3 - Statement of Work.pdf

FDC SEATAC - B&F PROJECT #6A1M

REPLACE FIRE DETECTION SYSTEM

I. SPECIFICATIONS

A. SCOPE OF WORK

The Contractor shall provide all necessary labor, tools, equipment and materials required to Replace the Fire Detection System located at the Federal Detention Center (FDC), 2425 200th Street, SeaTac, Washington, 98198.

The contractor is responsible to upgrade the existing fire alarm system to include all panels, devices, programming, engineering, start up, testing, and training. In addition, installation of conduit, wire, boxes, fittings or other electrical installations are included if required.

The existing system located at FDC Seatac is Edward Systems Technology. The system requires several components/software upgrades to ensure compatibility when replacing out dated field devices. The system should be converted from an IRC3 Network to an EST3 network. Contractor must comply with all applicable NFPA codes and is responsible for all permits and fee, if required by law.

The Contractor shall provide and install a one for one upgrade/exchange of the existing fire alarm system. The items may include but are not limited to for upgrade are the following components: Eight (8) central processor units, two (2) liquid crystal displays, eight (8) primary power supplies, eight (8) Network Communication Cards, one (1) RS232 Communication Card, (1) Modem Communicator, (1) Single Data Circuit Module, fourteen (14) 200/500 Series Data Circuit Module, fourteen (14)Control Display Support modules, three (3) Switch LED Modules 12/24, seven (7) Switch LED Modules 18/18, eleven (11) Chassis Assembly, two (2) Backbox - 3 Chassis Space, two (2) CAB21B Door, two (2) 3-CAB Chassis Filler Plate, six (6) Remote Enclosure Red, sixteen (16) Remote LCD Annunciator Complete, sixteen (16) Backbox – Semi-flush, one (1) Audio Source Unit w/FFT, five (5) 10 Amp Booster Power Supply, one (1) BPS10 6-Pack, eight (8) Battery Cabinets, one (1) System Printer – Serial, four (4) 18 AH Batteries, two (2) 26 AH Batteries, eight (8) 40 AH Batteries, six (6) Blank Door for 3-CPU3, thirty-four (34) Filler Plate for LRM door, and twenty-two (22) 6.5 AH Batteries. This an estimated list of the requirements.

It is the contractor’s responsibility to determine what must be replaced. The Contractor is also responsible to conduct a complete job site walk though, and system check to identify any devices not identified in this scope of work and to ensure that the systems are fully operational at the start of the project. The contractor will ensure that all upgrades are compatible with the existing system, that all components are installed, tested and function as per manufacturer recommendations and in accordance with NFPA Regulations.

The Contractor shall be responsible and shall ensure the safe isolation of the affected equipment from the electrical system and remove the existing fire alarm system equipment from the premises of FDC. The contractor will use the existing conduit. The Contractor shall be responsible for the connecting and testing of the upgrades to the existing system to ensure compatibility with all components not included in this upgrade. All work shall be performed and completed as a “turnkey operation”, with all components identified upgraded and or replaced, operationally tested, programmed and commissioned as per manufacturers recommendations.

The Contractor is also responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc., that is associated with the upgrade of the fire alarm system.

B. Federal Detention Center Responsibilities

1. The Federal Detention Center shall be responsible to ensure all lock/out tag/out procedures are adhered to, should the process be required.

2. The Contract Monitor shall be the point of contact between the Contractor and The Federal Detention Center.

3. The Institution Safety Manager shall randomly oversee the project. If at any time the Safety Manager deems a potential hazard, the situation shall be resolved immediately.

4. The Federal Detention Center will provide on-site parking for company employees and sub-contractor employees.

C. Contractor’s Responsibilities

1. The Contractor shall be responsible to remove all debris and waste materials from the job site at FDC Seatac upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

2. The Contractor shall ensure all employees conducting work at the Federal Detention Center submit the required information for a National Crime Information Check to the Contract Monitor. In the event the individual does not clear the check it is the Contractor’s responsibility to provide addition staff.

3. It shall be the Contractors responsibility to provide the company’s employees with all required tools, equipment and Personal Protective Equipment to complete the project.

4. The Contractor shall provide three (3) copies of the MSDS to the Safety Manager prior to the use of the Material. If the material is deemed inappropriate in the federal prison it shall be the Contractor’s responsibility to find an alternative material with no additional cost to the project.

5. It shall be the Contractor’s responsibility to ensure all sub-contractors have access to ALL the information provided in this statement of work.

6. The Federal Detention Center shall not be responsible to provide any telephone or communication lines through SBC, AT&T, Sprint and/or any other provider for personal or business use.

D. Submittals

1. Product Data: Submit five (5) copies of product literature/data and installation instructions for approval by the FBOP.

2. Project Reference List: Submit list of similar projects as completed by the General Contractor.

3. Samples: Submit three (3) samples of specified and approved system. Samples shall be construed as examples of finished color and texture of systems only.

4. Warranty: Submit two (2) copies of manufacturer's Warranty to cover a minimum period of one year.

E. Quality Assurance

1. Qualifications: Contractor shall be licensed, bonded and certified to install the specified system they bid to install, and have prior experience in the installation and working knowledge and process of the type and manufactured equipment with which will be replaced.

2. Requirements of Regulatory Agencies: Materials used in the approved system shall meet or exceed existing

Federal, State and local and NFPA regulations.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Working Hours

1) All work is to be completed between the hours of 6:30 AM - 2:30 PM, Monday - Friday, excluding weekends and federal holidays.

2) Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work.

3) No work will be conducted on weekends, or federal holidays unless prior written approval of the Facility Manager, Associate Warden and Warden is received five (5) working days prior to the start of the work.

B. Delivery of Materials

1) All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the Contract Monitor (CM) for temporary storage.

2) All other construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:30 AM - 1:00 PM, Monday - Friday, excluding federal holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

3) Under no circumstances will the Federal Detention Center or its staff be responsible for the acceptance of any Contractor or company deliveries.

4) The Contractor shall be responsible to provide their own means of loading and unloading contractor material and equipment.

5) The Contractor shall not use the driveway ramp for the loading, unloading, or storage of any materials or equipment. The contractor will not impede/block the driveway ramp at any time during or after the work shift.

C. Storage of Materials and Equipment

1) All construction material / tools shall be stored in a designated area mutually agreed upon between the Contract Monitor and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the CM. The gate/door to the storage box will be secured by a chain and or double locked with a contractor lock and Federal Detention Center lock. All materials / tools stored within the storage box/container will be neat and stored in a safe manner. Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the institution. At the start of each work day all tools will be inventoried out on a daily tool inventory sheet, and at the end of the work day all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each work day.

D. Security Clearance/Contractor Badges.

1 All contractors/sub-contractors (no exceptions) working on the grounds of FDC Seatac will be issued and required to wear a picture ID/contractor badge provided by the FDC. For security reasons, the badge will be worn in a visible manner as directed by the Contract Monitor.

2) The Contractor shall be responsible to provide the necessary information for security clearance on employees to the CM, including names, dates of birth, and social security numbers.

3) In the event a contractor’s employee does not pass the security clearance, it shall be the contractor’s responsibility to submit another employee for security clearance. All prospective contractors are advised during the solicitation or quotation phase that a urinalysis test is required (for the detection of marijuana and other drug usage). If the proposed contract is with a company and the individual(s) assigned to perform the work test positive, the individual(s) shall be excluded from performing the contract, and the contractor shall provide acceptable replacement personnel subject to the same security requirements. If the proposed contract is with an individual, the contract award may not be made until a negative test is received. These security requirements are ONLY applicable to contractors who enter the secure perimeter of the institution.

4) All security clearances shall be submitted to the Contract Monitor, a minimum of fourteen working days prior to the start of work. Security clearances will be in effect for the term of one year, and prior to the time of expiration it is the responsibility of the contractor/worker to notify the Contract Monitor to have clearance conducted and a badge issued.

5) All Contractors and sub-contractor employees will provide a check list of all employees on site-each day to the Contract Monitor verifying the number of workers on site each day and that all workers are pre-approved to be on the site.

E. Safety and Personal Protective Equipment

1. All Contractors and employees shall have and wear the required personal protective equipment prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide such equipment.

2. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box.

3. Any system requiring lock/out tag/out shall have both contractor and Federal Detention Center locks on the isolation point to prevent shock. All lock-out tag-out procedures will be in compliance with the institutional lock-out program.

F. Other Considerations.

1. The Federal Detention Center shall ensure all power sources required for safety to prevent back feeding are locked/out and tagged/out with contractor and FDC representative signatures.

2. The Federal Detention Center shall ensure a representative is present to allow access to all area’s requested by the Contractor.

3. Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into the Institution.

Numerical pagers are allowed and will be verified as working equipment prior to the entry to the Institution.

FDC Seatac Facility Operations Department maintains a digital camera that will be utilized by FDC staff to document the project work. The Contractor may have copies of these documentation photos for record keeping.

4. Lost time due to security restrictions/considerations. Contractors should plan for a period amount of time accrued for security considerations, i.e., check-in screening, Institution emergencies, etc. In the event of an Institution emergency, the Contractor will be instructed to secure from all work, secure and stow all tools, equipment and materials, and the Contractor shall be escorted off the grounds of FDC. Work will be suspended until the Institution emergency passes.

5. The Contractor shall be responsible for removing all waste material from the Institution property.

6. The contractor shall honor all Manufactures warranties upon completion of the project.

7. Any deviations from the statement of work must have prior approval from the Facility Manager, written approval from the Western Regional Facility Administrator, and a written modification issued and signed from the Contracting Officer. The Government will not be liable for work not stated in the awarded contract otherwise.

8. It shall be the Contractors responsibility to obtain all measurements, and manufactures installation recommendations.

9. To accommodate the work being conducted the Contractor will be allowed to store portable tools in a lockable gang box on site in a secure area as determined by the Federal Detention Center.

10. It shall be the Contractors responsibility to remove all equipment from site at the end of the project. The Federal Detention Center will not provide trash accommodations of large volume of material.

G. Utilities

1) The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc.

2) The FBOP will provide restroom services.

3) All other utilities must be provided by the Contractor.