Flap_B_Tab_6_-_Meeting_Minutes_and_Sign_In.pdf

Remediate Mold Air Handlers Phase I Project 1B2C

Pre-Bid Site Visit Questions

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1. Can we only work between the hours of 7:30 -4?

A 48 hour notice must be given to the Contracting Officer prior to any desired changes. The Contracting Officer will make that determination.

2. Are your security clearance procedures the same as other federal facilities?

We are unsure of the procedures for other facilities. At the Pre-Construction Meeting, the security procedures will be discussed in detail by the Human Resource Manager.

3. How long does the security clearance take?

This will be discussed at the Pre-Construction Meeting by the Human Resource Manager. This is also discussed in the solicitation on page 7.

4. What are the tool accountability procedures?

This will be discussed at the Pre-Construction Meeting by the Captain.

5. Will we have access to a JLG lift?

The IFB addresses this under section 10. The selected contractor shall provide all materials, labor and equipment required to complete the project.

6. Is this a DX system?

The operating system is a DX system.

7. What areas make up the fresh air?

This is answered in the SOW.

8. How is the recommended way to precede, one zone at a time, one side at a time?

This will be completed in accordance with the SOW.

9. What is the square footage of the housing unit?

The square footage is 8,078 square feet. This does not include the mechanical rooms.

10. How many cells per unit?

11. What is the square footage of the Plenum?

The Plenum is 8,078 square feet.

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12. What is the best way to move duct work and material?

All work must be in accordance with the SOW. The Government cannot give an answer to the best way to perform the work.

13. What are the approximate dimensions of the Plenum?

All housing units are triangular in shape. The widest point is 85.6 feet. The longest point is 165.3.

14. Can we save some parts and material and reuse them or should we use all new parts?

All work must be performed in accordance with the SOW.

15. How will the work crew handle their lunch time?

This will be discussed in detail at the Pre-Construction Meeting. Contractors are encouraged to bring their lunch.

16. How many escorts will be provided?

This will depend on many factors, including the size of the work crew and staffing needs of the institution.

17. Are there bars in the duct work for security purposes?

Yes.

18. How will our work crew take a restroom break?

They will be escorted by BOP staff to the nearest restroom.

19. Is there power supply in the Plenum area?

Yes, there are two electrical outlets.

20. Does the JLG lift have to be taken in and out every day?

Yes.

21. How many workers can be on our work crew?

That is dependent upon the contractor.

22. How long would it take to bring in the JLG lift?

Inclement weather and security concerns could affect the length of time required to bring the length in, therefore, we cannot accurately give an exact time.

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23. When would you project the project would actually start?

The contractor would commence work within 10 calendar days after the date the Contractor receives the Notice to Proceed. This is addressed on page 13, under clause 52.211-10.

24. Will a gang box for tools be a possibly for this project?

This will be at the discretion of the Captain and will be discussed at the Pre-Construction Meeting.

25. Can we use government tools and property for this project?

No. Refer to section 10 of the solicitation.

26. Are there any staging areas outside the secure perimeter of the prison?

An uncovered graveled area is available for contractor use on the premises of the prison but outside the secure perimeter.

27. What are the procedures on entering and leaving the prison each day?

This will be discussed at the Pre-Construction Meeting.

28. Will there be training for us before we will be able to enter the prison as a contractor?

Yes. All long term contractors will be required to have an initial orientation of 8 hours.