CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

June 8, 2026

Invitation For Price Quote (IFPQ)

IFPQ # 59A1386

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 59A1386 titled Industrial Hygiene Services, Statewide. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $250,000.00, to a certified SB, including a Micro Business, or a Disabled Veteran Business Enterprise.” A bid of $250,000 and above will result in rejection of your bid due to non-responsiveness.

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Phuong Vu California Department of Transportation (Caltrans) Email Address: Phuong.Vu@dot.ca.gov Phone: (279) 234-2385

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, PHUONG VU

Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:Phuong.Vu@dot.ca.gov

Invitation for Price Quote IFPQ Number 59A1386

Purpose and Description of Services

1. Contractor shall provide all labor, travel, materials, supplies, equipment, tools, and incidentals necessary to provide on-call, as-needed industrial hygiene testing services, including but not limited to monitoring, sampling, and analysis of airborne hazardous materials, quality control testing, analyzing, and reporting of hazardous materials, quality control sampling, and quality control oversight to Caltrans Materials Testing Facilities statewide.

2. Refer to the Proposed Form of Agreement, Exhibit A, which is attached to this IFPQ, for a more complete description of services.

Bidder’s Minimum Qualifications

1. Bidder (Prime and/or Subcontractor) must possess at the time of bid and throughout the duration of the Agreement the following:

A. Certified Industrial Hygienist (CIH) registered with the Board for Global EHS

Credentialing, Inc. (BGC) (previously called the American Board of Industrial Hygiene).

Bidder shall submit a copy of their valid and current certification with their bid submittal.

Caltrans will validate Bidder’s CIH certification at https://gobgc.org/verify/.

B. Certified Site Surveillance Technician (CSST) registered with the Department of Industrial Relations. Bidder shall submit a copy of their valid and current certification with their bid submittal. Caltrans will validate Bidder’s CSST certification at https://www.dir.ca.gov/databases/doshcaccsst/caccsst_Query_1.HTML.

C. Certified Asbestos Consultant (CAC) registered with the Department of Industrial Relations. Bidder shall submit a copy of their valid and current certification with their bid submittal. Caltrans will validate Bidder’s CAC certification at https://www.dir.ca.gov/databases/doshcaccsst/caccsst_Query_1.HTML.

D. Certified Lead Inspector / Assessor registered with the California Department of Public Health (CDPH). Bidder shall submit a copy of their valid and current certification with their bid submittal.

E. Bidder shall be a laboratory accredited by AIHA Laboratory Accreditation Programs, LLC (AIHA LAP). If Bidder is not a laboratory, then Bidder shall agree to use laboratories that are accredited by AIHA LAP. Bidder shall certify they are a laboratory accredited by AIHA LAP, or agree to use laboratories accredited by AIHA LAP, by signing the Certification Statement on the Required Documents (Attachment 2).

2. Bidder (Prime and/or Subcontractor) shall possess at the time of bid submittal, continuously thereafter, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

3. Failure of bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

https://gobgc.org/verify/ https://www.dir.ca.gov/databases/doshcaccsst/caccsst_Query_1.HTML https://www.dir.ca.gov/databases/doshcaccsst/caccsst_Query_1.HTML

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 6/08/26

Written Question Submittal 6/15/26 2:00 p.m.

Final Date for Quote Submission 6/23/26 3:00 p.m.

Proposed Award Date (estimate) 6/30/26

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by June 15, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 59A1386. Questions must be sent to the following email:

Email: Phuong.Vu@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website (https://caleprocure.com/pages/index,aspx). It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be paid unless separate payment provisions in the Agreement should specifically provide otherwise.

4. State General Prevailing Wages State General Prevailing Wage Rates will apply for the County of where the services will be performed as described in the attached Proposed Form of Agreement Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

mailto:Phuong.Vu@dot.ca.gov https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

5. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383;

also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

6. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Proposed Form of Agreement, Exhibit A, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. The MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, the Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

7. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for an agreement with prevailing wages unless registered with the Department of Industrial Relations (DIR), pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded an agreement with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

D. If Contractor lists Subcontractor who is believed to be performing work that is not subject to the registration requirements, written confirmation from DIR must be obtained and submitted with the proposal to validate the bid.

8. Subcontractors Bidder may subcontract portions of the work as defined in the attached Proposed Form of Agreement. If subcontractors are used, complete the Bidder Declaration (GSPD–05-105).

Failure of a subcontractor to have the proper licenses, permits, and/or certifications, shall be cause for rejection of price quote. Contractor may only subcontract portions of the work to a qualified Department of General Services (DGS) Certified Small Business (SB)/Micro Business (MB), or Disabled Veteran Business Enterprise (DVBE), with the same status of Contractor.

No work may be subcontracted to any business not certified as a SB/MB or DVBE by DGS.

Contractor must ensure that subcontractor(s) is DGS certified SB/MB or DVBE and have all necessary licenses, permits, and/or certifications to accomplish its portion of the work.

9. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

10. Insurance A. The bidder who receives the Agreement award will be requested to provide a Certificate of

Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 business days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

11. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

12. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification form.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code (PCC) Section 10476. Scrutinized companies are ineligible to, and cannot, bid on, or submit a bid or proposal for an agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, PCC Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

13. Price Quote Submittal A. The Price Quote should be emailed as described below. All price quotes must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 59A1386

PRICE QUOTATION SUBMITTAL

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Phuong.Vu@dot.ca.gov F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial mailto:Phuong.Vu@dot.ca.gov deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Phuong.Vu@dot.ca.gov, signed by the bidder or an agent authorized to contractually bind the bidding firm. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. A quote with an unsigned Bid/Bidder Certification Sheet may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 04/2017) are not negotiable. The GTC 02/2025 and CCC 04/2017 may be viewed at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

14. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications mailto:Phuong.Vu@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

15. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement; after all approvals have been obtained, and the Agreement is executed. Should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to Caltrans for the difference between Contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the contract.

C. Antitrust Provisions

1) In submitting a bid to public purchasing body, the bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.

Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550-4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or

(b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

16. Executive Order N-6-22 – Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

17. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 59A1386 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 11/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated

Quantity X Unit Price)

1 80 Per Hour All labor, travel, materials, supplies, equipment, tools, and incidentals necessary to provide Certified Industrial Hygienist services, per STD 213, Exhibit A, Scope of Work.

2 80 Per Hour All labor, travel, materials, supplies, equipment, tools, and incidentals necessary to provide Certified Asbestos Consultant services, per STD 213, Exhibit A, Scope of Work.

3 80 Per Hour All labor, travel, materials, supplies, equipment, tools, and incidentals necessary to provide Lead Inspector services, per STD 213, Exhibit A, Scope of Work.

4 80 Per Hour

All labor, travel, materials, supplies, equipment, tools, and incidentals necessary to provide Industrial Hygiene Tech / Certified Site Surveillance Tech services, per STD 213, Exhibit A, Scope of Work.

5 75 Each Asbestos: PCM Testing $ $

6 50 Each Asbestos: TEM analysis $ $

7 50 Each Asbestos: PLM method $ $

8 50 Each Lead: Flame AA $ $

9 60 Each Lead: Air NIOSH 7082 $ $

10 60 Each Lead: Soil SW-846-7000B $ $

11 60 Each Lead: Soil SW-846-60100/60208 $ $

12 25 Each Mold: ID of Fungal Structures via Direct Examination $ $

13 25 Each Mold: PCR $ $

14 25 Each Mold: Spore Trap Analysis $ $

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 59A1386 PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 2

ADM-1412 (REV. 11/2025)

15 25 Each Mold: ERMI $ $

18 25 Each Moisture: meter $ $

20 80 Each Indoor Air Quality: Coal Pitch Tar $ $

21 80 Each Indoor Air Quality: Asphalt Fume $ $

22 80 Each Indoor Air Quality: Benzene $ $

23 80 Each Indoor Air Quality: Sulfur $ $

24 80 Each Indoor Air Quality: Bitumen $ $

25 75 Each Contaminant measurements particle meter $ $

27 75 Each Laboratory analysis (Bulk Samples): Asbestos PLM testing $ $

28 75 Each Laboratory analysis (Bulk Samples): Asbestos TEM analysis $ $

29 25 Each Drinking Water: ICP EPA 200.5 $ $

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal $

Attachment 2

Required Documents The following documents should be submitted, or your bid may be considered non-responsive.

Bidder must submit this checklist. Do not submit the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Attachment 2 – Required Documents signed certification statement

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Bidder Declaration (GSPD 05-105) Bidder Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

☐ Copy of CIH Certification

☐ Copy of CSST Certification

☐ Copy of CAC Certification

☐ Copy of Lead Inspector/Assessor Certification

Only an individual authorized to bind the bidding firm contractually shall sign below. The signature shall indicate the title or position the individual holds in the firm. The Certification Statement is required in accordance with IFB 59A1386, Section B, Item 1.E.

CERTIFICATION STATEMENT: By signing below, I certify under penalty of perjury that for the duration of this Agreement (if awarded), my firm/laboratory is accredited by AIHA LAP, or I agree to use a laboratory accredited by AIHA LAP.

X_______________________________________ X_______________________________________ Printed Name and Working Title/Position Signature

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 59A1386

Exhibit A

Commercial Services–State

Scope of Work

1. Contractor agrees to provide industrial hygiene services to the California Department of

Transportation (Caltrans) Statewide Division of Engineering Services (DES), Caltrans Materials Testing Facilities (Labs), as described herein:

Contractor shall provide all labor, travel, materials, supplies, equipment, tools, and incidentals necessary to provide on-call, as-needed industrial hygiene testing services, including but not limited to monitoring, sampling, and analysis of airborne hazardous materials, quality control testing, analyzing, and reporting of hazardous materials, quality control sampling, and quality control oversight.

2. The services shall be performed statewide at various Caltrans Materials Testing Facilities/Labs (see Attachment A, District Labs).

3. Any reference to Caltrans Contract Manager shall also include his/her designee.

4. This Agreement will commence on August 1, 2026 (estimate), or upon approval by the

Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on July 31, 2028 (estimate). The services shall be provided during business hours Monday through Friday, 6:00 a.m. to 5:00 p.m., excluding holidays. The parties may amend this Agreement as permitted by law.

5. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor: TBD

Section/Unit: Project Manager:

Caltrans Contract Manager: TBD

Address:

Address:

Business Phone Number: Business Phone Number:

Email: Email:

6. Background Caltrans personnel conduct testing at the labs to evaluate roadway materials used in Caltrans projects.

Industrial hygiene monitoring and testing is required to protect the health and safety of Caltrans personnel conducting the materials testing and to ensure the reliability of the ventilation system as directed by the Division of Occupational Safety and Health (DOSH), also known as Cal/Osha, Title 8, Section 5155, Airborne Contaminants, and the American Conference of Governmental Industrial Hygienists (ACGIH) Industrial Ventilation Manual, Chapter 9, Testing of Ventilation Systems.

7. Contractor Requirements A. Contractor shall possess throughout the term of this Agreement, all certificates, registrations, licensing, training, and experience appropriate for the required services, and shall provide a qualified Certified Industrial Hygienist (CIH), Certified Asbestos Consultant (CAC), Certified Lead Inspector, Certified Site Surveillance Technicians (CSST).

1) Contractor shall provide qualified and responsible personnel to perform:

a) Monitoring for asbestos and mold

b) On-site and swipe samplings

c) Building surveys

d) Clearance inspections

e) Safety inspection

f) Air monitoring

g) Duties of a Certified Lead Inspector/Assessor

h) Duties of an Abatement Project Manager

i) Written Compliance Reports

2) Contractor shall provide a qualified CIH responsible for the following services:

a) Professionally qualified through education, training, and experience to anticipate, recognize, evaluate, and develop controls for occupational health hazards, including indoor air quality requirements, California Occupational Safety and Health Administration (Cal- OSHA) requirements, and Environmental Protection Agency (EPA) requirements.

b) Certified in the comprehensive practice of industrial hygiene by the Board for Global EHS Credentialing (BGC) and able to perform typical duties which may include, assisting in reviewing and evaluating historical occupational safety and health data (which may or may not include employee-specific industrial hygiene monitoring data), along with the application of specialized knowledge relating to the field of industrial hygiene to prepare a written opinion concerning the extent, nature, and duration of employee exposure to occupational toxic substance(s), developing a sampling plan, interpreting test data, writing reports, consulting, and making recommendations.

3) Contractor shall provide a qualified CAC responsible for the asbestos sampling and collection of samples.

4) Contractor shall provide a qualified Certified Lead Inspector responsible for the lead sampling and collection of samples.

5) Contractor shall provide a qualified CSST responsible for performing air sampling and bulk sampling collection

B. Contractor shall provide Caltrans Contract Manager with an email address and a telephone number that is continuously monitored from 6:00 a.m. to 5:00 p.m., Monday through Friday, except State holidays.

C. No overtime, mileage, or per diem allowed on this Agreement.

8. Description of Work

A. For laboratory sites identified as having exposure levels above the allowable Cal/OSHA California Code of Regulations (CCR) Title 8 permissible exposure limits, the Contractor shall monitor, as required by Title 8 Section 5191, Occupational Exposure to Hazardous Chemicals in Laboratories by testing. For each industrial hygiene test performed, Contractor shall provide a final written report within 10 business days, including its findings, to Caltrans Contract Manager, in accordance with the Section 9, Service Requests, and Section 10, Reports.

B. Types of Industrial Hygiene Testing

1) Asbestos – Swipe and air samples

a) Phase Contrast Microscopy (PCM) method

b) Transmission electron microscopy (TEM) analysis

c) Phase Polarized Light Microscopy (PLM)

2) Lead – Swipe and air samples

a) Flame atomic absorption (AA)

b) Air National Institute for Occupational Safety and Health (NIOSH) 7082

c) Soil Solid Waste (SW)-846-7000B

d) Soil (SW)-846-60100/60208

3) Mold – Swipe, tape lift, bulk, swab, wipe, and air samples

a) Identification (ID) of Fungal Structures via Direct Examination

b) Polymerase Chain Reaction (PCR)

c) Spore Trap Analysis

d) Environmental Relative Moldiness Index (ERMI)

4) Moisture – Moisture meter (real time reading instrument)

5) Indoor Air Quality Samples

a) Coal Pitch Tar

b) Asphalt Fume

c) Benzene

d) Sulfur

e) Bitumen

6) Contaminant measurements particle meters

7) Laboratory analysis:

a) Bulk samples Asbestos via Polarized Light Microscopy (PLM) method or TEM

b) Drinking Water Lead in drinking water by inductively coupled plasma (ICP) via EPA 200.5

9. Service Requests A. Caltrans Contract Manager will issue a Service Request for service via phone call (followed by an email) or email to Contractor whenever a service is needed.

B. All Service Requests will describe in detail the services to be performed and shall include a "not-to-exceed" dollar amount and an estimated number of hours to complete set by Caltrans Contract Manager. Contractor shall not invoice for costs under any Service Request in excess of this amount unless authorized, in writing, by Caltrans Contract Manager.

C. Contractor shall respond to Caltrans Contract Manager Service Request within eight (8) hours of issuance via phone call and/or email.

D. Upon receipt of a Service Request, Contractor may perform an initial site analysis, prior to the start date of the Service Request and upon written approval of Caltrans Contract Manager. Contractor shall work with Caltrans Contract Manager to set up a mutually agreed date.

E. Contractor shall submit a written estimate and a proposed schedule to Caltrans Contract Manager within two (2) business days from the issuance of a Service Request. The written estimate shall include a detailed cost breakdown, in accordance with Attachment 1, Price Quote Proposal. The estimate shall be forwarded to the Caltrans Contract Manager for review. Contractor shall not invoice for costs under any Service Request in excess of this amount unless authorized, in writing, by Caltrans Contract Manager. If Caltrans Contract Manager approves that additional time and money are required, Caltrans Contract Manager will amend the Service Request to update the information on the original Service Request.

F. Reports and other work products shall be reviewed by Caltrans Contract Manager. Invoices shall not be paid until the Service Request is deemed complete by Caltrans Contract Manager.

G. Service Requests may not be used to amend the Agreement, to extend beyond the termination date of this Agreement, or to exceed the scope of this Agreement.

10. Reports A. Contractor shall provide a final written report for each Service Request. The final written report shall be submitted to Caltrans Contract Manager within 10 business days after each industrial hygiene test performed and shall include the following:

1) Summary of findings

2) Risk Assessment

3) Data evaluation

4) Interpretation of data from the Industrial Hygiene Compliance Report

5) Presentation and discussion of data compliance report for Cal/OSHA

B. Contractor shall have a five (5) business day grace period. Failure to meet the 10 business day requirement or the five (5) day grace period for submission of the final report shall be cause for termination of this Agreement per Exhibit D, Section 2.

C. Final written reports shall be included on all Service Requests and invoiced in accordance with Attachment 1, Price Quote Proposal.

11. Contractor Responsibilities A. Contractor shall ensure that only qualified and competent employee(s) are permitted on the job site and that the work shall be safely performed by the highest industry standards, in the sole opinion of Caltrans Contract Manager. Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s), invitee(s) and/or the general public.

B. Contractor shall conduct its operation in such a manner as to avoid injury or damage to the property of Caltrans or any adjacent property.

C. Contractor shall avoid causing unreasonable inconvenience (in the sole opinion of Caltrans Contract Manager) to any person(s) doing business on Caltrans property. In the event Contractor’s operation creates a condition hazardous to Caltrans property, its occupants, or the public, Contractor shall provide warning signs alerting to any dangerous conditions at Contractor’s own expense and without cost to Caltrans.

12. Code of Conduct A. Contractor and its employees shall be aware that they are working on Caltrans property and be courteous and respectful at all times. Contractor and its employees shall refrain from using loud voices, vulgar, or otherwise offensive language, and shall conduct themselves in a professional manner at all times.

B. Public safety and convenience are to be considered at all times. If any person employed by Contractor appears to Caltrans Contract Manager to be incompetent or to act in a disorderly, unsafe, or improper manner, that person will be removed from the premises immediately and will no longer be allowed to perform services pursuant to Caltrans Agreement, unless otherwise agreed upon by Caltrans Contract Manager.

C. If Contractor’s employees display any behavior that Caltrans Contract Manager deems inappropriate in a workplace, vulgar, offensive, or rude, Caltrans Contract Manager will have the right to request that employee be removed from doing further work on this Agreement by Contractor.

13. Inspection and Acceptance for Payment A. It is the responsibility of Contractor to notify Caltrans Contract Manager that the work or report is complete, and ready for acceptance testing or review. Work will be subject to inspection and approval by Caltrans Contract Manager. Caltrans Contract Manager will have the ultimate responsibility and authority to determine whether Contractor satisfied Contractor’s duties and obligations under this Agreement, including specifically whether Contractor delivered all services and whether Contractor’s services satisfied all of the applicable Agreement requirements (including acceptance criteria or tests).

B. Approval of work constitutes approval for payment and not transference or termination of Contractor’s responsibility to perform work in accordance with the terms of this Agreement, and any work that needs correction shall be made at Contractor’s sole cost and expense, and in a timely manner.

C. Failure to begin work and complete work as required by this Agreement shall be considered grounds for termination of this Agreement for default per Exhibit D, Section 2.

14. Waste Disposal Prior to the commencement of waste disposal, Contractor must adhere to the provisions highlighted in Senate Bill 1383 (Lara) of 2016 Title 14, CCR, General Provisions section 18981.2, Public Resources Code sections 42652 et. Seq.

Exhibit B

Budget Detail and Payment Provisions

1. Invoicing and Payment

A. For services satisfactorily rendered and approved by Caltrans Contract Manager, and upon receipt and approval of the invoices, Caltrans agrees to compensate Contractor in accordance with Attachment 1, Price Quote Proposal and this Exhibit B. Incomplete or disputed invoices shall be returned to Contractor, unpaid, for correction.

B. Invoices shall be itemized in accordance with Attachment 1, Price Quote Proposal and shall be signed and submitted in triplicate not more frequently than monthly in arrears of the service.

C. Invoices shall be submitted showing the Service Request for each billable increment. When Service Requests are assigned, the appropriate Service Request element(s) will be identified by Caltrans Contract Manager.

D. Each invoice shall include:

1) Agreement Number 59A1386

2) Dates of Service

3) Location of Service

4) Number of Hours by Classifications

5) Hourly Rates

6) Service Request Number(s)

7) Description of Service Request(s)

8) Laboratory Test(s) Performed

9) Final Report(s)

E. Each invoice shall be submitted in triplicate to:

California Department of Transportation (Caltrans) District 59 / Administration, Office of Bldg. Ops & Safety, MS-5 Attention: TBD 5900 Folsom Blvd.

Sacramento, CA 95819

F. Contractor shall submit a certified copy of all payroll records for verification by Caltrans Contract Manager with each invoice. Delinquent or inadequate certified payrolls or other required documents will result in the withholding of payment until such documents are submitted by Contractor.

2. Budget Contingency Clause A. It is mutually understood between the parties that this Agreement may have been written before ascertaining the availability of congressional or legislative appropriation of funds, for the mutual benefit of both parties in order to avoid program and fiscal delays that would occur if the Agreement were executed after that determination was made.

B. This Agreement is valid and enforceable only if sufficient funds are made available to the State of California by the United States Government or the California State Legislature for the purpose of this program. In addition, this Agreement is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress or the State Legislature that may affect the provisions, terms, or funding of this Agreement in any manner.

C. It is mutually agreed that if Congress or State Legislature does not appropriate sufficient funds for the program, this Agreement shall be amended to reflect any reduction in funds.

D. Pursuant to Government Code Section 927.13, no late payment penalty shall accrue during any time period for which there is no Budget Act in effect, nor on any payment or refund that is the result of a federally-mandated program or that is directly dependent upon the receipt of federal funds by a State agency.

E. Caltrans has…