IFB- POLYGRAH EXAM SERVICES.pdf

STATE OF MISSISSIPPI

Department of Corrections

BURL CAIN

COMMISSIONER

Invitation for Bids for

Polygraph Examination Services

RFx# 3160008090

Issued: June 10, 2026

Bids Due: July 10, 2026

Contact Information for this IFB:

Victoria James

301 North Lamar Street

Jackson, Mississippi 39201

Procurement@mdoc.state.ms.us mdoc.ms.gov

Table of Contents

Section 1. Introduction

1.1 Agency Background

1.2 Purpose of Solicitation

1.3 Contacting MDOC During the Procurement Process

Section 2. Scope of Work

2.1 Description of the Work Needed by the MDOC

2.2 Delivery and Performance Schedule

2.3 Inspection and Acceptance Requirements

2.4 Modification in Accordance with a Change in Law

Section 3. Contract Requirements

3.1 Type of Contract

3.2 Order of Precedence

3.3 Contract Controversies

3.4 Contract Terms Required by the PPRB OPSCR Rules and Regulations

Section 4. Procurement Process

4.1 Important Dates in the Procurement Process

4.2 Questions of Potential Bidders

4.3 Amendments to the IFB

4.4 Bid Submission Deadline

4.5 Bid Evaluation

4.6 Contract Award

4.7 Right to Reject Bids and/or Cancel Procurement

4.8 Reconsideration of the Terms of the Solicitation

Section 5. Bid Submission Requirements

5.1 Submission Format

5.2 Bid Contents

5.3 Public Copy of the Bid

5.4 Bidder Obligations

Appendices Appendix A: Contract Terms and Conditions Appendix B: Bid Form Appendix C: References Appendix D: Certifications and Assurances Appendix E: Acknowledgement of IFB Amendments Appendix F: Submission of Public Copy of Bid

Invitation for Bids for Polygraph Examination Services

Issued June 2, 2026

MDOC

Section 1. Introduction

1.1 Agency Background

The Mississippi Department of Corrections (MDOC) is responsible for the administration and operation of correctional facilities within the State of Mississippi.

1.2 Purpose of Solicitation

The Mississippi Department of Corrections (MDOC) is requesting Bidders to submit quotes for

Polygraph Examination Services at MDOC locations outlined in Section 2.

1.3 Contacting MDOC During the Procurement Process

Unless instructed otherwise, any bidder or potential bidder seeking to communicate with MDOC about this IFB shall do so in writing by contacting:

MDOC Procurement procurement@mdoc.state.ms.us

Attn: RFx# 3160008090

1.4 General Requirements for Participation in the Procurement Process

• Procurement Regulations: This IFB shall be governed by the applicable provisions of the

PPRB OPSCR Rules and Regulations, a copy of which is available on the Mississippi

Department of Finance and Administration’s (DFA) website (www.dfa.ms.gov). Any bidder responding to a solicitation for personal and professional services and any contractor doing business with a state agency is deemed to be on notice of all requirements therein.

• Good Faith and Ethics: All parties are required to act in good faith at all times during the processes governed by the PPRB OPSCR Rules and Regulations Section 1.4.1.

• Anti-Competitive Practices Prohibited: Potential bidders are prohibited from engaging in any practice which reduces or eliminates competition or restrains trade. Potential bidders are specifically prohibited by federal and Mississippi law from collectively responding to a solicitation in a manner that controls directly or indirectly the price of the personal or professional service sought. Mississippi Code Annotated § 75-21-15. By submitting a bid, a bidder certifies that the price submitted was independently arrived at without collusion.

• Conditional Bids Prohibited: Any bid conditioned upon receiving award of the contract resulting from this IFB and another contract in Mississippi is not eligible for award.

• Contract Rights: Contract rights do not vest in any party until a contract is legally executed. MDOC is under no obligation to award a contract following issuance of this solicitation.

• Property Rights: Property rights do not inure to any bidder until such time as services have been provided under a legally executed contract. No party responding to this IFB has a legitimate claim of entitlement to be awarded a contract or to the provision of work mailto:procurement@mdoc.state.ms.us http://www.dfa.ms.gov/ thereunder. MDOC is under no obligation to award a contract and may terminate a legally executed contract at any time.

• Expenses Incurred in the Procurement Process: All parties participating in the procurement process with regard to this solicitation shall bear their own costs of participation, pursuant to Section 1.4.4 of the Public Procurement Review Board Office of

Personal Service Contract Review Rules and Regulations (PPRB OPSCR Rules and

Regulations).

Section 2. Scope of Work

2.1 Scope of Work

The selected Bidder will conduct polygraph examinations of prospective employees and current inmates, as requested, at MDOC service locations, using a device or instrument to test or question individuals regarding administrative and criminal matters. Device(s) or instrument(s) shall record an individual's cardiovascular pattern, respiratory pattern, and other physiological changes. The selected Bidder will be responsible for preparing individuals for testing. The selected Bidder must also complete a written evaluation report and submit it to MDOC by email within seven (7) business days of completion of the polygraph examination. The selected Bidder must be licensed and in good standing with the Mississippi Polygraph Examiners Board at the time the contract is awarded and throughout the Period of Performance.

Service Locations:

MDOC Central Office

301 North Lamar Street

Jackson, MS 39201

Central Mississippi Correctional Facility

3794 MS Hwy 468

Pearl, MS 39208

Mississippi Correctional Institute for Women

3794 MS Hwy 468

Pearl, MS 39208

Delta Correctional Facility

3800 Baldwin Road, CR540

Greenwood, MS 38930

Marshall County Correctional Facility

833 West Street

Holly Springs, MS 38634

East Mississippi Correctional Facility

10641 US HWY 80 West

Meridian, MS 39307

Wilkinson County Correctional Facility

2999 US HWY 61 North

Woodville, MS 39669

Mississippi State Penitentiary

MS HWY 49 West

Parchman, MS 38738

South Mississippi Correctional Institution

22689 MS HWY 63 North

Leakesville, MS 39451

Walnut Grove Correctional Facility

1650 MS HWY 492

Walnut Grove, MS 39189

2.2 Delivery and Performance Schedule

The selected Bidder must submit a written evaluation report within seven (7) business days of completion of each polygraph examination.

2.3 Inspection and Acceptance Requirements

Upon evaluation of submitted information, MDOC intends to award a contract to one or more qualified Bidder(s) offering the lowest and best quote(s).

2.4 Modification in Accordance with a Change in Law

MDOC may require modifications to the scope of work described herein if any applicable law or regulation is amended during the life of the contract resulting from this IFB. Any pricing for such an amendment must reflect the competitive pricing submitted in the bidder’s bid. For additional information, see Section 14.8.2.1 of the PPRB OPSCR Rules and Regulations.

Section 3. Contract Requirements

3.1 Type of Contract

MDOC is seeking to contract with one or more vendors using a fixed price service contract with reimbursable travel.

3.2 Order of Precedence

The contract terms which the successful bidder will be expected to execute is enclosed herewith as Appendix A, including all terms and conditions. This IFB and all amendments issued hereto, if any, and the successful bidder’s bid shall also be incorporated into the contract.

3.3 Contract Controversies

Any controversies arising under a contract subject to these rules and regulations shall be governed by the terms of the contract and relevant principles of contract law. See Section 1.4.11 of the PPRB

OPSCR Rules and Regulations.

3.4 Contract Terms Required by the PPRB OPSCR Rules and Regulations

By submitting a bid in response to this IFB, the bidder agrees to the contract terms in Appendix

A.

This solicitation shall be governed by the applicable provisions of the Public Procurement Review

Board Office of Personal Service Contract Review Rules and Regulations, a copy of which is available on the Mississippi Department of Finance and Administration’s website

(www.dfa.ms.gov). Any bidder responding to a solicitation for personal and professional services and any contractor doing business with a state Agency is deemed to be on notice of all requirements therein.

Section 4. Procurement Process

4.1 Important Dates in the Procurement Process

Date and Time

June 10, 2026 IFB Issued

June 15, 2026 IFB Reconsideration Deadline

June 22, 2026 Submission Deadline for Written Questions

June 25, 2026 Response to Questions (Anticipated)

July 10, 2026, 2 PM CST Submission Deadline for Bids

July 10, 2026, 2:30 PM CST Opening of Bids

July 16, 2026 Issue Notice of Intent to Award

(Anticipated)

July 21, 2026, 5 PM CST Debrief Request Deadline

July 21, 2026, 5 PM CST Intent to Award Reconsideration Deadline

July 23-24, 2026 Debriefing Held

September 2, 2026 PPRB Approval Date (Anticipated)

October 1, 2026 Contract Start Date (Anticipated)

Adjustments to the schedule may be made as deemed necessary by MDOC. Dates identified as

“anticipated” may be adjusted without issuance of an amendment to this IFB or other notice to bidders.

4.2 Questions of Potential Bidders

Any potential bidder seeking clarification on the requirements of this IFB may submit written questions to proccurement@mdoc.state.ms.us on or before June 15, 2026. MDOC will issue an amendment to this IFB listing each question submitted and its corresponding answer, if applicable.

4.3 Amendments to the IFB

Amendments to this IFB will be identified as such and posted publicly on the MDOC Procurement webpage.

• The MDOC website at mdoc.ms.gov.

• The Buying and Selling to Government in Mississippi website at:

https://www.ms.gov/dfa/contract_bid_search/Bid?autoloadGrid=true.

Any potential bidder may request that amendments to this IFB be provided directly to a specified email address by submitting a request for such to procurement@mdoc.state.ms.us. Each request must state, with specificity, the desire to have amendments to the IFB emailed to the address provided by the potential bidder. This request does not relieve potential bidders of making sure a signed acknowledgment form of all amendments is submitted with their bid packet submission.

See Section 4.5.1 – Acknowledgement of Amendments.

MDOC will not be bound by any verbal or written information that is not contained within this

IFB unless formally included in a written amendment to this IFB.

4.3.1 Acknowledgement of Amendments

Bidders shall acknowledge receipt of any amendment to the IFB in writing by using the form in Appendix E. Each bidder shall submit a written acknowledgement of every amendment to MDOC on or before the submission deadline. Failure to submit a written acknowledgement of every amendment with its bid may result in a bidder being disqualified from consideration for contract award.

4.4 Bid Submission Deadline

Bidders shall submit bids in compliance with Section 5 no later than 2 PM CST on July 10, 2026.

Bids which are submitted after this time may be disqualified from being considered for contract award. Bids shall be submitted to MDOC – Attention Procurement Department at 301 N Lamar

Street, Jackson, MS 39201. The date and time each bid is received by MDOC will be stamped on the bid package and will be securely stored by MDOC until the submission deadline. Bidder bears all risk of delivery until the bid is marked as having been received by MDOC.

4.5 Bid Evaluation

Bids will be evaluated as described herein:

mailto:proccurement@mdoc.state.ms.us https://www.ms.gov/dfa/contract_bid_search/Bid?autoloadGrid=true mailto:procurement@mdoc.state.ms.us

4.5.1 Responsiveness to the Request for Bids

Bids will be reviewed to determine whether they have been submitted in compliance with the requirements of this IFB. Bids which are not in compliance with the requirements of this IFB may be disqualified from consideration for contract award.

4.5.2 Required Minimum Qualifications

Responsive bidders will be evaluated to determine whether the following minimum requirements are met:

• Bidders must be licensed and in good standing with the Mississippi Polygraph

Examiners Board at the time of award and throughout the Period of Performance.

• Bidders must own or have access to polygraph equipment capable of recording cardiovascular pattern, respiratory pattern, and other physiological changes.

• Reference Check: Bidder should provide at least three references for services comparable to the scope of the IFB.

• MDOC reserves the right to consider historical information regarding any bidder, whether gained from bidder’s bid, references, or any other source during the evaluation process. This may include, but is not limited to, information from any state or federal regulatory entity.

Any bidder who does not meet each of these requirements may be disqualified from consideration for contract award.

4.5.3 Lowest Price

The contract shall be awarded to the responsive and responsible bidders who submitted the lowest bid price.

4.5.4 Minor Informalities and Irregularities

MDOC has the right to waive minor defects or variations of a bid from the exact requirements of the specifications that do not affect the price, quality, quantity, delivery, or performance of the services being procured and if doing so does not create an unfair advantage for any bidder. If insufficient information is submitted by a bidder for MDOC to properly evaluate the offer, MDOC has the right to require such additional information as it may deem necessary after the submission deadline, provided that the information requested does not change the price, quality, quantity, delivery, or performance time of the services being procured and such a request does not create an unfair advantage for any bidder.

4.6 Contract Award

Following evaluation, MDOC will issue a Notice of Intent to Award and post a public copy of the

Agency Procurement File as required by Section 6.9 of the PPRB OPSCR Rules and Regulations.

Any contract resulting from this IFB requires approval by PPRB prior to execution of the contract.

4.7 Right to Reject Bids and/or Cancel Procurement

Pursuant to Section 6.10 of the PPRB OPSCR Rules and Regulations and at the sole discretion of

MDOC, any bid submitted in response to this IFB may be rejected in whole or in part, or the solicitation process described herein may be cancelled in its entirety, when it is determined to be in the best interest of MDOC.

4.8 Reconsideration of the Terms of the Solicitation

Any potential bidder has the opportunity to request reconsideration of the terms of the solicitation as allowed by and in compliance with Section 5.2.4 of the PPRB OPSCR Rules and Regulations.

Any such request shall be submitted to procurement@mdoc.state.ms, Subject: Solicitation

Reconsideration. The potential bidder submitting the request bears all risk of delivery.

Section 5. Bid Submission Requirements

5.1 Submission Format

Before the deadline described in Paragraph 4.4, bids shall be submitted by mail to:

Procurement Department

Attn: Victoria James (RFx# 3160008090)

301 N Lamar St

Jackson, MS 39201

5.2 Bid Contents

Each bid submitted shall contain the following:

• Appendix B - Cover Sheet & Quote Form

• Copy of a valid Polygraph Examiner License

Bidders must certify that they are registered to do business in the State of Mississippi as prescribed by Mississippi law and the Mississippi Secretary of State. If not already registered, it will do so within seven (7) business days of being notified by MDOC that they have been selected for a contract.

MDOC will not accept multiple or alternate bids from any bidder.

5.3 Public Copy of the Bid

In addition to the complete unredacted version of its bid, each bidder shall also submit a public copy of the bid in which the information the bidder deems confidential commercial and financial information and/or trade secrets is redacted in black. See Mississippi Code Annotated §§ 25-61-

9, 75-26-1 through 75-26-19, and 79-23-1.

A bidder who is found by MDOC or the PPRB to have made redactions in bad faith in order to prohibit public access to the portions of the bid which are not subject to Mississippi Code

Annotated §§ 25-61-9, 75-26-1 through 75-26-19, and/or 79-23-1 may be subject to exclusion pursuant to Chapter 6 of the PPRB OPSCR Rules and Regulations.

mailto:procurement@mdoc.state.ms

At the sole discretion of MDOC and without notice to the bidder, the public copy may be released exactly as submitted as a public record. If any bidder does not submit a redacted copy of its bid, MDOC will consider the complete unredacted bid to be the public copy.

Bidders shall complete and submit the form enclosed as Appendix F regarding submission of a public copy of the bid. Failure to do so may result in the bid being disqualified from consideration for contract award.

5.4 Bidder Obligations

5.4.1 Investigations

Before submitting a bid, each bidder shall make all investigations and examinations necessary to ascertain all conditions and requirements affecting the full performance of the contract resulting from this IFB and to verify all representations made by MDOC upon which the bidder will rely. Failure to have made such investigations shall not relieve the successful bidder from the obligation to comply with every detail of the IFB, its bid, and/or the contract resulting from this IFB, nor will such failure to investigate be accepted as the basis for a claim for additional compensation.

5.4.2 Certifications and Assurances

Every bidder shall make the certifications listed in Appendix D by executing and returning

Appendix D with its bid. Failure to do so may result in a bidder being disqualified from consideration for contract award.

Appendices

The following appendices are included with this IFB and are incorporated into the IFB as if fully stated in the body of the IFB.

• Appendix A: Contract Terms and Conditions

• Appendix B: Bid Form

• Appendix C: References

• Appendix D: Certifications and Assurances

• Appendix E: Acknowledgement of IFB Amendments

• Appendix F: Submission of Public Copy of Bid

Appendix A: Contract Terms and Conditions

Applicable Law: The contract shall be governed by and construed in accordance with the laws of the State of Mississippi, excluding its conflicts of laws provisions, and any litigation with respect thereto shall be brought in the courts of Mississippi.

Approval: It is understood that if this contract requires approval by the Public Procurement

Review Board (“PPRB”) and/or the Department of Finance and Administration Office of Personal

Service Contract Review (“OPSCR”), and this contract is not approved by PPRB and/or OPSCR, it is void and no payment shall be made hereunder.

Availability of Funds: It is expressly understood and agreed that the obligation of MDOC to proceed under this agreement is conditioned upon the appropriation of funds by the Mississippi

State Legislature and the receipt the appropriated funds. If the funds anticipated for the continuing time fulfillment of the agreement are, at any time, not forthcoming or insufficient, regardless of the source of funding, MDOC shall have the right upon 10 business days written notice to

Contractor, to terminate this agreement without damage, penalty, cost or expense to the MDOC of any kind whatsoever. The effective date of termination shall be as specified in the notice of termination.

Compliance with Equal Opportunity in Employment Policy: Contractor understands that the

MDOC is an equal opportunity employer and therefore, maintains a policy which prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, physical handicap, disability, genetic information, or any other consideration made unlawful by federal, state, or local laws. All such discrimination is unlawful, and Contractor agrees during the term of the agreement that Contractor will strictly adhere to this policy in its employment practices and provision of services.

Compliance with Laws: Contractor shall comply with, and all activities under this agreement shall be subject to, all applicable federal, state, and local laws and regulations, as now existing and as may be amended or modified.

E-Payment: Contractor agrees to accept all payments in United States currency via the State of

Mississippi’s electronic payment and remittance vehicle. The Agency agrees to make payment in accordance with Mississippi “Timely Payments for Purchases by Public Bodies” laws, which generally provide for payment of undisputed amounts by the Agency within 45 calendar days of receipt of invoice. Mississippi Code Annotated § 31-7-301, et seq.

E-Verification: If applicable, Contractor represents and warrants that it will ensure its compliance with the Mississippi Employment Protection Act and will register and participate in the status verification system for all newly hired employees. Mississippi Code Annotated §§ 71-11-1 and

71-11-3. Contractor agrees to provide a copy of each verification upon request of the [Agency] subject to approval by any agencies of the United States Government. Contractor further represents and warrants that any person assigned to perform services hereafter meets the employment eligibility requirements of all immigration laws.

The breach of this clause may subject Contractor to the following: (1) termination of this contract and exclusion pursuant to Chapter 15 of the Public Procurement Review Board Office of Personal

Service Contract Review Rules and Regulations; (2) the loss of any license, permit, certification or other document granted to Contractor by an agency, department, or governmental entity for the right to do business in Mississippi; or (3) both. In the event of such termination, Contractor would also be liable for any additional costs incurred by the Agency due to Contract cancellation or loss of license or permit to do business in the state.

No Limitation of Liability: Nothing in this agreement shall be interpreted as excluding or limiting any liability of the Contractor for harm arising out of the Contractor’s or its subcontractors’ performance under this agreement.

Paymode: Payments by MDOC using the state’s accounting system shall be made and remittance information provided electronically as directed by the state and deposited into the bank account of

Contractor’s choice. The MDOC may, at its sole discretion, require Contractor to electronically submit invoices and supporting documentation at any time during the term of this Agreement.

Contractor understands and agrees that the Agency is exempt from the payment of Mississippi taxes. All payments shall be in United States currency.

Property Rights: Property rights do not inure to Contractor until such time as services have been provided under a legally executed contract. Contractor has no legitimate claim of entitlement to the provision of work hereunder and acknowledges that the MDOC may terminate this contract at any time for its own convenience.

Representation Regarding Gratuities: Offeror represents that it has not, is not, and will not offer, give, or agree to give any employee or former employee of MDOC a gratuity or offer of employment in connection with any approval, disapproval, recommendation, development, or any other action or decision related to the solicitation and resulting contract. Offeror further represents that no employee or former employee of MDOC has or is soliciting, demanding, accepting, or agreeing to accept a gratuity or offer of employment for the reasons previously stated; any such action by an employee or former employee in the future, if any, will be rejected by offeror. Offeror further represents that it is in compliance with the Mississippi Ethics in Government laws, codified at Mississippi Code Annotated §§ 25-4-101 through 25-4-121, and has not solicited any employee or former employee to act in violation of said law.

Required Public Records and Transparency: Upon execution of a contract, the provisions of the contract which contain the personal or professional services provided, the unit prices, the overall price to be paid, and the term of the contract shall not be deemed to be a trade secret or confidential commercial or financial information pursuant to Mississippi Code Annotated § 25 61-

9(7). The contract shall be posted publicly on www.transparency.ms.gov and shall be available for at the Agency for examination, inspection, or reproduction by the public. The bidder acknowledges and agrees that the MDOC and this contract are subject to the Mississippi Public Records Act of

1983 codified at Mississippi Code Annotated §§ 25-61-1, et seq. and its exceptions, Mississippi

Code Annotated § 79-23-1, and the Mississippi Accountability and Transparency Act of 2008, codified at Mississippi Code Annotated §§ 27-104-151, et seq.

Stop Work Order: The MDOC may, by written order to Contractor at any time, require

Contractor to stop all or any part of the work called for by this contract. This order shall be for a period of time specified by the MDOC. Upon receipt of such an order, Contractor shall forthwith comply with its terms and take all reasonable steps to minimize any further cost to the MDOC.

Upon expiration of the stop work order, Contractor shall resume providing the services which were subject to the stop work order, unless the MDOC has terminated that part of the agreement or terminated the agreement in its entirety. The MDOC is not liable for payment for services which were not rendered due to the stop work order.

Termination: Termination for Convenience. The MDOC may, when the interests of the Agency so require, terminate this contract in whole or in part, for the convenience of the Agency. The

MDOC shall give written notice of the termination to Contractor specifying the part of the contract terminated and when termination becomes effective. Contractor shall incur no further obligations in connection with the terminated work and on the date set in the notice of termination Contractor will stop work to the extent specified. Contractor shall complete the work not terminated by the notice of termination and may incur obligations as are necessary to do so.

Termination for Default. If the MDOC gives the Contractor a notice that the personal or professional services are being provided in a manner that is deficient, the Contractor shall have 30 days to cure the deficiency. If the Contractor fails to cure the deficiency, the MDOC may terminate the contract for default and the Contractor will be liable for the additional cost to the MDOC to procure the personal and professional services from another source. Termination under this paragraph could result in Contractor being excluded from future contract awards pursuant to

Chapter 15 of the Public Procurement Review Board Office of Personal Service Contract Review

Rules and Regulations. Any termination wrongly labelled termination for default shall be deemed a termination for convenience.

Contractor’s Representation Regarding Contingent Fees: By executing the contract, the contractor represents that it has not retained any person or agency on a percentage, commission, or other contingent arrangement to secure this contract. If the contractor cannot make such a representation, a full and complete explanation shall be submitted in writing to the MDOC prior to contract execution.

Appendix B: Bid Form

POLYGRAPH EXAMINATION SERVICES

COVER SHEET & QUOTE FORM

Provided the following information regarding the person responsible for the completion of your quote. This individual should also serve as the designated point of contact for MDOC regarding any questions or requests for clarification.

Names _________________________ Phone # ______________________

Address __________________________ Fax # ______________________

__________________________ E-mail ______________________

Subject to acceptance by MDOC, the Offeror acknowledges that by submitting a quote and signing in the space indicated below, it agrees to be contractually bound by all terms, conditions, and requirements set forth in this Invitation For Bid (IFB), and further agrees that no exceptions to such terms and conditions will be permitted during any subsequent contract negotiations. The

Offeror further certifies that they have the authority to bind the entity or individual represented and that the entity or individual is in good standing and duly authorized to perform the services described in this IFB.

Signature Date

Name (typed or printed) _______________________________

Position Title _______________________________

Company Name _______________________________

Physical Address _______________________________

State of Incorporation _______________________________

The quoted pricing shall be inclusive of the following:

1. All required equipment/material;

2. All required insurance;

3. All required profit;

4. All required vehicles;

5. All required business and professional certifications, licenses, permits, or fees; and

6. Any and all other costs.

Employee Polygraph Testing $__________________ price per test

Inmate Polygraph Testing $__________________ price per test

Failure of Participant to Appear for Testing $__________________ price per instance

Appendix C: References

Client Name

Contact Name and Title

Contact Address

Contact Telephone Number

Email Address

Type of work provided to the client

Contract effective dates for the time period(s) services provided to the client

Contact Address

Contact Telephone Number

Email Address

Type of work provided to the client

Contract effective dates for the time

Contact Address

Contact Telephone Number

Email Address

Type of work provided to the client

Contract effective dates for the time

Offeror is permitted to make additional copies of this reference sheet.

Appendix D: Certifications and Assurances

Bidder makes the following certifications and assurances regarding its bid submitted in response to RFx# 3160008090. Bidder understands that the truthfulness of the assertions herein and continued compliance with such assertions are conditions precedent to any contract award resulting from this IFB and continuation of any such contract throughout the entire life of that contract.

1. The bidder has thoroughly read and understands the IFB requirements.

2. Bidder meets all requirements and acknowledges all certifications in the IFB.

3. Bidder has the capacity and is willing to provide all services required by the IFB.

4. Bidder is not currently, nor is bidder acting as an agent for any person or entity who is debarred or excluded from contract award by a federal, state, or local political entity in any jurisdiction.

5. Bidder is registered to do business in the State of Mississippi as prescribed by Mississippi law and the Mississippi Secretary of State or, if not already registered, bidder will register within seven (7) business days of being notified by MDOC that it has been selected for contract award. Sole proprietors are not required to register with the Mississippi Secretary of State.

6. Bidder certifies that the price submitted in response to this IFB has been arrived at independently and without any consultation, communication, or agreement with any other bidder or competitor for the purpose of restricting competition.

7. Bidder represents that it has not retained any person or entity on a percentage, commission, or other contingent arrangement to secure this contract, or if the bidder cannot make such a representation, the bidder has submitted a full and complete explanation in writing with the bidder’s bid.

8. Bidder represents that: (1) it has not, is not, and will not offer, give, or agree to give any employee or former employee of MDOC a gratuity or offer of employment in connection with any approval, disapproval, recommendation, development, or any other action or decision related to this IFB and the resulting contract; (2) no employee or former employee of MDOC has or is soliciting, demanding, accepting, or agreeing to accept a gratuity or offer of employment for the reasons previously stated; (3) any such action by an employee or former employee in the future, if any, will be rejected by bidder; and (4) bidder is in compliance with the Ethics in Government laws, codified at Mississippi Code Annotated §§ 25-4-101 through

25-4-121 and has not solicited any employee/former employee to act in violation of said law.

SO CERTIFIED on the date indicated below:

Bidder: _______________________________________________________________________

Signatory Name:________________________________________________________________

Signatory Title: _________________________________________________________________

Signature: _________________________________________________ Date: ______________

Modifications or additions to any portion of this document may result in bidder being disqualified from consideration for contract award.

Appendix E: Acknowledgement of IFB Amendments

On or before the bid submission deadline, bidders shall acknowledge receipt of any amendment to the IFB in writing by using this form. Failure to submit a written acknowledgement of every amendment with the bid may result in a bidder being disqualified from consideration for contract award.

SAMPLE

AMENDMENT #

RFx# 3160008090 Invitation for Bids – Polygraph Examination Services

IFB Issue Date: June 2, 2026

All Prospective Offerors:

The Mississippi Department of Corrections is issuing an amendment to RFx# 3160008090, Invitation for Bids for Polygraph Examination Services, dated (date of issuance). Amendment # revises (Amended Section).

Section 4.3.1 of the RFP, requires the Bidder to acknowledge receipt of any amendment to this solicitation by signing and returning the acknowledgment form with the Bidder’s response packet.

Acknowledge Receipt of Amendment #

Receipt for Amendment #: _______________________________________________________

Signature

Printed Name Date

Company Name Title

Appendix F: Submission of Public Copy of Bid

Bidder shall acknowledge which of the following statements is applicable regarding release of its bid as a public record. A bidder may be disqualified from consideration for contract award if the bidder does not acknowledge either statement, acknowledges both statements, or fails to comply with the requirements of the statement acknowledged. Choose one:

_____ Along with a complete copy of its bid, bidder (HAS OR HAS NOT) submitted a second copy of the bid in which all information bidder deems to be confidential commercial and financial information and/or trade secrets is redacted in black. Bidder acknowledges that it may be subject to exclusion pursuant to Chapter 15 of the PPRB OPSCR Rules and

Regulations if MDOC or PPRB determine redactions were made in bad faith in order to prohibit public access to portions of the bid which are not subject to Mississippi Code

Annotated §§ 25-61-9, 75-26-1 through 75-26-19, and/or 79-23-1. Bidder acknowledges and agrees that MDOC may release the redacted copy of the bid at any time as a public record without further notice to bidder. A bidder who selects this option but fails to submit a redacted copy of its bid may be disqualified from consideration for contract award.

_____ Bidder hereby certifies that the complete unredacted copy of its bid may be released as a public record by MDOC at any time without notice to bidder. The bid contains no information bidder deems to be confidential commercial and financial information and/or trade secrets in accordance with Mississippi Code Annotated §§ 25-61-9, 75-26-1 through

75-26-19, and/or 79-23-1. Bidder explicitly waives any right to receive notice of a request to inspect, examine, copy, or reproduce its bid as provided in Mississippi Code Annotated

§ 25-61-9(1)(a). A bidder who selects this option but submits a redacted copy of its bid may be disqualified from consideration for contract award.

SO ACKNOWLEDGED AND AGREED on the date indicated below:

Bidder:________________________________________________________________________

Signatory Name: ________________________________________________________________

Signatory Title: _________________________________________________________________

Signature: __________________________________________________ Date: _____________

Modifications or additions to any portion of this document may result in bidder being disqualified from consideration for contract award.