IFB_Y26-1007_Scope_of_Services_FINAL.pdf

Invitation for Bids #Y26-1007-AV Title: Landscape Maintenance- Taft Area Section I

SPECIFICATIONS / SCOPE OF SERVICES

A. OVERVIEW

Contractor shall provide Landscape Maintenance including mowing (inclusive of edging, herbicide treatment, grass clipping and litter removal, brush control), fertilization of turf, additional litter removal, tree and plant replacement, maintenance of planted beds and trees, removal of dead or fallen trees, straightening of established trees, and sodding.

B. GENERAL PROVISIONS

1. All work under this contract will be subject to the acceptance of the Manager of the Orange County Roads and Drainage Division or designee, 4200 South John Young Parkway, Orlando, Florida, 32839-9205.

2. The Contractor shall coordinate with the County’s Representative, who will perform inspections for the County and verify that the work has been completed in accordance with specifications as scheduled and resolve problems that may arise.

3. The Contractor shall verify quality control for this project to the County’s Representative as directed.

4. The Maintenance of Traffic (M.O.T.) shall conform to F.D.O.T.’s most current editions of “Roadway and Traffic Design Standards” for Design, Construction, and Maintained Systems and the Federal Highway Administration (F.H.W.A.) “Manual on Uniform Traffic Control Devices (M.U.T.C.D.) for Streets and Highways”. These documents can be ordered from F.D.O.T, Maps and Publications Department. A proposed traffic control plan will be submitted to the County’s Representative for approval, at least two working days prior to starting work. IF THE CONTRACTOR DOES NOT COMPLY WITH

F.H.W.A.’S M.U.T.C.D. (I.E. SIGNS, QUALIFIED FLAGGERS AND/OR BARRICADES),

THE COUNTY RESERVES THE RIGHT TO DIRECT THE CONTRACTOR TO CEASE

OPERATION UNTIL DEFICIENCIES ARE CORRECTED. IN ADDITION, NO ROAD

CLOSURES WILL BE ALLOWED EXCEPT IN THE CASE OF EMERGENCIES.

5. THE USE OF PUBLIC ROADS AND STREETS BY THE CONTRACTOR SHALL PROVIDE A

MINIMUM INCONVENIENCE TO THE PUBLIC AND TRAFFIC.

6. The Contractor shall comply with the most current edition of the F.D.O.T Accident Prevention Procedures Manual pertaining to employee safety and applicable Occupational Safety and Health Administration (O.S.H.A) and Orange County Standards. The Contractor shall be responsible for obtaining copies of these publications by contacting the F.D.O.T. Maps and Publications Department in Tallahassee, O.S.H.A. Regional Office in Atlanta, GA, and Orange County Public Works in Orlando, respectively.

7. A mandatory Pre-Work Conference will be conducted, within ten (10) days after contract execution, by the County’s Representative to ensure understanding and cooperation of all parties.

8. It is the Contractor’s responsibility to visit each of the contracted areas to make a determination regarding equipment and manpower needed to service and complete all locations within the scheduled cycle dates.

9. Cycle Completion

All work will be ordered by the County’s Representative in the form of Delivery Orders.

No work shall begin until a Delivery Order has been issued to the Contractor.

a. A Delivery Order will be issued for each cycle or requested work. Each mowing cycle consists of twelve (12) calendar days (not including Sundays).

b. All work performed, unless authorized by the County’s Representative, shall take place between the hours of 7:00 AM and 5:00 PM., Monday through Saturday. No work shall be performed on Sundays or Federal, State, and County holidays, unless authorized by the County’s Representative. If the contractor desires to work on Sundays or official County holidays (New Year’s Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve Day and Christmas Day) he/she shall obtain pre-approval from the Manager of the Roads & Drainage Division.

c. The Contractor is entitled to rain days as detailed on the specifications. A Delivery Order will be issued for each cycle/project. The Delivery Order will contain a start date and a completion date. The County shall determine the start and ending dates for each cycle. The Contractor shall not begin any cycle until authorized by the County’s Representative. The Contractor shall complete all work ordered within twelve (12) calendar days (not including Sundays) from the start date on the Delivery Order. If a cycle/project is not completed by the completion date (adjusted for County authorized delays such as adverse weather conditions) and/or the Contractor does not correct any area not completed within two days after notification by the County, liquidated damages in the amount of two hundred dollars ($200) will be assessed as specified under Section 6, Contract Terms and Conditions, Provision 6.8 – Liquidated Damages. The total number and timing of the cycles will depend upon the growth conditions during the season. The Contractor will be compensated at the unit price multiplied by the actual number of cycles completed unless otherwise specified.

10. Schedule And Route

a. Areas covered by this contract shall be maintained regularly within each cycle so they are not neglected for long periods. The County will release cycles under this contract once every twelve (12) calendar days (not including Sundays) as needed.

b. The Contractor shall submit a work plan including a maintenance schedule and route prior to beginning any work under this contract. The work plan shall contain specific details on work to be performed including a schedule per work week, route to be followed, and locations of work each day. The Contractor shall determine his/her schedule and route based on available resources (personnel and equipment). The Contractor shall also take into consideration differences in growing seasons (summer/winter) to develop the work schedule.

c. The County’s Representative reserves the right to adjust the maintenance frequency during the slow-growing season by delaying the release of the cycles. During this time, areas shall still be maintained within the specified twelve (12) calendar days (not including Sundays) as submitted and approved on the work plan.

d. Submitted work plan (schedule and route) shall not be changed to adjust for growth conditions during different seasons. Once determined and submitted to the County, the maintenance schedule will be locked and no changes shall be made without County’s approval. For example, if the Contractor determines that it would take his/her crews six (6) calendar days (not including Sundays) to complete all contracted areas, the maintenance schedule will be locked at six (6) calendar days (not including Sundays) and will continue to be six (6) calendar days (not including Sundays) regardless of growing conditions. However, the County will only release cycles once every twelve (12) calendar days (not including Sundays).

Unless otherwise authorized by the County’s Representative, areas covered under this contract shall not be neglected for more than three (3) weeks (inclusive of the 2 weeks (12 calendar days (not including Sundays)) maintenance cycle. The Contractor shall be in contracted locations as specified on submitted daily and weekly maintenance schedules unless otherwise authorized in writing by the County’s Representative. Delays on a previous cycle shall not affect operations on a subsequent cycle.

The following illustrations of ideal maintenance and maximum allowable (with authorized delays, as specified) schedules for this contract are provided for guidance:

Ideal maintenance:

2 Cycle for Month X Week 1 Week 2 Week 1 Week 2 Road A Road D Road A Road D Road B Road E Road B Road E Road C Road F Road C Road F Two-week span Two-week span

Delayed maintenance (with authorized delays):

Two cycle for Month Y Week 1 Week 2 Week 3 Week 1 Week 2 Week 3 Road A Road D Rain Road A Road C Road D Road B Road E Rain Rain Rain Road E Road C Rain Road F Road B Rain Road F Three-week span Three-week span

The Contractor shall consult with the County’s Representative prior to any schedule variance. The Contractor shall immediately contact the County’s Representative when circumstances beyond his/her control arise that could alter the schedule or route for the cycle. The County’s Representative will verify those circumstances and will determine if changes to the schedule and/or route for the cycle are warranted. Based on the conditions, the County’s Representative could authorize modifications to the completion date for the cycle if applicable

11. The Contractor shall submit a work schedule to the County withing five (5) calendar days after contract execution. The Contractor shall consult with the County’s Representative prior to any schedule variance. The notificationshall occur the day before the scheduled variance and must be agreed to by the County’s Representative.

12. Congested or unusual conditions - Due to congested traffic or unusual conditions, the

Contractor may be required to remove his/her operation from the right-of-way and County property at the discretion of the County’s Representative. If the Contractor is required to remove his/her operation due to congested traffic, inclement weather (heavy rain, lightning, hail, tropical storm, hurricane, etc.) or other unusual conditions before 12:00 P.M. (noon), the County will consider allowing an additional one-half (1/2) day be added to the performance period. Otherwise no adjustment will be made to the performance period. The Contractor shall submit an immediate written application to request the additional time (during event) via email, and the County’s Representative will determine and authorize such award.

The County will verify alleged conditions in the area prior to authorization. Once approved, the County will modify the completion date, accordingly, for the cycle and will notify the Contractor.

If the Contractor is required to remove his/her operation as a result of inclement weather after 12:00 P.M (noon) for an excessive number of days, the County will consider adding additional time to the performance period. The Contractor shall document in writing via email to the County’s Representative any inclement weather after 12:00 PM (noon) affecting their maintenance operations. The Contractor shall also include pictures and other pertinent documentation for review and consideration. The County’s Representative will determine and authorize such award based on Contractor’s written notifications and supporting documentation submitted for this.

The County will notify the Contractor of the final decision and will modify the completion date, accordingly, for the cycle.

13. Daily Reports

The County’s Representative will be entitled at all times to be advised, at his/her request, as to the status and details of work being completed by the Contractor in the format he/she requires. The Contractor shall maintain coordination with the County’s Representative at all times. Either party may request and be granted a conference upon request in a timely manner. The County utilizes a standard reporting form that will be provided upon notice of contract award. The Contractor shall inform the County’s Representative by email daily as to the locations to be worked and the areas completed the previous day. This daily report is to be received no later than 7:30 A.M. Accurate and timely reporting is essential to successful performance and inspection. Therefore, late and inaccurate reporting is subject to rejection. (For example: If you perform work/services and do not submit the daily report by the following day (7:30 A.M.), the locations will have to be reserviced and reported prior to submitting them again.)

14. The Contractor shall supervise and direct the work efficiently with due care, skill, and attendance. The Contractor shall be responsible to ensure that the finished work complies accurately with the specifications.

15. The Contractor shall provide competent, suitable, and qualified personnel to perform the work as required by the specifications. The Contractor shall, at all times, maintain good discipline and order at the work site. The Contractor shall provide a list of all foremen and supervisors who will perform the work. This list shall also contain twenty-four (24) hour emergency telephone numbers.

16. Communication And Quality Control

a. The Contractor shall designate a competent Contractor’s Representative who shall be responsible for the quality control of this contract. If an incident occurs and the Contractor’s Representative needs to be replaced, written notice must be provided to the County’s Representative within at least twenty-four (24) hours of said incident.

b. The Contractor’s Representative shall be present at job sites and shall have the authority to act on behalf of the Contractor. All communications given to the Contractor’s Representative shall be as binding as if given to the Contractor.

c. To effectively communicate with County staff while in the field, the

Contractor’s Representative shall have available communication devices with internet access (including email) (e.g. cellular phone, laptop computer, smartphone, etc.). This mandatory requirement ensures proper communication and documentation of problems while performing operations in contracted areas. All conversations with County staff shall be documented via email, including but not limited to: weather/unusual conditions delays, contractual issues, instructions given by County staff, etc.

d. Suggested Manpower:

*Quantities shall be adjusted according to the amount of equipment to be used in the specific area.

17. Mowing, edging, litter removal, herbicide treatment, grass clippings removal, and brush control are included under one bid item. Any deficiencies not addressed by the contractor by the time required under this contract will be grounds to deny payment for the location affected. The County reserves the right to deny payment for the whole area if one or more of the items listed above are found deficient and not corrected during the mowing cycle.

18. Multiple Concurrent Contracts - A Management Plan shall be submitted to the County within ten (10) business days of Notice of Award and shall contain detailed information on personnel, equipment, and schedules for each contract held by the Contractor. The Contractor shall have resources (i.e. equipment and personnel) for each contract.

19. Liquidated Damages

For any cycle released under this contract, liquidated damages in the amount of two hundred ($200) dollars per workday may be assessed as specified under

Position Quantity Comments Supervisor 1 Supervision, reporting, complaint handling, and quality assessment control.

Working Foreman 1 Open right-of-way mowing Equipment Operator 5* Mowing open right-of-way Workers 8* Mowing, edging landscape maintenance Spray Technician 1 Weed control Equipment Operator 2 Mowing Slopes/Ditches/Wet areas (Boom

Mowers)

Section 6, Contract Terms and Conditions, Provision 6.8 – Liquidated Damages, if one or more of the following conditions occur:

a. The cycle is not completed by completion date as established in the Delivery Order or as authorized by the County’s Representative - Liquidated damages will start the first workday after the date the cycle was scheduled to be completed and will continue for each workday thereafter until all contracted areas are maintained and the cycle is accepted as completed.

b. The Contractor does not correct any deficient area within two (2) calendar days (not including Sundays) after notification from the County, unless otherwise authorized by the County’s Representative - These liquidated damages will start the third workday after notification and will continue for each workday thereafter, until reported deficiencies are corrected per contract specifications.

c. The Contractor does not maintain contracted areas as specified and agreed on the submitted work plan (as specified above) - These liquidated damages will start the first workday the contractor deviates from the approved plan and will continue for each workday thereafter until affected areas are maintained as required on the work plan.

TECHNICAL PROVISIONS

The Contractor shall furnish all labor, materials, equipment, supervision, tools, transportation, supplies, manpower, and pay disposal fees to complete the work specified in this contract.

A. QUANTITY AND FREQUENCY OF WORK

1. The work specified in this contract represents the type of services to be accomplished. Areas have been inventoried and calculated as to the estimated quantities. Any discrepancies or disagreements concerning quantities and limits of work shall be immediately reported in writing (The quantities shall reflect the new measurements taken by the contractor and the contract measurements) to the County representative. Discrepancies or disagreements shall be mutually resolved prior to beginning work in any area in question. The County will make the final determination on any unresolved matters.

2. During the first cycle of all areas to be serviced, the Contractor shall be responsible for bringing all areas specified in the contract up to a maintainable standard. All costs of reclaiming these areas shall be included in the unit prices. No additional compensation will be given to the Contractor for bringing the specified areas up to a maintainable level. All work locations shall be considered provided by the County in an “as is” condition.

3. The County’s Representative will determine and authorize when to begin each cycle.

The Contractor shall not begin any cycle until authorized by the County’s Representative. The Contractor shall complete all work ordered within twelve

(12) calendar days (not including Sundays) from the start date on the Delivery Order. As previously stated, if a cycle is not completed by the completion date (adjusted for County authorized delays such as adverse weather conditions), liquidated damages will be assessed as specified under Section 6, Contract Terms and Conditions, Provision 6.8 – Liquidated Damages. The total number and timing of the cycles will depend upon the growth conditions during the season. The Contractor shall be compensated at the unit price multiplied by the actual number of cycles completed unless otherwise specified.

4. This contract requires a maximum of twenty-six (26) mowing cycles, as needed. It also includes a maximum of two (2) cycles of fertilization of turf, a maximum of two

(2) cycles of tree maintenance, and a maximum of six (6) cycles of additional litter removal to be accomplished on an annual basis. The additional litter removal and fertilization of turf is to be used on an “as needed” basis as directed by the County representative. A Delivery Order will be issued to the Contractor each time there is such a need. The additional litter removal requirement extends beyond the routine litter removal required during regular mowing operations.

There are no guarantees as to the quantities or frequencies of items included on this contract.

B. EQUIPMENT

The Contractor shall ensure all equipment used in the performance of the contract on County property is in good safe working order and properly maintained in order to protect the operator and the public. All equipment used by the Contractor is subject to inspection by the County’s Representative. Any equipment on site, which is deemed by the County’s Representative to be inoperable, unsafe, or improper for desired use, must be removed from the premises by the Contractor at his/her expense the same day of the County’s determination.

1. The Contractor shall furnish equipment of a type and quantity to perform the work satisfactorily within the time specified herein.

2. The mowing equipment used by the Contractor shall be maintained to produce a clean, sharp cut and uniform distribution of clippings at all times. The mowers shall be constructed such that the height of the turf cut will be three (3) inches, plus or minus one (1) inch. The Contractor is required to use amber flashing lights on all mowing equipment and his/her employees must be provided with the required Personnel Protective Equipment as required by O.S.H.A. and the County.

C. COMPLETION OF WORK

The Contractor shall complete the work ordered within each designated cycle.Tthe Contractor shall complete all work ordered within twelve (12) calendar days (not including Sundays) from the start date on the Delivery Order in accordance with the items listed on the Fee Schedule.

During the periods of work, upon written notice from the Contractor that specific locations are complete, the County's Representative will perform an inspection and will notify the Contractor in writing of any deficiencies. (Note: The inspection will take place within two (2) business days of the notice of completion.) In the event of unsatisfactory work, the Contractor shall repeat the work without additional compensation, within two

(2) calendar days (not including Sundays). Upon written notice from the Contractor that deficiencies have been corrected, the County's Representative will make a final inspection. If a second re-inspection is required, the County will assess an eighty ($80.00) dollar fee to the Contractor. The eighty ($80.00) dollar fee will be assessed for every additional re-inspection after the first re- inspection. The fee is assessed to offset the additional County labor costs and vehicle usage required for unnecessary inspections and the fee will be deducted from the final invoice for that Delivery Order.

D. MOWING

Mowing, edging, litter removal, herbicide treatment, grass clippings removal, and brush control are included under the line-item unit price for “Mowing, as specified” on the Fee Schedule.

Regular mowing under this contract is generally limited to mowing areas of shoulders, front and back slopes of less than or equal to three-to-one (3:1) slope, drainage easements, dry and wet roadside swale bottoms, median islands and various width utility strips and similar areas. Slope mowing, which is also a contract requirement, is generally limited to slopes greater or steeper than three-to-one (3:1) and are relatively inaccessible to the use of conventional mowing equipment (e.g., steep slopes, canal/ditch banks and shores, bridge/overpass banks, etc.). These types of areas will normally require equipment specifically designed for this type of work. When slope mowing is performed, it shall incorporate the use of string trimmers to protect the integrity of the slope and prevent damage to the turf.

Sign posts, guardrails, trees, canal outfall structures, fences, shrubs, plants, light poles, utility flags or other such obstacles to mowing will be hand mowed or trimmed around as necessary to present a groomed appearance. Top of vegetation on wet bottom swales must be cut-off to the water’s edge/level. Particular attention shall be paid to planted areas. Any damage that occurs to plants, trees, shrubs, mulched beds, tree rings, sprinkler heads, etc., shall be repaired or restored before the cycle is completed at the Contractor’s expense. Mowing shall also include grass clippings and litter removal, edging, and herbicide treatment. These costs shall be included in the unit price for “Mowing”.

1. Quality – All cutting shall be performed in such a manner to produce a stand of mowed grass or vegetation cut uniformly with no streaks or scalping. The mowing equipment shall be set up such that the height of the turf cut will be three

(3) inches, plus or minus one (1) inch. In the event the Contractor damages the turf, curbs, or pavement, he/she shall be responsible, at his/her own expense, for restoring it to its original condition and/or replacement thereof, prior to the end of the cycle. This also includes sign structures, mailboxes, appurtenances, etc.

All appurtenances shall be hand-mowed or trimmed around by the Contractor as necessary to present a well-groomed appearance. Appurtenances shall include but not be limited to, signposts and bases, delineator posts, fences, guardrail or barrier walls, end walls, pipes, drainage structures, poles, canal control structures, guys, landscape areas, etc.

a) Quantity and Frequency – The County’s Representative will determine when to begin each mowing cycle. The number and timing of the cycles will depend upon the growth conditions of the grass during the season. A maximum of twenty-six (26) cycles will be ordered during the maintenance period. The Contractor shall be compensated at the unit price per acre times the acreage completed in each mowing cycle.

b) Limitations of Operation – When mowing within ten (10) feet of a traveled roadway, all equipment shall be operated in the direction of the flow of traffic. This provision does not apply when flaggers and warning signs protect the specific work site in accordance with the Manual on Uniform Traffic Control Devices.

When boom-type slope mowers are operated on the shoulder, flagging operations procedures shall be followed to warn other traffic and assist the operations. Warning signs shall be placed in accordance with the most current edition of the Florida Department of Transportation's "Roadway and Traffic Design Standards" for Design, Construction, Maintained Systems and the "Manual on Uniform Traffic Control Devices for Streets and Highways." When mowers are crossing the traveled roadway or bridges, the Contractor shall use flaggers following applicable flagging operation procedures.

When it is necessary for mowing machines to cross bridges with full width shoulders on the right, the crossing should be made on the shoulder. All bridges should be crossed with extreme care and operations planned to reduce such crossings to a minimum.

When it is necessary for mowing machines to cross the traveled roadway, a location shall be selected that provides an unobstructed sight distance of five hundred (500) feet. The operator shall stop before crossing the roadway and permit closely approaching vehicles to pass before crossing. Operations shall be planned to minimize crossings.

Equipment left on the right-of-way or County property after designated work hours shall be placed outside the clear and recovery area and shall be the sole responsibility of the Contractor. If equipment is left on the right-of-way, it shall be marked with a barricade etc. and with approved steady burning amber lights.

All service and supply operations shall be conducted outside the clear and recovery area. No supply vehicles shall enter the private property for any purpose. No service vehicle shall enter the private property unless necessary to repair or remove inoperable equipment.

2. Litter Removal – All litter and debris shall be removed prior to and upon completion of a mowing cycle. Litter and debris removal includes the pickup, removal, and disposal from the right-of-way and County property of any obstacle such as wood, signs, tires, cans, etc., which cannot be traversed by the mowing equipment. It will also be the Contractor’s responsibility to remove any item such as bags of trash, newspapers, magazines, food containers, boxes, sheets of paper, etc., which will be torn, ripped, scattered or further subdivided by the mowers, and will result in an objectionable appearance. The cost of litter removal shall be included in the unit price for “Mmowing”.

3. Clippings Removal – All grass clippings that are not uniformly distributed, and detract from the appearance of the mowing operation shall be removed from the job site by the Contractor, upon completion of the mowing operation to allow for a neat and clean appearance after completion. The Contractor shall remove and dispose of all grass clippings from the pavement, fence lines, sidewalks, curbs and curb inlets located within the limits of the project. The cost of grass clipping removal shall be included in the unit price for “Mowing”.

The grass clipping removal shall be performed in conjunction with the mowing cycle. It is the responsibility of the Contractor to maintain the inlet openings free from the debris generated during their right-of-way mowing operation. Grass clippings shall not be blown into drains or storm drain inlets. Failure to adhere to this shall result in the Contractor, at his/her own expense within two (2) calendar days (not including Sundays), jetting out these pipes and drains or reimbursing the County for the cleanup effort carried out by County personnel.

4. Brush Control – During each cycle the Contractor shall be responsible for cutting and removing brush and plant growth up to two (2) inches in diameter and up to a seven (7) feet height along right-of-way, undeveloped lots or properties and along fence lines and walls so it does not encroach onto the County’s right-of-way. Areas behind power poles shall be mowed at least one mower pass to the right-of-way line. This work shall be performed in conjunction with the mowing cycle. The cost of brush control shall be included in the unit price for “Mowing”

The Contractor shall remove sucker growth and dead material from the bases of all trees at soil level to include the trunk lines. Sucker growth shall also be removed from the soil line to the main branches. The Contractor shall report any unusual hazard to County’s Representative. The Contractor shall also spray the mulch ring around the trees with herbicide without harming the trees. The cost of sucker growth, herbicide and dead material removal shall be included in the unit price for “Mowing”.

5. Edging - Edging encompasses the removal of all weeds, sand, vegetation, debris and plant material by the Contractor from all edges, including but not limited to the following structures: sidewalks, paved approaches, asphalt paved roadway edges and concrete paved roadway edges that do not have curb, and curbs to maintain these areas in an attractive and manicured condition. Edging encompasses the removal of growth mechanically and manually.

NOTE: Areas specified for edging shall not be treated with herbicide.

a) Quantity and Frequency - Edging shall be performed in conjunction with the mowing cycle. The cost of edging shall be included in the unit price for “Mowing”.

b) Method of Operations - The edging of sidewalks, paved approaches, asphalt paved roadway edges and concrete paved roadway edges that do not have curb, and curbs shall create a distinct void; approximately one-half (1/2) inch horizontally between the structure and the turf. String trimmers shall not be used in edging. Edging also includes the removal of all sand and debris from the areas designated to be edged.

Upon completion of edging by the Contractor, no growth, sand or debris shall touch any of the structures designated to be edged. The Contractor from the areas designated for edging shall remove all sand and debris.

The cost of this removal and disposal shall be included in the unit price for “Mowing”.

c) Quality - Plant growth, sand, and debris shall be removed from all specified areas to provide a neatly groomed and manicured appearance in accordance with the specifications. If at any time, the work is deemed unsatisfactory by the County's Representative, the services shall be repeated at no additional cost to the County, all in an effort to bring the site to a satisfactory condition.

6. Herbicide Treatment - Herbicide treatment encompasses the treatment of all grass, weeds, tree mulch rings, openings, gutters, asphalt paved areas, ramps, divider walls, guardrails, bridge embankments, and bridge supports with an approved herbicide to maintain these areas in an attractive and manicured condition. The herbicide treatment shall also include the treatment of all expansion joints and cracks located on sidewalks, curbs, concrete medians, and paved approaches.

All herbicide used shall contain the active ingredient glyphosate (e.g. as in Roundup), applied in accordance with the manufacturer's label directions. The herbicide mixture shall contain a colored spray indicator to mark the areas treated. The color indicator shall be used to verify herbicide treatment.

NOTE: Areas designated to be edged will not be treated with herbicide.

a) Quantity and Frequency – Herbicide treatment shall be performed in conjunction with the mowing cycle. The cost of herbicide treatment shall be included in the unit price for “Mowing”.

b) Method of Operations - Upon completion of herbicide treatment by the

Contractor, no growth shall remain on any of the areas designated to be treated. The spray pattern for herbicide treatment shall be six (6) inches, with the exception of fence lines and divider walls. The spray pattern for fence lines and divider walls shall be twelve (12) inches inside the right-of-way line.

Approximately ten (10) days after the application of herbicides, fences and divider walls shall be hand trimmed by the Contractor to remove all dead vegetation. All vegetation shall be removed and disposed of by the Contractor. Upon completion of the trimming, no unwanted vegetation shall touch any part of the fences and divider walls. All dead vegetation shall be removed from all other areas sprayed, including sidewalk expansion joints, curbs, gutters, concrete medians, inlet openings, etc.

The cost of the removal and disposal of all plant growth shall be included in the unit price for “Mowing”.

c) Limitation of Operations - The Contractor shall abide by all rules, laws, ordinances and statutes of the Federal Government as well as that of the State and County having jurisdiction pertaining to the handling, storage and application of herbicides. The Contractor at his/her expense shall replace plants, grass and trees damaged by the improper use of herbicides. Replacements shall be of the same size and type of those damaged.

d) Quality - If at any time, the herbicide treatment is not in accordance with the specifications, the services shall be repeated at no additional cost to the County.

E. MAINTENANCE OF PLANTED BEDS –

Encompasses maintaining newly planted beds as well as established older planted beds. This maintenance includes litter removal, weed removal, fertilizing (three (3) times annually), the spraying of insecticides and fungicides (when needed), pruning and trimming of all desired plant life within these beds.

The Contractor shall inspect all planting beds within the designated boundaries during each cycle. The written results of these inspections along with a report of the types of insecticides or fungicides required or used, if any, shall be sent to the County’s Representative within ten (10) days of the completion of each cycle.

1. Quantity and Frequency – The County’s Representative will determine when to begin each cycle based on inspections conducted. The total number and timing of the cycles will depend on the growth conditions of the planted beds during the season. A maximum of twenty-six (26) cycles will be ordered during the maintenance period. The Contractor will be compensated at the unit price per square foot times the actual number of square feet completed during a cycle.

2. Weeding of Planted Beds – The Contractor shall remove all weeds and/or other undesirable plants that have grown in the planted beds. This may be accomplished manually or chemically, provided that the use of chemicals does not result in damage to desirable plants nor leave an unsightly appearance.

When chemicals are used, the weeds shall be removed manually (upon their demise), in order to achieve the desired appearance. The cost of weeding shall be included in the unit price for “Maintenance of Planted Beds”.

3. Litter Removal – All litter and debris shall be removed by hand before and upon completion of each cycle to allow for a neat and clean appearance. The cost of litter removal shall be included in the unit price for “Maintenance of Planted Beds”.

4. Spraying of Insecticides and Fungicides – Plants showing signs of disease or pests shall be properly sprayed immediately and cared for by the Contractor. The Contractor shall abide by the Manufacturer’s specifications for all chemicals or chemical compounds used. The Contractor shall abide by all rules, laws, ordinances and statutes of the Federal State and County, as well as any other governing bodies having jurisdiction pertaining to handling storage and application of pesticides and fungicides. The Contractor shall notify the County’s Representative prior to the spraying of insecticides and fungicides. The cost for spraying of insecticides and fungicides shall be included in the unit price for” Maintenance of Planted Beds”.

5. Mulching – A three-inch layer of mulch must be maintained at all times in the bed areas. The cost for mulch, including labor, equipment and incidentals shall be included on the unit price for “Maintenance of Planted Beds”.

6. Fertilization of Planted Beds – Application of fertilizer will be at the request by the County only and in accordance with the manufacturer's instructions and Orange County Ordinance 2022-03. All planted beds shall be fertilized in accordance with the manufacturer’s instructions. The soil pH shall be appropriately adjusted to maintain a healthy and vigorous growing condition.

Fertilizer shall be balanced, containing trace elements with a minimum of thirty percent (30%) slow-release nitrogen applied at the rate of three and one half (3.5) pounds per one hundred (100) square feet. For the purpose of this contract, planted bed fertilization shall be performed three (3) times during the maintenance period, during the months of March, June, and September.

The cost for fertilization of the planted shall be included in the price for “Maintenance of Planted Beds”.

7. Quality – Planted beds shall be maintained to provide a neatly groomed and healthy appearance in accordance with these specifications. Plants, grass and trees damaged by the Contractor shall be replaced by the Contractor at the Contractor’s expense. Replacements shall be of the same size and type of those damaged, unless otherwise ordered by the County’s Representative. If at any time the work is deemed unsatisfactory to the County’s Representative, the work shall be performed again, by the Contractor, at no additional cost to the County.

F. FERTILIZATION OF TURF

Application of fertilizer will be at the request by the County only and in accordance with the manufacturer's instructions and Orange County Ordinance 2022-03. Application of fertilizer shall be in accordance with the manufacturer's instructions. Fertilizer will be granular 15-0-15 plus DeltaGard, Onslaught or equivalent pest control at the rate of five

(5) pounds per one thousand (1000) square feet. The Contractor shall invoice fertilization at a unit price per acre to include the cost of fertilizer, delivery to the site, and application to the turf as required in the specifications. The application shall be coordinated with the County and evidence of the application shall be provided.

If at any time, the work is deemed unsatisfactory by the County's Representative, the services shall be repeated at no additional cost to the County.

G. ADDITIONAL LITTER REMOVAL

The Contractor may be asked to remove additional litter and debris from specific areas on an as needed basis - above and beyond the requirement described in Paragraph 4.2.

This additional litter and debris removal consists of the pickup, removal, disposal of litter, and otherwise objectionable debris, within the maintained limits of the right-of-way. Additional litter or debris may consist of varied sizes of bottles, cans, paper, tires, tire pieces, lumber, vehicle parts, metal junk, brush, tree branches, and other items to be removed under this work.

1. Quantity and Frequency - This service to specific areas will be ordered by the

County's Representative and will be paid for under a separate line item.

2. Equipment - Equipment that is utilized to transport additional litter shall be constructed in a manner to preclude spillage or loss of litter along the roadway.

All open top carriers shall be covered and secured with tarpaulins. The Contractor shall remove all spillages promptly and at no additional cost to the County.

The Contractor shall submit a written request for approval, by the County's Representative, for the use of specialized equipment designed for mechanized removal of additional litter and debris. The County's Representative will require the Contractor to establish, at the Contractor's expense, satisfactory results that the specialized equipment will produce additional quality litter removal. The County's Representative will require additional safety devices or precautions unique to the equipment.

Equipment that damages curbs, pavement, or turf will not be allowed.

3. Limitation of Operation - Any equipment left on the right-of-way overnight shall be lit and parked outside the clear zone, except in median areas where no equipment shall be permitted to be parked overnight.

All service and supply operations shall be conducted between the travel way and the right-of-way line and be outside the clear zone. No supply vehicle shall enter the median for any purpose. No service vehicle shall enter the median except when necessary to repair or remove inoperable equipment.

No work will be permitted during non-daylight hours.

When performing additional litter pickup operations, workmen shall wear reflective clothing of high visibility such as a vest, shirt, or jacket and these are to comply with O.S.H.A. requirements/standards.

4. Disposal of Additional Litter and Debris - All additional litter and debris that have been accumulated and picked up shall be placed in trash bags and shall be removed from the right-of-way at the end of each working day by the Contractor.

Disposal of litter and debris shall be made in accordance with local and state laws and any cost incurred for disposal shall be the responsibility of the Contractor. Storage or stockpiling of litter or debris on the right-of-way shall not be permitted.

5. Quality - Completed areas will be reviewed for quality and acceptance by the

County's Representative. Areas determined to be unsatisfactory, by the County's Representative, will be re-cleaned at no additional cost to the County.

All areas shall be cleaned in such a manner that they shall be reasonably free of all litter and debris. The Contractor shall not be penalized for additional litter and debris that may be deposited between the time the work was completed and the time when the work is approved by the County's Representative. However, the County's Representative's judgment when evaluating completed work will be final.

6. Basis of Payment - Payment shall be full compensation for furnishing all equipment, materials, labor, disposal, and incidentals necessary to complete designated areas of additional litter and debris removal.

The Contractor shall provide submittal of the landfill receipts where all additional litter or debris was disposed of with each invoice.

H. MAINTENANCE OF TREES – Tree maintenance encompasses maintaining newly planted trees as well as maintaining established older trees. Tree Maintenance shall include pruning and trimming to allow for proper clearances as well as for the integrity of the tree.

begin each tree maintenance cycle. The Contractor shall be compensated at the unit price per tree times the actual number of trees completed during the cycle.

2. Method of Operations – Prune all trees to remove dead, broken, or infected branches, vines, Spanish moss, and dead or decaying stumps and all other undesirable growth. Perform cosmetic pruning, in addition to the above to enhance the appearance of specific trees.

All specified trees shall be pruned back by the Contractor, from edges of roads, driveways, fences, and sidewalks to ensure the safety of citizens and the protection of property. The Contractor shall prune all specified trees to encourage a healthy natural growth pattern for each specific variety. Pruning should be performed to promote the desired long-term branching structure of the tree. All pruning must follow current industry standards practices and, including any relevant F.D.O.T. standards. Pruning should ensure that trees do not obstruct vehicle doors and windows. Any low hanging limbs or branches must be trimmed and removed by the Contractor. Pruning shall ensure that trees have a neat and well-maintained appearance. Palms and Crape Myrtles shall be pruned annually, in the month of February. Prune all palms to remove dead or substantially brown (badly damaged or deceased) fronds only.

The Contractor shall eliminate all bracing and tree supports as trees become self- supportive. Tree supports which must remain shall be kept in good repair and functioning at all times with trees fully protected.

3. Fertilization of Trees – Application of fertilizer will be at the request by the County only and in accordance with the manufacturer's instructions and Orange County Ordinance 2022-03. Fertilize trees two (2) times yearly: March and September. Broadcast fertilizer under the drip line of the foliage and beyond.

All specified trees shall be deep-root fed in March. Fertilizer injection will not be allowed. Trees are to be fed by boring a one and one-half (1½) inch diameter hole to a depth of 18 – 24 inches and at a distance of 8 – 10 inches apart per tree. Use measured amounts of fertilizer 8-10-10 or other approved by the County’s Representative. Fertilizer shall be evenly divided and applied into each hole. The rate of application shall be based on one (1) pound of fertilizer per one (1) inch of tree caliper.

Fertilize palms at a rate of 5 – 8 pounds each application with a palm special type product. The fertilizer shall be broadcast under the canopy of the palm, but should not be placed up against the trunk.

The cost for fertilization of trees shall be included in the unit price for “Maintenance of Trees”.

4. Mulching - The Contractor shall clear a circular path (tree ring) around the base of all specified trees. This path shall have a radius of three (3) feet, measured from the base of the tree. This ring shall be cleared of all growth and debris, delineated with landscape edging (to hold the mulch in place), and filled with mulch.

5. Method of Operations - Mulching shall be placed to a depth of three (3) inches.

Maintain mulch at three (3) inches clear from all tree trunks. All mulch shall be Pine Bark unless otherwise specified. Mulch shall be placed by hand in a loose consistency and shall not be matted or compacted. Mulch shall be placed in such a manner as to provide a neatly groomed appearance in accordance with industry standards.

The cost of clearing circular paths around the bases of trees, the price for the landscape edging (including labor, material, and installation), and the price for mulching (including the cost of mulch, delivery to the site, and spreading in areas) shall be included in the unit price for “Maintenance of Trees”.

6. Spraying of Insecticides and Fungicides – The Contractor shall inspect all trees within the designated boundaries prior to the release of the cycle. The results of these inspections along with a report on the types of insecticides and fungicides required, if any, shall be conveyed in writing to the County’s Representative within ten (10) days of the completion of the inspection. The Contractor shall notify the County’s Representative prior to the spraying of insecticides and fungicides. The cost of insecticides and fungicides (including labor) will be included in the unit price for “Maintenance of Trees”.

The Contractor shall abide by the manufacturer’s specifications for all chemicals or chemical ordinances and statutes of the Federal, State, and County, as well as any other governmental agencies having jurisdiction pertaining to the handling, storage, and application of insecticides and fungicides.

7. Quality of Work – Trees shall be maintained to provide a neatly groomed and healthy appearance in accordance with the specifications. If at any time, the work is deemed unsatisfactory by the County’s Representative, the services shall be performed again at no additional cost to the County.

I. TREE AND PLANT REPLACEMENT – Tree and plant replacement shall include all labor, materials, tools, equipment, and incidentals required to remove and replace specified trees and plants.

begin each replacement cycle. The Contractor shall be compensated at the unit price per tree and/or plant times the actual number of trees and/or plants replaced during the cycle.

2. Method of Operations – All replacements shall be trees and/or plants of the same species and size as originally planted, unless otherwise authorized by the County’s Representative.. Some of the trees and/or plants may be planted on projects that are located in areas that are not on the maintenance locations, such as other roadway projects.

Trees and/or plants shall conform to the names given in “Grades and Standards for Nursery Plants”, published by the Florida Department of Agriculture and Consumer Services. Names of varieties not included therein shall conform to a Florida No. 1 as to: (1) Health and vitality, (2) Condition of foliage, (3) Root system,

(4) Freedom from pest or mechanical damage, (5) Heavily branched and densely foliated according to the accepted normal shape of the species.

Substitutions will be permitted only upon submission of proof that any specified tree and/or plant is not obtainable or suitable for the location as specified and upon written authorization of the County.

3. Mulching - The Contractor shall clear a circular path (tree ring) around the base of all replacement trees. This path shall have a radius of three (3) feet, measured from the base of the tree. This ring shall be cleared of all growth and debris, delineated with landscape edging (to hold the mulch in place), and filled with mulch. When replacing plants, a three-inch layer of mulch shall be maintained at all times in the bed areas.

4. Method of Operations - Mulching shall be placed to a depth of three (3) inches.

Maintain mulch at three (3) inches clear from all tree trunks.