IFB25HHL019 Addendum 1.pdf

WAIMANALO FLOOD

CHANNEL

IMPROVEMENTS PHASE 2

Addendum No. 1

IFB-25-HHL-019

February 5, 2025

Waimanalo Flood Control Channel Improvements Phase 2

IFB-25-HHL-019

Pre-Bid Conference Minutes & Site Visit 10:00 AM, Wednesday, February 5, 2025

The Pre-Bid Conference and Site Visit was held at the flag lot adjacent to 41-305 Waiokeola Ave, Waimanalo. Meeting commenced at 10:00 AM (See Attachment 1, sign-in sheet for members in attendance).

Bladimir Gonzalez read through the project summary (See Attachment 2 for project summary).

Summary included Introductions, Purpose, Scope of Work, Procurement Reminders, Completion Schedule and Liquidated Damages, and Deadlines. The DHHL team, Rob Arca, and potential bidders then went and walked along the Flood Channel accessed through the vacant lot at 41-305 Waiokeola Ave to look at the channel segments that need to be repaired. The group walked the channel nearly all the way up to the bridge at Huli St & Ala Koa St.

Questions and Clarifications from the Pre-Bid Meeting:

- There were no questions or clarifications made at this time.

Bladimir Gonzalez Text Box Attachment 1

Waimanalo Flood Control Channel Improvements Phase 2

Waimanalo, Oahu, Hawaii

IFB-25-HHL-019

10:00 A.M., Wednesday, February 5, 2025

TMK: (1) 4-1-008:001 & 4-1-016-026

Bladimir Gonzalez Text Box Attachment 2

AGENDA

1. Introduction

• Bladimir Gonzalez, Engineer III, DHHL

• Kehau Quartero, Project Manager, DHHL

• Rob Arca, Construction Manager, Hawaii Engineering Group

2. Purpose of Pre-Bid Conference

• To provide potential bidders with a project overview and job site visit.

• To review procurement requirements and allow potential bidders to ask questions and obtain clarification on the bid documents. A written summary of this pre-bid conference will be issued to all plan holders as an Addendum.

• Submittal Schedule (below). (Also, pages 1-2, “Instructions for Bid Submittal”).

3. Scope of Work (General Description)

General

• All work must be performed in accordance with the Technical Specifications and

Plans included in this IFB

• All work and responsibilities listed on the plans are incidental to the bid proposal and are part of this contract.

Site Work

• Mobilization and Demobilization This includes but is not limited to the mobilization, proper disposal of debris generated during construction, and demobilization.

• Erosion and Sediment Control Plan This include but not limited to the approved ESCP Appendix B.

• Install cast-in-place concrete channel lining, including but not limited to removing debris, prepping the existing channel, and providing necessary measures to receive new cast-in-place concrete lining. Provide all required tools and equipment, repair materials, and shoring as necessary. Construct concrete lining in a manner that does not impede existing channel flow as much as possible while making all upstream transitions gradual in nature to prevent debris buildup.

Proper disposal of all construction debris.

• Install precast concrete channel lining, including but not limited to removing debris and providing necessary measures to keep the water back in the channel to receive new concrete precast panels. Provide all required tools and equipment, repair materials, and shoring as necessary. Construct concrete lining wall in a manner that does not impede existing channel flow as much as possible while making all upstream transitions gradual in nature to prevent debris buildup.

Installation of the new precast concrete lining panel will include prepping the existing channel, drilling in the rebar into the existing structure, erecting the precast pieces, grouting the joint between the channel floor and the new precast pieces, supplying and installing the stainless steel blades in the precast joints and backfilling the vertical gap between the existing channel wall and the new precast panel vertical face, supplying and installing cast in place cap on the top of the walls. Proper disposal of all construction debris).

4. Procurement Reminders

• This project is NOT exempt from the General Excise Tax (GET). Your bid proposal must include the General Excise Tax.

• This project is subject to 104 HRS, Department of Labor and Industrial Relations

(DLIR) prevailing wages and salaries. Please note that Wage Rate Bulletin No. 507 can be found in the IFB attachments.

• After bid opening and before the award of this contract, DHHL shall verify compliance with Sections 103D-310 and 103D-328 HRS via Hawaii Compliance Express (HCE) for the bidder and all subcontractors. Therefore, the bidder and all subcontractors should register with HCE. Registration instructions are on the HCE website: http://vendors.ehawaii.gov.

• Failure by the bidder and any subcontractor to rectify a non-compliant status on HCE within ten business days of notification will be considered sufficient for the bidder's disqualification and rejection of its proposal.

• Bid security is required for this solicitation. The bid security shall be scanned and uploaded to HIePRO along with the bid offer form. The winning bidder shall submit the original bid security to DHHL.

• The Bid Offer Form in the IFB shall be uploaded to HIePRO as an attachment when submitting a bid. The winning bidder must mail in the original signed Bid Offer Form at the time of the award.

• The minutes of this pre-bid conference will be issued as an addendum.

5. Completion Schedule and Liquidated Damages

• Time to complete: Two hundred seventy (270) Calendar Days after the Notice to Proceed is issued.

• Liquidated damages: $1,000.00 per day.

6. Questions/Answers issued by Addenda

• All questions shall be asked via HIePRO in writing by 4:00 pm, February 7, 2025

• The answers to those questions will be answered via HIePRO by 4:00 pm, February

11, 2025 http://vendors.ehawaii.gov/

7. Deadlines

February 7, 2025

February 11, 2025

No Written Questions (if any) Due on HIePRO not later than 4:00 P.M HST

Responses to Questions DHHL will post responses to the questions no later than 4:00

P.M. HST

February 17, 2025 Yes Notice of Intention to Bid due by 2:00 p.m. HST

May be delivered to 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707 May be faxed to 808-730-0394 May be emailed to: bladimir.a.gonzalez@hawaii.gov

February 17, 2025

Yes Standard Qualification Questionnaire (SQQO) SPO Form 21 – Due no later than 3:30 p.m. HST Must be delivered to 91-5420 Kapolei Parkway, Kapolei, Hawaii 96707

Completed Questionnaires must be submitted as an original hard copy with wet signatures. Questionnaires that are submitted via facsimile or E-mail will not be accepted.

February 28, 2025

Yes Bid Offer Due (no later than) Due on HIePRO not later than 2:00 p.m. HST

*The Bid Offer Form must be uploaded and included as an attachment with your bid on HIePRO. Failure to attach the Bid Offer Form with your bid on HIePRO may be grounds for rejection of your bid.

8. Questions and Answers

• The floor is open to questioning

9. Site Inspection Notes mailto:bladimir.a.gonzalez@hawaii.gov