Scope of Work Revised 07/20/2025

Scope of Work Template

SOLICITATION NO. IFQ 1500 CM1002

Description: Deconstruction Workforce Training Workshop

1.0 Introduction

About the City of Austin Austin, Texas, is the capital of the State of Texas and the 11th most populous city in the United States. Founded in 1839 and named after Stephen F. Austin, the “Father of Texas,” Austin is widely recognized for its rich history, dynamic culture, and scenic beauty. Home to more than one million residents, with a regional population of over 2.3 million, the city is a thriving hub for government, technology, education, and the arts. The City of Austin has experienced consistent and substantial growth emerging as one of the fastest-growing urban centers in the United States.

Austin is known for its vibrant culture, innovative spirit, and cultural diversity. As the “Live Music Capital of the World,” Austin attracts visitors and new residents alike with its high quality of life, vibrant outdoor lifestyle, and robust economy. This dynamic city tops numerous “Best” lists for business, entertainment, cost of living, quality of life, and more. The Austin’s dedication to building a thriving community has made it a player on the international scene with events such as the United States Grand Prix-Formula 1, ACL Music Festival, South by Southwest, and its first major league sports team, Austin FC (Major League Soccer).

The Austin area is home to major employers such as Dell Technologies, Tesla, Apple, Samsung Austin Semiconductor, IBM, Whole Foods Market, Kendra Scott, and YETI Holdings, as well as the largest employer in Austin, the State of Texas. The city is also home to the University of Texas at Austin, one of the largest and most respected public research universities in the nation.

The City of Austin is committed to excellence in public service, sustainability, equity, and community engagement. City departments operate under a Council-City Manager form of government and provide a wide array of services to support residents, businesses, and visitors. This solicitation supports the City’s ongoing mission to promote responsible stewardship of public resources while fostering a safe, inclusive, and thriving community.

2.0 Purpose

The purpose of this contract is to procure deconstruction training workshop services. Services will consist of a hands-on deconstruction workshop that will teach participants deconstruction techniques and procedures. The workshop will take place over the course of one week (5 days) and be designed for 10-15 participants. Participants will primarily be people with experience in the construction and demolition industries. Participants will deconstruct a building during the hands-on workshop. The building will be provided by the City of Austin. The Contractor will provide a comprehensive overview of deconstruction to participants, including tool use, safety, engineering concepts, material organization and disposal (including salvage), legal considerations, and job site management.

3.0 Term of Contract

This Contract shall become effective on the date executed by the City (“Effective Date”) and shall remain in effect until the earliest of when the deliverables set forth in the Contract are complete or the City terminates the Contract.

4.0 Background

The City of Austin has identified the need to increase building deconstruction and material reuse (as opposed to demolition and landfill waste) in the Climate Equity Plan (2021), Austin Resource Recovery’s Comprehensive Plan (2023), and the Equity-Based Preservation Plan (2024). However, Austin lacks businesses and individuals with expertise in deconstructing buildings. In 2020, Austin Resource Recovery commissioned a study on the Economic Impact of Austin’s Construction and Demolition Recycling Ordinance. This study analyzed the market conditions for deconstruction in Austin and found few organizations providing deconstruction services.

5.0 Tasks/Requirements

5.1 Contractor’s Responsibilities

1. Provide live, in-person, hands-on instruction and demonstration for deconstruction of a residential structure over the course of a 5-day, 30- to 40-hour workshop for 10-15 participants. This includes development of a curriculum that includes:

a. Tool use

b. Safety

c. Engineering instruction

d. Material preparation, organization, and disposal, with a focus on salvage

e. Legal considerations

f. Job site management

2. Over the course of the workshop, the Contractor will lead participants in deconstructing the entire building and salvaging and preparing materials for onsite storage. The workshop shall be conducted during normal business hours (approximately 8 a.m. to 5 p.m.).

3. Contractor will follow safety procedures, including all applicable OSHA regulations, and communicate safety rules to all attendees.

4. The Contractor should provide a pre- and post-training knowledge assessment.

The City will distribute the knowledge assessments and a participant survey upon completion.

5. Contractor will provide necessary personal protective equipment for themselves.

5.2 Contractor Deliverables

1. Schedule and meet with City staff at regular intervals to provide updates and discuss logistics. Meetings should take place no less frequently than every 3 weeks.

2. Develop schedule outline and curriculum

a. Schedule and curriculum must be approved by City staff prior to execution of workshop.

3. Develop workshop “run of show” with roles, responsibilities, and timing for all aspects. Develop a back-up plan if contractor is unexpectedly unable to attend workshop. Develop inclement weather plan.

a. Run of show must be approved by City staff prior to execution of workshop.

4. Execute workshop as scheduled, following curriculum and run of show.

5. Participate in final debrief meeting.

5.3 City’s Responsibilities

1. Provide the demonstration building that will be deconstructed, including necessary access and obtaining necessary permits. Provide plans, photos, and other details about the building to the vendor in advance of the workshop.

a. The building to be deconstructed is located at 9501 FM 969, Austin, TX.

It is a one-story, wood-frame single-family home built in 1940 with an area of approximately 1,100 to 1,500 square feet. A masonry addition may be deconstructed during the workshop if time allows, at the contractor’s discretion.

b. The City will survey for lead and asbestos. The City will complete remediation for asbestos, but materials containing trace amounts of lead may still be present.

c. Provide tools required for workshop.

2. Provide restroom facilities and water onsite.

3. Provide site setup, including shade, chairs, tables and other necessities to facilitate training.

4. Recruit and register attendees.

5. Provide supplemental instruction and/or materials to workshop participants about the City’s building permit process.

6. Provide waiver of liability for attendees.

5.4 Rights to Intellectual Property

1. The City owns and retains the rights to all educational materials and intellectual property associated with, related to, and produced under the terms of this contract including, but not limited to lesson plans, video, and written material.

2. The City reserved the right to reproduce and distribute any material designed for this contract, including the right to place any material designed for this contract on any City website.

6.0 Contractor Minimum Qualifications

6.1 The Contractor shall have provided services similar in scope to the services required in these specifications: providing comprehensive, multi-day hands-on deconstruction training services to a group of 10 or more professional contractors on a building site, preferably in Texas. The Contractor shall have substantive, demonstrated experience in deconstruction and building‑material salvage. Their response shall provide an explanation of how the firm meets the minimum qualifications outlined in this section, as well as any additional experience relevant to this project.

7.0 Specific Invoice Requirements

The City’s preference is to have invoices emailed to ARR.AP@austintexas.gov, CC:

Elizabeth.Nelson@austintexas.gov, Jason.McCombs@austintexas.gov, and Carissa.Mickan@austintexas.gov.

For questions regarding your invoice/payment please contact the City Contract Manager.

8.0 Designation of Key Personnel

The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. In the event that it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein. Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld. The Contractor’s and City’s key personnel are identified as follows:

Name/ Title Phone Number Email Address City Contract Manager Carissa Mickan 512-974-1994 Carissa.Mickan@austintexas.gov City Project Manager Elizabeth Nelson 512-974-6492 Elizabeth.nelson@austintexas.gov City Contract Administrator, Procurement Specialist

Contractor’s Key Personnel

Contractor’s Key Personnel

9.0 Deliverables/Milestones

Deliverables/Milestones Description

Timeline (due/completion date, reference date, or frequency)

Performance Measure/

Acceptance Criteria

Contract Reference/

Section

Kick-off meeting Begin workshop planning;

schedule of coordination meetings

5 business days within contract execution

Schedule of meetings is provided

5.2-1

Schedule, curriculum, and tool list

Finalize workshop schedule, curriculum, and list of required and recommended tools with quantities

September 1, 2026 or within three (3) weeks of contract execution, whichever is later

Schedule, curriculum, and tool list meets outlined requirements

5.2-2

City approval of workshop schedule and curriculum

City approval of workshop schedule and curriculum

September 22, Schedule and curriculum meet outlined requirements

5.2-2

Final workshop logistics and details; pre- and post-training knowledge assessments

Workshop run of show with roles, responsibilities, and timing for all aspects;

knowledge assessments (City will distribute to participants)

October 9, 2026 Workshop run of show and knowledge assessments are provided with required information

5.2-3

City approval of workshop run of show and pre- and post-training knowledge assessments

City approval of workshop run of show and pre- and post-training knowledge assessments

October 20, 2026 Run of show and knowledge assessments meet outlined requirements

5.1-.2

Workshop execution Lead workshop November 16-20, Workshop is executed in alignment with outlined requirements;

action photographs of workshop

5.2-4

Debrief meeting Debrief meeting with City staff to discuss workshop successes and lessons learned

December 20, 2026 (latest)

Written notes from meeting

5.2-5

10.0 Appendices/Exhibits

10.1 Photographs of building to be deconstructed

Appendix 1—Building Photographs

West wall

West wall – foundation detail

West wall – cladding detail

West wall – roofline detail

North wall

Masonry addition

Interior – living room

Interior – living room

Interior – kitchen

Interior – kitchen floor detail

Interior – east bedroom

Interior – east bedroom

Interior – west bedroom

Interior – bathroom

Interior – east room

Interior – masonry addition

Garage/shed for onsite materials storage