IFPQ_Solicitation_Final_11A4424.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

9/04/2026

Invitation For Price Quote (IFPQ)

IFPQ # 11A4424

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 11A4424 entitled Window & Building Washing Services, San Diego. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $250,000.00,to a certified SB, including a Micro Business (MB), or a Disabled Veteran Business Enterprise (DVBE).” A bid of $250,000 and above will result in rejection of your bid due to non-responsiveness.”

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Aimee Rosales California Department of Transportation (Caltrans) Email Address: Aimee.Rosales@dot.ca.gov Phone: (279) 234-2336

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed in writing and at a mandatory Site Inspection to be held on September 14, 2026 in San Diego County. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Aimee Rosales Contract Analyst

Invitation for Price Quote IFPQ Number 11A4424

Purpose and Description of Services

1. Contractor shall furnish all labor, equipment (including mechanical lift), tools, parts, materials, supplies, fees, permits, travel, and incidentals necessary to provide window and building washing services to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

Bidder’s Minimum Qualifications

1. Bidder shall provide price quotes in compliance with the Wages and Employee Benefits or In Lieu Cash Payments as described herein (Gov. Code Section 19134).

2. Failure of bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time)

IFPQ available to prospective bidders 09/04/2026

Mandatory Site Inspection 09/14/2026 10:00 a.m.

Written Question Submittal 09/15/2026 5:00 p.m.

Final Date for Quote Submission 10/01/2026 2:00 p.m.

Proposed Award Date (estimate) 10/08/2026

2. Site Inspection

A. A mandatory site inspection is scheduled at 10:00 a.m., September 14, 2026, at 7183 Opportunity Road, San Diego CA 92111 for the purpose of discussing concerns regarding this IFPQ. Please do not use the gated entrance on Daggett Street. The public entrance is on Opportunity Road.

B. In the event a potential contractor is unavailable to attend the site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one (1) company. Subcontractors may not represent a potential prime contractor at a site inspection.

C. If the site inspection is mandatory, bidders must sign-in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities. Failure to comply with these provisions may result in the rejection of your quote. Caltrans will conduct the site inspection of the facilities and disseminate any additional information to participants if necessary. Bidders should bring any questions they have to the site inspection.

3. Reasonable Accommodation

For bidders who need assistance due to a physical impairment; a reasonable accommodation will be provided upon request for the mandatory site inspection. The bidder must call the designated Caltrans contact no later than the fifth (5th) working day prior to the scheduled date and time of the mandatory site inspection to arrange for a reasonable accommodation.

4. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by September 15, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 11A4424. Questions must be sent to the following email:

Email: Aimee.Rosales@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website (https://caleprocure.com/pages/index,aspx). It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to this IFPQ, Section C1, Time Schedule, for the schedule of events and dates/times. It is the responsibility of the bidder to check Cal eProcure for all addenda. Bidder can contact the Contract Analyst named above.

5. Costs Included in Bid Rates

Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be paid unless separate payment provisions in the Agreement should specifically provide otherwise.

6. Mandatory Organic Waste Recycling

Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

7. Motor Carrier Permit Requirements

A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Proposed Form of Agreement, Exhibit A, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. The MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, the Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

8. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

9. Benefits

A. Agreements awarded from this solicitation are subject to Government Code Section 19134, and the bidder shall include in their price quotes, applicable provisions for Wages and Employee Benefits or In Lieu Cash Payments for all covered employees.

B. Rate changes published by CalHR after issuance of this solicitation, but prior to bid due, shall be included in an addendum to the solicitation.

C. By the submission of the signed Bid/Bidder Certification Sheet, the bidder is committing to comply with the requirements of Government Code Section 19134 and Title 2, California Code of Regulations, Section 1896.300 (2 CCR Section 1896.300 et seq.).

D. Wages and Employee Benefits shall be included as part of Attachment 1, Price Quote Proposal.

E. Before execution of the Agreement, employers choosing to offer actual health benefits coverage and/or an actual retirement benefit plan (rather than In Lieu Cash Payments) shall provide evidence of such coverage and/or plan to Caltrans. Failure to provide verifiable evidence of such coverage and/or plan shall be grounds for rejection of bid.

10. Insurance

A. The bidder who receives the Agreement award will be requested to provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 business days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits

In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

11. Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification form.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code (PCC) Section 10476. Scrutinized companies are ineligible to, and cannot, bid on, or submit a bid or proposal for an agreement with a State agency for goods or services (Pub. Cont.

Code Section 10477(a)).

D. Therefore, PCC Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

12. Price Quote Submittal

A. The Price Quote should be emailed as described below. All price quotes must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 11A4424

PRICE QUOTATION SUBMITTAL- DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Aimee.Rosales@dot.ca.gov

F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial deviation in a quote.

Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Aimee.Rosales@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. A quote with an unsigned Bid/Bidder Certification Sheet may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 04/2017) are not negotiable. The GTC 02/2025 and CCC 04/2017 may be viewed at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

13. Evaluation and Selection

A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

14. Standard Conditions of Service

A. Service shall not begin before the start date set forth in the Agreement; after all approvals have been obtained, and the Agreement is executed. Should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to Caltrans for the difference between Contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the contract.

C. Antitrust Provisions

1) In submitting a bid to public purchasing body, the bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov.

Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

15. Executive Order N-6-22 – Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

16. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Agreement Number 11A4424

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION

Price Quote Proposal Page 1 of 1 ADM-1412 (REV. 09/2025) Attachment 1

Contractor’s Name (Please Print): TBD

Item No. Estimated Quantity

Unit of Measure Item

Unit Price Total

1 3 Annual

All labor, equipment (including mechanical lift), tools, parts, materials, supplies, fees, permits, travel, and incidentals necessary to provide window and building washing services, per STD 213, Exhibit A, Scope of Work.

2 3 Annual

All labor, equipment (including mechanical lift), tools, parts, materials, supplies, fees, permits, travel, and incidentals necessary to perform interior cleaning of window glass, per STD 213, Exhibit A, Scope of Work.

Total this Proposal $

1) The above quantities are estimates only and are given as a basis for comparison of bids. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

3) Please do not alter, modify, or change this bid proposal sheet. Any alterations, modifications, or changes to this bid proposal sheet will be grounds to reject the bid.

4) Each line item must be bid. Please do not leave any unit price column blank or this bid proposal sheet will be deemed non-responsive.

Bidder should indicate at time of bid which method they will be used to comply with Government Code Section 19134 employee benefits requirements. Bidder should select one (1) of the three (3) options below:

☐ 1. Providing a benefit plan to employees valued at the CalHR benefit rate. Contractors electing to provide actual benefits (versus cash-in-lieu) to their employees must provide evidence of benefit coverage to Caltrans upon notice of award. Evidence shall consist of the name and address of the applicable insurance company(ies), insurance company telephone number or signed statement on company letterhead that Contractor is self-insured and the type of insurance offered for each employee plan, or

☐ 2. Cash equal to CalHR blended benefits rate, or

☐ 3. Combination of a benefit plan and cash payments which together equal CalHR blended benefits rate.

Bidders electing to provide actual benefits (versus cash in lieu) to their employees must provide evidence of benefit coverage to Caltrans upon notice of award per Attachment 3, Exhibit B, Section 8 Employee Wages and Benefits.

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

Complete this checklist to confirm the items in your quote package. Place a check mark or “X” next to each item that you are submitting to Caltrans. All attachments identified below (unless noted otherwise) are required and must be returned as instructed or your quote may be considered non-responsive.

Return this checklist with your quote package.

☐ Attachment 1 Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD

Exhibit A Commercial Services–State

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor, equipment (including mechanical lift), tools, parts, materials, supplies, fees, permits, travel, and incidentals necessary to provide window and building washing services, as described herein.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at Caltrans District 11 Transportation Management Center (TMC), located at 7183 Opportunity Road, San Diego, CA 92111.

4. Any reference to Caltrans Contract Manager shall also include his/her designee.

5. This Agreement will commence on May 1, 2027 (est.), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement shall expire on April 30, 2030 (est.). The services shall be provided during business hours Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding State holidays, unless prior approval is received in writing from Caltrans Contract Manager. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor: TBD

Section/Unit: District 11/Traffic Operations Project Manager:

Caltrans Contract Manager: TBD

Address: 7183 Opportunity Road, San Diego, CA 92111

Address:

Business Phone Number: TBD Business Phone Number:

Email: TBD Email:

7. Detailed Description of Work

A. Contractor shall maintain the windows and building skin of the two (2)-story building, with two

(2) additional small structures on rooftop at 7183 Opportunity Road, San Diego, CA 92111.

B. Contractor shall provide interior and exterior window and exterior building skin cleaning services in accordance with the requirements of this Agreement.

C. Exterior of building and building glass shall be cleaned one (1) time per year as scheduled. The cleaning schedule will be determined by Caltrans Contract Manager.

D. The interior of the building glass and sills shall be cleaned one (1) time per year as scheduled.

The cleaning schedule will be determined by Caltrans Contract Manager.

E. Contractor shall keep the active work area clean and orderly during working hours and at the end of each workday, to the satisfaction of Caltrans Contract Manager. No invoice will be paid until this requirement is met. Contractor shall discard all waste, debris, rubbish, and any discarded parts or materials resulting from the services, remove all such debris from the work site daily, haul it away, and legally dispose of it in accordance with all applicable local, State, and Federal laws. Capture of runoff is required for reclaiming water. Contractor shall plan, schedule, coordinate, and ensure the effective performance of all services described herein.

F. Exterior Of Building Skin

1) Building skin consists of Alucobond metal panels coated with a fluoropolymer coating with a two-coat system like a Duranar Finish.

2) Contractor shall schedule exterior building skin cleaning to be performed during hours of non-direct sunlight.

3) Exterior building skin shall be cleaned concurrently with the building window cleaning.

4) All building skin surfaces shall be scrubbed with Ivory Soap (or equivalent dish soap) and a cotton mop and rinsed with iodized water to preserve and beautify the metal finish.

NOTE: Soap shall be thoroughly flushed with clean iodized water, and all water deposit marks shall be eliminated.

G. Exterior Building Windows

Exterior windows shall be cleaned concurrent with the building skin cleaning. Windows and buildings shall be left free of streaks, spots, and runs. Horizontal surfaces shall be left free of puddles or standing water. Contractor shall provide necessary equipment (i.e. mechanical lift) that allows a solid reach to all corners of windowpanes and clean to the highest standard of work.

H. Interior Windows and Frames

1) All dirt, grease, and film shall be cleaned from quirks and angles of interior frames and window hardware. Contractor shall wipe interior exposed surface of window frames and sills with a damp chamois or sponge to prevent buildup and accumulation of dirt. Contractor shall remove all traces of moisture. Contractor shall use industrial or commercial glass cleaner or industry standard methods to clean interior window glass.

2) Caltrans Contract Manager will determine equivalence of products/materials, approve products/materials prior to use, and inspect Contractor’s work after the first day of service to approve the quality of work being done.

I. Workmanship

1) Contractor shall use standard approved methods and materials for cleaning glass and where necessary, shall protect sills by covering furniture and walls to avoid any damage due to work performed under this Agreement. Exterior windows shall not be washed when the temperature is less than thirty (30) degrees Fahrenheit, when it is raining, or during inclement weather.

2) Contractor shall take special care not to disturb or encroach on shrubbery surrounding the building. Contractor shall be responsible for replacement cost of any shrubbery, trees, or ground cover damaged or destroyed during cleaning operations.

3) Contractor shall use special care when performing work at or close to the railing surrounding the building. Contractor shall be responsible for replacement cost of any damage or destruction of railing or windows during the cleaning operation.

J. Signs/Barricades

Contractor shall post signs or appropriately cordon off work areas to avoid injury to anyone in the work area. The materials used to establish required barricades and cordons shall be provided by Contractor.

K. Safety

Contractor shall comply with all current rules and regulations as required by the State of California, Occupational Safety and Health Division, General Industrial Safety Orders, Title 8, Sections 3283, 3285, 3287, 3288, 3290, 3291, and 3292, all inclusive, which may be found at:

http://www.dir.ca.gov/samples/search/query.htm.

L. Tools and Equipment

Contractor may use hopper rooms, when available, for water access and tool clean up as designated by Caltrans Contract Manager. No overnight storage of equipment is permitted without prior written approval by Caltrans Contract Manager.

M. Access Cards and Keys

Contractor shall obtain access cards and keys to offices from Caltrans Contract Manager for use between the hours of 7:00 a.m. and 4:00 p.m.. The access cards and keys shall be returned at the end of each workday. For security purposes, Contractor shall sign in and sign out with time of arrival and time of departure.

N. Uniforms

Contractor and its employees shall wear uniforms or clothing that distinctly identify Contractor’s name for quick identification. The uniform shall have Contractor’s company name affixed thereon, in a permanent or semi-permanent manner, such as a monogram or badge, large enough to be seen from a distance. Employees shall maintain a neat and professional appearance appropriate to the services being performed. All employees shall wear uniforms of the same selected color.

O. Scheduling of Work and Reporting

1) Within five (5) days of receipt of Notice to Proceed, Contractor shall submit in writing the names of any authorized staff that may perform services under this Agreement.

2) Contractor shall perform cleaning services in accordance with the agreed upon schedule.

Refer to Sections 7.C, 7.D, and 7.F.2 above. Caltrans Contract Manager may modify the schedule as necessary to meet operational needs. Contractor shall accommodate schedule changes requested by Caltrans Contract Manager without penalty or additional cost to Caltrans.

3) Contractor and its employees performing services under this Agreement shall complete a Live Scan fingerprinting process and receive clearance from the California Highway Patrol (CHP) prior to being granted access to the building.

8. Deficiencies

A. Contractor shall respond to Caltrans Contract Manager’s telephone calls between 8:00 AM and 4:00 PM, Monday through Friday, within one (1) hour of call being received.

B. An alternate telephone number shall be provided to Caltrans Contract Manager.

Contractor shall respond within four (4) hours of the call being received on the alternate telephone number.

C. Contractor shall respond to the request of Caltrans Contract Manager for site visits in order to bring deficiencies to Contractor’s attention. All deficiencies shall be corrected by Contractor at no additional cost to Caltrans.

9. Damages to State Property

In the event any Caltrans property is damaged as a result of the actions of Contractor or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor or its employees in performing the services. Repair efforts must be performed in a manner which ensures all warranties are maintained for any products that are damaged. Repair efforts shall include the full costs for all required labor and materials.

10. Final Clean Up

Contractor shall leave the work site in a clean and neat condition. If the work site is not left in a clean and neat condition, Contractor shall be called back to clean the work site as required at its sole expense. No invoice shall be paid unless the site has been cleaned to the satisfaction of Caltrans Contract Manager. All debris generated by Contractor’s performance of the services, including any and all discarded parts or materials, shall be removed from work site upon completion of services each day, hauled away, and legally disposed of by Contractor, according to all local, State, and Federal laws.

11. Code of Conduct

A. Contractor and its employees shall be aware they are working on Caltrans property and be courteous and respectful at all times. Contractor and its employees shall refrain from using loud voices, inappropriate language, and shall conduct themselves in a professional manner at all times.

B. It is the duty of Contractor and its staff to read and adhere to Caltrans policies and directives available to Caltrans staff including, but not limited to, Director’s Policy (DP) 3-Health and Safety, DP 18-Workplace Violence Prevention, Deputy Directive (DD) 8-Drug Free Workplace, DD 22-Weapons Prohibited, and DD 49- Sexual Harassment Prevention.

C. Public safety and convenience are to be considered at all times. If any person employed by Contractor appears to Caltrans Contract Manager to be incompetent or to act in a disorderly, unsafe, or improper manner, that person will be removed from the premises immediately and will no longer be employed on this Caltrans Agreement, unless agreed in advance by Caltrans Contract Manager.

D. If Contractor’s employees display any behavior Caltrans Contract Manager deems inappropriate or offensive, Caltrans Contract Manager shall have the right to request that employee be removed from doing further work on this Agreement.

12. Inspection and Acceptance for Payment

Work is subject to inspection and acceptance by Caltrans Contract Manager. Caltrans Contract Manager shall have the ultimate responsibility and authority to determine whether Contractor satisfied all duties and obligations under this Agreement, including specifically whether Contractor delivered all work (i.e. product and deliverables or services) and whether Contractor’s work (i.e.

product and deliverables or services) satisfied all the applicable criteria in accordance with this Exhibit A, Scope of Work. Any work that needs corrections shall be at Contractor’s sole cost and expense. Failure to begin work and to complete work as required by this Agreement shall be considered grounds for termination of this Agreement for default in accordance with Exhibit D, Item 2, Termination.

13. Contractor’s Responsibilities

A. Contractor shall ensure only qualified and competent personnel are permitted on the job site and the work is safely performed by the highest industry standards. Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s) or the public.

B. Contractor shall comply with all applicable federal, state, county, city and municipal laws, ordinances, rules, and regulations which in any manner affect those engaged or employed in the work to be performed in this Agreement.

C. Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on Caltrans property. In the event the Contractor’s operation creates a condition hazardous to the Caltrans property occupants or the general public, the Contractor shall provide all applicable warning signs alerting to any dangerous conditions at the Contractor’s own expense and without cost to Caltrans.

D. Contractor shall obtain and pay for all permits, licenses, registrations, and certificates required by local ordinances as applicable to this Agreement and its Exhibit A, Scope of Work.

14. Waste Disposal

Prior to the commencement of waste disposal, Contractor must adhere to the provisions highlighted in Senate Bill 1383 (Lara) of 2016 Title 14, CCR, General Provisions section 18981.2, Public Resources Code sections 42652 et. seq.

Exhibit B

Budget Detail and Payment Provisions

1. Invoicing and Payment

A. For services satisfactorily rendered and approved by Caltrans Contract Manager, and upon receipt and approval of the invoices, Caltrans agrees to compensate Contractor in accordance with Attachment 1, Price Quote Proposal and this Exhibit B. Incomplete or disputed invoices shall be returned to Contractor, unpaid, for correction.

B. Invoices shall be itemized in accordance with Attachment 1, Price Quote Proposal and shall be signed and submitted in triplicate not more frequently than in arrears of the service.

C. Each invoice shall include:

1) Agreement Number 11A4424

2) Dates of Service

3) Description of Work Performed

D. Each invoice shall be submitted in triplicate to:

California Department of Transportation (Caltrans) Office/Unit Name, MS Number Attention: Contract Manager’s Name Street Address/PO Box City, CA Zip Code

E. Contractor shall submit Government Code Section 19134 employee wage and benefit compliance reports for verification by Caltrans Contract Manager with each invoice.

Delinquent or inadequate reports will result in the withholding of payment until such documents are submitted by Contractor.

2. Budget Contingency Clause

A. It is mutually understood between the parties that this Agreement may have been written before ascertaining the availability of congressional or legislative appropriation of funds, for the mutual benefit of both parties in order to avoid program and fiscal delays that would occur if the Agreement were executed after that determination was made.

B. This Agreement is valid and enforceable only if sufficient funds are made available to the State of California by the United States Government or the California State Legislature for the purpose of this program. In addition, this Agreement is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress or the State Legislature that may affect the provisions, terms, or funding of this Agreement in any manner.

C. It is mutually agreed that if Congress or State Legislature does not appropriate sufficient funds for the program, this Agreement shall be amended to reflect any reduction in funds.

D. Pursuant to Government Code Section 927.13, no late payment penalty shall accrue during any time period for which there is no Budget Act in effect, nor on any payment or refund that is the result of a federally-mandated program or that is directly dependent upon the receipt of federal funds by a State agency.

E. Caltrans has the option to terminate the Agreement under the 30-day termination clause or to amend the Agreement to reflect any reduction of funds.

3. Prompt Payment Clause

A. Payment will be made in accordance with, and within the time specified in, Government Code, Chapter 4.5, commencing with Section 927.

B. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause.

4. Cost Limitation

A. Total amount of this Agreement shall not exceed $TBD.

B. It is understood and agreed that this total is an estimate and that Caltrans will pay only for those services actually rendered as authorized by Caltrans Contract Manager up to the total amount set forth in Section A, above.

5. Excise Tax

State of California is exempt from Federal excise taxes, and no payment will be made for any taxes levied on employees’ wages. Caltrans will pay for any applicable State or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this Agreement. Caltrans may pay any applicable sales and use tax imposed by another state.

6. Costs Included in Bid Rates

The cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, Agreement bond premiums, and any other taxes or assessments including sales and use taxes required by law or otherwise shall be included in the Agreement rates and no additional allowance will be made thereof, unless separate payment provision should specifically so provide.

7. Cost Principles

A. Contractor agrees that the Contract Cost Principles and Procedures in 48 Code of Federal Regulations (CFR), Part 31, and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, in 2 CFR, Part 200, shall be used to determine the allowable individual items of cost.

B. Any costs for which payment has been made to Contractor that are determined by subsequent audit to be unallowable under 48 CFR Part 31 or 2 CFR Part 200 are subject to repayment by Contractor to Caltrans.

C. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this clause.

8. Employee Wages and Benefits

A. Pursuant to Government Code Section 19134, Contractor shall provide applicable wages and employee benefits and/or In Lieu Cash payment rates to all covered employees. With the exception of receiving holiday pay as described in Government Code Section 19134(h), this section does not apply to personal services Agreements for the services performed by employees of nonprofit organizations that are employed in accordance with any of the following: (1) A special license issued pursuant to Labor Code Section 1191.5; (2) A special certificate issued pursuant to Section 214 of Title 29 of the United States Code (USC); (3) A community rehabilitation plan described in Welfare and Institutions Code (WIC) Sections 19152 and 19404; and/or (4) A habilitation services program as described in WIC Sections 19352 and 19356.6.

1) “Wages” means hourly payments paid pursuant to Government Code Section 19134 to a covered employee for work performed by such employee. Wages must be valued of at least 85 percent (85%) of wages paid to State of California employees performing similar work. Contractor must pay their employees at a minimum, the current Government Code 19134 mandated minimum hourly wage – or the current applicable jurisdictional minimum wage rate for labor to be performed on behalf of Contractor, if higher – and the current blended benefits rate (and/or In Lieu Cash Payments).

2) “Employee Benefits” includes:

a) Health Benefits (means coverage a Contractor provides to a covered employee, either through a purchased plan or by self-insurance) for:

i. Basic health care, as identified in California Code of Regulations Title 28 1300.67, and

ii. Dental services, and

iii. Vision services.

b) Retirement Benefits, and

c) Holiday Pay, sick pay, and vacation pay.

Benefits shall be valued of at least 85 percent (85%) of the State cost for State of California employees performing similar work, or In Lieu Cash Payments, or a combination of the actual benefit and In Lieu Cash Payments totaling at least 85 percent (85%) of the State cost.

In Lieu Cash Payments to Covered Employees are valued of at least 85 percent (85%) of the State cost for State of California employees performing similar work.

B. “Covered Employee” means a person who performs any of the services as more than an incidental part of their duties under this Agreement. This excludes a person who performs solely supervisory or administrative services under this Agreement, or an owner/operator.

Rates: Minimum hourly wage rates are determined by the California Department of Human Resources (CalHR). Hourly wage rates for specific personal service classifications are included in annual Personal Services Contracts, which may be found at: https://www.calhr.ca.gov/about-calhr/divisions-programs/labor-relations/personal-services-contracts/.