IFB605CO24001380_Feb_17_25_solicitation_doc.pdf

This is an Invitation for Bid (IFB) issued by the Missouri Department of Transportation (MoDOT) seeking qualified vendors to provide Type L Glass Beads for use throughout the State of Missouri. The contract period runs from notice to proceed through December 31, 2024, with up to four one-year renewal options. Bids are due January 25, 2024 at 2:00 PM CST. Delivery requirements include providing a planned delivery schedule at least 2 business days before starting delivery, with deliveries only permitted during normal business hours and not during the 30 minutes before sundown to sunrise or on weekends/holidays unless specifically authorized. A normal load is defined as 22-2,000 pound bags or 44,000 pounds total. Peak usage typically occurs during June, July and August.

Pricing must be FOB destination with freight prepaid and allowed. The contract allows for price escalation requests after the first six months, requiring written justification and MoDOT approval. MoDOT may award multiple contracts based on availability and pricing. Bidders must submit Exhibit N with their bid, while Exhibits A/B and M can be provided upon contract award. MoDOT encourages 10% MBE and 5% WBE participation. The Buy American preference applies as this is a commodity purchase over $25,000. Rejected shipments must be replaced within 15 business days. Liquidated damages may be assessed for non-compliance based on a deduction rate table ranging from 5% to 50% depending on the severity of specification deviation.