RFI TRACKING SHEET - Final.pdf

No. Question Government Response

1 Is this job hard specked with a Commscope/ Leviton/ Panduit or another? Nothing is specd.

2 Could you give the locations of the asbestos per section 02 82 11 page 11.

There are quanities listed but I was not able to locate the materials in buildings 4, 5 or 6.

See provided report "Updated Asbestos Survey Inventory Pages October 2023"

3 Request corrections to the drawing set so that accurate scaling can be determined for the takeoff of quantities related to the buildings. Most of the drawings that illustrate the plan views of the buildings and the majority of the details drawings specify “Not to scale” or NTS and this makes it very difficult to quantify the amount of materials needed.

Use original floor plans for dimensions.

4 On sheet C501 has no Concrete Mix Requirement Specification does not include a DIV. 3 for concrete mix required. Please advise

See detail 1 sheet C501, 3000 psi red colored.

5 NO Div 31 for Civil requirement in Specifications please advise See provided spec section SECTION 31 20 11 EARTHWORK (SHORT FORM)

6 Without a wiring diagram there is not a good way to estimate the Fire Stop requirements. Other than by new electrical drops, please advise

GC to determine pathways and drops.

7 Is the GC responsible for any repairs to wall and ceiling other than what may be created during construction of this contract scope of work.

The GC is only responsible for what is new/created.

8 Does GC need to apply for a SWPPP permit or any other local permits No.

9 In Specification there is NO Div. 23 to provide information on New Split

System noted on Sheet A501 Please advise. VA Design Narrative is not a for construction Specification.

See CFM/OIT DESIGN GUIDE TEMPLATES FOR CRITICAL TELECOMMUNICATIONS

SPACES IN CLINICAL AND NON-CLINICAL ENVIRONMENTS.

10 SOW Doc. 1.4 Describes a Phasing approach for work to be done in each building how long between phases does the VA anticipate

Phasing plan to be provided by GC at the construction kick off meeting.

11 On Job Walk I notice none of the new conduit running down from the floor had any visible fire stop would this contract include providing all fire stop for existing penetrations as well as new?

Just new, unless you reuse an existing penetraion/pathway then you will need to fire stop.

12 Commissioning Agent (CxA) Qualifications: Is an independent third-party

Commissioning Agent required for the new electrical panels and IT infrastructure, or can the electrical contractor perform commissioning?

No CxA, we will use VA electricians to inpsect work.

13 Commissioning Scope & Responsibility: Will the VA or the Contractor bear the cost of third-party commissioning services for the electrical and network upgrades? Please confirm the full extent of commissioning required and who pays.

No CxA, we will use VA electricians to inpsect work.

14 Phasing & ICRA Requirements for Fiber Homeruns: What are the exact ICRA requirements for installing the two independent OS2 fiber homeruns through occupied buildings 4, 5, and 6? Please confirm allowable work hours, containment, and negative-air requirements.

Phasing plan to be provided by GC at the construction kick off meeting.

ICRA will be created prior to any work (the kick off meeting) by Safety/COR.

Work hours are typical campus hours, usually staring at 7 AM.

Containment and negative air per safety and will be addressed at kick off meeting.

Work can be started at 7 AM since 5 and 6 are vacant, Bldg 4 will need the few people relocated before any work.

15 Off-Hours Work Allowance: Is off-hours or weekend work required for any fiber homerun cutovers or electrical panel replacements? If so, what premium time allowance must be included?

It is not anticipated that after hours work will be needed.

16 Prevailing Wage for Fiber & Electrical Crews: Do prevailing wage rates apply to the fiber installation, termination, and electrical panel replacement crews?

The contractor must initiate a conformance request when the applicable wage determination does not provide a rate for a classification of work to be performed.

17 Existing As-Built Drawings Accuracy: Will the Government provide verified as-built drawings for the existing conduits and pathways in Buildings 4, 5, and 6, or is the Contractor responsible for field verification?

There are no accurate as-builts for the existing conditions.

Contractor to verify all existing conditions.

18 Redundant Fiber Homerun Routing: What is the required routing and separation for the two independent 24-strand OS2 fiber homeruns from Bldg

1 that must enter each building from opposite sides if conflicts with existing infrastructure are encountered?

HRs can utilize one conduit. Two conduits are provided for redundancy/future work.

19 Power Study Requirements for Panel Upgrades: Who is responsible for performing the power study for the 125A to 200A panel replacements, and who bears the cost?

Contractor is repsonsible for all work.

20 Surface-Mounted Conduit Painting Scope: Are all surface-mounted conduits required to be painted to match adjacent surfaces, including any repairs?

Surface mounting is to be used as a last resort. Utilize existing pathways.

IF surface mounting has to be used, it will be painted to match existing, which may require painting the entire wall if matching existing color is not possible.

21 Firestopping Responsibility for New Penetrations: Who is responsible for firestopping all new penetrations created by the fiber homeruns and conduit installations?

Contractor is responsible.

22 Flashing & Sheet Metal at Roof Penetrations: Is flashing and sheet metal work required at any roof penetrations for the new fiber pathways?

It is not anticipated for any sheet metal penetrations or work.

SOLICITATION #36C77626B0012 - TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET - PROJECT NAME: EHRM Project 653-26-103 Roseburg

23 Joint Sealants Around New Penetrations: Are joint sealants required around all new pipe/duct/fiber penetrations? If so what are the requirements?

See sheet TN502.

24 Painting Scope for Disturbed Areas: Is painting limited to touch-up of disturbed areas and conduit painting, or are full repaints of mechanical/electrical rooms required?

Full repaints if touch ups cannot match existing.

25 Hazardous Materials / Asbestos in Pathways: Has a hazardous materials survey been performed for the existing fiber pathways and conduit routes in

Buildings 4, 5, and 6? If abatement is required, who is responsible?

Only report is the asbestor report provided. Contractor is responsible for abatement and cost. See "Updated Asbestos Survey Inventory Pages October 2023"

26 Temporary Power During Panel Replacements: Who provides temporary power and lighting during the phased electrical panel replacements?

General contractor to facilitate temp power.

27 Subcontractor Badging & Site Access: What are the badging and escort requirements for subcontractors performing after-hours fiber or electrical work?

Check in with police every day.

28 VA IT Coordination for Fiber Termination: Will VA IT be present for final fiber termination and testing, or must the Contractor coordinate separately?

Contractor to coordinate sepeartely, COR will help facilitate with IT as necessary.

29 Warranty Start Date for Fiber & Electrical Work: When does the warranty period begin for the new fiber backbone, IT panels, and electrical panel replacements?

When all work for the project is complete.

30 Davis-Bacon Wage Updates During Performance: How will wage determination updates during the 270-calendar-day performance period be handled?

As a general rule, the wage determination incorporated into a bid solicitation and related contract award establishes the minimum wage rates and fringe benefits which must be paid for the entire term of the contract.

31 Limitations on Subcontracting Calculation: How should the 85% self-performance requirement (general construction) be calculated for this fiber and electrical upgrade project?

Determination is the responsibility of the GC.

32 Pre-Construction Submittal Register Due Date: When is the detailed submittal register due, and what format is required?

See answer to #74 for when the submittal register is due.

PDF format is preferred.

33 ICRA Requirements for Occupied Buildings: Is ICRA Class IV or higher required for fiber homerun installations in occupied areas of Buildings 4, 5, and 6?

Class IV or higher is not anticipated.

34 PCRA “Large” Control Measures Sufficiency: Are the “Large” control measures in the PCRA sufficient for this project, or are additional measures required?

Yes, “Large” Control Measures are sufficient.

35 Noise & Vibration Control in Occupied Buildings: What noise and vibration limits apply during work in occupied buildings with employees present?

Work can continue until staff complains as this is the facilities normal procedure.

36 Dust Control & Negative Air Requirements: Are negative-air machines and dust barriers required for all ceiling and conduit work?

Yes.

37 Temporary Barriers & Fencing Locations: Where must temporary barriers and construction fencing be installed on the Roseburg campus?

For all exterior work such as trenching.

38 Utility Shutdown Coordination & Lock-Out/Tag-Out: Who coordinates and approves all utility shutdowns and lock-out/tag-out for the electrical panel replacements?

GC to coordinate LOTO with utilty companies and VA electrical.

39 As-Built Documentation for New Fiber & Conduits: What level of as-built documentation is required for the new fiber homeruns and conduits?

Precise as-builts.

40 VA Staff Training on New Network Infrastructure: Is training required for VA staff on the new fiber infrastructure and IT panels?

Yes, provided by GC.

41 O&M Manuals & Record Drawings Format: What format is required for O&M manuals and record drawings?

PDF and CAD.

42 Fiber Testing & Acceptance Criteria: What are the exact testing and acceptance criteria for the new 24-strand OS2 fiber homeruns?

See CFM/OIT DESIGN GUIDE TEMPLATES FOR CRITICAL TELECOMMUNICATIONS

SPACES IN CLINICAL AND NON-CLINICAL ENVIRONMENTS. See Attached

OIT_Design_Guide_Templates-12272018-v1-0

43 Lightning Protection & Grounding for New IT Panels: Is lightning protection and grounding required for the new 26U IT panels in the basements?

Yes.

44 Seismic Bracing for New IT Panels & Racks: What seismic bracing is required for the new 26U IT panels and associated racks?

Yes.

45 Temporary Protection of Existing VA Systems: Who is responsible for temporary protection of existing VA systems during construction?

GC.

46 Waste Disposal & Recycling Requirements: What are the VA’s waste disposal and recycling requirements for this project?

See Spec 01 74 19.

47 Site Security & After-Hours Access Procedures: What are the after-hours site security and access procedures at the Roseburg VAMC?

GC to secure work site prior to leaving campus, coordinate with VA police as necessary.

48 Progress Meeting Frequency & Attendance: What is the required frequency of progress meetings and who must attend?

Weekly, and contractor/subs need to be present.

49 Payment Application Format & Schedule of Values: What level of detail is required in the Schedule of Values for payment applications?

Detailed so work completed can be verified.

50 Change Order Pricing Requirements: What are the allowable overhead and profit percentages for change orders?

Not sure why a prospective bidder would ask this question unless they are already planning to provide a low-ball bid concerning this procurement. This question is not applicable to the solicitation process. See VAAR 852.243-70(b)(1) for allowable percentages for overhead, profit, and upper-tier contractor fees.

51 Liquidated Damages Amount: What is the daily liquidated damages amount? Liquidated damages do not apply to this project.

52 Substantial Completion vs Final Completion: What constitutes Substantial

Completion versus Final Completion for this project?

This project will be complete once all work is completed. There will be no substantial completion option.

53 Close-Out & Punch-List Process: What is the required close-out and punch-list process, including any VA-specific requirements?

Once work is completed and tested, VA staff will do a walk through and create a punchlist of corrections required.

54 Personnel Qualifications – Double/Triple Hatting: Can any individual serve in more than one key role (e.g., Site Supervisor and QC Manager, or SSHO and

QC)? Please confirm in writing that no double- or triple-hatting is permitted and that all key personnel must be full-time, dedicated, and on-site daily.

Single hatting only. GC foreman to be on site at all times.

55 SSHO Qualifications & Full-Time Requirement: Must the SSHO be full-time and on-site for the entire duration of the project? Please confirm the minimum qualifications and daily presence requirement.

NO, but the COR and weekly safety rounds will monitor work activies for safety.

However, responsible for implementing and enforcing safety policies, conducting inspections, and ensuring compliance with OSHA and EM 385-1-1 standards on federally funded projects. They require 5 years of experience, OSHA 30-hour training, and relevant safety expertise.

56 There is a note on page C1 that states al sidewalks are to be ADA compliant -but what if the existing sidewalk slope is not compliant before we even sawcut and remove portions how would that be rectified?

Match existing sidewalk with doweling.

Saw cut at nearest joint.

See sheet C501.

57 We don’t see any notes about replacing existing landsacping, irrigation, plants or sod can VA give us an approximate SQ ft that we should include in our proposal for each if encountered?

See sheet C501 for ditch details.

Typicall the VA allows for reseeding of the grass in the appropriate time of year, GC to coordinate with VA landscaping.

58 How much old cloth wiring is expected to be removed and replaced, it doesent really give us any idea on how much to plan / propose?

Unable to determine as there are not accurate as-builts.

59 What are the existing feeder sizes from from Transformer “T-8” to 200-amp panels and replace as needed? We cant be expected to just guess what they are, the design team should already have that.

GC to coordinate and verify with Pacific Power (PPL)

60 We see a lot of notes about replacing removing interior flourescent lights replacing with LED and rewiring incandescent fixtures but no real info on demo or replacement sizes or amounts. Please provide the exact amoung to be replaced and rewiored in each building.

Match existing light fitures and locations.

GC required to calculate number and type.

61 Confirm if the conduit in the wall needs to be in the wall or if we can surface mount. Much of that building appears to have lath and plaster.

Existing conduit in walls can be utilizied with all existing old wiring to be removed.

Suface mounting only as a last resort.

62 Is the intent to patch back with lath and plaster or can we use standard 5/8" drywall as long as we make it a seamless flush finish?

Match using plaster and lathe.

63 Which entryways currently have cameras? See report provided Update Campus Security 653-16-100

64 What does the 'AB' mean on the 4" Conduit pathway on Sheets C1, C2, C3, C4?

Just a line type in CAD. Nothing specific.

65 Please confirm if all the 4" conduit for the Fiber need to be concrete encased Yes.

66 Is all sheetrock being removed for demolition of existing wiring and for installation of new raceways??

Existing conduit in walls can be utilizied with all existing old wiring to be removed.

Suface mounting only as a last resort.

67 Please confirm each building is to get a new 200 amp panel. Yes.

68 Please provide feeder sizes from transformer T-8 or provide a location where transformer T-8 is located in order to get footages if new feeders are required for the 200 amp panels.

GC to coordinate with PPL and VA electrical staff.

69 Please provide more information regarding the Security cameras noted in

Attachment 3 (1.2). It states "Consult with Upgrade Campus Security project

(653-16-100).

Report provided Update Campus Security 653-16-100

70 Please provide manufacture for Access Controls. See report provided Update Campus Security 653-16-100

71 Please provide manufacture for the Security system/cameras. See report provided Update Campus Security 653-16-100

72 Please provide manufacture for the Fire Alarm System. See report provided Update Campus Security 653-16-100

73 Is Metal Clad cable allowed? No.

74 Is there an LNTP phase allotted for handling submittals, or is it part of NTP when issued?

A limited NTP will not be provided. However, in addition to the VA’s response to

Question #109 regarding commencing the VA PIV process for all known contractor personnel that will be working the project, immediately after the bonds are provided to the Government, the contractor shall beging the material submittal process and the development of the project schedule. Submittals shall be submitted

30 working days, excluding federal holidays, prior to proceeding with that portion of the contract work which requires submittal approval. Delays attributable to untimely and rejected submittals will not serve as a basis for extending contract time for completion. Partial submittals will not be accepted. Notice to Proceed cannot be issued until after the receipt of the Written Evidence of Insurance and

Payment/Performance bonds, as well as the necessary employees being badged.

The goal is to be able to issue the NTP 90 days after award.

75 Regarding excavation at the roadway; does the VA expect that work to be performed with boring drilling, or saw-cutting and trenching through the roadway?

76 Are there as-built drawings available that would show existing underground conditions (such as utilities, etc.) that will be provided during the bid process?

The plans show the best location of existing utilites. GC to locate and make sure street lights are turned on as they are on sensors.

77 If irrigation systems are damaged during site work, is it the contractor's responsibility to repair those systems? or the VA's?

GC to repair any damaged utilities.

78 Will existing irrigation systems be inoperative during site work efforts? Irrigation can be turned off secitonally. GC to coordinate with VA landscaping.

79 There are multiple rooms within the buildings that currently have wallpaper on the walls. Is the contractor expected to replace the wallpaper? or is the

VA's expectation that the wall paper be removed and painted over?

Remove wall paper and paint over using approved VA color per VA painter.

80 The drawings and specs indicated new key pads to be provided and installed at all entry/exit doors to the buildings. Is the VA's expectation that all doors at each building be equipped with key pads? Or just the primary main entry/exit doors?

Key pads at exterior access locations.

81 The only new door being called for within the plan drawings is described as a solid wood door with side lite. The specifications under Division 8 08 34 53 mentioned several different types of door requirements which are not shown in the SOW or on the plan drawings. Please confirm if the solid wood door is the only new door required on the project, and if not, provide all additional information on other door expectations.

The only door forseen is the new interor door per the plans.

82 The specifications under Division 9 09 29 00 Gypsum Board are shown in the specs, however, the existing interior walls are wood stud, wire mesh, and plaster. Is the intention of the VA that where patchwork is required, that gypsum board be used as replacement to plaster?

Match using plaster and lathe.

83 At the kitchen and bathroom areas, there is existing tile. Will the VA be replacing tile as needed following electrical upgrades?

GC to replace tile/match existing.

84 Section 06 20 00 Finish Carpentry within the specifications calls for Interior millwork for family prayer rooms (chapel) in hospitals. There is no reference to any of these areas within the SOW and plan drawings. Here is a summary of that spec section:

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Interior millwork for family prayer rooms (chapel) in hospitals.

B. Items specified:

1. Seats and benches.

2. Communication Center Counter.

3. Folding Shelf: Dressing (Make-Up).

4. Counter Shelf.

5. Interview Booth.

6. Counter or Work Tops.

7. Wall Paneling.

8. Pegboard (Perforated Hardboard).

9. Mounting Strips, Shelves, and Rods.

10. Chair Rail.

11. Moldings and Staff Beads.

12. Base.

13. Wood Bumpers.

Please confirm if any of the above is expected for this project?

Finish carpentry will be determined as installation and other work progresses.

85 Is 1/2' aluminum flex permitted in place of, or in addition to, EMT. No.

86 Is 500 and 700 series wire mold acceptable for surface installation? Surface mounting is to be used as a last resort. Utilize existing pathways.

IF surface mounting has to be used (only as a last resort), it will be painted to match existing, which may require painting the entire wall if matching existing color is not possible.

87 Is there a separately metered incoming power for building 4. All buildings, including each half of 5 and 6, will have separate meters.

88 Will specifications for Fiber pull boxes be provided? GC to provide submittal for propsed boxes for review.

89 How will change orders be handled in regards to the requested "feeder Sizes" and subsequent incoming service sizes.

Through a contract modification, if necessary.

90 Are rigid sweeps for fiber optic required? Yes.

91 Will Max Cell cloth be required for Fiber cable? No, conduit size verified with IT.

92 Is there a paint code for exterior and interior conduits as called out as "brick surface"?

We don't have a brick paint code, so conduit will probably remain gray.

93 Are all Bath fans vented to the exterior? Yes.

94 Will an arc flash study be required for all new electrical services? Yes, provided by the GC.

95 Who is the AHJ for Electrical inspections? VA electricians.

96 Are complete fiber runs using only 4" PVC schedule 40? That includes transition above grade and basement ceilings?

Correct.

97 Is it the intent to refurbish existing incandescent fixtures? This includes interior and exterior?

Just interior lighting.

98 Called out for cameras and keypads at each entry/exit. Does this include exterior porch doorways?

Any exterior entry point.

99 Do front entry to all buildings 4,5 and 6 have existing key pad security? Refer to provided security plan. Update Campus Security 653-16-100

100 RFI: #1 SOW 1.2 note 6 calls out the removal of the 125 amp panels to be changed out to 200 amp panels. Q- what about the 100 amp sub-panels in the basement of bldg#5 ? It does not address 100 amp sub-panels, only 125 amp panels. Q-2 what size are the existing 125 amp panel feeders ?

Q-3 What size is the existing feeder conduit on these 125 amp panels ?

Q-4 What is the length of the existing conduit feeding the 125 amp panels from the main breaker ?

Q1 - all panels in the basement of all bldgs to be 200 amp

Q2/3/4 - While it was stated contractor to verify existing conditions, files 1986, 0025 and 0031 is the most information available.

101 RFI #2 SOW 1.2 note 9 addresses conduit for "surface mounted" circuits, however it does not address wire type for inside the walls ? NMB & MC cable meets NEC for residential dwellings up to 3 stories. Is NMB (romex) & or MC cable acceptable ?

ROMEX

102 RFI #3 SOW 1.2 note 10 & plans call for complete re-wire of all interior walls, Will all walls be opened up for drilling & boxing access ?

No

103 RFI #4 1.2 note 11 calls to "Verify Feeder sizes from Transformer T-8

Q-2 calls for "replacing Feeder as needed"

Will this be a Change Order ? How do we estimate this task ?

While it was stated contractor to verify existing conditions, files 001986, 000025 and

000031 is the most information available.The lead coated direct burial electrical feeds from T8 to B4 and B5 need to be excavated and replaced with EMT and

Copper wire. The Meters need to be replaced with Disconnects

104 Will the government pay for materials stored per VAAR 852.232-70 and FAR

52.232-5? We have experienced PCAC Contracting Officers refusal to pay for materials stored on site during these periods of material shortages and the need to expedite procurement of materials when available to meet schedule obligations and prevent project delays. This is an important factor in preparing Price proposals.

In accordance with contract terms and conditions, Contractors should not submit an offer assuming the Government will approve monthly progress payments for material and/or equipment procured by the Contractor and stored on the construction site, as space is available, or at a local approved location off the site.

Payment of stored materials and/or equipment is at the Contracting Officer’s discretion and will be handled on a case-by-case basis during the contract and under such terms and conditions as the Contracting Officer approves.

105 Please confirm that any designers or consultants who provided professional services for the construction documents, including reports, are precluded from pursuing this project as a Prime contractor, Mentor-Protégé partner, or subcontractor.

Any member of the design team of this project is not permitted to be part of the construction team.

106 Please confirm that this project is a competitive SDVOSB set-aside and that any bonding provided by a contractor must be through a SDVOSB or SBA/VA

APPROVED Mentor-Protégé partnership under the SBA/VA Mentor-Protégé program in which the partnership has been approved prior to the due date.

This project is set aside for SDVOSBs. The bonding requirements must be met for this project per the applicable clauses, provisions, and instructions to offerors.

107 Please confirm that a large business not part of an SBA/VA APPROVED

Mentor-Protégé team under the VA Mentor-Protégé program cannot provide a bid guarantee or a payment & performance bond for a SDVOSB.

This project is set aside for SDVOSBs. The bonding requirements must be met for this project per the applicable clauses, provisions, and instructions to offerors.

108 When visiting the link, I noticed the project was “set aside for Service-

Disabled Veteran Owned Small Business” – does this mean that General

Contractors cannot bid the project unless they meet that requirement?

Yes, this project is a 100% set-aside for SDVOSBs. The prime contractor submitting the offer must be certified as such in the SBA VetCert database.

109 Will the Government provide detailed written requirements for contractor badging? Please clarify the process for obtaining PIV badges, including required documentation, background checks, and estimated processing timeframes.

Regardless of affiliation, everyone working within VA facilities or requiring access to

VA information systems requires a VA PIV Card. PIV badging requirements can be found at https://www.osp.va.gov/How_To_Get_A_VA_ID_Badge.asp Immediately after the bonds are provided to the Government, the contractor shall immediately start working with the identified COR at the site to commence the VA PIV process for all known contractor personnel that will be working the project. All contractors must have a PIV Card in order to work on site.

110 How soon after award is NTP expected to be issued? The Government anticipates issuance within 90 calendar days after award.

111 Will the VA allow deviations to Buy American Act if the noted products are not available?

The process of requesting exceptions to the Buy American Act is detailed in the provision at FAR 52.225-12, Notice of Buy American Requirement—Construction

Materials Under Trade Agreements, and the clause at FAR 52.225-11 Buy

American—Construction Materials under Trade Agreements, in the solicitation. Any items not compliant must be specifically listed in the offer.

112 Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential

Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin.

This will be awarded as a Firm Fixed Price (FFP) contract and all escalation should be factored in your FFP. Additionally, FAR 52.216-4 “Economic Price Adjustment – Labor and Material” is not included in the solicitation and will not be added.

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