IFIB-ACT-SACT-16-76_NSIP_2nd-3rd_Deck_Renovation_FINAL.pdf

IFIB-ACT-SACT-16-76 Contract Support: Renovation of the 2nd and 3rd floors at the Headquarters Supreme Allied Command Transformation located in building NH-31, Naval Support Activity Hampton Roads, Norfolk, VA.

IFIB-SACT-ACT-16-76 Page 1

Contract Support: Renovation of the 2nd and 3rd floors at the

Headquarters Supreme Allied Command Transformation located in building NH-31, Naval Support Activity Hampton Roads, Norfolk, VA.

Part 1 Bidding Instructions

IFIB-ACT-SACT-16-76

IFIB-SACT-ACT-16-76 Page 2

TABLE OF CONTENTS

1. General

2. Classification

3. Definitions

4. Eligibility

5. Duration of the Contract

6. Exemption of Taxes

7. Amendment or Cancellation

8. Clarifications

9. Bid Closing Date

10. Bid Validity

11. Contents of Proposal

12. Proposal Submission

13. Late Proposals

14. Bid Withdrawal

15. Bid Evaluation

16. Clarifications

17. Award

18. Communications

19. Point of Contact

ENCLOSURES:

1: Proposal Checklist

2: Address Label

3: Compliance Statement

4: Past Performance

5: Mandatory Price Proposal format

IFIB-SACT-ACT-16-76 Page 3

PART 1 BIDDING INSTRUCTIONS

1. General.

This is a Firm Fixed Price (FFP) Deliverables Contract for the renovation of the 2nd and 3rd floors at building NH-31, Naval Support Activity Hampton Roads in support of Headquarters Supreme Allied Transformation (HQ SACT), Norfolk, Virginia.

2. Classification.

This Invitation for International Bid (IFIB) is an UNCLASSIFIED document.

3. Definitions.

a) The “Prospective Bidder”, shall refer to the entity that has completed and returned the Enclosure of the transmittal letter of this IFIB, and has indicated thereon its intention without commitment, to participate in this IFIB.

b) The term “Bidder”, shall refer to the bidding entity that has completed a bid in response to this IFIB.

c) The term “Contractor” shall refer to the bidding entity to which the contract is awarded.

d) The term “Contracting Officer” designates the individual empowered to obligate the headquarters to a contractual obligation and to exercise overall supervision, from the HQ SACT perspective, of contract performance.

e) “Contracting Officer`s Technical Representative” or “COTR” is the official who is appointed by HQ SACT and authorized in writing by the Contracting Officer to serve as their authorized representative, and to perform specific technical or administrative functions until their appointment is terminated by the Contracting

Officer

f) The term “HQ SACT” shall refer to Headquarters, Supreme Allied Command

Transformation.

g) The term “ACT” shall refer to Allied Commander Transformation.

h) The term “NATO”, shall refer to the North Atlantic Treaty Organisation.

i) The term “days” as used in this IFIB shall, unless otherwise stated, be interpreted as meaning calendar days.

IFIB-SACT-ACT-16-76 Page 4

4. Eligibility.

This IFIB is open to companies:

(a) Established in a North Atlantic Treaty Organisation Alliance member nation.

(b) Working as licensed general contractors in the required field and legally authorised to operate in the United States of America, at the time of bidding.

(c) That have performed the desired past performance including size, cost and scope, as described in this IFIB.

5. Duration of Contract.

(a) The contract awarded shall be effective 17 March 2017 or upon date of award, whichever is the later, subject to availability of funding, for a single period from 14

April 2017 to 11 August 2017.

6. Exemption of taxes.

(a) In accordance with the agreements (Article VIII of the Paris Protocol dated, Paris

Protocol dated 25 August 1952) goods and services under this contract are exempt from taxes, duties and similar charges.

7. Amendment or Cancellation.

(a) HQ SACT reserves the right to amend or delete any one or more of the terms, conditions or provisions of the IFIB prior to the date set for bid closing. A solicitation amendment or amendments shall announce such action.

(b) HQ SACT reserves the right to cancel, at any time, this IFIB either partially of in its entirety. No legal liability on the part of HQ SACT shall be considered for recovery of costs in connection to bid preparation. All efforts undertaken by any bidder shall be done considering and accepting that no costs shall be recovered from HQ SACT.

If this IFIB is cancelled any/all received bids shall be returned unopened, per the bidder’s request.

8. Clarifications.

(a) Prospective Bidders should seek clarification at their earliest convenience. Any explanation regarding the meaning or interpretation of this IFIB, terms, clause, provision or specifications, shall be requested in writing, from the Contracting

IFIB-SACT-ACT-16-76 Page 5

Officer. The Contracting Officer must receive such requests for clarification no later than 5 calendar days prior to the bid closing date.

(b) Information in response to a request for clarification to a prospective bidder shall be furnished to all prospective bidders as a Question and Answer amendment. All such amendments shall be incorporated into this IFIB. Oral Interpretations shall not be binding.

9. Site Survey

(a) Two site survey periods will be held on 22 February 2017 beginning at

0930 and 28 February 2017 beginning at 0930 to allow for examination of the work sites. The site survey periods will take place at HQ SACT, 7857 Blandy Road, Suite 100, Norfolk, VA 23551-2490.

PROSPECTIVE BIDDERS MUST ATTEND ONE OF THE TWO

AVAILABLE SITE SURVEYS. ATTENDANCE IS REQUIRED FOR A

COST PROPOSAL TO BE CONSIDERED TECHNICALLY

COMPLIANT. Please pre-register by completing enclosure 6 and submit electronically to the points of contact listed in paragraph 20 below no later than 7 working days prior to the desired site visit date.

No submissions will be accepted outside of the 7 working days.

10. Bid closing date.

(a) Bids shall be received at HQ SACT, Purchasing and Contracting Office, no later than 14 March 2017, 1200 hours (noon), Eastern Standard Time, Norfolk, Virginia, U.S.A. No bids shall be accepted after this time and date.

11. Bid Validity.

(a) Bids shall be remain valid for a period of one hundred and twenty days (120) from the applicable closing date set forth within this IFIB. HQ SACT reserves the right to request an extension of validity. Bidder shall be entitled to either grant or deny this extension of validity; HQ SACT shall automatically consider a denial to extend the validity as a withdrawal of the bid.

IFIB-SACT-ACT-16-76 Page 6

12. Contents of Proposal.

The proposal shall consist of 5 copies of the following minimum paper documents

(Clipped - no spiral or plastic binding please): Additionally electronic copies (e-mailed PDF version) of the documents are required no later than 14 March 2017, 1200 hours, Eastern Standard Time, Norfolk, Virginia, USA.

The proposal shall consist of the following minimum paper documents and electronic media:

(a) A table of contents for the entire proposal (See checklist provided as Enclosure

# 1).

(b) The bidders full name address, Point of Contacts, Telephone, Fax number and

Internet site, (See Enclosure #2).

(c) Compliance statement (See Enclosure # 3).

(d) Provision of administrative, financial and technical volumes including scoring criteria, (Annex A to Statement of work must be completed and included in the proposal submission).

(e) Past performance (See Enclosure # 4).

(f) Company Price proposal (Enclosure # 5).

(g) Email submission of an electronic copy of the TECHNICAL PROPOSAL ONLY

(cost proposal must be submitted in paper copy only).

(h) Appropriate technical and financial information to determine whether proposed services, terms and conditions comply with all the requirements of this IFIB, including resumes for all applicable personnel.

13. Proposal Submission.

(a) Proposals shall be submitted in a single package containing two volumes, Technical volume and Price volume, each separately sealed. The single package shall be clearly marked with the mailing label, citing the IFIB Solicitation reference number, (See Enclosure #2). Within the single package shall be the Technical and

Price volumes, separately packaged and clearly identified.

(b) An electronic copy of the proposal, not to include the Price volume is required to be sent to the assigned Contracting Officer, prior to the established bid closing date.

(c) Proposal packages may be made by mail, courier or hand carried.

(d) Proposal packages must be either be delivered to the HQ SACT via a verifiable shipment method (i.e. FEDEX, DHL, USPS, etc) or handed to a member of the

IFIB-SACT-ACT-16-76 Page 7

BUDFIN/Purchasing staff, who shall endorse the package with a time date and delivery official shall counter sign, as to the accuracy of the recording.

(e) Price proposals shall be in U S Dollar currency as the habitual residence and place of performance is HQ SACT, Norfolk, Virginia.

(f) It is the sole responsibility of the interested company to review any Q & A that may be issued in support of this solicitation, prior to bid submission.

(g) No oral bids or oral modifications or telephonic bids shall be considered.

(h) It is the ultimate responsibility prior to submission that all proposal submissions are reviewed to ensure they meet the technical and administrative specifications and that offers meet the limitations and expressed conditions.

14. Late Proposals.

(a) It is solely the bidder`s responsibility to ensure that the proposal reaches HQ

SACT prior to the established closing date and time. All late bids shall be returned to the offering company unopened.

(b) A delay in a commercial courier service or delay in accessing a US Government military installation does not constitute an excusable delay, and the proposal will not be accepted.

(c) Only if it can be unequivocally demonstrated that the late arrival of the bid package was the result of NATO staff mishandling shall the bid be considered.

15. Bid Withdrawal.

(a) A bidder may withdraw their bid up to the date and time specified for bid closing.

Such a withdrawal must be completed in writing or facsimile, with attention to the

HQ SACT Contracting Officer. The proposal shall be returned unopened, at the expense of the company, if required.

16. Bid Evaluation.

(a) The evaluation of bids and determination as to the responsiveness and technical adequacy or technical compliance, of the products or services requested, shall be the responsibility of HQ SACT. Contract award shall be based upon the Lowest

Priced, Technically Compliant bid. Such determinations shall be consistent with the evaluation criteria specified in the IFIB. HQ SACT is not responsible for any content that is not clearly identified in any proposal package.

(b) Proposals shall be evaluated taking into consideration of the following factors:

IFIB-SACT-ACT-16-76 Page 8

- Successful administrative submission of bid packages and requested

Enclosures 1-5, as listed in this IFIB (Pass/Fail).

- Successful determination of Technical compliance. (Pass/Fail).

- Successful cost price criteria. (Lowest Price Technically Compliant Offer).

- Upon determination that the technical volume is responsive and technically compliant, such offers shall be approved to the next phase (price) of the Contract

Award Committee two-step process.

- Contract Award Committee (CAC) shall open and record the price proposals of the Technically Compliant offers.

Important Note: Award may be made from initial offers without discussions.

NATO will collect information from references provided by the Offeror in regard to its past performance. The Offeror must provide the information requested for performance risk evaluation, or affirmatively state that it possesses no directly related or similar past performance. Firms lacking relevant past performance shall receive a “technically not compliant” evaluation for performance risk.

17. Clarifications.

(a) During the entire evaluation process HQ SACT reserves the right to discuss any bid with the bidder in order to clarify what is offered and interpretation of language within the bid, to resolve in potential areas of noncompliance.

18. Award.

(a) HQ SACT will award to a single source. Subcontracting is permitted, if all other administrative requirements are met.

(b) HQ SACT Contract Awards Committee shall award the contract to the Bidder whose compliant proposal represents the Lowest Priced offer.

(c) HQ SACT reserves the right to negotiate minor deviations to the listed Special and General Terms and Conditions to this IFIB.

(d) Contract Award date is anticipated on or about 17 March 2017.

IFIB-SACT-ACT-16-76 Page 9

19. Communications.

(a) All communication related to this IFIB, between a prospective bidder and HQ

SACT shall only be through the nominated HQ SACT Contracting Officer.

Designated contracting staff shall assist the HQ SACT Contracting Officer in the administrative process. There shall be no contact with other HQ SACT personnel in regards to this IFIB. Such adherence shall ensure Fair and Open Competition with equal consideration and competitive footing leverage to all interested parties.

20. Point of contact is:

LCDR Brian Garbert HQ SACT Contracting Officer brian.garbert@act.nato.int or

LCDR Keith Klemm HQ SACT Contracting Officer keith.klemm@act.nato.int

(b) All correspondence shall be forward to:

Purchasing & Contracting, BUDFIN Branch, IFIB ACT-SACT-16-76, 7857 Blandy Road, Suite 100, Norfolk, VA, U.S.A.

mailto:brian.garbert@act.nato.int mailto:keith.klemm@act.nato.int

IFIB-ACT-SACT-16-76 Contract Support: Renovation of the 2nd and 3rd floors at the Headquarters Supreme Allied Command Transformation located in building NH-31, Naval Support Activity Hampton Roads, Norfolk, VA.

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation. Page 10

Enclosure 1

PROPOSAL CONTENT / CHECKLIST

Table of Contents

Bidder`s name, address, POC, Contact numbers, email address.

Compliance Statement.

Past performance (including References).

List of Key personnel

Technical Proposal (Include completed Annex A).

Price Proposal.

Mailing label.

IFIB-ACT-SACT-16-76 Contract Support: Renovation of the 2nd and 3rd floors at the Headquarters Supreme Allied Command

Transformation located in building NH-31, Naval Support Activity Hampton Roads, Norfolk, VA.

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation. Page 11

Enclosure 2

(The label below is to be completed by the bidder and affixed to the exterior envelope; parcel or package mailed or deliver to ACT)

SEALED BID TO IFIB-ACT-SACT-16-76

(To be opened by Contract Awards Committee (CAC) Only)

Sender: ___________________________

HQ SACT

IFIB-ACT-SACT-16-76

Attn: LCDR Brian Garbert

7857 Blandy Road, Suite 100, Norfolk, VA 23551-2490

U.S.A

IFIB-ACT-SACT-16-76 Contract Support: Renovation of the 2nd and 3rd floors at the Headquarters Supreme Allied Command Transformation located in building NH-31, Naval Support Activity Hampton Roads, Norfolk, VA.

Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the IFIB and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non substantial deviations may be accepted. Substantial changes shall be considered non responsive.

Enclosure 3

COMPLIANCE STATEMENT TO SEALED BID IFIB-ACT-SACT-16-76

It is hereby stated that our company has read and understands all documentation issued as part of

IFIB-ACT-SACT-16-76. Our company proposal submitted in response to the referenced solicitation is fully compliant with the provisions of IFIB-ACT-SACT-16-76, and the intended contract with the following exception(s); such exemptions are considered non substantial to the HQ SACT solicitation provisions issued.

Clause Description of Minor Deviation.

(If applicable, add another page)

Company: __________________ Signature: ________________________

Name & Title: ________________ Date: _________________________

Company Bid Reference: ______________________________________________

Support Activity Hampton Roads, Norfolk, VA.

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation. Page 13

Enclosure 4

PAST PERFORMANCE INFORMATION FORM

PAST PERFORMANCE DATA

Contracting Agency:

(b) Contract No:

(c) Type of Contract (Firm Fixed Price, IDIQ, Requirements):

(d) Title of Contract:

(e) Description of Work Performance and Relevance to Current Acquisition (Type of facility, capacity, estimated patronage, summary of staff used):

Support Activity Hampton Roads, Norfolk, VA.

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary subject solicitation. Page 14

(f) Contract Dollar Amount:

(g) Period of Performance:

(h) Name, Address, Fax and Telephone No. of Reference:

(i) Indicate Whether Reference Acted as Prime or Sub-contractor:

(j) Comments regarding compliance with contract terms and conditions:

Support Activity Hampton Roads, Norfolk, VA.

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary subject solicitation. Page 15

(k) Complete Contact Information for client:

(l) Permission to contact client for reference: Yes/ No

Name/Signature of Authorized Company Official

IFIB-ACT-SACT-16-76 Contract Support: Renovation of the 2nd and 3rd floors at the Headquarters Supreme Allied Command

Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the IFIB and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non substantial deviations may be accepted. Substantial changes shall be considered non responsive. Page 16

Enclosure 5

IFIB-ACT-SACT-16-76 SEALED BID PRICE PROPOSAL

COMPANY NAME: ABC, Inc

ADDRESS: Street, City, Post code

TO: Chairman of Supreme Allied Commander Transformation, (HQ SACT)

Contracts Award Committee.

ATTN: LCDR Brian Garbert

7857 Blandy Road, Suite 100

Norfolk, VA 23551

SUBJECT: IFIB-ACT-SACT-16-76 Sealed Bid Price Proposal

IFIB-ACT-SACT-16-76 Contract Support: Renovation of the 2nd and 3rd floors at the Headquarters Supreme Allied Command

Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the IFIB and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non substantial deviations may be accepted. Substantial changes shall be considered non responsive. Page 17

Please find on behalf of Insert: Company Name to provide HQ SACT with services (collectively referred as “ITEMS”), subject to the provisions, terms and conditions stated in IFIB ACT-SACT-16-76 and the “Insert :Company Name Technical proposal”, submitted in accordance with solicitation provisions.

Deliverable

(Cost)

Post Award Schedule Finalization Meeting

Phased completion of renovation of 2nd deck.

Estimated # of phases – 3;

estimated time to complete each phase – not to exceed 3 weeks.

Contractor must provide flexibility to provide containment of working area allowing areas containing ACT personnel to continue to function.

Phased completion of renovation of 3rd deck.

Estimated # of phases – 3;

estimated time to complete each phase – not to exceed 3 weeks.

Contractor must provide flexibility to provide containment of working area allowing areas

IFIB-ACT-SACT-16-76 Contract Support: Renovation of the 2nd and 3rd floors at the Headquarters Supreme Allied Command

Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the IFIB and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non substantial deviations may be accepted. Substantial changes shall be considered non responsive. Page 18 containing ACT personnel to continue to function.

Grand Total Contract Price $ __________________________

Please verify and acknowledge propriety of above, by duly completing signatures below.

Authorizing Company Official:

Printed Name: ____________________________

Position: ____________________________

Title: ____________________________

Authorizing Company (Signature): ---------------------------------, Date: -----------------.

Company name Witness Official:

Printed Name: ____________________________

Position: ____________________________

Title: ____________________________

Witness Signature: ----------------------------------------------------------, Date -----------

NATO UNCLASSIFIED

NORTH ATLANTIC TREATY ORGANIZATION

HEADQUARTERS, SUPREME ALLIED COMMANDER TRANSFORMATION 7857 BLANDY ROAD, SUITE

100 NORFOLK, VIRGINIA 23551-2490

Base Access Request

Instructions:

1) HQ SACT Staff: complete blocks 1, 2, 3, 4, and 5 by typing appropriate information. Handwritten information will not be accepted to prevent misspelling of names that will appear on a base access list. 2) Please see 2nd page for detailed instructions for completing blocks 1-5.

3) If the SEVEN work day minimum requirement is not met, the sponsor must make additional escort arrangements to facilitate base access.

1. Military Installation to be Visited: a. Military Installation(s) to be visited: NSA Hampton Roads X

JEB Little Creek NAVSTA Norfolk

b. Facility Name (If other than HQ SACT):

c. Facility Address (if other than HQ SACT):

d. Facility POC:

f. Facility POC Email:

h. Facility POC Phone:

2. Purpose of Visit: Site Visit for Solicitation IFIB-ACT-SACT-16-76; Renovation of Bldg. NH-31 2nd & 3rd floors.

3. Date(s) of Visit:

4. HQ SACT Visitor Information: a. Name (Last, First Middle):

b. Company/organization:

d. Rank (Military Grade/ Civilian Grade):

e. Position:

f. Date of Birth:

g. Place of Birth (City/State/Country):

h. Nationality:

i. U.S. Citizen SSN:

j. Passport Number:

5. Sponsor Information: a. Name (Last, First Middle):

b. Rank: Chief Jeremy Johnson

c. Phone: 757-747-3358

d. Email: jeremy.johnson@act.nato.int

6. SACT Security Personnel Date received at quarterdeck:

Received by:

Date Processed:

April 2016 Enclosure (6)

NATO UNCLASSIFIED

Important Information & Instructions

Block 1: Check the military installation(s) that is to be visited.

If visiting a facility on board JEB Little Creek or NAVSTA Norfolk in addition to HQ SACT do not provide HQ

SACT’s facility information only provide the facility name, address, and POC information for facility on JEB Little

Creek or NAVSTA Norfolk. If visiting more than two facilities provide a second base access request form.

Block 2: Provide a brief description of the purpose of the visit request.

Block 3: Provide the date(s) of the visit.

Block 4: Fill in the visitor’s information as listed. U.S. Citizens must provide SSN. No exceptions!

Block 5: Sponsor information is the HQ SACT Staff member delivering the base request to the HQ SACT Security

Quarterdeck personnel.

Block 6: Leave this section blank it will be completed by HQ SACT Security personnel.

Contractor Access will only be granted via a Rapid Gate NCACs card or temporary, one (1) day pass issued from the NAVSTA Norfolk Pass & ID office on Hampton Blvd.

Sponsors: Please complete a separate form for each visitor. If there are multiple visitors (i.e., 10 or more) who will be attending on the same date(s), you may complete one form and attach a list that includes visitor information, the date(s) of visit, installation(s) requiring access, and the sponsor information on the Base Access Request Form.

Sponsors: You may email this form to your guests and have them complete the sections and return it to you.

Note(s):

1. Headquarters Supreme Allied Commander Transformation is located on Naval Support Activity

HamptonRoads.

2. If the Base Request Form is not completed and turned into HQ SACT Security at a minimum at least 5

FullBusiness Days prior to the date requiring access, visitors must be escorted by a US Government/Military CAC

Card Holder in accordance with Commander Navy Region Mid-Atlantic and NSA Hampton Roads Policy.

3. Foreign Visitors are processed through the Foreign Visit Request (FVR) Process. Upon approval notifications will be sent to installations for Base Access. Foreign Visitors vetted in this manner are not required to go to the

Pass and ID to pick up a pass.

4. US personnel/visitors without CAC cards are required to pick up their Base Access Passes from Pass & ID

Office located off of Hampton Blvd across from Naval Station Norfolk, Gate 5.

If you have any questions, please contact the SACT Quarterdeck at 757-747-3400.

Statement of Work

For

Contract Support: Renovation of the 2nd and 3rd floors at the Headquarters Supreme Allied Command Transformation located in building NH-31, Naval

1. Introduction.

NATO established Headquarters Supreme Allied Command Transformation (HQ SACT) in Norfolk, VA, in 2003 with a mission to lead the continuous improvement of Alliance capabilities and to uphold NATO’s global security interests now and in the future. Since its inception, HQ SACT has addressed this mission through: concepts, doctrine and policy; requirements and capabilities; capabilities research and technology; joint experimentation, exercises and assessments; joint education and training. Part of ACT’s vision is to train and educate individuals to NATO common standards and to provide the Alliance with leaders and staff members capable of operating effectively in a combined and joint environment.

2. Background and Scope.

1. Background: HQ SACT Facilities has identified that the second and third floor of building NH-31 require renovation and reconfiguration.

2. Scope: The scope of this requirement is outlined in paragraph 6.2 and floor plan incorporated by reference to be provided during the site visits.

3. Type of Contract and Period of Performance.This is a Firm Fixed Price (FFP) Contract based on the Statement of Work deliverables and schedule.

3.1 Period of Performance. The requirement is for a single period from 14 April 2017 to 11 August 2017 based on the Statement of Work Deliverables’ schedule.

3.2 Options. There are no option-years or periods to support this contract.

4. Place of Performance. The contractor is expected to perform the required work at North Atlantic Treaty Organization, Headquarters, Supreme Allied Commander Transformation, 7857 Blandy Road, Suite 100, Norfolk, VA 23551-2490.

5. Partial Bidding and Teaming Arrangements.

Partial bidding is not allowed. Subcontracting and teaming arrangements are permissible so long as there is one admin POC and one billing agent POC from the prime contractor.

6. Overview of Duties for the contract.

6.1. The contractor shall perform tasks/functions, complete and submit approved deliverables, and submit periodic reports directed in para 6.2.

6.2. Tasking and Deliverables. The contractor shall be responsible for the functions and deliverables listed in Table 1 and technical details below in accordance with floor plan incorporated by reference and to be provided during the two site visits. The contractor must certify that the floor plan will not be disseminated after receipt and destroyed in the event of non-award. As an additional assurance that the work is reviewed and accepted, the contractor shall detail the functional tasks performed, outcomes recorded and related information in monthly briefings/report and a formal briefing/report at the conclusion of the project.

6.2.1. **NOTE** On-site storage for material required to complete the deliverables is not available. Contractor is responsible for storage of materials prior to installation.

TECHNICAL DETAILS

A) GLASS WALLS. Glass walls after installation should be able to be reconfigured and changed at a later time easily without down time. The walls should be planned and installed quickly without requiring construction permits. They should have the appearance of not looking like an addition to an office interior. They should integrate well with other areas of the building throughout NH-31. The walls should provide privacy and visibility without blocking sunlight. The walls should be available with 2” or 4” base. The walls should be segmented with clear glass tiles, frosted glass tiles as well as laminate, fabric and veneer. Writable and magnetic tiles should also be available. These glass walls are planned for two areas on the second floor.

B) SEATING. The task chair that is included in the work station should have an upholstered seat with a wide selection of fabrics, vinyl’s and leathers with a mesh back. This chair should support people that are small or large. It should have a full ergonomic controls that are easy to adjust, adjustable seat depth and adjustable arms. The chair should have a full warranty provided by the manufacturer.

C) FURNITURE. The systems workstation should have a 2.625 inch profile, welded steel frame construction available in heights 34”, 42”.50”, 58” and 66”.

Tiles that insert in the frames should be available in laminate, steel, slat, wall, marker board as well as fabrics that are tack able. The electrical system should be an 8 wire 4 circuit system. Communication modules should be provided at desk height. Power outlets are provided at desk height in the raceway panel. An isolated circuit should also be provided for a duplex in the work station. Storage doors and cabinets should be steel construction with metallic paint finish. The work surfaces should be high pressure laminate. All storage should have locks. Systems should have a life time warranty from manufacturer.

Additional furniture requirements.

-The Furniture system should meet Level II Bifma Certification.

-Stack on frames should be available in 8”, 16” and 24” and should be stacked up to 130 inches.

- The trim on the panel should be steel.

-The panel frame should be steel.

-The panels should have the capability of power and data being placed in the panel at 8 inch increments.

- The panel thickness should be 2.6 – 3 inches thick.

-The furniture manufacturer should attach a letter providing a 10 year non-

Obsolescence policy

-Sliding doors and standard doors should be available in 65” high and 82” high as standard product.

D) FLOORING. Carpet tiles are planned for the second and third floors. The hallway on the second floor and the COS area as well and the Ottawa conference room will have carpet tile that coordinates with the CAG area and other areas that already been refurbished on the second floor. This tile required is made by Milliken and called Ghost Artist. The third floor open areas and the second floor area, JFT, NSIPS, DOST and AOS will be the same carpet that was used for the new addition and should be SHAW

Entwine Color Burl. The private offices should be Shaw Man Made Stria like the new addition’s private offices.

E) PAINTING. Wall preparation will be important being that walls have not been painted in a while. All wall defeats will be filled with joint compound and sanded prior to primer being applied. One coat of primer and 2- 3 coats of paint will be required. The paint that has been used in the past is Benjamin

Moore paint. It is important to stay with the same brand of paint to keep areas consistent. The offices, open areas and hallways should be Ballet white OC—9 eggshell finish paint. Accent walls can be done in some of the spaces. This paint should be Smokestack grey 2131-40 with an eggshell finish. The rest rooms shall be painted Ballet white OC—9 Gloss finish, all trim will be Chelsea Gray Gloss finish.

F) CORNER PROTECTORS. These shall be 48” high and when wrapped around the corner they provide 1.5” of protection for both sides. Must be stainless steel and match other protectors located in facility. Must be on all outside corners.

G) WOOD BASEBOARDS, WOOD DOORS, WOOD WINDOW SILLS AND

REMOVING WALLPAPER. Areas on the second floor need existing wooden finishes cleaned up and touched up with stain and or polish. There are a number of areas in COS office, Ottawa conference room and hallways that will need baseboards and sills touched up along with doors. In RM 244 wallpaper needs removed as well as base board. Walls will need skimmed with joint compound and sanded to provide a smooth flat finish. Walls will be then painted to the required office color and vinyl base board will be put in place.

H) PHASING. This will be important and require planning and scheduling efforts to ensure that sufficient work areas are provided for employees working in the areas that renovations are taking place. All Furniture will need to be removed prior to paint. Most cubicals will need to be disposed of but some furniture

Support Activity Hampton Roads, Norfolk, VA.

will be saved and need to store until carpet is complete. At that time contractor will need to move stored furniture back in place. Anything hung on wall will need to be removed, stored then rehung once work is complete. The plan will be to renovate one area at a time, which means the coordination between prime contractor, sub-contractors and ACT personnel is crucial to success.

I) ELECTRICAL. The workstations should have panels 42” high with a raceway at the bottom of the panel that will have electrical duplexes for the power and will have an electrical duplex at the desk height along with communication modules. The electrical duplex at the desk height should have an isolated circuit for security. Power/data poles should be provided by the furniture company as well as base infeed’s that are wired into the building via the ceiling or to an electrical duplex that is on an existing wall. These connections should be done by a certified electrician. NATO has a requirement that every

4 workstations need two power poles. One power pole should holds secure data while the other holds unsecure. These poles must be at least one meter apart. The electrical infeed can go through either power pole. For work stations placed against the wall, power poles will not be necessary.

1) SCOPE OF WORK 2ND FLOOR (Floor plan incorporated by reference)

A) FURNITURE

1) JFT AREA. Seventy five workstations.6 feet X 5 feet with 42 inch high acoustic segmented fabric panels. These are L shaped workstations with a file storage center that is 30 inches wide which provides storage for files and other items. Each station has 2 communication modules and 3 duplexes for power that are located in the panel raceway and the panel at desk top height. Also provided in this area are cabinets with storage compartments for additional storage space for each person. . The 65 inch high cabinets provide 7 compartments and the 34 inch high ones provide 4 compartments. The taller cabinets are positioned to not block windows and are located against the walls. The concept is to have an open plan so that all workstations can be viewed. Each station has a task chair that is fully adjustable. Please view this typical workstation in the section named

FLOOR PLAN. Also the JFT furniture floor plan is located in the same section.

2) AOS AREA. Twelve workstations 6 feet X 7.5 feet with 42 inch high acoustic segmented fabric panels. These are L shaped workstations with a storage pedestal that provides two storage drawers and a file drawer. This is located on one side of the workstation underneath the work surface. On the other side next to the work surface is a low storage tower with a wardrobe, cupboard and two file drawers.

Power and data are located in the panel raceway and in the panels at desk height. Power poles are provided when stations are located in the center of the room away from the walls. Each station has a task chair that is fully adjustable.

3) COS AREA. Three workstations 6 feet X 7.5 feet. These are the same size workstations as the other areas on the second and third floors with the exception of the JFT Area. These are L shaped with 42 inch and 66 inch high fabric panels. In this area overhead storage cabinets were added on the higher panels against the walls to provide additional storage. Power and data are located in the raceway and at desk height. A counter as also been added on top of the 42 inch high panels on one of the workstations to greet and receive visitors and paperwork. Each station has a task chair that is fully adjustable.

4) NSIPS AND DOST AREA. Thirty workstations 6 feet X 7.5 feet with 42 inch high acoustic segmented fabric panels. These are L shaped stations with a storage pedestal that provides two storage drawers and a file drawer. This is located on one side of the workstation underneath the work surface. The other side has a low storage tower next to the work surface that has a wardrobe, cupboard and two file drawers.

Power and data are located in the panel raceway and in the panels at desk height. Each station has a fully adjustable task chair.

B) PAINT

1) JFT AREA. Area needs to be painted with paint that matches the joining area of the North wing.

2) AOS AREA. Area needs to be painted to include RM 244 were wall paper must be removed as discussed in technical details in part 1 - E.

3) NSIPS, DOST AND OFFICES IN SURROUNDING AREA. Rooms

257,258,260B, 260C.260D and three offices that are not identified with a room number.

4) OTTAWA CONFERENCE ROOM.

5) KITCHEN AREA ACROSS FROM OTTAWA CONFERENCE ROOM.

(Gloss finish)

6) COS AREA AND OFFICES WITHIN

7) HALLWAYS NEAR THE MAIN CENTER STAIRWAY.

C) CARPET TILES

1) JFT AREA.

2) AOS AREA TO INCLUDE PRIVATE OFFICES WITHIN.

3) NSIPS/DOST AND SURROUNDING OFFICES.

4) OTTAWA CONFERENCE ROOM

5) KITCHEN AREA ACROSS OTTOWA CONFERENCE ROOM

6) COS AREA AND OFFICES WITHIN

7) HALLWAYS AND MAIN ARE AROUND THE STAIR WELL

D) CORNER WALL PROTECTORS

1) 48” CORNER WALL PROTECTOR DISCRIBED IN PART 1-F. All outside corners of newly painted walls will have corner wall protectors.

E) GLASS WALLS

1) COS and NSIPS. Areas will have glass walls floor to ceiling with sliding doors with a slow close feature. In the NSIP area this would provide more privacy for those in this financial branch but still allow the sunlight for the other workstations. In the COS area this will make another private office and give the other office more visibility to the other people that work in the area.

F) ADDING DOORS AND WALLS

1) Extending a wall in the DOST/NSIPS area to close off a walk way and change the flow of people walking through. This will give the DOST

Branch additional privacy and separate the Branch so they have their own area.

2) The AOS area / needs a door for privacy from the walkway that comes into the DOST/ NSIPS area. The door should have the badge entry system.

3) A fabric demountable wall should be removed and replaced with a permanent wall in Office 264.

3) SCOPE OF WORK 3rd FLOOR (Floor plan incorporated by reference)

A) FURNITURE

1) Ninety Three workstations. 7.5 feet X 6 feet with 42 inch high acoustic segmented fabric panels. These are L shaped workstations with a storage pedestal that provides two storage drawers and a file drawer that is placed under the work surface on one end of the workstation. On the other side is a low storage tower that has a wardrobe, cupboard and two file drawers. Power and data are located in the workstation in the panel raceway and in the panels at desk height. There are power poles provided when the furniture is located in the middle of the room. Each station has a task chair that is fully adjustable with sliding seat and adjustable armrests.

B) PAINT

1) Eggshell paint is planned for the hallways, private offices and open areas with workstations.

2) Semi-gloss paint is planned for two restroom areas and the trim around the doorways.

3) Two restrooms that are located down the hall from the London

Conference room will be painted above the tile

4) Janitorial closet next to Room 319

C) CARPET TILES

1) The Hallways and the open areas where the 93 workstations are planned.

2) Janitorial closet next to Room 319

3) Vault 309B and 309C

4) Rooms 302, 304,305A, 307,311,326,326A,327,328,329

5) Vaults 309B and 309C.

6) Rooms 302,304,305A, 307,311, 326,326A, 327,328,329.

D) CORNER WALL PROTECTORS

1) 48 inch stainless steel for all corners in the hallways

6.2.2.

Table 1. Deliverables

# Deliverable Description Delivery Schedule (NLT Award + X days/weeks)

1 Post Award Schedule Finalization Meeting + 5 days

2 Phased completion of renovation of 2nd deck.

Estimated # of phases – 3; estimated time to complete each phase – not to exceed 3 weeks.

Contractor must provide flexibility to provide containment of working area allowing areas containing ACT personnel to continue to function.

+ 13 weeks

3 Phased completion of renovation of 3rd deck.

Estimated # of phases – 3; estimated time to complete each phase – not to exceed 3 weeks.

Contractor must provide flexibility to provide containment of working area allowing areas containing ACT personnel to continue to function.

+ 22 weeks

6.3 Personnel Required for Statement of Work

a. Experience

1. Prime contractor or subcontractor(s)/teaming partners (if applicable) must have 10 years of experience as a general contractor.

b. Special Requirements

1. Perform a site survey to develop the proposal. This site survey is mandatory and not chargeable to NATO.

2. Class A contractor(s) in the state of Virginia.

3. Design, construction and installation must be in compliance with National Electrical Code (NEC), Occupational Safety and Health (OSHA) and NFPA, standards.

4. The contractor will be responsible for repairing all utilities, facilities, physical structures, buildings or other fixtures that are damaged during performance of this contract.

5. Must be fluent in English (oral and written).

6.4. Training. N/A

6.5. Price Proposal. Provide cost information sufficient to determine the realism of the proposal.

7. Contractor Performance Requirements and Reporting.

A Contracting Officer’s Technical Representative (COTR) shall be assigned by the

Contracting Officer. The COTR shall provide direction, guidance, and support information as needed for all technical and content areas of the SOW.

The COTR shall:

Resolve outstanding disputes, problems, deficiencies, and/or questions on the technical aspects of the SOW

Review (and approve) all Contractor duties for completeness and accuracy

Review the Contractor’s work at a minimum of monthly, or more often if needed

The COTR’s written approval of work reported and deliverables submitted is mandatory for Contractor invoices to be successfully processed. The COTR shall receive a letter of appointment from the Contracting Officer that describes in detail his roles and responsibilities to which he shall sign formal acceptance.

Support Activity Hampton Roads, Norfolk, VA.

A Contracting Officer’s Technical Representative (COTR) shall be assigned by the Contracting Officer. The COTR shall provide direction, guidance, and support information as needed for all technical and content areas of the SOW.

8. Contract Reporting.

As specified in Para 6.3. (tasking and deliverables) the Contractor shall submit a monthly report to the COTR and the Contracting Officer, detailing progress on the SOW for the reporting period. The report shall include, but not be limited to, the following information:

Name (s) of contractor personnel assigned to work.

Summary of work for tasking and deliverables for the reporting period.

Tasking and deliverables met for reporting period.

Interim tasking and deliverables (interim and final) to be met for the coming month.

Current or anticipated problems/deficiencies and recommended solutions.

The COTR may amend the reporting requirements to receive alternate/additional data and information on a more frequent or less frequent basis, and to request other reports that detail designated aspects of the work or methods to remedy problems and deficiencies. The Contracting Officer shall receive a minimum of a monthly report, regardless of COTR changes. However, note that the report is NOT a deliverable subject to acceptance. The Contractor is expected to promptly address all identified problems and deficiencies, providing the COTR with written information on how the problem shall be corrected and any impact to on-going work.

9. Proof of Past Performance.

The Contractor is to provide a minimum of two (2) past performance citations (for work within the past five years) to show that it has successfully completed work that is similar to or directly traceable to the scope of work and requirements outlined in this SOW in accordance with enclosure 4 of this IFIB.

10. Contractor Technical Evaluation.

Each responding Contractor company shall be judged on technical information provided in response to this SOW to determine Technical Compliance. It is the responsibility of the contractor company to clearly demonstrate both the company and nominated individual unequivocally meet full compliance. Proposals shall be assessed and evaluated in accordance to Annex A to this solicitation. All applicable resumes are mandatory to enable a professional evaluation.

11. Furnished Materials.

Contractor shall furnish all tools and material if not other wised stated. The contractor is responsible for staging material required to complete work, there is no on-site storage for excess material.

12. Security.

14.1. Security Conditions.

The Contractors must adhere to current security conditions at HQ SACT and other work sites. Contractor personnel shall comply with all local host nation, NATO security provisions and other policies and procedures, as required. The possible security classification of the deliverables under this contract may range from unclassified through

NATO Secret.

14.2. Building, Installation Access.

The Contractors are fully responsible for ensuring that they have all needed vehicle passes and decals, and individual access badges and documents for appropriate access to the HQ SACT facility. The Contractor Company shall submit requests for site access to HQ SACT Attention Security Office, 7857 Blandy Road, Suite 100, Norfolk, VA 23551- 2490.

14.3. Electronic Devices.

All Contractor personnel shall abide by the security restrictions regarding carrying and using electronic devices (e.g., laptops, cell phones) in the HQ SACT. The Contractor shall be responsible for satisfying the necessary clearance from the HQ SACT Security Office before bringing any such device into the HQ SACT work environment.

IFIB-ACT-SACT-16-76 Contract Support: Renovation of the 2nd and 3rd floors at the Headquarters Supreme Allied

Command Transformation located in building NH-31, Naval Support Activity Hampton Roads, Norfolk, VA., Part Two, Annex “A”, Technical Evaluation Matrix

The bids will be evaluated against the following levels:

Compliant (C) = Meets the criterion

Minor Shortfall (M) = marginally meets the criterion

Serious shortfall (S) = Proposal will be deemed non-compliant

# Criteria Evaluation

(C/M/S)

Comments

(Contractor should complete each section below outlining how compliance is achieved and concisely demonstrate by direct reference to technical proposal that unequivocally demonstrates compliance)

Renovation of the 2nd and 3rd floors at the Headquarters Supreme Allied Command Transformation located in building NH-31, Naval Support Activity Hampton Roads, Norfolk, VA.

a. Company/ Personnel Requirements

1 Attend one of the two site surveys to develop proposal.

2 Contractor provided a minimum of two (2) past performance citations (for work within the past five years) to show that it has successfully completed work that

IFIB-ACT-SACT-16-76 Contract Support: Renovation of the 2nd and 3rd floors at the Headquarters Supreme Allied

Command Transformation located in building NH-31, Naval Support Activity Hampton Roads, Norfolk, VA., Part Two, Annex “A”, Technical Evaluation Matrix is similar to or directly traceable to the requirements outlined in this SOW in accordance with enclosure 4 of this IFIB.

3 Prime contractor or subcontractor(s) (if applicable) must have 10 years of experience as a general contractor

4 Class A contractor(s) in the state of Virginia

b. Special Requirements

3 Design, construction and installation are in compliance with National Electrical Code (NEC), Occupational Safety and Health (OSHA) and National Fire Protection Association (NFPA) standards.

6 One Year Maintenance and Warranty

7 Certification of adequate storage for material awaiting installation.

Support Activity Hampton Roads, Norfolk, VA. – HQ SACT General Terms and Conditions

HQ SACT General Terms and conditions

Index of Clauses

1. Definitions

2. Applicable Law

3. Assignment

4. Acceptance

5. Service and Parts Availability

6. Preferred Customer

7. Notice of Shipment

8. Security

9. Inspection

10. Title

11. Supply Warranty

12. Invoices

13. Payment

14. Taxes

15. Excusable Delays

16. Indemnity

17. Disputes

18. Termination for Convenience

19. Termination for Default

20. Limitation of Liability

21. Export Control

22. Risk of Loss

23. Authorization to Perform

24. Performance

25. Travel

26. Proposed Candidates

27. Partial Awards

28. Competition

29. Contractor Notice Regarding Delay

30. Notice of Assistance with respect to Patent and Copy Right Infringement