1_-_Coverletter.pdf

SOLICITATION NO. IFBP01111500001

REPLACE TRANSFORMER

FCI MEMPHIS

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

MID-ATLANTIC REGINAL OFFICE REGIONAL OFFICE

ANNAPOLIS JUNCTION, MARYLAND

ISSUE DATE: SEPTEMBER 23, 2015

BID DUE DATE: OCTOBER 23, 2015, by 11:00 A.M. EASTERN

BIDS SHALL BE ADDRESSED TO:

Federal Bureau of Prisons Mid Atlantic Regional Office

ATTN: JENNIFER BROUILLARD

302 Sentinel Drive, Suite 200 Annapolis Junction, MD 20701

INSTRUCTIONS TO BIDDERS BID SUBMISSION PROCEDURES

SOLICITATION/INVITATION FOR BIDS IFBP01111500001

TITLE: REPLACE TRANSFORMER

FCI MEMPHIS

DEADLINE FOR September 23, 2015

RECEIPT OF BIDS: 11:00 A.M. EASTERN

MAIL BIDS TO:

Mid Atlantic Regional Office

ATTN: JENNIFER BROUILLARD

302 Sentinel Drive, Suite 200

NOTE: ANY BIDDERS DESIRING TO BE PRESENT DURING BID OPENING, OCCURING AT THE FBOP MID- ATLANTIC REGIONAL OFFICE IN ANNAPOLIS JUNCTION, MARYLAND, MUST SUBMIT THE NAME OF THE PERSON WHO WILL ATTEND NO LESS THAN 5 DAYS IN ADVANCE OF THE DAY OF BID OPENING TO MS.

JENNIFER BROUILLARD AT jbrouillard@bop.gov. COMPLETION OF A NCIC FORM (FORM BP-A0660) WILL BE REQUIRED AND IS INCLUDED IN THE ATTACHMENT SECTION OF THE SOLICITATION. INSURE YOU INCLUDE IT IN YOUR EMAIL NOTIFICATION. VISITORS WILL BE REQUIRED TO PRESENT IDENTIFICATION AT THE SECURITY CHECK POINT AND TO THE OFFICIAL CONDUCTING THE BID OPENING. (THIS DOES NOT

APPLY TO BID RUNNERS)

PLEASE BE ADVISED - AN ABSTRACT OF THE BIDS RECEIVED WILL BE POSTED TO THE FedBizOpps

WEBSITE IMMEDIATELY AFTER THE BID OPENING. THEREFORE, ATTENDANCE MERELY FOR THIS

PURPOSE IS NOT NECESSARY.

IMPORTANT INSTRUCTIONS

This is your checklist to ensure you complete and submit a responsive bid. Ensure you follow these instructions.

***************************************IMPORTANT*****************************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV.THIS IS A 100% SMALL BUSINESS SET-ASIDE. YOUR BUSINESS SIZE METRICS

INFORMATION IN SAM MUST MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 237130 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your bid/proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

http://www.sam.gov/ http://www.sam.gov/

I. DOCUMENT REQUIREMENTS

1. Each bidder SHALL complete all documents and submit with his/her bid (1 original ink signature copy). Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award.

2. DO NOT put your bid in a binder, or any folder that requires holes to be punched into your bid.

3. DO NOT staple any of the documents, instead utilize clips. The documents must be scanned in their entirety into a database.

4. Ensure that your bid is sealed in an individual envelope, inside courier envelope/packaging. A Fed Ex or USPS envelope is insufficient to utilize alone, as your document envelope must be signed and dated as received and the Fed Ex or USPS envelope must be opened to sign the bid envelope.

A. SECTION 1: SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a).

If your company has a “doing business as” name reflected in your SAM registration, include this name as well in block 14. Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include DUNS#, TAX ID#, CAGE Code, and email address where indicated in block 10.

B. SECTION 2: Commodity or Services Schedule, page 4

Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

C. SECTION 5: Attachments, page 20.

1. SF-24 BID BOND

Reference Provision 52.228-1 and FAO-0001.

**********************************IMPORTANT********************************************** The bid bond must be submitted in original (ink signatures) with seals. Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less.

Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website:

http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570 a-z.htm

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is the amount at least equal to the penal sum of the bond

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your SAM registration (e.g. company name, address and any “doing business as” name if applicable).

D. SECTION 7:PROVISIONS

1. FAR Provision 52.204-8 - Pages 26-27.

NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, bidders should not mark either of the two options under section (b)(2). Leave these options unmarked.

2. FAR Provision 52.204-17 – Page 27-28

Complete the selections in section (c) of this provision.

3. FAO-0019 – Page 28

Complete applicable paragraph in entirety (most commonly paragraph (c)). Ensure the date of this certification matches your bid date (block 20c on the SF-1442).

E. AMENDMENTS:

If amendments are issued during the course of the solicitation, they must be acknowledged on page 2 of your bid and submitted with the bid by one of the methods described in item eleven of the Standard Form 30 (amendment of solicitation/modification of contract).

II. PRE-BID CONFERENCE:

***********************************IMPORTANT**************************************** A pre-bid conference/site visit is scheduled for Thursday October 8, 2015 at 9:00 AM local time. See provision 52.236-27 Alternate-I on Page 22 of the solicitation FOR ALL INFORMATION. This is the only pre-bid conference/site visit scheduled. The pre-bid conference/site visit is not mandatory. However, all bidders are urged to attend.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

III. PRE-BID QUESTIONS

Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in WORD FORMAT to Jennifer Brouillard, Contracting Officer, via email at jbrouillard@bop.gov no later than October 13, 2015 by 12:00 PM EST. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation.

All bidders shall bid/offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

mailto:jbrouillard@bop.gov

IV. BID LABEL

Each bidder is requested to submit the following information in accordance with the instructions:

A. Bid Label (see template below)

1. This label shall be completed and used on the envelope containing the bid. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the information on the label and cut and paste or transfer it to the LOWER left corner of the envelope containing your bid (NOT ON THE COURIER ENVELOPE/PACKAGING). Print or type your name and address in the UPPER left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO.

IFBP01111500001

DATE FOR RECEIPT OF BIDS/OFFERS

TIME FOR RECEIPT OF BIDS/OFFERS

OFFICE DESIGNATED TO RECEIVE BIDS/OFFERS

Mid Atlantic Regional Office 302 Sentinel Drive, Suite 200

CONTRACTING OFFICER NAME

Jennifer Brouillard