3_-_SOW_Approved_05172013.pdf

STATEMENT OF WORK/SPECIFICATIONS

FCI MCKEAN – PROJECT 2A5U

REMOVE/INSTALL FUEL SYSTEM

I. SPECIFICATIONS:

INTRODUCTION

The Contractor shall provide all necessary labor, tools, equipment and materials required to Remove/ Install Fuel System located at the Federal Correctional Institution (FCI) McKean, 6975 Route 59, Lewis Run, Pennsylvania, 16738.

The contractor and/or subcontractor who is performing the work shall be listed with the Commonwealth of Pennsylvania as a Certified Tank Handler who is certified to install and excavate storage tanks. Prior to any work being performed under this contract, the contractor and/or subcontractor who is performing the work must be listed on the Commonwealth of Pennsylvania, Department of Environmental Protection (DEP) list “Certified Tank Handler Companies” (2630-BK- DEP2093). The list can be located at:

http://www.portal.state.pa.us/portal/server.pt/community/installer_inspector_certification/20602.

BACKGROUND

FCI McKean is a medium security prison compound that houses male inmates. The facility is located in northwest Pennsylvania off Route 59. Approximately 200 feet northeast of the facility, outside the secure containment of the compound, is a powerhouse containing boilers which generate hot water for the facility.

Three underground storage tanks (UST), UST-2, UST-3 and UST-4, are located in a UST field northwest of the powerhouse. A fourth UST (UST-1) is located west of the powerhouse near the vehicular fueling island in an isolated area. UST-1 is not within the UST field. The USTs have the following capacities/contents: UST-1, 20,000 gallon/ unleaded gasoline; UST-2, 15,000 gallon/ #2 fuel oil; UST-3, 20,000 gallon/ #2 fuel oil and UST- 4, 25,000 gallon/ diesel. All four USTs are currently out of service and have been emptied to the extent possible. UST-1 and UST-4 stored fuel for institution vehicles and are registered with Pennsylvania Department of Environmental Protection (PADEP) as Tank 001 and Tank 002, respectively. UST-2 and UST-3 contained #2 fuel oil (heating oil) for consumptive use on site and were exempt from regulation by PADEP The UST’s are single-wall fiberglass tanks installed approximately 24 years ago. There are currently two distribution pumps, one diesel and one gasoline, used for refueling vehicles and equipment. With most of the product out of the UST’s these units are not currently in operation.

GEOLOGY, SOILS, SURFACE WATER, AND WETLANDS

According to the map of Physiographic Provinces of Pennsylvania, FCI McKean is located within the High Plateau Section of the Appalachian Plateau Province. Site bedrock geology consists of the Pottsville formation which is Pennsylvania-age sandstone with inter-beds of conglomerate, shale, siltstone, clay stone, limestone, and coal. The nearest stream is Wintergreen Run located about 1000’ southwest of the site. According to Federal Wetlands Map, the site is not located within designated wetlands.

SCOPE OF WORK

UST Removal (PHASE I):

1. Contractor is responsible for the required notification to Pennsylvania One Call System. Notification shall be not less than three business days nor more than ten business days in advance of beginning excavation activities.

2. Removal and disposal of one (1) 25,000 gallon diesel UST.

http://www.portal.state.pa.us/portal/server.pt/community/installer_inspector_certification/20602

3. Removal and disposal of one (1) 20,000 gallon #2 fuel oil UST.

4. Removal and disposal of one (1) 15,000 gallon #2 fuel oil UST.

5. Removal and disposal of one (1) 20,000 gallon unleaded gasoline UST.

6. Removal and disposal of one (1) diesel dispensing pump.

7. Removal and disposal of one (1) unleaded gasoline dispensing pump.

8. Removal and disposal of all underground piping associated with the USTs and fuel dispensing system.

9. Removal and disposal of the existing fuel dispensing island.

10. Removal of existing Veeder Root System that monitors the four existing USTs.

11. Tanks and associated piping must be empty and clean prior to excavation. Contractor will ensure through adequate testing of tank interior that no hazardous or flammable vapors are present prior to tank excavation. Contractor will provide a written copy of the intended plan for cleaning of tanks and piping, which also addresses proper on-site management of removed tank liquids and sludges. Waste from clean-out of UST-2 (#2 fuel oil), UST-3 (#2 fuel oil) and UST-4 (diesel) will likely be classified as residual waste and must be managed in accordance with PA residual waste regulations (25 Pa Code Chapters 287-299). Waste from clean-out of UST-1 (gasoline) may be classified as RCRA hazardous waste and must be managed in accordance with PA hazardous waste regulations. Contractor is responsible for proper disposal off-site of waste generated during clean-out of USTs, estimated to include up to six (6) 55-gallon drums of tank contents (sludge) and approximately 8,500 gallons of fuel oil/groundwater from UST-2 (ruptured #2 fuel oil tank).

12. Contractor is responsible for proper off-site management of old piping, tanks and related equipment. If metal is to be disposed it must be managed as residual waste. Contractor will provide written documentation of final disposition of metal and of proper handling and shipping.

13. Contractor will segregate excavated material: uncontaminated soil, contaminated soil, asphalt/concrete, piping/tanks. Contractor will provide written copy of the intended plan for determining whether soil is contaminated. Uncontaminated soil may be placed back into the excavation as backfill provided it meets the standards for reuse of soil on-site (statewide standards) as described in PADEP “Closure Requirements for Underground Storage Tank Systems.”

14. A significant release of #2 fuel oil was confirmed from UST-2. It is likely soil and/or groundwater contaminated with #2 fuel oil will be encountered during excavation of UST-2, UST-3, UST-4, which are located side-by-side in a common tank field. Soil contaminated with #2 fuel oil is regulated as residual waste and must be managed in accordance with PA residual waste regulations (25 Pa Code Chapters 287-299). Contractor is responsible for excavation, appropriate management on-site and arrangements for proper disposal off-site for contaminated soil. It is estimated approximately 320 cubic yards of contaminated soil will be generated during the excavation.

15. Contractor will prepare PADEP Underground Storage Tank System Closure Report Form, Section II.

Tank Handling Information for the two PADEP regulated tanks, i.e., UST-1 and UST-4.

16. Contractor will provide backfill and compact the areas where the USTs were previously situated. Place a minimum of 6 inches of clean topsoil in the same areas and grass seed. Place 15 cubic yards of coarse gravel as backfill in the west end of the excavation for UST-2. Gravel is to be placed in a six foot layer approximately 11 to 17 feet below ground surface and extending approximately ten feet in the north-south direction and six feet in the east-west direction.

17. Contractor must have a written site-specific Health and Safety Plan which complies with applicable requirements of Occupational Health and Safety Administration (OSHA) and National Institute for Occupational Safety and Health (NIOSH).

18. Contractor shall comply with federal and state closure requirements for regulated underground storage tanks. Minimum standards which must be met are outlined in the PADEP guidance “Closure Requirements for Underground Storage Tank Systems.”

19. Contractor shall provide copies of waste characterization and disposal records and shipping manifests to document proper off-site management of all waste streams including, but not limited to: piping, tanks, contaminated soil, removed tank sludge and clean-out waste

Aboveground Storage Tank Installation (PHASE II):

1. Contractor is responsible for the required notification to Pennsylvania One Call System. Notification shall be not less than three business days nor more than ten business days in advance of beginning excavation activities.

2. Excavation and removal of APPROXIMATELY 917 cubic yards of dirt to accommodate three (3) 20,000 gallon above ground storage tanks noted in the drawing #285. The dimension of excavated area is 45’ wide x 50’ long x 11’ high. On three sides of the excavated area provide a 30 degree slope. Contractor is responsible to verify site of excavation. Excavated dirt may be hauled and dumped at a designated area provided by FCI McKean.

3. Installation of concrete piers to properly support the load of each tank and its contents for two (2) 20,000 gallon 10’ diameter x 34’-1” long double-wall horizontal aboveground tanks and one (1) 20,000 gallon 10’ diameter x 38’4” long double-wall Fire Guard or approved equal horizontal aboveground tank.

Installation of required concrete for supporting the aboveground fuel lines supplying fuel dispensing pumps; powerhouse boilers and powerhouse emergency generators. Contractor shall provide FCI McKean appropriate information on the specifications for the tank and aboveground fuel line support footers.

4. Installation of a minimum of 3” of #3 - #4 gravel situated in the area excavated for storage tanks and on the sloped dirt walls surround the tanks.

5. Installation of 6” perforated pipe around the base of the excavated area for storm water drainage. The drain should be run into the storm water ditch along the east side of the adjacent perimeter road.

6. Installation of steel/concrete-filled barriers surrounding the aboveground storage tanks per PADEP guidelines.

7. Provide crane service for installation of aboveground storage tanks.

8. Provide and install two (2) 20,000 gallon double-wall horizontal aboveground tanks built to UL 142

Specifications. Tanks should be painted white polyurethane with saddles.

9. The two (2) fuel oil tanks should be piped so that emergency fire pump, hot water boilers, emergency electric generators and fuel oil dispensing equipment can all be fed from the same two (2) tanks.

10. Provide and install one (1) 20,000 gallon double wall Fire Guard or approved equal horizontal aboveground tank built to UL 142 Specifications. Tank should be painted white polyurethane with saddles.

11. Installation of emergency vents on above noted tanks.

12. Provide necessary hardware for each tank, including normal vents, E Vents Spill Control Gauges, etc.

13. Installation of supports for product conveyance lines (aboveground) to powerhouse building and new dispensing island.

14. Installation of product conveyance lines to powerhouse and new dispenser island (height to be a minimum of 6’- 6”). Please note, the piping should be tied into existing building’s (powerhouse) fuel lines.

15. Provide and install dispensing equipment to include high speed dispensers, two (2) submerged pumps with related hangers. Each dispenser shall be equipped with card control equipment with new computer and software provided.

16. Provide and install electrical conduit for fuel dispensing system.

17. Install a 6’ wide x 12’ long 3-sided building that surrounds the 2 outdoor dispensing pumps. The structure shall be equipped with outside lighting for easy operation of pumps.

18. Provide and install tank monitoring system to monitor three (3) tanks, supply and distribution fuel lines and interface with contractor provided computer for FCI McKean’s daily use. The computer system shall be situated in the powerhouse foreman’s office.

19.

Below is addended information from the Federal Bureau of Prison Technical Design Guidelines, Section 23 11 13 – Facility Fuel Oil Piping and Section 23 13 00 – Facility Fuel Storage Tanks, which are applicable and are incorporated into this Statement of Work.

ADDENDUM FROM: SECTION 23 13 00 – FACILITY FUEL STORAGE TANKS

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Above ground fuel storage tank.

1.2 QUALITY ASSURANCE

A. Comply with requirements of the EPA and of State and Local Authorities Having Jurisdiction. Include recording of fuel-oil storage tanks and monitoring of tanks and piping. Applicable State and Local codes shall apply if they are more stringent than NFPA or if items in that code are not addressed by NFPA.

1.3 PERFORMANCE REQUIREMENTS

A. Maximum Operating-Pressure Ratings: 3-psig (21-kPa) fuel-oil supply pressure at oil-fired appliances.

B. Delegated Design: Design restraint and anchors for above ground storage tank (AST) including comprehensive engineering analysis by a qualified professional engineer, using performance requirements and design criteria indicated.

C. Seismic Performance: Factory-installed support attachments for AST shall withstand the effects of earthquake motions determined according to SEI/ASCE 7.

1.4 WARRANTY

A. 30 year for storage tank.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Fuel, Waste Oil:

1. Comply with fuel storage and waste oil storage tank requirements of NFPA 30 and all applicable federal, state, and local regulations.

2. Fuel tanks shall be outside of the secure perimeter near point of use. Provide thermally Insulated, Double-Wall Steel, UL 2085 Cylindrical Aboveground Storage Tank for boilers and generators, Highland Tank UL 2085 Fire Guard or approved equal. Tank shall include integral steel secondary containment and thermal insulation that provides a minimum two-hour fire rating. Inner and outer tank shall be manufactured in accordance with UL 142 Standard for Steel Aboveground Tanks for Flammable and Combustible Liquids, and labeled for Underwriters Laboratories UL 2085 Standard for Insulated Secondary Containment Aboveground Tank for Flammable Liquids. Each tank shall be delivered as a complete UL-listed assembly with two factory supplied, welded-on saddles. Tank shall be supplied with emergency venting for the primary and the secondary containment tanks. Tanks shall also be provided with a system panel, spill-containment fill boxes, tank fill alarms, and a leak detection system for tanks and piping.

3. Day Tanks Hand Pump: Provide piston-type auxiliary hand pump, self-priming to 6.1 meters of lift.

4. The following tank sizes are required:

a. Indicate capacity of tanks, and fuel type on drawings. Use manufacturer's standard size tanks.

b. Contractor shall furnish the supply tanks completely filled with the appropriate fuels at substantial completion.

B. Tank Accessories:

1. Tank Anchorage: Provide anchoring connections to secure tanks to equipment pads per tank manufacturers’ recommendations.

2. Gaging Rod: Provide a gaging rod graduated in gallons and liters for each tank.

3. Tank Specialties: Provide external ladder.

4. Provide manholes.

5. Piping Specialties:

a. Vents:

1) Normal Venting Vent:

a) Construction: Aluminum body, pressure/vacuum vent, upward venting, Design to prevent rainwater from entering vent.

b) Sizing: Per NFPA 30, NFPA 30A, and NFPA 31.

2) Aboveground Tank Emergency Venting Vent:

a) Construction: Aluminum body and lid, stainless steel spring and Teflon coated aluminum sealing surface. Full opening at 17.2 kPa. Provide companion flange for mounting.

b) Sizing: Per tank manufacturers requirements and NFPA 30, NFPA 30A, and

NFPA 31.

3) Interstitial Space Vent:

a) Construction: Aluminum body with 40-mesh brass bird screen, upward venting. Design to prevent rainwater from entering vent.

b) Sizing: 50 mm.

b. Fill Cap Assemblies:

1) In each assembly include watertight and lockable fill cap.

c. Overfill Prevention Valve:

1) Provide two-stage shut-off type valve, with first stage limiting flow to 0.32 l/s and second stage stopping the flow.

2) Provide valve operated by a float internal to the tank.

d. Anti-siphon Valve:

1) Function: Prevent oil from being siphoned out of main fuel tank due to piping elevation difference.

2) Construction: Zinc-plated cast iron or bronze.

3) Sizing: Size to assure positive shut-off when day tank is de-energized and minimal pressure loss when day tank pump is operating. Coordinate with fuel oil tank provided.

6. Tools:

a. Provide any and all tools required to operate manhole, fill caps, and extractor assemblies.

b. Provide wall-mounted cabinet to house these tools and locate adjacent to the tank gauge.

7. Tank Gauges:

a. Provide electronic tank gauging and high-level alarm system for each fuel oil tank, FM approval or UL listed. Intrinsically safe tank assembly circuit, Class I, Division I, Groups C and D.

b. Indicating Instrument: Electronics mounted in a NEMA enclosure with 20 mm high LED readout. Directly indicate remaining product in Liters/gallons. Indicate overfill and low-level alarms visually.

c. Tank Liquid Level Sensor: Float-actuated lever design, unless tank physical constraints require vertically-lifted float. Intrinsically safe sensor circuitry.

d. Provide visual and audible, high-level alarm devices at tank. Visual alarm shall be 63 mm flashing red light. Audible alarm shall be 100 db bell. Provide alarm silence switch adjacent to bell.

e. Sign:

1) 1.22 mm thick steel with porcelain-enamel bright-yellow background, and minimum 50 mm lettering, 500mm wide by 350 mm high.

2) Labeling "CAUTION - WHEN ALARM BELL SOUNDS OIL TANK FILLED TO

CAPACITY - DO NOT OVERFILL."

3) Provide liquid level indicating gauges for anti-freeze and waste oil tanks.

f. Gauges are both Metric and English unit system.

C. Leak Detection System:

1. General:

a. Provide leak detection for each tank and for each run of underground piping.

b. Provide system complete and capable of detecting hydrocarbon leaks from the fuel and waste oil storage tanks or underground piping; an electronic monitoring system; system able to detect and indicate dry, water and hydrocarbon conditions; and system powered by 120-volt, single-phase electric power.

2. Control Panel:

a. Provide enclosure panel at Operator/Clerk Office in the Central Utility Plant with audible alarm for hydrocarbons, an alarm silence switch, and a power-indicating light and indicating lights to indicate dry, water, and hydrocarbon conditions whenever these conditions occur at any of the probes. Provide NEMA 4 enclosure for both locations.

b. Provide for panel to retain condition, even after sensors return to normal operation, until manually cleared.

c. Mount necessary electronics and terminal strips inside the panel.

d. Provide a set of auxiliary contacts in panel, which shall be capable of sending an alarm condition to the Direct-Digital Control (DDC) System.

e. Where leak detection control panel and tank gage are located side by side, both systems may be combined in one enclosure if all functions are still provided.

3. Probes:

a. General:

1) Provide Class I, Division I, Group D probes for use in hazardous locations in accordance with NFPA 70.

2) Provide probes with field-adjustable sensitivity.

3) Provide each probe with a well cap which shall house associated electronics.

4) Select appropriate probe type for location. Provide probe in interstitial space of each tank, at low point of each run of underground fuel piping, and elsewhere as indicated.

5) Wiring: Provide wiring between control panel and probes as recommended by the manufacturer. Control wiring and associated conduit system shall be provided and installed by tank manufacturer.

2.2 EQUIPMENT

A. All equipment is to be listed or labeled by a nationally recognized testing laboratory as defined in OSHA Regulation 1910.7.

PART 3 - EXECUTION

3.1 FUEL TANK INSTALLATION

A. Install tanks in accordance with manufacturer's instructions NFPA 30, NFPA 30A, NFPA 31, and NFPA 5000 and the applicable UL standards requirements.

B. Clean and flush tanks prior to deliver. Seal until pipe connections are made.

C. Provide piping connections to tanks with unions. Provide venting in conformance with NFPA 30, NFPA 30A, NFPA 31, and NFPA 5000.

D. Mount aboveground tanks on concrete pads. Anchor as recommended by manufacturer.

E. Prior to substantial completion fill tanks with respective indicated fuel.

3.2 FIELD QUALITY CONTROL

A. Manufacturer's Field Service: Engage a factory-authorized service representative to inspect, test, and adjust field-assembled components and equipment installation, including connections. Report results in writing.

END OF SECTION 23 13 00

ADDENDUM FROM: SECTION 23 11 13 - FACILITY FUEL OIL PIPING

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Fiber glass piping and steel piping and fittings.

2. Fuel transfer pump.

3. Pipe specialty and valve.

4. Leak detection and monitoring system.

1.2 QUALITY ASSURANCE

A. Fuel oil piping size and installation shall comply with NFPA 30 - Flammable and Combustible Liquids Code and NFPA 31 - Installation of Oil Burning Equipment.

B Comply with requirements of the EPA and of State and Local Authorities Having Jurisdiction. Include recording of fuel-oil storage tanks and monitoring of tanks and piping. Applicable State and Local codes shall apply if they are more stringent than NFPA or if items in that code are not addressed by

NFPA.

C. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA 70, by a qualified testing agency, and marked for intended location and application.

D. Comply with ASME B31.9, "Building Services Piping," for fuel-oil piping materials, installation, testing, and inspecting.

E. Pipe Welding Qualifications: Qualify procedures and operators according to ASME Boiler and Pressure Vessel Code.

1.3 PERFORMANCE REQUIREMENTS

A Maximum Operating-Pressure Ratings: 3-psig (21-kPa) fuel-oil supply pressure at oil-fired appliances.

B Delegated Design: Design restraint and anchors for fuel-oil piping and equipment, including comprehensive engineering analysis by a qualified professional engineer, using performance requirements and design criteria indicated.

1.4 WARRANTY

A 10 year for containment piping.

PART 2 - PRODUCTS

2.1 MATERIALS

A Piping Material:

1. Above Ground Piping Fuel Oil Piping Interior and Exterior Location:

a. 50 mm (2 inch) and smaller: ASTM A 53/A 53M Schedule 40 Type S, Grade B black steel pipe, malleable fittings and threaded joints ASME B16.3, Classes 150.

b. 65 mm (2-1/2 inch) and Larger: ASTM A 53/A 53M Schedule 40 Type S, Grade B black steel flange fitting, welded joint.

2. Transition Fittings: Type, material, and end connections to match piping being joined.

3. Pipe Connectors: UL 567, swivel or compression type for connection to equipment.

4. Y-Pattern Strainers: Minimum (860-KPa) working pressure; cast-iron body (ASTM A 126, Class

B), threaded connections, perforated stainless-steel basket, and bottom drain connection.

5. Basket Strainers: Minimum (860-KPa) working pressure; high-tensile cast-iron body (ASTM A

126, Class B), threaded- or flanged-end connections, bolted cover, perforated stainless-steel basket, and bottom drain connection.

6. Flexible Connectors: UL listed for fuel oil systems; stainless-steel bellows with woven, flexible, bronze, wire-reinforcing protective jacket; (1035-kPa) minimum working pressure and (121 deg C) maximum operating temperature.

B Specialty Valve:

1. Gate and Check Valves, (DN 50) and Smaller: Class 125, bronze body, valves suitable for fuel oil service, with "WOG (Water Oil Gas pressure)" indicated on body.

a. Gate valves shall have solid wedge.

b. Swing check valves shall have bronze disc.

c. Lift check valves shall be vertical pattern; two-piece construction with bronze disc.

2. Ball Valves: UL 842; metal-body ball valve with threaded ends according to ASME B1.20.1 for pipe threads.

3. Pressure-Reducing Valves: UL listed for fuel oil service. Include bronze body with (1035-KPa) minimum pressure rating.

4. Oil Safety Valves: UL listed for fuel oil service. Include metal body; broken-line, oil shutoff feature; and (275-KPa) minimum pressure rating.

Drain Valves: Bronze ball valves, complying with MSS SP-110 and having outlet connection according to ASME B1.20.7 for garden-hose thread with cap.

C Fuel Oil Transfer Pumps: Pumps shall be provided by tank manufacturer if available.

1. Duplex Fuel Oil Transfer Pump: Comply with HI M109, single-stage, steel-gear-with-crescent, positive-displacement, rotary type. Include steel base; foot-mounted, cast-iron housing; bronze bearings; steel shaft; mechanical seals; and built-in pressure relief bypass. Piping shall be steel with ferrous fittings and threaded or welded joints.

D All equipment is to be listed or labeled by a nationally recognized testing laboratory as defined in OSHA Regulation 1910.7.

PART 3 - EXECUTION

3.1 FIELD QUALITY CONTROL

A Manufacturer's Field Service: Engage a factory-authorized service representative to inspect, test, and adjust field-assembled components and equipment installation, including connections. Report results in writing.

B Perform the following field tests and inspections and prepare test reports:

1. Inspect and test fuel oil piping according to NFPA 31, "Tests of Piping" Paragraph; and according to requirements of authorities having jurisdiction.

2. Start fuel oil transfer pumps to verify for proper operation of pump and check for leaks.

3. Test and adjust controls and safeties. Replace damage malfunctioning controls and equipment.

C Repair leaks and defects with new materials and retest system until satisfactory results are obtained.

3.2 DEMONSTRATION

A Engage a factory-authorized service representative to train FBOP's maintenance personnel to adjust, operate, and maintain fuel oil pump sets.

B Schedule training with FBOP through Project Representative, with at least 7 days advance notice.

One 4 hour training session shall be provided.

END OF SECTION 23 11 13

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

The awarded contractor will be responsible to comply with all federal, state, and local laws regarding licensing, permitting, and certification, and the Pennsylvania Storage Tank and Spill Prevention Act 32 of 1989.

B. UTILITIES

The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, provide restroom services, and water. The contractor will provide all other supplies and materials needed to complete this project.

C. TESTING AND ACCEPTANCE

The Contractor shall notify the Contracting Officers Representative (COR) two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the COR in advance for final check out and testing of the complete system.

The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI McKean upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

D. SUBMITTALS

1. The contractor shall provide written submittals to the COR describing recommended equipment within 15 days from receiving the notice to proceed for approval.

2. All security clearance paperwork/documentation shall be submitted to the COR, a minimum of fourteen working days prior to the start of work.

3. A progress schedule must be submitted for approval to the Contracting Officer and COR 10 days prior to the contractor mobilizing to the site. The progress schedule must detail a work sequence/schedule that demonstrates minimal interruption of the existing systems. In addition, an updated progress schedule shall be submitted each month at the scheduled monthly progress meeting.

4. A detailed Schedule of Values shall be submitted to the Contracting Officer and COR with the progress schedule 10 days prior to the contractor mobilizing to the site.

5. The Contractor shall provide to the COR (3) copies of the Material Safety Data Sheets (MSDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

6. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given.

7. Provide complete narrative descriptions of all system operations.

8. The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer’s representative, notarized, certifying that the complete systems meet the contract requirements and is fully operational per the manufacturer's recommendations.

E. CONTRACTOR SECURITY/WORKING REGULATIONS

1. Work Hours - Work Hours for the contractor are 7:30 AM – 3:30 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour work day.

The Government assumes no responsibility to the Contractor or to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

2. Delivery of Materials - All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

3. Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:30 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

4. Under no circumstances will FCI McKean or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

5. The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

F. STORAGE OF MATERIALS AND EQUIPMENT:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of the work day.

G. SECURITY CLEARANCE/CONTRACTOR BADGES:

All contractors and their construction staff awarded the project will be required to attend a four (4) hour orientation and security procedures training. The contractors and any subcontractor staff are required to attend. This training must be accomplished prior to any contract or subcontractor employee being granted access to federal property to start work. Multiple security forms will be required to be filled out prior to training.

The prime contractor is responsible to review all security forms for quality assurance to ensure they are complete. Security packages must be submitted by the prime contractor, and will not be accepted from a subcontractor.

All contractors/subcontractors working at FCI McKean will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

H. SAFETY AND PERSONAL PROTECTIVE EQUIPMENT:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCI McKean locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

I. ADDITIONAL CONSIDERATIONS:

1. Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into FCI McKean. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work.

The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.