Meeting Minutes and Sign In Sheet.pdf

Project 6A1M, Replace Fire Detection System

IFBP06111200001

Pre-bid Conference/Site Visit February 8, 2012, 9:00 a.m.

The site visit for the above referenced IFB commenced at 9:15 a.m. The following individuals were present:

Robert Wright, Electronics Technician, BOP Thai Chung, Electronics Technician, BOP Christina Wade, Supervisory Contract Specialist, BOP Brian Butcher, Evergreen Fire & Security John Deutschmann, Convergint Frank DiBisceglie, LCS Ricardo Martinez, Cosco Fire Edward Moody, Cosco Fire Kenneth Olsen, Cosco Fire Safak Osturgut, Fire Protection, Inc.

Chad Walior, Mastercraft Electric

The following areas were visited during the site visit: Control Room (main panel) and Communications Room (system output devices, blueprints, DDC’s) on the 1st Floor; Chemical Room and Freight Elevator Machine Room (remote panels) on C-Level; Communications Closets (remote panels) and Elevator Lobbies (annunciators) on B-Level, 1st Floor, 4th Floor, 6th Floor, and 7th Floor; Housing Unit EA (officer’s station annunciator); Roof Mechanical Room (remote panels); and Facilities Department on B-Level for Site Visit close-out with Facility Manager

The following topics were discussed during the visit: The mechanical rooms on Floors 3 and 5 are similar to the mechanical room on the roof. There is an annunciator in each housing unit officer’s station and the elevator lobby of each floor. Annunciators in the elevator lobby are currently flush mounted to prevent impact damage from food carts, etc.

Attendees inquired regarding availability of detailed schematics showing locations of DDC points, annunciators, etc.; a photo of the panel of switches in the Control Room; and a list of the number of devices. All attendees were advised to submit their questions and requests for additional documents to Ms. Brouillard, Contracting Officer, at the e-mail address specified in the solicitation, by February 15, 2012.

The site visit concluded at 10:20 a.m.

These minutes are provided for informational purposes only; are not intended to change any specifications, terms, or conditions of the solicitation; and any changes to the solicitation shall be issued in subsequent amendments.