3 - STATEMENT OF WORK.pdf

STATEMENT OF WORK

REPLACE FIRE ALARM PANELS

FMC DEVENS - PROJECT 2A1P

I . STAT E MEN T O F W OR K

The Federal Medical Center (FMC) Devens here in after referred to as FMC intends to solicit a supply/install contract to replace the Fire Alarm Panels and associated software at FMC Devens. The Contractor shall provide all necessary labor, equipment and materials to upgrade the existing Fire Alarm System located at the Federal Medical Center (FMC) Devens, 42 Patton Road, Devens, MA 01432

The existing system located at FMC Devens is an Edwards Systems technology, EST-IRC3 fire alarm system, which is obsolete and must be replaced. To ensure compatibility with existing field devices (which will not be replaced in this project), maintain Underwriter's Laboratory (UL) listing, and compliance with all applicable NFPA codes it is required that all new panels/devices meet these requirements. The new panels/devices should also provide for future expansions and provide more options and features.

In order to accomplish these goals the contractor must provide:

(1) one Fire Command Center Panel, located in the Communications room, next to the Control Center, shall be removed and replaced with a compatible panel.

(1) one Fire Alarm Control Panel monitor, in the Control Center, shall be replaced with a compatible touch screen annunciator graphic interface (part number 387004) that will annunciate alarm conditions only. This includes programming and CAD drawings of the entire Facility displayed and functioning on the touch screen.

All annunciator panels located throughout the institution will be replaced as part of this contract. Total of (33) panels are required.

All building control panels will be replaced, (1) per building/area, total of (15) panels.

As part of the contract the Contractor shall verify that the wiring to all existing field devices are intact and in good condition. The drain wire in the existing shielded cable will need to be broken, so that there are no more than 8 to 10 devices on a continuous section of shielding.

Surge suppression shall be placed on all 120 VAC sources feeding any fire alarm equipment.

Contractor will conduct a 100% verification of all devices, on the existing system and programmed into the new panel, and that the new devices and the entire system operate as designed.

Ensure the safe isolation of the affected equipment from the electrical system.

Provide a new system diagnostics program to allow the monitoring of the fire alarm systems on the network. The Contractor is also responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc. that is associated with the upgrade of the fire alarm system panels.

Training will be provide to ensure that operators of the control center equipment are able to use the new equipment.

More extensive training will be provided to the maintenance department to enable them to troubleshoot and repair the new equipment if required. All in-house electronics technicians will receive Manufacturer training on the new system and software.

There are approximately 1800 devices in the system. This includes smoke heads, duct detectors, pull stations, strobe lights, alarm horns, etc.

Contractor will supply back up software to the Bureau of Prisons on a CD at the conclusion of the project. All software will become the property of the Federal Bureau of Prisons.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

a. Working Hours Work is estimated to be completed between the hours of 7:00AM and 3:00 PM (est) Monday – Friday, excluding weekends and Federal holidays.

Any deviations from the work schedule must be approved prior to work commencing by the Contracting Officer and the Contract Monitor.

Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work.

b. Delivery of Materials All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the Contract Monitor for temporary storage.

All construction related deliveries for equipment made to the FMC Devens Warehouse must indicate they are for the Contractor, not the institution. Deliveries may be received between the hours of 8:00 am - 2:30 pm, Monday - Friday, excluding weekends and federal holidays. A Contract Employee must be on site at the FMC Devens Warehouse to receive the equipment delivery. At no point will a Federal Bureau of Prisons (FBOP) staff member receive or sign for a delivery if the Contractor or his representative is not present to verify and accept the delivery. The Contractor is responsible to coordinate with the Contract Monitor the transfer of the delivered items to the work site.

The Contractor shall be responsible to provide their own means of loading and unloading Contractor material and equipment.

c. Storage of Materials and Equipment All equipment materials shall be stored in a designated area mutually agreed upon between the Contract Monitor and the Contractor. The storage area may contain a secure lockable gang box or storage container to be determined by the Contractor and the Contract Monitor. The cover to the storage box will be secured by a chain and or double locked with a Contractor lock and FMC Devens lock. All materials stored within the gang box/storage container will be neat and stored in a safe manner. Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entrance and exiting of the institution. At the start of each work day all tools will be inventoried on a daily tool inventory sheet and at the end of the work day all tools will again be inventoried to ensure accurate accountability of all tools at the end of each work day.

d. Security Clearance/Contractor Badges FMC Devens will be responsible for the following vouchering and law enforcement checks, as well as ensuring that fingerprinting and urinalysis testing is completed in accordance with the Human Resource Manual.

All Contractors and Sub-Contractor Employees will provide a check list of all employees on-site each day to the Contract Monitor verifying the number of workers on site each day and that all workers are pre-approved to be on the site.

e. Safety and Personal Protective Equipment In performing work under the contract the contractor shall:

- Conform to specific safety requirements established by this contract;

- Comply with the safety rules of the Government institution that concern related activities not directly addressed in the contract;

- Take all reasonable steps and precautions to prevent accidents and preserve the life and health of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

- Take such additional immediate precautions as the Contracting Officer may reasonably require for safety and accident prevention purposes.

All contract employees are required to maintain and utilize required personal protective equipment prescribed by industry standards at all times while on the job site. The Contractor is responsible to provide such equipment. All ladders, regardless of the size, shall be removed from the prison at the end of each workday. All extension cords, regardless of length, shall be removed from the prison at the end of each workday.

Any system requiring lock-out tag-out shall have both Contractor and FMC Devens locks on the isolation point to prevent shock. All lock-out tag-out procedures will be in compliance with the institutional lock-out program and all applicable local, state and federal codes. The program information will be provided at the Pre-Construction Conference.

f. Other Considerations FMC Devens shall ensure that all power sources prevent back feeding are locked-out and tagged-out with Contractor and prison representative signatures.

FMC Devens shall ensure a representative is present to allow access to all areas requested by the Contractor.

The Contractor shall provide to the Contract Monitor, (3) three copies of the material safety data sheet (MSDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Institution Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

FMC Devens Facility Operations Department maintains a digital camera that will be utilized by prison staff to document the project work. The Contractor may have copies of these documentation photos for record keeping. To obtain copies, the Contractor must submit a written request to the Contract Monitor prior to completion of the project.

Lost time due to security restrictions/considerations; Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delays due to inmate movements, Institution lock-downs, Institution emergencies, etc. In the event of an Institution emergency, the Contractor will be instructed to secure from all work, secure and stow all tools, equipment and materials, and the Contractor shall be escorted out of the Institution. Work will be suspended until the Institution emergency passes.

Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into the Institution. If use of a telephone is required in case of an emergency, the Government will provide a phone line for use.

The Contractor shall be responsible for removing all waste material from the Institution property.

The contractor will submit (4) four sets of as-built drawings, to include both schematic/wiring diagrams for the new panels, as well as interconnection drawings to enable Prison personnel to troubleshoot the system in the future. Also, the contractor will submit (1) one copy of the drawings on CD-ROM in AutoCAD format.

The contractor must understand that the Contracting Officer is the only person who can legally commit or obligate the Government to an expenditure of public funds.

g. Submittals The contractor must be properly licensed to perform these services in the Commonwealth of Massachusetts, if required.

The contractor awarded this contact is required to the follow all Federal, State, County and local laws as they pertain to this requirement.

- Product Data: Submit five (4) copies of product literature/data and installation instructions for approval by the Federal Bureau of Prisons.

- Project Reference List: Submit list of similar projects as completed by the General Contractor.

- Warranty: Submit two (2) copies of manufacturer's Limited Material Warranty to cover a period of one year.

h. Quality Assurance Installer Qualifications: Installers shall be certified and approved to install fire alarm system and fire optics.

Requirements of Regulatory Agencies: Materials used in the approved system shall meet existing Federal, State and local laws and regulations.

i. Utilities The FMC will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. The FMC will provide restroom services. All other utilities must be provided by the Contractor.

j. Inmate Management Provisions of services under this contract will require infrequent and supervised contact with inmates. Contractor will not be responsible for management of inmates. The contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of inmates.

k. Guarantees and Warrantees

The manufacturer/contractor shall warrant its products and service to be free from defects in material and workmanship for a period of one year from the date of activation or the date the system is accepted by the Bureau of Prisons, whichever is later. The warranty shall be limited to repair and /or replacement of the defective part.