1_-_Coverletter.pdf

INSTRUCTIONS TO OFFERORS

SOLICITATION/INVITATION FOR BID

IFBP02091300001

TITLE: REMOVE/INSTALL FUEL SYSTEM AT FCI MCKEAN

DEADLINE FOR RECEIPT OF BIDS: JULY 30, 2013 - 10:00 A.M. PACIFIC TIME

ALL BIDS MUST BE SENT BY MAIL AN D SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

WESTERN REGIONAL OFFICE

ATTN: JENNIFER BROUILLARD

7338 SHORELINE DRIVE

STOCKTON, CALIFORNIA 95219

NOTICE TO BIDDERS

Each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid.

Failure to do so may cause your bid to be considered as non-responsive.

A. SF-1442- Solicitation, Offer, and Award

(FILL IN BOTH LINES AND TOTAL)

Page(s) 1-2

B. Schedule of Supplies/Services Page 4

C. FAR Provision 52.204-8 Annual Representations Pages 26-27 And Certifications (Dec 2012)

(SEND ONLY IF YOU ARE NOT REGISTERED IN SAM)

D. Contractor's Certification Page(s) 28

E. Completed Bid Bond

F. If amendments are issued, you must submit the signed amendment and all pages with your solicitation.

See FBO posting for amendments prior to issuing and sending your bid.

Please ensure you submit an entire 29 page package, and all amendments and their pages with the above items completed.

1. Each bidder is requested to submit the following information in accordance with the instructions:

A. Notice to Bidder/Offeror (Mailing Label)-----SEE BELOW

1. THIS LABEL SHALL BE USED ON ANY ENVELOPE

containing all pricing information, i.e, SF-1442 and Schedule of Pricing. This envelope shall be placed inside of shipping boxes or envelopes supply by couriers such as Fed-Ex.

2. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your bid.

3. Print or type your name and address in the UPPER left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO. : IFBP02091300001

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

.AM PM

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

FIELD ACQUISITION OFFICE – LOCATION: WESTERN

REGIONAL OFFICE

CONTRACTING OFFICER’S NAME

JENNIFER BROUILLARD

BID CHECKLIST FOR ALL CONTRACTORS- HELPFUL TIPS:

Upon receipt of bids and after conducting the bid opening we are required by FAR 14 to review each bid for MINOR INFORMALITIES and MISTAKES. A Minor informality is one that is merely a matter of form, not of substance, and must be corrected. Award cannot be made unless these minor informalities are corrected prior to final award review, thus review of your bid before it is submitted is beneficial to all parties.

Please review your bid/documents carefully to verify conformance. I am providing a list of the most common informalities that contractors are asked to correct before final determination can be made for contract award:

1. SF-1442 – Solicitation/Offer/Award & Solicitation Document:

Page 2 - Ensure you enter your total price in block 17, and acknowledge all amendments. Submit signed SF-30's (AMENDMENTS) with your bid.

Page 4 - Ensure you enter your total price in both Unit Price and Amount.

Page 26- Do not complete anything in Section (b)(2)- neither needs to be checked, as the provision it references IS already included in the solicitation. DO NOT MARK THIS BLOCK.

Page 28 – Make sure you check has or has not.

2. System for Award Management (SAM):

***MAKE SURE YOU ARE REGISTERED IN SAM, AND THAT ALL INFORMATION IS CURRENT!***

Your firm must be registered in the System for Award Management (SAM) and have completed the Online Representations and Certifications in the SAM to receive a contract award from the Federal Government. Ensure your firm has the North American Industry Classification System (NAICS) Code listed that is appropriate for this procurement. The NAICS code for this solicitation is 237120.

- For SAM, ensure you have 237120 listed and ensure, as this procurement is a small business set aside, that you are certified as a small business

3. BID BOND:

Your bid document (SF-1442) and your bid bond must match your SAM exactly. ALL SUBMISSION DOCUMENTS MUST CONTAIN THE EXACT NAME OF YOUR COMPANY. Please do not shorten the title of your company or alter it anyway on your submitted documents. Ensure if you have a “doing-business-as” (DBA) listed in your SAM Registration it is listed on your bid bond and your bid document. I will access and print your SAM immediately upon opening your bid. If the four documents do not match you will be contacted to correct them to reflect the information, thus delaying the award. Please submit them correctly.

Additionally, your Bid Bond Address for your Surety MUST MATCH the Treasury Circular 570 found at http://www.fms.treas.gov/c570/c570_a-z.html. Please do not submit your bond with the local office that is directly responsible for the contractor submitting the bid. Your bond will be required to be re-issued if the addresses in both the Surety Box at the top of the form, and the Surety A Block at the bottom of the form do not match.

Verify before sending your bond - it MUST contain:

- the correct bid opening dated

- the Surety Corporation Liability Limit

- the raised seal for the Principal and the Bonding Company

- the solicitation number

- the title of the solicitation

- the penal sum of the bond (minimum of 20%)

- the required powers of attorney http://www.fms.treas.gov/c570/c570_a-z.html