IFB2025-002_Mowing_&_Landscape_Services_packet.pdf

* INVITATION TO BID *

I. The CITY OF KISSIMMEE is seeking SEALED BIDS on the following:

Bid Number IFB2025-002 Mowing and Landscape Services

II. All bids must be submitted in a SEALED envelope and plainly marked with the bid number on the exterior of the bid envelope, one (1) original, one (1) copy and one (1) electronic copy on CD or Flash Drive.

III. To be considered bids MUST be delivered OR mailed to:

City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division 101 Church Street Kissimmee, FL 34741

And time stamped on or before 2:00PM May 20, 2025.

IV. All bids shall be opened and read publicly in the City of Kissimmee Finance Department 4th

Floor, Allendale Conference Room, 101 Church Street, Kissimmee, Florida at 3:00PM May 20, 2025.

V. All bids must be according to specifications and conditions, and on the forms provided herein.

VI. The Bidder's name and address shall be clearly shown on the exterior of the Sealed

Envelope.

VII. The City of Kissimmee reserves the right to accept and/or reject any or all bids, with or without cause, to waive technicalities or to accept the bid which, in its judgment, best serves the interest of the City of Kissimmee. Persons are advised that, if they decide to appeal any decision made concerning the award of this Bid, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be made. Bid results other than the apparent low bidder will not be provided in response to telephone inquiries. Bidders desiring a copy of the Bid Abstract should include such request with a self addressed stamped envelope in their bid.

Brandon Durango Procurement Manager

General Requirements:

1.1 BID PREPARATION

Submission of a bid in response to this solicitation shall evidence the bidder’s acknowledgement that he is cognizant of all the conditions and specifications contained herein and that any offer made is in accordance with the contained specifications and conditions unless, specifically identified and explained as exceptions on the bids schedule. Each bidder is responsible for the completeness and accuracy of their bid. Bids must show manual signatures by an individual authorized to offer such obligations and shall contain evidence of that person’s authority to make such offers. Unsigned bids will be rejected. Stamped or otherwise reproduced signatures are not acceptable. Erasures or other changes must be initialed by the person signing the bid. Bidders should include all descriptive literature specifications, or catalogs or cuts necessary to specifically identify and describe the item(s) being offered. Failure to do so may result in the bid being declared non-responsive.

1.2 SUBMISSION OF BIDS

All bids shall be submitted in a sealed envelope on the forms included with this solicitation with the bidder’s name and address and bid number plainly marked on the exterior of the envelope. Timely submission of a bid is important. Official receipt is acknowledged using an atomic date/time stamp interfaced with the U.S. Government’s National Institute of Standards and Technology (NIST) which is the official timekeeper for the U.S. Facsimile or telegraphed bids will not be accepted.

1.3 PRICING

The unit price for each item being bid will be shown on the Bid Schedule and will include all costs for or associated with the item. A total for each line item will be entered on the Bid Schedule. In case of a discrepancy between unit price and extended price, the unit price shown shall prevail.

1.4 DELIVERY

Exact delivery times frames or dates must be shown on the bid, such as, “(x) days after receipt of order”. Number of days for delivery shall be presumed to include all weekends or holidays in the period. All offers shall be FOB Destination and shall include inside delivery to the delivery point specified.

1.5 DEFAULT

Should the successful bidder for any award made as a result of this solicitation fail to deliver a product in accordance with the specifications contained herein and within the time frame promised, the City of Kissimmee reserves the right to cancel the contract for default and to award this contract to the next most qualified offer. The bidder in default may be held liable for any added cost to the City of Kissimmee incurred as a result of such action.

1.6 LATE BIDS AND WITHDRAWL OF OFFERS

No bid will be accepted after the published deadline for accepting bids in response to this solicitation. Bids may be withdrawn at any time prior to the official time set for the bid opening. No modification or withdrawal of any offer received will be allowed after the time and date set for the official bid opening.

1.7 DISCOUNTS

Bidders may offer cash discounts for prompt payment, however, any such discount offered will not be considered as a factor in determining the lowest bid offered. Any other discounts should be reflected in the unit price bid.

1.8 BID EVALUATION AND AWARD

All bids received will be evaluated based on one or more of the following factors: price; quality of product offered; compliance with specifications; delivery; reputation of the bidder; previous contract’ proximity of parts and service; compatibility with similar, existing products; and any other factors detailed in the specifications. Award will be made to the lowest responsive and responsible bidder complying with the provisions of the invitation to Bid, provided that such award is in the best interests of the City of Kissimmee.

The City of Kissimmee reserves the right to accept and /or reject any or all bids in whole or in part with or without cause; to waive technicalities; to make multiple awards on a line item basis; and accept the bid which in its judgment, best services the interest of the City of Kissimmee.

Bidders are cautioned that no communication with any City of Kissimmee employees involved in the evaluation process is authorized during the bid evaluation process unless such communication is originated by the City of Kissimmee for the purpose of clarifying the bid or proposal. Questions regarding the status of any bid or proposal should be directed to the Purchasing Agent. Bid awards will be posted in the Purchasing Office after Commission Approval. Vendors are responsible for following up on the status of any bid. The City of Kissimmee will only notify successful vendor(s).

1.9 BILLING AND PAYMENT

The City of Kissimmee will pay all proper invoices submitted for supplies and/or services within 30 calendar days. To be considered a proper invoice it must be submitted in 2 copies to the City of Kissimmee Accounting Department, 101 Church Street Kissimmee, FL 34741, show the Vendor Taxpayer Identification Number Attachment B, the purchase order number and be based on proper delivery installation or provision of goods or services to and accepted by The City of Kissimmee. The payment cycle will not start until all the above requirements are met.

1.10 SAMPLES

The City of Kissimmee may, at its discretion, require submission of samples for inspection and testing. When specifications require such submissions, all costs for such samples, including postage, will be the responsibility of the bidder. Samples that are not consumed in the evaluation process or determined necessary for comparison with future deliveries may be returned at the bidder’s request and at the bidder’s expense. The City of Kissimmee will not be held liable for any sample provided.

1.11 SILENCE OF SPECIFICATIONS

The silence of these specifications regarding exact details of any product or service required shall be regarded as meaning that only the best commercial practices will prevail and that only materials of first quality and correct type, size, or design are to be used. All workmanship will be first quality.

Unless otherwise specified all products provided as a result of this solicitation will be new, unused, the latest model in production, and in compliance with the enclosed specifications.

1.12 USE OF BRAND NAMES

Unless otherwise stated, the use of brand names in specifications is not intended to restrict any offer. Brand names are only used to illustrate the type and quality of product acceptable for this solicitation and to provide a simplified specification. Vendors should feel free to propose any equal item provided that all exceptions to these specifications are clearly identified and explained and definitive specifications for the item being proposed including product literature, cuts or samples are included with the bid. The City of Kissimmee reserves the sole right of final determination of product equivalency.

1.13 WARRANTY

All warranties for products or services provided under any contract resulting from this solicitation will meet or exceed that warranty offered the providers most favored customer and in no instance will be less than unlimited twelve-month non-prorated warranty. If individual specifications contained herein require a warranty in conflict with this provision, the warranty provisions of the individual specification shall prevail.

1.14 ADDENDUMS

In the event modifying addenda to the basic solicitation are issued the City of Kissimmee will attempt to provide such addenda to all vendors who have been furnished bid packages. However, it shall be the bidder’s responsibility to verify with the Purchasing Office before the bid is submitted whether or not addenda have been issued and to obtain such addenda for submission with the bid.

Receipt of any addenda issued must be acknowledged on the bid schedule.

1.15 BIDDERS CERTIFICATION

By signature on this bid, bidder certifies or in the case of a joint bid each party certifies that:

A. He has not given, offered nor intends to give at any time economic opportunity, future employment, favor or gratuity in any kind to any employee of the City of Kissimmee in connection with this bid.

B. That the bidder has not divulged or discussed his offer with other bidders.

C. Prices offered have been determined independently without collusion with other bidders for the purpose of restricting competition.

D. No attempt has been made to induce any potential bidder to submit or decline to submit an offer in response to this solicitation.

1.16 “NO BID” RESPONSE

Vendors electing to not submit bids in response to this solicitation should complete the attached “Notice to Bidders” form. Failure to return the form may result in your omission from future bid lists.

1.17 COMPLIANCE WITH THE JESSICA LUNSFORD ACT

If applicable, compliance with the Jessica Lunsford Act will be required by Contractor.

1.18 PROTEST

Any protest must be made within three (3) days following posting of the bid award. Protest procedures are available from the City of Kissimmee Finance Department 4th Floor, Attn:

Purchasing Division, 101 Church Street, Kissimmee, FL 34741.

Notice of decision or intended decision concerning a bid solicitation or award may be given by posting the bid tabulation or recommended award at the location where the bids were opened or posted electronically on the City’s website www.kissimmee.gov. Failure to file a protest within the deadlines prescribed shall constitute a waiver of protest proceedings.

2.0 SPECIAL PROVISIONS: The following are special provisions set forth in this bid.

2.1 PUBLIC ENTITY CRIMES: "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.0l7, for http://www.kissimmee.gov/

CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list".

2.2 CLARIFICATION OF REQUIREMENTS: Questions regarding clarification or interpretation of the technical specifications and/or non-technical nature regarding this solicitation must be addressed IN WRITING to Debbie Luke, Purchasing Coordinator at 101 Church Street, Kissimmee, Florida 34741 OR BY EMAIL to procurement@kissimmee.gov or faxed to 407-518-2208 not less than seven (7) days prior to the bid opening date.

Last day for emailed or faxed questions is 5:00PM, May 06, 2025; an addendum will be issued not later than 5:00PM, May 09, 2025 by email.

However, unless modified by a written addendum issued by the Purchasing Agent, the specifications and conditions contained herein stand as stated. Verbal communications are neither authoritative or binding. Any verbal interpretation in conflict with these specifications as written should immediately be directed in writing to the Purchasing Agent for the City of Kissimmee. Any interpretation provided to any vendor in response to inquiries regarding this solicitation which may affect the outcome of this bid will be furnished in writing to all vendors who have received bid packages.

2.3 This bid contains pages 1 - 36. Please contact the Purchasing Office at 407-518-2214 if you are missing any pages.

2.4 ALTERNATE BIDS WILL NOT BE ACCEPTED:

If two bids are received from a company one bid will be returned unopened. If two different bids are included in a single envelope, both will be rejected at the bid opening.

2.5 No minor children are permitted to accompany bidders during pre-bid conferences, bid opening or site tour.

2.6 The City of Kissimmee has a Local Vendor Preference Policy: When written bids, responses to request for proposals or quotations are received by the City as part of the competitive sealed bid process, and the lowest responsible price is offered by an individual or entity that is not an Osceola County person, firm and/or corporation and the next lowest responsible bidder is an Osceola County person, firm and/or corporation, the Osceola County individual or entity will be given an opportunity to match the lowest price offered.

If an offer is made to match the lowest price and the Osceola County individual or entity is otherwise fully qualified and meets all City requirements, the bid shall be awarded to the Osceola County individual or entity at the lowest price.

In order to receive the local vendor preference provided herein, the Osceola County individual or entity that qualifies as the next lowest price bidder hereunder, must unconditionally agree in writing to match the lowest price bid and deliver to the City designated representative by 8:30 a.m. on the third regular business day after notification of opportunity to match bid. Eligibility form is Attachment A.

2.7 A link to this website is available through the City’s Web Page http://www.kissimmee.gov, under the Finance Department, Purchasing. Notice of Award, Bids currently available, and Tabulation sheets are available Online. Bidders, who do not have Internet access, may request a copy of the tabulation by enclosing a stamped, self-addressed envelope with the Bid response.

mailto:procurement@kissimmee.gov http://www.kissimmee.gov/

2.8 INDEMNITY: Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of this Agreement.

Contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to:

• All employees on the job and all other persons who may be affected thereby.

• All the work, materials, and equipment, whether in storage on or off the site, under the care, custody, or control of Contractor; and

• Other property at the site including trees, shrubs, lawns, walks, pavements, and roadways.

Contractor shall be responsible for restoring, replacing, or repairing any property damaged by Contractor during the performance of this Agreement.

The Parties agree that one percent (1%) of the total compensation paid to Contractor for the work or services under this Agreement constitutes specific consideration to Contractor for the indemnification to be provided under the Agreement. The Contractor must indemnify, hold harmless and, at the option of the City Attorney’s Office, defend or pay for an attorney selected by the City Attorney’s Office to defend City, the City, its past, present, future elected and appointed officials, employees, and agents from any and all claims, suits, actions, damages, liability, and expenses (including attorneys’ fees) in connection with violations of copyrighted or trademarked materials used by Contractor, loss of life, bodily or personal injury, or property damage, including loss of use thereof, directly or indirectly caused by, resulting from, arising out of or occurring in connection with the operations of the Contractor or its officers, employees, or agents, excepting only such loss of life, bodily or personal injury, or property damage solely attributable to the gross negligence or willful misconduct of the City or its elected or appointed officials and employees. In any and all claims against the City, or any of their agents or employees by any employee of the Contractor, anyone directly or indirectly employed by Contractor, or anyone for whose acts any of them may be liable, the indemnification obligation under this Paragraph is not limited in any way by any limitation on this amount or type of damages compensation or benefits payable by or for the Contractor under Workers’ Compensation Acts, Disability Benefit Acts or other Employee Benefit Acts. Nothing contained herein is intended, nor may it be construed, to waive City’s rights and immunities under the common law or Section 768.28, Florida Statutes, as amended from time to time; nor will anything included herein be construed as consent to be sued by any third parties in any matter arising out of this Agreement. To the extent considered necessary by the City Attorney, any sums due Contractor under this Agreement may be retained by the City until all of the City’s claims subject to this indemnification obligation have been settled or otherwise resolved, and any amount withheld is not subject to payment of interest by the City. The above provisions will survive the termination or expiration of this Agreement and will pertain to any occurrence during the term of this Agreement, even though the claim may be made after the termination or expiration hereof.

ney, any sums due Contractor under this Agreement may be retained by the City until all of the City’s claims subject to this indemnification obligation have been settled or otherwise resolved, and any amount withheld is not subject to payment of interest by the City. The above provisions will survive the termination or expiration of this Agreement and will pertain to any occurrence during the term of this Agreement, even though the claim may be made after the termination or expiration hereof.

ey, any sums due Contractor under this Agreement may be retained by the City until all of the City’s claims subject to this indemnification obligation have been settled or otherwise resolved, and any amount withheld is not subject to payment of interest by the City. The above provisions will survive the termination or expiration of this Agreement and will pertain to any occurrence during the term of this Agreement, even though the claim may be made after the termination or expiration hereof.

2.9 INSURANCE PROVISIONS: Contractor shall be responsible for all damages to person or property that occur on the job site or adjacent thereto as a result of Contractor’s fault or negligence in connection with this Agreement. Contractor shall, prior to commencing work, furnish evidence to the City of Kissimmee of required insurance policies naming City of Kissimmee as additional insured, underwritten by a firm rated A-X or better by A.M. Best and qualified to do business in the State of Florida. During the term of the Agreement and any renewals, Contractor at their sole cost and expenses shall maintain insurance coverage as follows:

a. Workers Compensation: Contractor will provide Worker’s Compensation coverage for all employees at the site location and, in case any work is subcontracted, will require the subcontractor to provide Workers’ Compensation for all its employees. The limits will not be less than the statutory amounts for Worker’s Compensation and $300,000.00 for Employers’ Liability.

b. Comprehensive General Liability: Contractor will provide coverage for all operations including, but not limited to Contractual, Products, and Completed Operations with limits of not less than $1,000,000.00.

c. Comprehensive Automobile Liability: Contractor will provide coverage for all owned and non-owed vehicles for limits of not less than $1,000,000.00.

d. Umbrella Insurance: Contractor will provide umbrella coverage in excess to the coverage in paragraphs B), and C) of not less than $1,000,000.00.

2.10 BOND REQUIREMENT: This bid requires the following bond:

A. Performance bond issued by a surety licensed to do business in the state of Florida prior to commencement of work in the amount of $10,000.

2.11 Employees Information/Criminal History: The successful bidder shall be required to provide an annual comprehensive listing of all employees of the bidder who will be on the premises of the City of Kissimmee. This obligation is continuing in nature and must be updated from time to time by the successful bidder as additional employees are employed by the bidder. This information includes but is not limited to driver’s licenses numbers and social security numbers.

A criminal background check on any personnel who may be assigned duties in any space at any

City Facility will be obtained by the City of Kissimmee to be kept on file by the City personnel department and will be available to governing agencies upon official written request. Anyone working on the premises of the City without a background check on file will be cause for immediate termination of this contract and forfeiture of all bonds. The cost of this background check is the responsibility of the bidder and will be invoiced by the City of Kissimmee. Anyone found to have any sexual offenses on their criminal background check, including arrests and not limited to convictions, shall be ineligible to work on City of Kissimmee premises.

2.12 LIABILITY: The successful bidder shall act as an independent contractor and not as an employee of the City of Kissimmee. The vendor will be required to indemnify, defend, hold and save harmless City of Kissimmee, its officers, agents, and employees, from damages arising from the vendor’s performance of, or failure to perform, any task or duty required to be performed.

2.13 CONFLICT OF INTEREST: All offers must disclose with their offer the name of any officer, director, or agent, who is also an officer or employee of the City of Kissimmee. Further, all bidders must disclose the name of any City of Kissimmee officer or employee who owns, directly or indirectly, an interest of the bidders’ firm or any of its branches.

2.14 TERMINATION FOR CONVENIENCE: The City of Kissimmee reserves the right to terminate the Agreement in whole or part by giving the vendor written notice at least thirty (30) days prior to the effective date of the termination. Upon receipt of termination from the City of Kissimmee, the vendor shall only provide those services specifically approved or directed by the City of Kissimmee. All other rights and duties of the parties under the Agreement shall continue during such notice period, and the City of Kissimmee shall continue to be responsible to the vendor for the payment of any obligation to the extent such responsibility has not been excused by breach or default of vendor.

Upon termination, vendor shall bill the City of Kissimmee for all amounts not previously billed and due to the vendor at that time. The vendor shall not be entitled to a professional fee nor expenses for any work commenced or expenses incurred after the notice of termination was received by the vendor, unless specifically approved or requested by the City of Kissimmee. The vendor shall however, be entitled to payment for services commenced and approved by the City of Kissimmee prior to the receipt of notice, or with the express written consent of the City of Kissimmee, prior to the effective date of termination.

2.15 LAWS GOVERNING THIS CONTRACT: Any contractual arrangement between the City of

Kissimmee and the vendor shall be consistent with, and be governed by the ordinances or the City of Kissimmee, laws of the state of Florida both procedural and substantive, and applicable federal statutes, rules and regulations. Any and all litigation arising under any contractual arrangement shall be brought in the appropriate court in the City of Kissimmee.

2.16 MODIFICATIONS: Any contract resulting from this solicitation may be modified within the scope of the contract upon the written and mutual consent of both parties, and approval by appropriate legal bodies in the City of Kissimmee.

2.17 POST AWARD CONFERENCE: The successful bidder will meet with the Parks Supervisor within ten (10) days after notification to proceed for the purpose of providing proof of insurance, licensure, and to perform a walk-through of the maintenance sites covered by this contract. Any questions regarding the scope or requirements of this job should be resolved at this meeting prior to commencement of work. A schedule of mowing cycles will be established at this meeting.

2.18 FORM OF CONTRACT: The Contract agreement between the Contractor and the Owner will be furnished by the Owner with any amendments thereto.

2.19 PRICING: The lump price for furnishing all design, labor, and materials to do the work

(required by the plans and specifications being provided by the bidder), will be shown on the enclosed “Schedule of Offers” and shall include all costs associated with the project.

2.20 TERM OF CONTRACT: Any contract resulting from this solicitation will be from date of signature through September 30, 2026 with two (2) optional 12-month renewals. The City reserves the right to cancel without cause on any or all locations.

2.21 SPECIAL PROVISIONS: Any offer should be substantially similar to the attached specifications. Any deviations should be clearly identified and explained.

A. Use of Premises: The contractor is responsible for all damages to the City of Kissimmee property and private property near the job site. The contractor will be responsible for restoring, replacing or repairing any damage which occurs during the performance of his work. The contractor is also responsible for the cleanup and removal of all debris, cuttings, accidental or otherwise, which occur as a result of his operations.

B. Supervisions of work: The contractor shall provide a thoroughly competent superintendent who shall oversee the work and be present during all normal maintenance.

2.22 PAYMENTS: Payments to the vendor shall be made only upon submission by the vendor of efficient proof of satisfactory completion of the services, or the increment(s) thereof, for which payment is made. The vendor shall provide at the post award conference a payment schedule for work phases. Payment to the vendor prior to initiation of the project and receipt by the City of Kissimmee for services for which payment is invoiced is strictly prohibited. A payment will be made based on proof of satisfactory completion of each cycle. The amount of each payment will be based upon final contract payment schedule. The Contract Coordinator shall sign off on invoices as proof of satisfactory completion.

Bills for the compensation of completed work shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof to the Kissimmee Parks and Recreation, Parks Operations Center, 20 Lakeshore Blvd., Kissimmee, FL 34741.

2.23 PROPOSAL OF PUBLIC DOMAIN: All documents and other materials made or received in conjunction with this project will be subject to public disclosure requirements of Chapter 119, Florida Statutes. The proposal will become part of the public domain upon opening. Vendors shall not submit pages marked a proprietary or otherwise restricted.

2.24 ASSIGNMENT: Successful Proposer shall not assign his contract with the City of Kissimmee without prior approval of the City of Kissimmee.

2.25 The Contractor warrants that its services under this agreement shall be conducted in a thorough, efficient and workmanlike manner, promptly and with due diligence and care, and in accordance with the standard practices of the specified profession for the relevant geographical area. Any or all portions of the contract may not be sub-contracted out by the company awarded the bid.

2.26 PRE-BID CONFERENCE: A NON-MANDATORY pre-bid conference will be held 3:00PM April

29, 2025 in the Commission Chambers at City Hall 101 Church Street 1st Floor, 101 Church St., Kissimmee, FL 34741. Bidders are expected to preview the sites prior to the pre-bid conference. A single addendum addressing questions will be issued after the pre-bid if required.

2.27 REFERENCES: Provide with your bid a minimum of 3 current references for job of equal scope and 2 references from jobs no longer serviced.

2.28 Specific areas below require servicing after working hours and/or weekends.

Finalized schedule of mowing cycle for all areas will be agreed upon in post award conference.

Schedule may change due to City of Kissimmee events.

3.0 SPECIFICATIONS: Landscape Maintenance at specific City of Kissimmee properties, rights of ways and easements. The properties include approximately 200 acres according to an estimate based on virtual mapping measurements that have not been confirmed for accuracy. The City seeks a single contract for all services covered by this solicitation, but, the City reserves the right to make multiple awards.

3.1 SPECIAL REQUIREMENTS/QUALIFICATIONS:

A. The Contractor shall have engaged in grounds maintenance for a period of not less than three

(3) years.

B. The Contractor shall see that all equipment used is in good condition and maintained to achieve maximum operating efficiency at all times.

C. The Contractor shall be solely and completely responsible for initiating, maintaining, and supervising all safety precautions in connection with this work. The Contractor shall provide the necessary protection to prevent damage, injury, or loss to all employees or visitors on the job site.

D. The contractor shall be solely and completely responsible for any MOT including but not limited to OSHA approved Men Working Signs, cones and safety vests.

3.2 SCOPE OF SERVICE:

The Contractor shall provide at the Contractor’s expense all labor, materials, equipment supplies, plant material, and supervision for the performance of grounds maintenance work as specified.

3.3 LANDSCAPE MAINTENANCE LOCATIONS: See Attachment C-1

3.4 FREQUENCY OF SERVICE: Contractor shall perform landscape maintenance work according to the specifications provided in this RFP for a minimum of thirty (30) cycles during the initial term of this Agreement for Lakefront Park and Central Services, as further defined in Section 3.7 of this RFP below. Except for Lakefront Park and Central Services, Contractor shall perform landscape maintenance work according to the specifications provided in this RFP for a minimum of twenty-six (25) cycles and a maximum of forty (40) cycles during the initial term of this Agreement for all sites that are listed in Attachment C, as further defined in Section 3.6 below.

Unless a cycle is cancelled by the City, ground maintenance cycles shall occur according to the Service Calendar, attached hereto and incorporated herein as Attachment D. If the Parties agree to extend this Agreement for a renewal term, then Contractor shall continue to perform ground maintenance work according to the minimum and maximum cycle requirements and Service Calendar as required during the initial term of this Agreement.

The Contract Coordinator or designee may cancel or reschedule landscape maintenance cycles twenty-four (24) hours prior to each individual maintenance cycle at the Contract Coordinator or designee’s discretion by notifying Contractor’s Project Manager by electronic mail or text message. For example, the Contract Coordinator or designee may cancel or reschedule a maintenance cycle based upon need or lack thereof, the scheduling of a special event, prevailing weather conditions or lack of funding. Additionally, the Contract Coordinator reserves the right to cancel or reschedule landscape maintenance at some sites, but not others.

Unless due to cancellations by the City, if Contractor fails during the initial or a renewal term of this Agreement to complete a minimum of twenty-five/twenty-six (25/26) cycles for sites listed in Section 3.6, then the compensation owed to Contractor during that term of the Agreement shall be reduced by five percent (5%). Unless due to cancellations by the City, if Contractor fails during the initial or a renewal term of this Agreement to complete a minimum of thirty (30) cycles for Lakefront Park or Central Services, then the compensation owed to Contractor during that term of the Agreement shall be reduced by ten percent (10%). In no event will the compensation owed to Contractor during the initial or a renewal term of this Agreement be reduced by more than ten percent (10%). City may recoup any reduction in compensation owed to Contractor by withholding payment in the amount of such reduction following an invoice from Contractor.

3.5 LANDSCAPE PLANT MAINTENANCE DESCRIPTIONS: The Contractor shall use Attachment B, which is attached hereto and incorporated herein, to determine the maintenance needs and expectations of the different plant species at all sites listed in Attachment C. City may modify

Attachment B in City’s discretion and such modifications become effective ten (10) business days after City provides written notice of such modifications to Contractor.

3.6 NONSPECIFIC LANDSCAPE MAINTENANCE SERVICES REQUIRED: For all areas except those specified in section 3.7 (See Maps Attachment C-1), Contractor shall provide the following landscape maintenance services:

3.6.1 LITTER AND DEBRIS REMOVAL: Contractor shall remove litter and debris, including but not limited to palm fronds, tree limbs, and other miscellaneous debris or litter, from all landscaped or turf areas and sidewalks and roadways that are adjacent to the mowing site prior to mowing to prevent further distribution. Litter and debris shall be disposed of offsite by Contractor at Contractor’s own expense.

3.6.2 MOWING: Contractor shall mow all grassed areas as specified in this RFP. Contractor shall mow all sod areas as needed so that no more than 1/3 of the leaf blades are removed per mowing.

Contractor may use a mulching mower. Contractor shall ensure that mower blades are sufficiently sharp at all times to provide a quality cut. Contractor shall mow grass to a height that varies based upon type and variety. Contractor shall mow Bahia grass to a height of three and a half (3.5) inches. Contractor shall mow St. Augustine grass to between four (4) and four and a half (4.5) inches in height unless City notifies Contractor that St. Augustine grass should be grown higher due to environmental conditions.

3.6.3 CLIPPINGS AND TRIMMINGS: Contractor shall remove all clippings or trimmings (hereinafter

“clippings”) from the sidewalks, curbs, and roadways adjacent to the mowing site immediately after mowing and/or edging by blowing such clippings into the existing landscape. Contractor shall not sweep, blow, or otherwise dispose of clippings in sewer or storm drains or city trash receptacles. Contractor may not dispose of any vegetative material in any city trash receptacle and vegetative material that must be removed by Contractor shall be disposed of off site at the Contractor’s expense. Contractor may blow any visible clumps of accumulated clippings within the existing turf so that such clippings are evenly distributed within the existing turf if no visible clumps of clippings remain on the grass surface thirty-six (36) hours after mowing. If such accumulated clippings cannot be evenly distributed within the existing turf in such manner, Contractor shall collect and remove all visible clumps of accumulated clippings.

3.6.4 EDGING/STRING TRIMMING: Contractor shall use string trimmers to trim under and around all obstructions including fences, buildings, trees, shrubbery, flower beds, posts, and any other objects on the property. Additionally, Contractor shall use string trimmers in areas where the terrain or the presence of water does not safely allow for the operation of a traditional mower.

Where applicable, Contractor shall use string trimmers to trim in such locations to the existing water level. Contractor shall perform edging of all paved areas, curbs, sidewalks, and landscaping beds to ensure a well-manicured appearance. To determine proper edging and string trimmer requirements of different plant species see Attachment B.

3.6.5 WEED CONTROL: Contractor, at the Contractor’s own expense, shall manually remove all weeds from plant beds, curbs, sidewalks, roads, tree rings and medians. Contractor shall replace any/all plant material and turf damaged due to weed removal at the contractor’s expense.

3.6.6 HEDGE TRIMMING: Contractor shall trim hedges two (2) times per month hedge according to

Attachment D, the Service Calendar. To determine proper hedging requirements of different plant species, see addendum B.

3.6.6 ORNAMENTAL PLANT REPLACEMENT: Contractor shall ensure that ornamental plants remain healthy and free of weeds year-round. Contractor shall remove and dispose of off site any dead or declining ornamental plant upon discovery. Contractor shall notify the City of the removal of any ornamental plant within seven (7) days of discovery and provide an estimate of the cost to replace such plant material with the same genius or species of plant material that is at least fifty (50) percent of the size of the replaced plant material. If City agrees to the estimate, Contractor shall replace the ornamental plant within seven (7) days of the City agreeing to the estimate. Contractor, at the Contractor’s own expense, shall replace any plant materials damaged by Contractor.

3.6.7 SUPERVISION OF WORK CREW: Contractor shall provide supervision of all work crews at all times while performing work under this Agreement. In-person supervision is not required if the work crew is provided equipment or another means to communicate with the work crews’ supervision at all times. Contractor shall designate one member of each work crew with the authority to respond to inquiries about work details or priorities. Members of work crews shall wear shirts and maintain a well-kept appearance during performance of this Agreement.

3.7 SPECIFIC LANDSCAPE MAINTENANCE SERVICES REQUIRED: Only for the following areas;

Lakefront Park and Central Services, 100 North Alaska Street, see Attachment C- 2, Contractor shall provide the following landscape maintenance services:

3.7.1 LITTER AND DEBRIS REMOVAL: Contractor shall remove litter and debris, including but not limited to palm fronds, tree limbs, and other miscellaneous debris or litter, from all landscaped or turf areas and sidewalks and roadways that are adjacent to the mowing site prior to mowing to prevent further distribution. Litter and debris shall be disposed of offsite by Contractor at Contractor’s own expense.

3.7.2 MOWING: Contractor shall mow all grassed areas as specified in this RFP. Contractor shall mow all sod areas as needed so that no more than 1/3 of the leaf blades are removed per mowing.

Contractor may use a mulching mower. Contractor shall ensure that mower blades are sufficiently sharp at all times to provide a quality cut. Contractor shall mow grass to a height that varies based upon type and variety. Contractor shall mow Bahia grass to a height of three and a half (3.5) inches. Contractor shall mow St. Augustine grass to between four (4) and four and a half (4.5) inches in height unless City notifies Contractor that St. Augustine grass should be grown higher due to environmental conditions.

3.7.3 CLIPPINGS AND TRIMMINGS: In the event of a fungal disease outbreak, Contractor shall collect and remove all clippings until the disease is undetectable. Contractor shall remove all clippings or trimmings (hereinafter “clippings”) from the sidewalks, curbs, and roadways adjacent to the mowing site immediately after mowing and/or edging by blowing such clippings into the existing landscape. Contractor shall not sweep, blow, or otherwise dispose of clippings in sewer or storm drains or city trash receptacles. Contractor may not dispose of any vegetative material in any city trash receptacle and vegetative material that must be removed by Contractor shall be disposed of off site at the Contractor’s expense. Contractor may blow any visible clumps of accumulated clippings within the existing turf so that such clippings are evenly distributed within the existing turf if no visible clumps of clippings remain on the grass surface thirty-six (36) hours after mowing. If such accumulated clippings cannot be evenly distributed within the existing turf in such manner, Contractor shall collect and remove all visible clumps of accumulated clippings.

3.7.4 EDGING/STRING TRIMMING: Contractor shall use string trimmers to trim under and around all obstructions including fences, buildings, trees, shrubbery, flower beds, posts, and any other objects on the property. Additionally, Contractor shall use string trimmers to remove plant material growing in the cracks and joints of curbs, sidewalks, driveways, bricks and any other hardscapes. Additionally, Contractor shall use string trimmers in areas where the terrain or the presence of water does not safely allow for the operation of a traditional mower. Where applicable, Contractor shall use string trimmers to trim in such locations to the existing water level. Contractor shall perform edging of all paved areas, curbs, sidewalks, and landscaping plantings and planted beds to ensure a well-manicured appearance. To determine proper edging and string trimmer requirements of different plant species see Attachment B.

3.7.5 WEED CONTROL: Contractor, at the Contractor’s own expense, shall manually remove all weeds from plant beds, curbs, sidewalks, roads, tree rings, and medians. Contractor shall replace any/all plant material and turf damaged due to weed removal at the contractor’s expense.

3.7.6 HEDGE TRIMMING (Woody Plants): Contractor shall trim hedges one (1) time per month hedge according to Attachment D, the Service Calendar. To determine proper hedging requirements of different plant species, see addendum B.

3.7.7 ORNAMENTAL GRASS TRIMMING: Contractor shall trim out tufted ornamental (non-turf type) grasses once per calendar year during the month of February or March. The contractor shall remove all cuttings from plant beds, turf areas, sidewalks and roadways. To determine proper ornamental grass trimming requirements, see Attachment B.

3.7.8 FOR LAKEFRONT PARK ONLY, RAIN GARDENS: “Rain Gardens” are low lying areas or shallow depressions that are intended to hold water which increase and decreases seasonally.

Unless “Rain Gardens” are temporarily inaccessible due to high water, Contractor shall adhere to the same maintenance schedule and provide landscape services with the same intensity within the “Rain Gardens” of Lakefront Park, as identified on the Lakefront Park Map, as the remainder of Lakefront Park. If the “Rain Gardens” are or a portion of a “Rain Garden” is temporarily inaccessible due to high water, Contractor shall maintain the perimeter of the “Rain Gardens” and those portions of the “Rain Gardens” that are accessible with the same intensity as the rest of Lakefront Park. Once the inaccessible “Rain Gardens” or portions thereof become accessible, Contractor must bring the formerly inaccessible “Rain Gardens” or the portions of the “Rain Gardens” that back into compliance with these specifications within two (2) weeks of the formerly inaccessible “Rain Gardens” or the portions of the “Rain Gardens” becoming accessible.

Contractor shall not mow “Rain Gardens” and must maintain existing vegetation by edging, string trimming, trimming or hedging according to the specifications provided in the subsections above.

To determine the proper hedging and trimming requirements of different plant species in the “Rain Gardens” see addendum B. Contractor, at the Contractor’s own expense, shall manually remove in height within the “Rain Gardens.” Contractor shall remove litter and debris, including but not limited to palm fronds, tree limbs, and other miscellaneous debris or litter, from “Rain Gardens.” Litter and debris shall be disposed of offsite by Contractor at Contractor’s own expense.

3.7.9 ORNAMENTAL PLANT REPLACEMENT: Contractor shall ensure that ornamental plants remain healthy and free of weeds year-round. Contractor shall remove and dispose of off site any dead or declining ornamental plant upon discovery. Contractor shall notify the City of the removal of any ornamental plant within seven (7) days of discovery and provide an estimate of the cost to replace such plant material with the same genius or species of plant material that is at least fifty (50) percent of the size of the replaced plant material. If City agrees to the estimate, Contractor shall replace the ornamental plant within seven (7) days of the City agreeing to the estimate. Contractor, at the Contractor’s own expense, shall replace any plant materials damaged by Contractor.

3.7.10 LEAF REMOVAL: When leaves begin to accumulate, Contractor shall rake, vacuum, or otherwise remove the leaves from the site in conjunction with the other landscape maintenance services described in this section.

3.7.11 SUPERVISION OF WORK CREW: Contractor shall provide supervision of all work crews at all times while performing work under this Agreement. In-person supervision is not required if the work crew is provided equipment or another means to communicate with the work crews’ supervision at all times. Contractor shall designate one member of each work crew with the authority to respond to inquiries about work details or priorities. Members of work crews shall wear shirts and maintain a well-kept appearance during performance of this Agreement.

Attachments:

• Attachment A Local Vendor Affidavit of Eligibility

• Attachment B (Plant Maintenance)

• Attachment C -1 Landscape Maintenance Location

• Attachment C- 2 Lakefront and Central Services maps

• Attachment D Landscape Maintenance Service Calendar

• Attachment E Human Trafficking Affidavit

• IFB2025-002 Workbook

** THIS SCHEDULE OF OFFERS SHOULD BE THE FIRST PAGE SUBMITTED

WITH YOUR BID **

Bid IFB2025-002

I/we, the undersigned, hereby declare that I/we have reviewed the bid documents and with full knowledge and understanding of all specifications and conditions contained therein do submit, (in duplicate), our bid as follows with full understanding that the bid package in its entirety is made a part of any agreement, contract or order between the City of Kissimmee and the successful bidder.

ITEM NO. COST PER CYCLE

Total Cost of Northwest Kissimmee $ - Total Cost of Mill Run Area $ - Total Cost of Central Kissimmee $ - Total Cost of Smith & Columbia Area $ - Total Cost of North Central Kissimmee $ - Total Cost of Martin Luther King Boulevard Phase 1 Area $ - Total Cost of Martin Luther King Boulevard Phase 2 Area $ - Total Cost of Martin Luther King Boulevard Phase 3 Area $ - Total Cost of West & Southwest Kissimmee $ - Total Cost of US 192 – East & West Vine Street – FDOT $ - Total Cost of US 17-92 – John Young Parkway/ US 441 – Main Street – FDOT $ -

Total Cost of Downtown Kissimmee $ -

Grand Total Per Cycle $ -

Total Cost of Downtown Kissimmee with optional Shrubbery bed $ - Total Cost of Bid Alternate $ -

ACKNOWLEDGMENT OF ADDENDA NO.(S) _________ (IF APPLICABLE)

(Signature)

ALL PRICES QUOTED ARE GOOD FOR A PERIOD OF 90 DAYS.

_________We do not take exception to Specifications.

(initial) _________We take exception to Specifications as follows:

(initial) (attach additional sheets, if necessary)

COMPANY NAME

COMPANY ADDRESS _______________________________________

NOTE: OFFERS NOT RECEIVED IN DUPLICATE MAY BE REJECTED.

VENDORS ARE RESPONSIBLE FOR DELIVERY OF THEIR BID TO THE

ADDRESS INDICATED ON THE BID COVER SHEET PRIOR TO THE DATE AND

TIME SHOWN.

BIDS NOT SO DELIVERED MAY BE REJECTED.

BY: DATE:___________________

(signature)

_______________________________ EMAIL:__________________

(typed name/title of signer)

TELEPHONE NO.: ( ) ___ FAX NO.: ( )______________

*NOTICE*

IFB2025-002

If for some reason you are not participating in this solicitation, PLEASE complete the following and return to:

City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division 101 Church Street Kissimmee, FL 34741

DO NOT return the solicitation package. Failure to respond may result in removal of your firm from our current vendor file.

Company Name: _________________________________

Address: _________________________________

Phone Number: ( )_____________________

Fax Number: ( )_____________________

Continue on Vendor List: Yes No Large Business Small Business Minority Owned

Reason for no response to the solicitation:

Cannot supply at this time

Suitable, but engaged in other work

Quantity too small

Cannot meet required minimum

Opening date does not allow sufficient time to complete

Equivalent not presently available

Other reasons or remarks:__________________________________________________

Signature

IDENTICAL TIE BIDS

Preference shall be given to businesses with drug-free workplace programs.