IFBC30034902000413_May_12_25_solicitation_doc.pdf
PDF 21 KB Posted
- Attached to
- Statewide - Unprinted Envelopes
- Solicitation number
- IFBC30034902000413
- Issued by
- Clark County, Missouri
About this file
The document is an Invitation for Bid (IFBC) issued by the State of Missouri for a statewide contract to procure unprinted check envelopes. The solicitation (IFBC30034902000413) seeks 300,000 envelopes with specific technical requirements, including 24lb white virgin paper measuring 8-5/8" x 3-3/4", diagonal cut, minimum 1/2" glue strips, rounded flaps, and clear polyester windows with precise dimensions. The bid was released on August 13, 2019, with responses due by August 27, 2019, at 3:00 PM CDT. The contract period is set for November 10, 2019, through November 9, 2020, with potential options for two additional one-year renewals.
Vendors can submit bids electronically through the MissouriBUYS system or via hard copy to the Division of Purchasing. The solicitation is open to all vendors without specific set-aside designations. Delivery terms are Free On Board Destination to various state agency locations, with payment terms of Net 45 Days. Bidders must complete specific exhibits (B and F) and provide detailed information about envelope brand, stock number, and packaging (500 envelopes per box). No incumbent vendor information or specific funding sources are mentioned. The contract will be awarded to the lowest responsive and responsible bidder meeting all specified requirements, with vendors required to provide firm, fixed maximum unit prices for the initial contract period and two potential renewal periods.
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Text version
Solicitation Number: IFBC30034902000413
Statewide - Unprinted Envelopes
Invitation for Bid - Commodity (IFBC)
State of Missouri
August 13, 2019 - August 27, 2019
Page:2
General Header Information
IFBC30034902000413
No. IFBC30034902000413 Title: Statewide - Unprinted Envelopes Start Date: August 13, 2019 at 5:00:00 PM CDT End Date: August 27, 2019 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: CONTRACT PERIOD: NOVEMBER 10, 2019 THROUGH NOVEMBER
9, 2020 Delivery Terms: Free On Board Destination Delivery Notes: Statewide
Various Agency locations throughout the State of Missouri Payment Terms: Net 45 Days Contact Information: State of Missouri
Melissa Sackett 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-526-2716 Fax: 573-526-9816 melissa.sackett@oa.mo.gov
Contact Details: If you have any questions, please contact:
Melissa Sackett 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-526-2716 Fax: 573-526-9816 melissa.sackett@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
IFBC30034902000413
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibits B and F and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
IFBC30034902000413
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to the Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
IFB exhibits (e.g., Exhibit A through Exhibit F) including Pricing Pages.
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Documents:
IFBC30034902000413 - Statewide - Unprinted Envelopes.docx
IFBC30034902000413 - Attachment 1.xlsx
IFBC30034902000413 - Attachment 2.xlsx
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Envelope, Unprinted, Check Envelope thousand 300.00
Additional Item Fields
1. Brand: ________:
2. Stock #: _____________:
3. Number of Envelopes per Box: ________:
4. 1st Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
5. 2nd Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
Item Specification for Envelope, Unprinted, Check Envelope
Description: Envelope, Unprinted, Check Envelope, 24lb, 8-5/8” x 3-3/4”, White, Virgin, diagonal cut, glue strips must be a minimum 1/2”, back flaps must be rounded and fully glued, top flap must be rounded and fully gummed, 500/box Window edges must be rounded, Window material is clear polyester, Window must be securely sealed on all four (4) sides to the envelope, Window Sizes:
1st Window: 2” x 5/8” From Left Edge: 1/4” From Bottom: 2-3/4” 2nd Window: 3-3/4” x 1-1/4” From Bottom: 1-1/4” From Left Edge: 3/4” Vendor should state the following: Brand:
____________________________ Stock #: ___________________________ Number of Envelopes per Box: ________ See attached documentation for more details.
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
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