pick up goods from supplier’s warehouse. Customer to provide order number at time of pickup and to coordinate pick up time and details with supplier.

5.8 The City will provide light, water, and electricity as necessary to enable the contractor to provide the services described in this contract. The Contractor shall use these facilities only to perform the contractual duties.

5.9 Provide the Contractor with a City delivery order authorizing the purchase of products against this contract. The notification shall include the quantity and description of the material, scheduled delivery, and destination.

5.10 Provide an on-site contact for deliveries, with escorted access if necessary.

5.11 The City reserves the right to dismiss any of Contractor's driver(s) for misconduct or damage to City Property. This driver shall not work on any resulting contract without written approval by the City.

6.0 Delivery

Contractor’s Responsibilities The Contractor shall:

6.1 Deliver product orders to a City specified location within five (5) business days of order notification or a time mutually agreed to between the Contractor and the Contract Manager or designee.

6.2 Provide a material ticket with each order release of products that are delivered to the City. The material ticket shall include the following information at a minimum:

6.2.1 Unique Ticket Number

6.2.2 City Delivery Order Number

6.2.3 Truck Number and Driver's Name

6.2.4 Loading date and time of day

6.2.5 Detailed list of products delivered

6.3 Delivery shall be made to the following location unless otherwise specified by the City in the order:

7.0 Specific Invoice Requirements

The City's preference is to have invoices emailed within five business days of invoice date to WPDinvoices@austintexas.gov.

Location/Facility Name:

Watershed Protection

Address: 901 Dalton Lane, Austin, Texas, 78742 Days/Hours of Operation:

Monday through Thursday from 7:00 a.m. to 2:00 p.m.

mailto:WPDinvoices@austintexas.gov

8.0 Designation of Key Personnel

The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. If it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein. Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld. The Contractor’s and City’s key personnel are identified as follows:

9.0 Appendices/Exhibit

9.1 Exhibit 1 – Standard Detail Drawings for Item 510

9.2 ITEM NO. 510 - PIPE 06-02-25

9.3 ASTM C506 Standard Specification

Resource Name/ Title

Phone Number Email Address

City Contract Manager Coral Arce 512-974-1388 Coral.arce@austintexas.gov City Project Manager Lazaro

Cardenas 512-298-9237 Lazaro.cardenas@austintexas.gov

City Project Manager (Secondary)

Jose Valles

512-318-7851 Jose.valles@austintexas.gov

City Contract Administrator, Procurement Specialist

Brenita Wilkinson

512-974-3164 Brenita.selement@austintexas.gov https://library.municode.com/tx/austin/codes/standard_specifications_manual?nodeId=AUSTIN_TX_STANDARD_SPECIFICATIONS_TECHNICAL_MANUAL_SERIES_500PIAP_ITEM_NO._510PI06-02-25 https://store.astm.org/c0506-20e01.html