Pre-Bid_Conference_Minutes_1.pdf

PRE-BID CONFERENCE MINUTES

Replace UPS System

Solicitation Number: IFBPO2021400002

November 13, 2013

On Wednesday, November 13, 2013, at 10:25 a.m. a Pre-Bid

Conference/Site Visit was conducted at the Metropolitan

Detention Center, Brooklyn, N.Y. in the Warden’s Conference

Room.

The following persons attended the meeting:

Lorraine Fauntleroy, Bureau of Prisons (BOP)

John Maffeo, BOP Chris Scala, Lowy and Dunnuth

Emmanuel DeSote, BOP Louis Caruso, Caruso/EEC

Gerard Byrant, BOP James Harmon, EEC/ESA South

Bret Quinnell, Eaton James Lowiost, S&E Services

Sam Kocurek, A&M Jose Portella, SEI

Nick Packo, EEC NY Alandus Hilliard, SEI

Nate Kerstetter, S&E Services Inc.

Brian D. Hobbs, Enfield Enterprise Inc.

Michael Girtzovis, M&J Electrical

George Pavlou, Cooper Power & Light

Anthony Catnazano, Peter Cantanzano Inc.

Peter Catanzano, Peter Catanzano Inc.

Ms. Fauntleroy introduced herself and stated the purpose of the conference is to familiarize the bidders with the requirements and unique circumstances surrounding a correctional setting.

Nothing discussed during this meeting or during the tour will be interpreted as a change to the solicitation. Your questions are to be sent to Mr. Robert Kruskie. His email address is rkruskie@bop.gov . All questions are to be received by Mr.

Kruskie no later than Friday, November 15, 2013.

Bids cannot be sent via mail. The U.S Postal Services do not deliver to the Correctional Complex. Facsimile bids will not be accepted. You may send your bids via courier, e.g., Federal

Express, or personally deliver it. The bid opening will be on

November 26, 2013 at 2:00 p.m. It will be held at the Federal

Correctional Complex, Allenwood Training Center located in

Allenwood, Pennsylvania. Late bids will be rejected.

This contract is subject to the Davis Bacon Act and all applicable workers must be paid in accordance to the terms of the wage decision. Hiring goals are to include a “good faith” effort by the contractor to include females and minorities.

The magnitude of this project is between $250,000.00 and

$500,000.00. A bid bond, a performance bond, and a payment bond are required. The completion period for this project is 100 calendar days after issuance of notice to proceed. Liquidated damages will be assessed in the amount of $674.94 per calendar day of delay after the scheduled completion.

Mr. Maffeo stated the work hours for this project will be eight hours. The eight hours include the time required to process staff and tools in and out of the institution. The nature of this project will require work to begin at 10:00 p.m. No work will be performed on holidays and weekends.

All tools and incoming items are screened prior to entering the institution. Tools will be listed on forms and reviewed during the entering and exiting process. If a tool is lost it must be reported immediately. Alcohol and drugs are not allowed on the

Government property. There is no smoking in the building.

Tools left on the premises must be place in a gang box with two mailto:rkruskie@bop.gov locks, one from the Contractor and one from the Government.

This will prevent the box from being opened without both parties present. The gang box will be maintained in a secured area of the building.

This is a prison setting and there will be no communication with the inmates or the passing of items with the inmates. If you see an inmate that you know, notify your escort. Contractors will be escorted for security reasons.

Contractors are permitted to leave the building for lunch;

however the screening process will have to be conducted again prior to reentering the building. There will be a designated area for lunch if the contractors desire to bring their lunches.

Contractors are required to adhere to all Occupational Safety

Health Administration regulations. All federal, state, and local codes must be adhered. If permits are required, the contractor is responsible for obtaining them.

A staging area will be available. The contract must be on site to accept delivery of all goods being shipped directly to the institution. Battery cabinets will have to be broken down when being moved because of their weight. Contractors will be required to give a one day notice before power interruptions take place. The institution does have backup generators.

Mr. Maffeo discussed the awardee’s responsibility to adhere to security clearance requirements for all employees requiring access to the institution. He stated a packet containing all forms will be sent to the awardee. The forms need to be completed and returned immediately to ensure the contractor’s employees are able to begin work in a timely manner. Homeland

Security Presidential Directive 12 must be adhered. MDC

Brooklyn will not be able to provide the reason for the denial of any contractor’s entrance to the facility.

The Pre-Construction Conference ended at 10:47 a.m. The tour, conducted by Mr. Maffeo began at 10:47 a.m. and ended at 12:00 p.m. Contractors were reminded to submit questions to Mr.

Kruskie.

Note: These minutes are provided for informational purposes only. Any changes made to the solicitation will be made by formal amendment.

Lorraine B. Fauntleroy, SCS Date