Flap_A_Tab_4_-_SOW_-_Remediate_Mold_Air_Handlers_Phase_I_Specifications.pdf

421 Penman Street Suite 200

Charlotte, NC 28203

Federal Bureau of Prisons USP Lee

Lee County, VA

Remediate Mold from Air Handlers Task Order No.: DJBP0100N9R30001

Project No.: 1B2C

100% Construction Documents

October 31, 2014

SPECIFICATIONS – TABLE OF CONTENTS

Federal Bureau of Prisons - USP Lee, VA Remediate Mold Air Handlers Phase I – Project No: 1B2C

AME Consulting Engineers, PC October 31, 2014 AME Project No. 14024 100% Construction Documents

DIVISION 01 – GENERAL REQUIREMENTS

SECTION TITLE

011000 SUMMARY

011002 PROJECT SECURITY

012300 ALTERNATES

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

013529 HEALTH, SAFETY AND EMERGENCY RESPONSE PROCEDURES

014000 QUALITY REQUIREMENTS

014529 TESTING LABORATORY SERVICES

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

DIVISION 02 – EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 23 – HEATING, VENTILATION AND AIR CONDITIONING

230130.51 HVAC AIR DUCT CLEANING

230130.51 Appendix 1: Mold Investigative Report

LAB RESULTS APPENDIX A

REPORT MAPS APPENDIX B

230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

230533 MIST ELIMINATORS WITH INTEGRAL HEAT TRACING

230548 VIBRATION AND SEISMIC CONTROLS FOR HVAC

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

230566 ANTI-MICROBIAL ULTRAVIOLET EMITTERS FOR HVAC DUCTS AND EQUIPMENT

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

230713 DUCT INSULATION

230719 HVAC PIPING INSULATION

230923 DIRECT DIGITAL CONTROL (DDC) SYSTEM FOR HVAC

SPECIFICATIONS – TABLE OF CONTENTS

Federal Bureau of Prisons - USP Lee, VA Remediate Mold Air Handlers Phase I – Project No: 1B2C

232113 HYDRONIC PIPING

233113 METAL DUCTS

AME Consulting Engineers, PC October 31, 2014 AME Project No. 14024 100% Construction Documents

DIVISION 26 – ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

262816 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

Federal Bureau of Prisons Remediate Mold Air Handlers Phase I Construction Documents USP Lee Project No. 1B2C October 31, 2014

011000 SUMMARY Page 1 of 5 Sensitive But Unclassified - SBU

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Intention of Documents.

4. Inspection by Regulatory Authorities.

5. Access to site.

6. Coordination with occupants.

7. Work restrictions.

8. Specification and drawing conventions.

9. Miscellaneous provisions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities an d Controls" for limitations and procedures governing temporary use of Government's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: Mold Remediation at United States Penitentiary Lee.

1. Project Location:

USP Lee Lee County Industrial Park Hickory Flats Road Pennington Gap, VA 24277

B. Government Entity: Federal Bureau of Prisons.

1. Government's Representative:

Jeffrey Dean Pennington Gap, Va. 24277 Email: jdean@bop.gov Phone: 276-546-9168

C. Engineer: AME Consulting Engineers

011000 SUMMARY Page 2 of 5

John Nolting, PE AME Consulting Engineers 421 Penman Street, Suite 200 Charlotte, N.C. 28203 Email: jnolting@ame-pc.com Phone: 704-295-4263

“Note: Specifications use the terms “Architect” and “Engineer” interchangeably. Both terms shall be construed to refer to AME Consulting Engineers.”

D. Engineer’s Consultants: Zapata Incorporated

1. Industrial Hygienist: George Dwiggins.

2. Mold Testing Consultant: Air Quality Consultants

David Boring CMA, CMI Certified Mold Assessor & Inspector Air Quality Consultants, Inc.

843 W 44th Street Norfolk, VA 23508 Email: dave@airquality4u.net Phone: (888) 831-4633 Ext.200

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. This project serves to remediate mold in a Federal Bureau of Prisons Maximum Security Prison.

The remediation consists of removal and replacement of lined HVAC ductwork, cleaning and remediation of unlined ductwork, and cleaning and remediation of spaces within the Institution.

The Institution is I-3 occupancy. Buildings to be remediated are inmate housing units.

2. Work shall be bid in accordance with the requirements of S pecifications Section 012300, “Alternates”.

B. Type of Contract:

1. Project will be under a single prime contract.

1.5 INTENTION OF DOCUMENTS

A. The Contract Documents require that the Contractor provide all design, details, materials, installation, and performance of related site, utility, and other required work for the project. The Contractor shall, without additional compensation, coordinate and jo in together all th e various subdivisions of the work and provide a complete, operable installation, ready for its designed use.

B. Minor material and work not specified or shown, but necessary for proper completion of the work, s hall be provided as specified or shown without additional compensation

011000 SUMMARY Page 3 of 5

1.6 INSPECTION BY REGULATORY AUTHORITIES

A. This project is subject to inspection by the following regulatory authorities:

1. U.S. Department of Justice, Federal Bureau of Prisons. The Federal Bureau of Prisons is the Authority Having Jurisdiction for the work of this project.

1.7 ACCESS TO SITE

A. To ensure the work creates minimal disruption at th e institution, the contractor shall submit a work sequence/schedule that demonstrates minimal interruption of normal operations. The normal work schedule for the institution is 7:30 AM - 4:00 PM, Monday - Friday, excluding Federal holidays, unless otherwise permitted by the Institution CO. Work hours and work days may be altered only with a 48 hour advance approval of the Contracting Officer.

Note: This is a correctional institution and delays could be encountered due to the following reasons:

1. Fog or any other weather related events.

2. Security concerns within the institution.

B. To comply with the Federal Information Processing Standard Publication 201 (FIPS 201) and Federal Bureau of Prison security requirements, all contract workers must comply with PIV-1 (Personal Identification Verification) which includes but is not limited to: a Natio nal Crime Information Center (NCIC) check and participating in institution orientation training prior to entering the secured areas of the institution.

C. Contractors will require staff escorts while on the job site at USP Lee. Therefore, close coordination will be required for minimal interruption of work.

D. All contractors will en ter either thru the Administration building or the Rear g ate. All tools will b e inventoried on a daily basis and must leave thru whichever point they entered.

E. It is recommended that all contractors bring their lunch due to the limited restaurants in the area and the time required to pass through Security. However, if leave for lunch, they will be escorted from the job site to the administration building and checked out. This procedure will be reversed when they return..

F. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1.8 COORDINATION WITH OCCUPANTS

A. Full Occupancy: The Government will o ccupy site and existing building(s) during entire construction period. Cooperate with the Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or use d facilities.

Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the Government and approval of authorities having jurisdiction.

2. Notify Government not less than 48 hours in advance of activities that will affect Government's operations.

3. This project will in terrupt HVAC service to occupants. Coordinate this interruption with the Institution.

011000 SUMMARY Page 4 of 5

1.9 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. Existing Utility In terruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after pro viding temporary utility services according to requirements indicated:

1. Notify the Institution not less than seven days in advance of proposed utility interruptions.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to occupancy with the Government.

1. Notify the Institution not less than two days in advance of proposed disruptive operations.

D. Nonsmoking Facility: Smoking is not permitted within the Institution.

E. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

F. Contraband: The Contractor shall inform his employees that intoxicating beverages, drugs, weapons, etc., will n ot be allowed on the site. In troduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791.

G. Photography of t he Work of t he Contract by persons other than representatives of t he Federal Government is prohibited.

H. Cellular telephones are prohibited on the project construction site. .

I. Employee Screening: Comply with the Government's requirements for drug and background screening of Contractor personnel working on Project site.

1.10 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for th e style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be pe rformed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

011000 SUMMARY Page 5 of 5

1. Terminology: Materials and products are id entified by the typical generic terms used in th e individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification

Section numbers found in this Project Manual.

1.11 MISCELLANEOUS PROVISIONS

A. Alterations to Existing Work (if any):

1. Existing Work shall be c ut, drilled, altered, removed, or temporarily removed and replaced as necessary for performance of work under the Contract. Work that is replaced shall match similar existing work. St ructural members shall not be c ut or altered, without authorization of the Contracting Officer. Work remaining in place that is damaged or defaced during this Contract shall be restored to the condition existing at the time of Notice to Proceed with construction.

2. Discolored or unfinished surfaces exposed by removal of existing work and indicated to be the final exposed surfaces shall be refi nished or the material shall be replaced as necessary to make contiguous work uniform and harmonious. Work out of alignment where exposed by removal of existing work shall be called to the Contracting Officer's attention. Necessary corrective work directed by the Co ntracting Officer will be subject to adjustment of the Contract in accordance with the "Differing Site Conditions" Contract Clause.

B. Chemicals:

1. Submit the Material Data Safety Sh eet (MSDS) for all chemicals to be used at the Institution for approval by the Institution Safety Department.

C. Safety:

1. The Institution may conduct construction site inspections at any time for safety violations.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

011002 PROJECT SECURITY Page 1 of 2 Sensitive But Unclassified - SBU

SECTION 011002 – PROJECT SECURITY

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes:

1. Protection of the project documents, design information, site access and security features of the project.

B. In order to reduce the potential for co mpromising the security of t he proposed correctional facility, or portions thereof, the Contractor shall:

1. Limit the availability of potentially sensitive information concerning design layout, security features and electronic devices and systems, and utility systems.

2. Comply with security procedures required for contract employees to enter operating FBOP correctional facilities to perform project related work.

1.2 DEFINITIONS

A. Sensitive But Unclassified - SBU: Building designs, floor plans, construction plans, specifications and details, equipment locations and types, information concerning utility service designs and layouts, and any other information considered a security risk.

B. Non-Sensitive Information: All project related information, including written and electronic media, not classified as Sensitive But Unclassified - SBU. Th e Contractor shall request and receive approval from the Contracting Officer prior to making project related information available to the public.

C. Reasonable Care: Limiting dissemination to authorized users. Dissemination of information shall only be made upon determining the recipient is authorized to receive it.

D. Need-To-Know: Architects, engineers, consultants, contractors, subcontractors, suppliers, and other government entities the Contractor deems necessary to perform the Work of the Contract.

E. Secure Areas: The area inside the security perimeter fence of an operational FBOP correctional facility and within 100 meters of the perimeter patrol road and any ancillary building.

F. Operational Institution: FBOP Lee is an operational Institution.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 REQUIREMENTS FOR CONTRACT WORKERS ENTERING INTO SEC URE AREAS AT

OPERATIONAL FBOP FACILITIES

A. Contractor workers will have the need to enter secure areas to perform portions of the contract work.

011002 PROJECT SECURITY Page 2 of 2 Sensitive But Unclassified - SBU

The following procedures shall be implemented for entry of Contractor worker into secure areas at opera-tional FBOP facilities:

1. A list of personnel shall be provided to the C ontracting Officer for all Contractor workers who may have a need to perform work inside of secure areas.

2. Refer to the Solicitation Documents for specific information regarding entry requirements.

Background checks for all contract workers are required prior to receiving clearance to ente r activated federal prison facilities. The background investigation is made in order to determine the appropriateness of t he individual listed on the form to enter sec ure areas of a n operational correctional facility and is a mandatory requirement for all work and site visits inside the secure facility perimeter.

3. The completed background check forms shall be hand delivered by the Contractor to the FBOP Contracting Officer to initiate the check. Once the check has been completed and a d ecision made, the Contractor s hall be inform ed of t he personnel approved for entry. In cases of disapproval, the FBOP shall only inform the Contractor that entry approval has been denied, in compliance with the Privacy Act requirements.

4. The Contractor shall coordinate scheduled work inside the secure areas of the existing institution with the Contracting Officer.

5. Interactions with inmates are prohibited.

3.2 KEY CONTROL PROCEDURES

A. The FBOP shall maintain control of all security keys.

3.3 PHOTOGRAPHY

A. Photography of t he Work of t he Contract by persons other than representatives of t he Federal Government is prohibited.

1. Photographic records made of the construction or equipment installations showing Sensitive But Unclassified - SBU information shall not be made available to the public.

2. Use of ot her photographic records for dissemination in advertising, publishing and printing is prohibited unless prior approval is granted by the FBOP.

3. Cellular telephones equipped with photographic capabilities are p rohibited on the project construction site.

END OF SECTION 011002

012300 ALTERNATES Page 1 of 2 Sensitive But Unclassified - SBU

SECTION 012300 - ALTERNATES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.3 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if Owner decides to accept a corresponding change either in t he amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

1.4 PROCEDURES

A. Coordination: Revise or adjust aff ected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, m iscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party invol ved, in writing, of t he status of each alternate. Indicate if alternates ha ve been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

D. Schedule: A schedule of alternates is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

012300 ALTERNATES Page 2 of 2 Sensitive But Unclassified - SBU

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Phase 1, Base Bid: All work shown for General Housing Unit E which includes one half of the first and second floors of building 2. Include cleaning of the mechanical room in the base bid.

B. Phase 1, Alternate No. 1: All work shown for General Housing Units F which includes the other half of the first and second floors of building 2.

END OF SECTION 012300

012500 SUBSTITUTION PROCEDURES Page 1 of 3 Sensitive But Unclassified - SBU

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of requ ired warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Go vernment that are n ot required in order to meet other Project requirements but may offer ad vantage to Contractor or Government.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for c onsideration. Identify product or fabrication or installation method to be re placed. Include Specification Section number and title a nd Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the fo llowing, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include a nnotated copy of a pplicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features a nd requirements indicated. Indicate deviations, if any, from the Work specified.

012500 SUBSTITUTION PROCEDURES Page 2 of 3 Sensitive But Unclassified - SBU

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of re ceipt of purchase order, lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the

Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

B. Engineer's Action: If necessary, Engineer will re quest additional information or documentation for evaluation within seven working days of receipt of a request for substituti on. Engineer will notify Contractor of acceptance or rej ection of propose d substitution within 10 work ing days of receipt of request, or five working days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Accepted shop drawing review, Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Engineer does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a q ualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Engineer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Engineer will return requests without action, except to record noncompliance with these requirements:

012500 SUBSTITUTION PROCEDURES Page 3 of 3 Sensitive But Unclassified - SBU

a. Requested substitution is co nsistent with th e Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Engineer will consider requests for substitution if received within 15 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Engineer.

1. Conditions: Engineer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Engineer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Gov ernment a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Government must assume. Government's additional responsibilities may include compensation to Engineer for redesign and evaluation services, increased cost of other construction by Government, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is co nsistent with th e Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

END OF SECTION 012500

012600 CONTRACT MODIFICATION PROCEDURES Page 1 of 3

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Architect’s Supplemental Instructions.

2. Change Orders (Modifications).

B. Related Sections:

1. Drawings and general provisions of Contract and other Division 01 Requirements apply to these Requirements.

1.2 ARCHITECT’S SUPPLEMENTAL INSTRUCTIONS

A. The Engineer of Record may issue supplemental instructions or interpretations to the Work.

B. A copy of all Architect’s Supplemental Instructions issued by the Engineer of Record shall be forwarded immediately to the FBOP by the Contractor.

C. ASI’s are in tended to be utilized by the Engineer to provide clarifications and additional information concerning the accepted design drawings and documents. ASI’s are not to be used to make changes to the accepted design documents. Any propos ed changes to the accepted design shall be reviewed and accepted by the FBOP prior to implementation. Design changes shall be incorporated into the Contract by use of the Contract Modification process listed in this section.

D. If the Contrac tor believes that a change i n the Co ntract Sum, Contract Tim e, or accepted design is involved, the Contractor shall issue a Contractor Proposed Change (CPC) modification request.

1.3 CHANGE ORDERS (MODIFICATIONS)

A. When changes are made in the work that requi re an equitable adjustment to the Contract, the Contractor shall submit to the Contracting Officer a written propo sal for adjustment of the am ount of increase or decrease. With the proposal, the Contractor shall submit an itemized breakdown in at least the following detail:

1. Material quantities and item cost.

2. Labor costs by material item.

3. Construction equipment cost.

4. Workmen's compensation and public liability insurance.

5. Overhead.

6. Profit or commission.

7. Employment taxes (FICA and FUTA); no o verhead, profit, o r commission will be allowed on employment taxes.

B. Contractor shall submit, with his proposal, his request for time extension in accordance with modification procedures specified in Section 01 32 00, “Construction Progress Documentation”.

012600 CONTRACT MODIFICATION PROCEDURES Page 2 of 3

C. The Government’s Representative shall review the proposal and may check estimates in detail, utilizing unit prices where specified or agreed upon. If they are in agreement, he shall forward the proposal to the Contracting Officer.

D. If the Contracting Officer determines that an equitable adjustment in time or dollars is to be made, the contract shall be modified in writing using the prescribed Standard Form provided by the Contracting Officer.

E. Contract clauses entitled “Changes” and “Differing Site Conditions” are supplemented as follows:

1. When requested by the Contracting Officer, the Contractor shall submit proposals for changes in work to the Contracting Officer. These requests shall be in the form of sequentially numbered “Modification Proposal Requests” (MPR’s). Proposals, to be submitted within 30 calendar days after the Contractor’s receipt of requests from the Contracting Officer, shall be in legible form , original and two copies, with an itemized breakdown that will in clude material, quantities, unit prices, labor costs (separated into trade s), construction equipment, etc. (Labor costs are to be identified with specific material placed or operation pe rformed). The Contractor must obtain and furnish with a proposal an ite mized breakdown as desc ribed above, signed by each subcont ractor participating in the change regardless of tier. When the certified cost or pricing data is required under FAR Subpart 15.804, the cost of pricing data shall be submitted on Standard Form 1411 (SF 1411), Contract Pricing Proposal Cover Sheet, in accordance with FAR 15.804-6. Work shall not proceed without the appropriate change document.

2. When the n ecessity to proceed with a chan ge does not allow sufficient time to negotiate a modification or because of failure to reach an agreem ent, the Contracting Officer may issue a change order. The Change Order s hould instruct the Contractor to pro ceed on the basis of a tentative price b ased on the b est estimate available at the time, with the firm price to be determined later. This directive shall be issued in the form of a sequentially numbered “Unilateral Modification to the Contract” (ULT). F urthermore, when the change order is issued, the Contractor shall submit a proposal for cost of changes in work within 30 calendar days after the receipt of the change order.

3. The Contracting Officer will consider issuing a settlement by determination to the contract, if the contractor's proposal required by paragraphs (1) and (2) of this clause is not r eceived within 30 calendar days, or if agreement has not been reached.

4. Bond premium adjustment, consequent upon changes ordered, will be made as elsewhere specified at the time of final settlement under the contract and will not be included in the individual change.

5. The Contractor shall subm it a prop osal for work that they believe is b eyond the contractual requirements. This proposal shall be submitted in the form of a sequentially numbered “Contractor Proposed Change” (CPC). The CPC shall be s ubmitted within 30 calendar days of having identified this work. No e xtra contractual work shall proceed without the appropriate change document.

F. When the Contractor recei ves notification of a cha nge made pursua nt to the Cont ract Clause entitle d "Changes" or after affirmation of constructive change thereunder, the Contractor should submit a c laim for equitable adjustment under this clause. This claim shall include all types of adjustments in the total amounts to which that clause entitles the Contractor, including but not limited to adjustments arising out of delays or disruptions or both caused by such change. Except as the parties may otherwise expressly agree, the Contractor shall be deemed to have waived (I) any adjustments to which it otherwise might be entitled under the aforesaid clause where such claim fails to request such adjustment, and (ii) any increase in the amount of equitable adjustments additional to those requested in its claim. Further, the Contractor agrees that, if require d by the Contracting Officer, it wi ll execute a release, in form and substa nce satisfactory to the Contracting Officer, as part of the supplemental agreement setting forth the aforesaid adjustment, and that suc h release shall disc harge the Government, its officers, agents, and employees, from any further claims, including but not limited, to further claims arising out of delays or disruptions or both caused by the aforesaid change.

012600 CONTRACT MODIFICATION PROCEDURES Page 3 of 3

PART 2 - PRODUCTS (Not used)

PART 3 - EXECUTION (Not used)

END OF SECTION 012600

012900 PAYMENT PROCEDURES Page 1 of 4 Sensitive But Unclassified - SBU

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Sections include the following:

1. Division 01 Section "Contract Modification Procedures" for adm inistrative procedures for handling changes to the Contract.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. The Contractor shall prepare a Schedule of Value (SOV) for project. The schedule shall incorporate the planned delivery to the project site of all major equipment components.

B. The SOV for the construction shall be submitted to the Contracting Officer for approval by the FBOP.

C. Include the following project identification on the schedule of values:

1. Project name, location, and contract number.

2. Contractor's name and address.

3. Date of submittal.

D. Arrange the schedule of values in a tabular form with separate columns to indicate the following for each item listed:

1. Generic name.

2. Related specification section, if applicable.

3. Name of subcontractor, if applicable.

4. Name of manufacturer or fabricator, if applicable.

5. Name of supplier, if applicable.

6. Change orders (modifications) that have affected value, if applicable.

7. Dollar value.

8. Percentage of Contract sum rounded to the nearest percent, adjusted to total 100 percent.

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E. Provide a b reakdown of the Co ntract sum in sufficient detail to facilitate continued evaluation of applications for payment and progress reports. Break principal subcontract amounts down into several line items.

F. Round amounts off to the nearest whole dollar. The total of all SOVs shall equal the Contract sum.

G. For each part of the work where an application for payment may include materials or equipment, purchased or fabricated and stored but not yet installed, provide separate line items on the schedule of values for initi al cost of the mate rials, for each subse quent stage of completion, and for total installed value of that part of the work.

H. Margins of Cost:

1. Show line items for indirect costs, and margins on actual costs, only to the extent that such items will be listed individually in applications for payment.

2. Each item in the schedule of values and applications for payment shall be complete, including its total cost and proportional share of general overhead and profit margin.

3. At the Contractor's option, temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown a s separate line ite ms in the sche dule of values or distributed as general overhead expense.

1.5 APPLICATIONS FOR PAYMENT

A. Applications for payment, original and five (5) copies, shall be prepared on American Institute of Architects (AlA) Form G702 and Continuation Sheet G703 unless otherwise approved by the Contracting Officer. The application for payment shall include lien waivers for work paid to date, receipts or vouchers for payment of l abor, budget cost report, listing of stored materials, and any other supporting data requested by the Contracting Officer. A pencil copy, or similar rough draft, shall be submitted for approval three (3) calendar days prior to the date for formal review and acceptance. The application for payment will normally be reviewed during a monthly Schedule Update Meeting.

B. Stored Material: The FBOP will con sider payment for stored material only under the following conditions:

1. Original invoices are included with the application for payment

2. Stored material shall be ve rified by a FB OP staff member. All m aterial must be in reasona ble proximity to the site (within a 100 mile radius). On a case b y case basis as determined by the Contracting Officer, the FBOP may make a determination to approve stored material outside the 100 mile radius if it is in the best interest of the project.

3. All material offsite will be stored in a bonded warehouse or a location approved by the Surety. A copy of insurance binder will be provided with the application for payment.

C. The Project Representative will review the application and certificate for payment along with appropriate supporting documents and forward them to the Contracting Officer. The Contracting Officer will indicate his approval of the amount of payment by signing and forwarding the application and certificate for payment. The app roved application and certificate for pa yment, along with supporting documentation, shall become part of the contract file.

D. Initial Application For Payment: Administrative actions and submittals that must precede or coincide with submittal of the first application for payment include the following:

1. List of subcontractors.

2. List of principal suppliers and fabricators.

3. Schedule of values.

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4. Contractor's construction schedule.

5. Schedule of principal products.

6. List of Contractor's staff assignments.

7. Initial progress report.

8. Quality Control Program.

E. Final Payment Application: Adm inistrative actions and subm ittals that must precede or c oincide with submittal of the final application for payment include the following:

1. Completion of project closeout requirements.

2. Completion of items specified for completion after substantial completion.

3. Transmittal of Record Documents and other required project construction records to Government.

4. Proof that taxes, fees, and similar obligations have been paid.

5. Removal of temporary facilities and services.

6. Removal of surplus materials, rubbish, and similar elements.

7. Release of claims.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

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SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Requests for Information (RFIs)

3. Project meetings.

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Government’s Representative, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or e quipment fabricated to a special des ign.

Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Prior to starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; Comply with BOP requirements.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly insta llation of each part of the Work. Coordinate construction operati ons, 013100 PROJECT MANAGEMENT AND COORDINATION Page 2 of 5 Sensitive But Unclassified - SBU included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of ot her components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination: Coordinate operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of ot her components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts an d to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Project closeout activities.

7. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged m aterials that are desi gnated as Government's property.

1.6 REQUESTS FOR INFORMATION (RFI) BETWEEN THE CONTRACTOR AND THE FBOP

A. Requests for Information (RFI): If a q uestion, information, or cl arification regarding any part of the Contract or FBOP Requirements is needed, the Contractor will submit a Request for Information (RFI) to the Contracting Officer in accordance with the following procedures:

1. RFI Submission Process:

a. The Contractor shall submit a written, signed, and dated RFI to the Contracting Officer.

b. Each RFI shall be numbered sequentially using a unique series of numbers for document control purposes.

c. The Contractor should indicate when the reply is needed. However, the Contractor shall allow a reasonable amount of time, from the date of receipt, for the C ontracting Officer's review and written reply to the RFI.

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1.7 REQUESTS FOR INFORMATION (RFI) DURING CONSTRUCTION BETWEEN CONTRACTOR

AND DESIGNER

A. Requests for Information (RFI): If clarification of any portion of Construction Documents is needed, a Request for Information will b e generated by the Contractor and submitted to the Engineer of Record (Designer). RFI’s are for the purpose of clarification only. Changes to the construction documents shall be completed via the Architect’s Supplemental Info rmation process or in accordance with the Change Order (Modification) requirements stated in Section 012600, “Contract Modification Procedures”.

1. RFI Submission Process:

a. The Contractor shall immediately submit a RFI in writing to th e Engineer of Record (Designer) when any issue requiring clarification arises. Concurrently, a copy of each RFI shall also be given to the Contracting Officer for informational purposes.

b. Each RFI shall be numbered sequentially, using a unique series of numbers.

c. Each RFI, after review and preparation by the Contractor, shall be reviewed and responded to by the Engineer of Record.

d. A copy of each RFI and Engineer of Record response, including any supplemental instructions, drawings and ad ditional information, shall be immediately submitted for record purposes to the Contracting Officer.

e. Although Government approval is no t required, the Government reserves the right to review and comment on each RFI and its response. This review may cause rejection of the Engineer of Record’s response to the RFI should the reply be found not to comply with the Contract Requirements.

f. The Contracting Officer, in his/her sole discretion, may require the Contractor to prepare supplemental drawings and additional instructions for clarification purposes.

2. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. RFI log shall be available for the Engineer and Contracting Officer upon request. It shall contain the following:

a. Project name.

b. Name and address of Contractor.

c. Name and address of Architect.

d. RFI number including RFIs that were returned without action or withdrawn.

e. RFI description.

f. Date the RFI was submitted.

g. Date Architect’s response was received.

1.8 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and t ime of each meeting. Notify Contracting Officer and Engineer of sc heduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for cond ucting meeting will reco rd significant discussions and agreements achieved. Distribute the m eeting minutes to e veryone concerned, including Contracting Officer and Engineer, within three days of the meeting.

B. Preconstruction Conference: Own er will schedule and conduct a preconstruction conference before starting construction after execution of the Agreement.

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1. Owner will conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of the Government, Engineer, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend t he conference. Participants at the confere nce shall be familiar with Project a nd authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Use of…