1 - COVER LETTER.pdf

INSTRUCTIONS TO OFFERORS

SOLICITATION/INVITATION FOR BID

IFBP02051200001

TITLE: FMC DEVENS - REPLACE FIRE ALARM PANELS

DEADLINE FOR RECEIPT OF BIDS: APRIL 24, 2012 - 1:00 P.M. PACIFIC TIME

ALL BIDS MUST BE SENT BY MAIL AN D SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

WESTERN REGIONAL OFFICE

ATTN: JENNIFER BROUILLARD

7338 SHORELINE DRIVE

STOCKTON, CALIFORNIA 95219

NOTICE TO BIDDERS

Each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid.

Failure to do so may cause your bid to be considered as non-responsive.

A. SF-1442- Solicitation, Offer, and Award

(FILL IN BOTH LINES AND TOTAL)

Page(s) 1-2

B. Schedule of Supplies/Services Page 4

C. Representations and Certifications Page(s) 2 0 - 2 1

D. Contractor's Certification Page(s) 22

E. Business Management Questionnaire Page(s) 2 3 - 2 4

1. Each bidder is requested to submit the following information in accordance with the instructions:

A. Notice to Bidder/Offeror (Mailing Label)-----SEE BELOW

1. THIS LABEL SHALL BE USED ON ANY ENVELOPE

containing all pricing information, i.e, SF-1442 and Schedule of Pricing. This envelope shall be placed inside of shipping boxes or envelopes supply by couriers such as Fed-Ex.

2. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your bid.

3. Print or type your name and address in the UPPER left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO. : IFBP02051200001

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

.AM PM

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

FIELD ACQUISITION OFFICE – LOCATION: WESTERN

REGIONAL OFFICE

CONTRACTING OFFICER’S NAME

JENNIFER BROUILLARD

BID CHECKLIST FOR ALL CONTRACTORS- HELPFUL TIPS:

Upon receipt of bids and after conducting the bid opening we are required by FAR 14 to review each bid for MINOR

INFORMALITIES and MISTAKES. A Minor informality is one that is merely a matter of form, not of substance, and must be corrected. Award cannot be made unless these minor informalities are corrected prior to final award review, thus review of your bid before it is submitted is beneficial to all parties.

Please review your bid/documents carefully to verify conformance. I am providing a list of the most common informalities that contractors are asked to correct before final determination can be made for contract award:

1. SF-1442 – Solicitation/Offer/Award & Solicitation Document:

Page 2 - Ensure you enter your total price in block 17, and acknowledge all amendments. Submit signed SF-30's with your bid.

Page 4 - Ensure you enter your total price in both Unit Price and Amount.

Page 23- Do not complete anything in Section (b)(2)- neither needs to be checked Page 25- Ensure you complete the certification. Fill in all of the blanks with the exact information it requires to include signature, printed name, and title.

Page 26 & 27- Ensure you COMPLETE EVERY SINGLE LINE. One empty line will result in your having to resubmit the entire Business Management Questionnaire. Additionally, every reference WILL be checked. Verify the information before completing the form. If any line is invalid you will be asked to resubmit, thus causing delay in verification and award.

2. CCR and ORCA:

Your firm must be registered in the Contractor's Central Registration (CCR) and have completed the Online Representations and Certifications (ORCA). Ensure your firm has the North American Industry Classification System (NAICS) Code listed that is appropriate for this procurement. The NAICS code for this solicitation is 238210.

- For CCR, ensure you have 238210 listed and ensure, as this procurement is a small business set aside, that you are certified as a small business

- For ORCA, ensure that you have 238210 listed in FAR Clause 52.219-1 under all sections that apply to you. and in clause 52.219-1 check off what type of small business you are.