Addendum_2_IFB2025-002_Mowing_and_Landscaping_Services.pdf

May 9, 2025

Addendum No. 2

Project: Mowing and Landscape Services Bid No: IFB2025-002

TO ALL PROPOSERS:

The following items are clarifications, corrections, additions, deletions and / or revisions, which shall take precedence over the original documents.

Question 1: Would you take a $10k deposit instead of a bond?

Answer: No, Bid requires a Performance bond issued by a surety licensed to do business in the state of Florida prior to commencement of work in the amount of $10,000.

Question 2: What time range is considered “after hours” for weekday contracted services?

Answer: Parks to be completed by 5pm, Right of Ways will be discussed at post award meeting.

Question 3: What time range is permissible for performing contracted services on weekends?

Answer: No Parks on weekends and Right of Ways will be discussed at post award meeting.

Question 4: Background – check fee (Ref. 2.11) What is the pre-employee cost that the city will invoice for each background check?

Answer: In Section 2.11 – it will now read as below:

Removing – and will be invoiced by the City of Kissimmee.

2.11 Employees Information/Criminal History: The successful bidder shall be required to provide an annual comprehensive listing of all employees of the bidder who will be on the premises of the City of Kissimmee. This obligation is continuing in nature and must be updated from time to time by the successful bidder as additional employees are employed by the bidder. This information includes but is not limited to driver’s licenses numbers and social security numbers.

A criminal background check on any personnel who may be assigned duties in any space at any City Facility will be obtained by the City of Kissimmee to be kept on file by the City personnel department and will be available to governing agencies upon official written request. Anyone working on the premises of the City without a background check on file will be cause for immediate termination of this contract and forfeiture of all bonds. The cost of this background check is the responsibility of the bidder. and will be invoiced by the City of Kissimmee. Anyone found to have any sexual offenses on their criminal background check, including arrests and not limited to convictions, shall be ineligible to work on City of Kissimmee premises.

Question 5: Weed-Control methods – nonspecific sites (Ref.3.6.5) May we use post-emergent non-selective herbicide for weed control in plant beds, curbs, sidewalks, roads, tree rings, and medians?

Answer: As long as the weeds are controlled, and the company has a licensed applicator and a chemical license when necessary.

Question 6: Weed-control methods – Lakefront Park/Central Services (Ref.3.7.3) Does the requirement to “collect and remove all clippings” refer to grass clippings only or to both grass and hedge clippings?

Answer: Grass mulching is acceptable, hedge clippings must be gathered and removed.

Question 7: Weed-control methods-Lakefront Park/Central Services (Ref.3.7.5) May we use post-emergent non-selective herbicide for weed control in these areas?

Answer: As long as the weeds are controlled, and the company has a licensed applicator and a chemical license when necessary.

Question 8: Leaf-removal frequency (Ref.3.7.10) Is leaf removal required during every visit when leaf debris is present, or only during designated leaf-removal cycles?

Answer: Two designated leaf removal cycles are required in non-turf areas. Turf areas can be mulched with each mowing cycle. Note: Post bid award meeting will determine cycle dates in the non-turf areas.

Question 9: Can you please inform contractors of who is currently maintaining these areas of service?

Answer: Ground Tek

Question 10: Can you please define ‘bid abstract’ as stated in section VII?

Answer: The underlined portion of the paragraph below is if a bidder wanted a copy of the bid tabulation sheet/abstract sheet (means same thing) then provide a envelope and we will mail it out to you.

VII. The City of Kissimmee reserves the right to accept and/or reject any or all bids, with or without cause, to waive technicalities or to accept the bid which, in its judgment, best serves the interest of the City of Kissimmee. Persons are advised that, if they decide to appeal any decision made concerning the award of this Bid, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be made. Bid results other than the apparent low bidder will not be provided in response to telephone inquiries. Bidders desiring a copy of the Bid Abstract should include such request with a self addressed stamped envelope in their bid.

Question 11: Can you please confirm that it is the City of Kissimmee’s intent to award all work to a single contractor, per section 1.8 paragraph 1 and section 3.0: Specifications?

Answer: See below in 3.0 of bid.

3.0 SPECIFICATIONS: Landscape Maintenance at specific City of Kissimmee properties, rights of ways and easements. The properties include approximately 200 acres according to an estimate based on virtual mapping measurements that have not been confirmed for accuracy. The City seeks a single contract for all services covered by this solicitation, but, the City reserves the right to make multiple awards.

Question 12: In reference to section 2.6.5 Weed Control: Will contractors be allowed to use selective pre/post-emergent herbicides in landscaped bed areas to assist in the removal of weeds by hand?

Answer: As long as the weeds are controlled, and the company has a licensed applicator and a chemical license when necessary.

Question 13: In similarity to the previous question, will contractors be allowed to use a selective post-emergent herbicide to assist in the removal of weeds in cracks and crevices of hardscaped areas?

Answer: As long as the weeds are controlled, and the company has a licensed applicator and a chemical license when necessary.

Question 14: Can you please confirm that contactors are NOT to fill out or sign any line contained within the sample contract provided from page 20-36? Should contractors exclude this from our submittal?

Answer: Yes, do not turn in the contract with your submittal. The contract in the bid package is

Sample Draft Only not to be signed until award is made.

Question 15: Can you please confirm that no areas represented yellow on the maps, such as

Osceola High, are included in this solicitation?

Answer: Yellow areas are not included in this solicitation.

Question 16: The map on page 46 of attachment C-1 has orange, blue, and purple roadways depicted. Can you confirm that all these areas are included and should be treated the same in reference to maintenance services?

Answer: Yes, these are included.

Question 17: Can you please confirm if contractors should exclude pages 1-14 of the bid document from their submittal, since it states the schedule of offers on page 15 should be the first page submitted with our bid? That is, contractors would submit pages 15-36?

Answer: Bidders are required to include all documents that is informational about this bid, including, schedule of offers, references and workbook that breaks down pricing, etc.

Question 18: Can you confirm if contractors should submit any of the provided Excel ‘Workbook’ pages with their submitted bid pricing, or are those just to be utilized by the contractor to fill out the Schedule of Offers on page 15 of the bid document? Is the Schedule of Offers on page 15 of the bid document the only pricing page contractors are to submit with their proposal?

Answer: All bidders must turn in with their bid the Schedule of Offers and it is recommended to fill out the workbook supplied. However, if a bidder turns in their own workbook, their bid will not be rejected.

Question 19: If the warranty of a replacement plant exceeds the contract date for maintenance, will the contractor who installed the plant be required to maintain the warranty if they are no longer responsible for the maintenance of that plant?

Answer: No

Question 20: Multiple times in the specifications the frequency of services is stated but varies each time and conflicts with the frequencies as shown on Attachment D. Please confirm the service visits shown on Attachment D is how our pricing should be built. If not, please confirm the visits required to be used for pricing purposes.

Answer: The City desires to achieve the maximum frequency of services, with a maximum of 39 and minimum of 26 cycles.

Question 21: Will mulching of leaves with mowers equipped with mulching kits be acceptable in place of leaf removal?

Answer: Yes, except non-turf areas. Where leaf removal is in 2 cycles will be discussed in the post award meeting.

Question 22: Please provide further detail on what should be specifically included for the

“Optional Shrubbery Bed” pricing from the pricing sheet. It is my understanding that bed maintenance is to be included for all sites.

Answer: Areas highlighted in red are selected areas and are required and included in pricing.

ACKNOWLEDGMENT OF ADDENDA:

1. The proposer shall acknowledge receipt of this addendum by completing the applicable section in the RFQ. The Proposer shall submit said Form with the proposal.

2. All other terms and conditions of the RFQ remain unchanged.

Brandon Durango Procurement Manager

ACKNOWLEDGMENT OF ADDENDA NO.(S) _________ (IF APPLICABLE)

(Signature)

COMPANY NAME _______________________________________

COMPANY ADDRESS _______________________________________

BY: _________________________ DATE:________________________

(signature)

_____________________________ EMAIL:_______________________

(typed name/title of signer)