IFB Plotter Supplies.docx

The Illinois Department of Transportation “Agency” requests Bids from responsible vendors to meet its needs. A brief description is set forth below for Bidder’s convenience, with detailed requirements in subsequent sections of this solicitation. If interested and able to meet these requirements, the State appreciates and welcomes a Bid.

Brief Description:

The Agency is seeking a term contract for the purchase of plotter paper and supplies as identified within to be purchased on an as-needed basis during the contract period.

The resulting contract with the awarded Bidder shall have an initial term of upon execution through June 30, 2021. In no event will the total term of the contract, including the initial term, any renewal terms, and any extensions exceed ten (10) years. 30 ILCS 500/20-60. Subject to the maximum total term limitation, Agency. has the option to renew for the following terms: 3, 1-year terms.

Please read the entire solicitation package and submit a Bid for evaluation in accordance with the instructions. All forms and signature areas contained in the solicitation package should be completed in full and submitted along with the price proposal which will constitute the Bid. Since you are required to submit your Bid in paper format and by mail (not in BidBuy), do not submit the instructions pages with bids. Bidders should keep the instructions and a copy of their bids for future reference.

Forms A and Forms B may be downloaded from the attachments shown in BidBuy under the number reference shown or from links provided in the Outline section of this document. These sections are a material part of this solicitation, and should be returned when applicable with a Bidder’s Bid.

Bids that do not adhere to Form and Content of Bid requirements may not be considered

STATE OF ILLINOIS

INVITATION FOR BID

Illinois Department of Transportation Plotter Paper and Supplies BidBuy Bid 19-494DOT-FINAD-B-5550

In compliance with the State and Federal Constitutions, the Illinois Human Rights Act, the U.S. Civil Rights Act, and Section 504 of the Federal Rehabilitation Act, the State of Illinois does not discriminate in employment, contracts, or any other activity.

The State of Illinois encourages prospective vendors to consider hiring qualified veterans and Illinois residents discharged from any Illinois adult correctional center, in appropriate circumstances.

State of Illinois IFB Title Page V.18.2

SECTION 1.

Part

SECTION 2.

Offer to the State of Illinois B.

SECTION 3.

Exceptions to Solicitation and Contract Terms and Conditions C.

CONTRACT

The following sections of the solicitation may be opened by clicking on the link provided or downloaded from the Illinois Procurement Bulletin.

FORMS A

Complete this section if you are not using an Illinois Procurement Gateway (IPG) Registration # https://www2.illinois.gov/cpo/general/Documents/Forms%20A%20Section%20V.18.1.doc

FORMS B

Complete this section only if you are using a valid IPG Registration # To ensure that you are registered in the IPG, search for your business name in the IPG Registered Vendor Directory. If your company does not appear in the search results, then you are not registered in the IPG.

https://www2.illinois.gov/cpo/general/Documents/Forms%20B%20Section%20V.18.1.doc

BEP UTILIZATION PLAN

Download and complete these documents if this IFB contains a BEP goal Letter of Intent:

http://www.illinois.gov/cpo/general/Documents/Letter%20of%20Intent%20Template%20v.14.1.pdf Utilization Plan:

http://www.illinois.gov/cpo/general/Documents/BEP%20Utilization%20Plan%20v.14.1.pdf

VSB UTILIZATION PLAN

Download and complete these documents if this IFB contains a Veteran goal Letter of Intent:

http://www.illinois.gov/cpo/general/Documents/Letter%20of%20Intent%20Template%20v.14.1.pdf Utilization Plan:

http://www.illinois.gov/cpo/general/Documents/Veteran%20Small%20Business%20Utilization%20Plan%20v.14.1.pdf

STATE OF ILLINOIS

OUTLINE

State of Illinois IFB

OUTLINE

V.18.2

SECTION 1. INSTRUCTIONS AND GENERAL INFORMATION

A.3 PUBLISHED PROCUREMENT INFORMATION: The State publishes procurement information, including updates on BidBuy, https://bidbuy.illinois.gov. Procurement information may not be available in any other form or location. Bidder is responsible for monitoring BidBuy. The State will not be held responsible if Bidder fails to receive the optional e-mail notices.

The Chief Procurement Office for General Services publishes procurement information, including solicitations, awards, and amendments, to BidBuy at https://bidbuy.illinois.gov . Bidders are encouraged to register and monitor BidBuy.

City, State Zip: Springfield, IL 62764

Email: mark.windsor@illinois.gov

Suspected errors should be immediately reported to the Solicitation Contact identified above. Do not discuss, directly or indirectly, the solicitation or any Bid with any State officer or employee other than the Solicitation Contact.

Each solicitation published in BidBuy contains the Solicitation Contact’s name and phone number appearing as the “Info Contact.”

A.5 BIDDER QUESTIONS AND AGENCY RESPONSE: All questions, other than questions raised at the Bidder Conference/Site Visit, pertaining to this solicitation must be submitted in writing to the Solicitation Contact no later than February 21, 2019. Questions received and Agency responses may be posted as an Addendum to the original solicitation on BidBuy; only these posted answers to questions shall be binding on the State. Bidders are responsible for monitoring BidBuy.

If allowed by the State, Bidders may submit questions to the State via BidBuy in the Q&A tab. All questions, other than questions raised at the Bidder Conference/Site Visit, pertaining to this solicitation must be submitted in writing no later than the date in the paragraph above.

If attendance is mandatory, Bidder (current Vendor included) will be disqualified and considered Non-Responsive if Bidder does not attend, is not on time, leaves early or fails to sign the attendance sheet. Bidder must allow adequate time to accommodate security screenings at the site.

Date: Click here to enter a date Time: Click here to enter text Location: Click here to enter text The State may publish information about required meetings in BidBuy.

|_| If checked, see the published Bid Solicitation in BidBuy.

Date: February 28, 2019 Time: 11:00 a.m. prevailing time Each solicitation published in BidBuy contains the Bid Due Date and Time appearing as the “Bid Opening Date”.

|X| If checked, see the published Bid Solicitation in BidBuy.

STATE OF ILLINOIS

INSTRUCTIONS AND GENERAL INFORMATION

A.7.2. Bid Firm Time: Vendor’s Bid must remain firm for 45 days from opening.

State of Illinois IFB Section 1. Part A. Instructions and General Information V.18.2

BidBuy 19-494DOT-FINAD-B-5550

Address: 2300 S. Dirksen Parkway Room 302 Due Date & Time: February 28, 2019, 11:00 a.m.

Prevailing time

Vendor City, State and Zip

If applicable, the packet shall also contain Exceptions to Solicitation Contract Terms and Conditions (Section 3, Part C.1) and References (Section 3, Part C.2).

A.8.2.1. Exceptions must be provided on the Exceptions to Solicitation Contract Terms and Conditions form or must be in a substantially similar format. Agency discourages taking exceptions. State law shall not be circumvented by the exception process. Exceptions may result in rejection of the Bid.

A.8.2.2. Additional Bidder Provisions may be stated on the Exceptions to Solicitation Contract Terms and Conditions form, but should not include exceptions to Agency specifications, terms and conditions, or any other part of this solicitation. This is supplemental information that supports a Bidder’s position or, for example, a Bidder’s licensing agreement.

A.8.3. Packet 3 shall contain either Forms A or Forms B. Forms A contains eight forms and shall be returned by Bidders that are not registered in the Illinois Procurement Gateway (IPG).

Forms B contains three forms and is only returned by Bidders that have a valid IPG registration number with expiration date and elect to not use the forms found in Forms A.

Separately seal and label each packet.

SUBMISSION OF BIDS: To aid in the organization of the Bid, submit it in separately sealed packets as indicated below and clearly labeled with the Invitation for Bid title, the IPB reference number, the packet number, the Bidder’s name and the wording: “Sealed Bid – Do Not Open.” The separately sealed packets may be submitted together in one mailing/shipping box or may be submitted separately in individual/shipping boxes. You may put the entire Bid on one CD or USB flash drive.

A.9 SECURITY: Bid Bond $ N/A / Performance Bond $ N/A. If a Bid Bond is required, Bidder must submit the Bid Bond with the Bid. If a performance bond is required, Bidder must submit the Performance Bond to the solicitation contact within ten (10) days after award. The bond must be from a surety licensed to do business in Illinois. An irrevocable letter of credit is an acceptable substitute. The form of security must be acceptable to the State.

A.15 PUBLIC RECORDS AND REQUESTS FOR CONFIDENTIAL TREATMENT: Bids become the property of the State. All Bids will be open to the public under the Illinois Freedom of Information Act (FOIA) (5 ILCS 140) and other applicable laws and rules, unless Bidder requests in its Bid that the State treat certain information as confidential. A request for confidential treatment will not supersede the State’s legal obligations under FOIA. The State will not honor requests to keep entire Bids confidential. Bidders must show the specific grounds in FOIA or other law or rule that support confidential treatment. Regardless, the State will disclose the successful Bidder’s name, the substance of the Bid, and the price.

If Bidder requests confidential treatment, Bidder must submit additional copy/copies (see Instructions for Submitting Bids in Section A.10) of the bid with proposed confidential information redacted. This redacted copy must tell the general nature of the material removed, and shall retain as much of the Bid as possible. In a separate attachment, Bidder shall supply a listing of the provisions identified by section number for which it seeks confidential treatment and identify the statutory basis or bases under Illinois law, including a detailed justification for exempting the information from public disclosure. Bidder must label the attachment as “Redacted” and return it in Packet 1.

Bidder will hold harmless and indemnify the State for all costs or damages associated with the State defending Bidder’s request for confidential treatment. Bidder agrees that the State may copy the Bid to facilitate evaluation, or to respond to requests for public records. Bidder warrants that such copying will not violate the rights of any third party.

A.18 INVOICING ADDRESS: The awarded Vendor shall invoice at the completion of the contract unless invoicing is tied in the contract to milestones, deliverables, or other invoicing requirements agreed to in the contract. Invoices shall be sent to the address identified on individual BidBuy orders.

Vendor shall not bill for any taxes unless accompanied by proof the State is subject to the tax. If necessary, Vendor may request the applicable Agency’s Illinois tax exemption number and Federal tax exemption information.

|X| If checked, see the published Bid Solicitation in BidBuy.

Attn: Protest Review Office

Springfield, IL 62706 A.20 EVALUATION PROCESS: The State evaluates three categories of information: Responsibility, Responsiveness, and Price. The State will consider the information provided and the quality of that information when evaluating the Bidder’s Bid. If the State finds a failure or deficiency, the State may reject the Bid or reflect the failure or deficiency in the evaluation.

A.20.1. RESPONSIVENESS: A responsive bidder is one who submits a bid that conforms in all material respects to the Invitation for Bid, and includes all required forms. Required forms may include, but may not be limited to:

A.20.1.1. Subcontractor Disclosure: If the Bid includes any subcontractors, then Bidder shall provide the names and addresses of subcontractors in the CONTRACT, Part 1.6.

A.20.1.2. References: If references are required, then Bidder shall complete and return the References form in Section 3, Part C.2.

A.20.1.3. If completing Forms B, then responsiveness may include and may not be limited to:

· Valid Illinois Procurement Gateway registration # with expiration date

· Disclosure of lobbyists for Bidder and parent entity(ies)

· Disclosure of pending and current contracts

· Certifications timely to this solicitation A.20.1.4. If completing Forms A, required forms may include, but may not be limited to:

· Authorized to Transact Business or Conduct Affairs in Illinois: A person (other than an individual acting as a sole proprietor) must be a duly constituted legal entity prior to submitting a bid and authorized to transact business or conduct affairs in Illinois prior to execution of the contract. For more information, see Authorized to Transact Business or Conduct Affairs in Illinois in Forms A, Part 3.

· State Board of Elections Registration: Vendor or Bidder may be prohibited from making political contributions and be required to register with the State Board of Elections. For more information, see State Board of Elections in Forms A, Part 5.

· Illinois Department of Human Rights Public Contracts Number: Bidder may complete and return the IDHR Public Contract Number form in Forms A, Part 2, or in the Illinois Procurement Gateway.

· Standard Certifications: Bidder shall complete and return the Standard Certifications form in Forms A, Part 4, or in the Illinois Procurement Gateway.

· Financial Disclosures and Conflicts of Interest: Bidder shall complete and return the Financial Disclosures and Conflicts of Interest form in Forms A, Part 7, or in the Illinois Procurement Gateway.

· Disclosure of Business Operations with Iran: Bidder shall complete and return the Disclosure of Business Operations with Iran form in Forms A, Part 6, or in the Illinois Procurement Gateway.

· Business and Directory Information: Bidder shall complete and return the Business and Directory Information form in Forms A, Part 1, or in the Illinois Procurement Gateway.

· Taxpayer Identification Number: Bidder shall complete and return the Taxpayer Identification form in Forms A, Part 8, or in the Illinois Procurement Gateway.

A.20.1.5. The State will determine whether the Bid meets the stated requirements. Minor differences or deviations that have negligible impact on the price or suitability of the supply or service to meet the State’s needs may be accepted or corrections allowed. If no Bidder meets a particular requirement, the State may waive that requirement.

A.20.1.6. When the specification calls for “Brand Name or Equal,” the brand name product is acceptable. Other products will be considered with proof the other product meets stated specifications and is equivalent to the brand product in terms of quality, performance and desired characteristics.

A.20.1.7. The State will determine whether Bids complied with the instructions for submitting Bids. Except for late submissions, and other requirements that by law must be part of the submission, the State may require that a Bidder correct deficiencies as a condition of further evaluation.

A.20.2. RESPONSIBILITY: A responsible Bidder is one who has the capability in all respects to perform fully the contract requirements and who has the integrity and reliability that will assure good faith performance. The State determines whether the Bidder is a “Responsible” bidder; a bidder with whom the State can or should do business. For example, the State may consider the following:

A.20.2.1. A “prohibited bidder” includes any person assisting an employee of the State of Illinois by reviewing, drafting, directing, or preparing any invitation for bids, a request for proposal, or request for information, or providing similar assistance unless such assistance was part of a publicly issued opportunity to review drafts of all or part of these documents. For purposes of this section, an employee of the State of Illinois means one who, by the nature of his or her duties, has the authority to participate personally and substantially in the decision to award a State contract. No person or business shall submit specifications to a State agency unless requested to do so by an employee of the State. No person or business that contracts with a State agency to write specifications for a particular procurement need shall submit a bid or proposal or receive a contract for that procurement need.

Nothing herein is intended to prohibit a vendor from bidding or offering to supply developing technology, goods or services after providing the State with a demonstration of the developing technology, goods, or services; provided the subject of the demonstration to the State represents industry trends and innovation and is not specifically designed to meet the State's needs. Nothing herein is intended to prohibit a person or business from submitting a bid or offer or entering into a contract if the person or business: (i) initiates a communication with an employee to provide general information about products, services, or industry best practices and, if applicable, that communication is documented in accordance with Section 50-39 of the Illinois Procurement Code (30 ILCS 500/) or (ii) responds to a communication initiated by an employee of the State for the purposes of providing information to evaluate new products, trends, services, or technologies (30 ILCS 500/50-10.5).

A.20.3. PRICE: The State identifies the lowest priced Bidder that meets Responsibility and Responsiveness requirements. The State ranks Bids in order of price when appropriate.

A.21 BUSINESS ENTERPRISE FOR MINORITIES, WOMEN, AND PERSONS WITH DISABILITIES ACT PARTICIPATION AND UTILIZATION PLAN: This solicitation may contain a goal to include businesses owned and controlled by minorities, women, and persons with disabilities in the State’s procurement and contracting processes. If the solicitation is for non-construction supplies or services and contains a goal, then failure to submit a Utilization Plan shall render the Bid non-responsive. 30 ILCS 575/4(f). All questions regarding the subcontracting goal must be directed to the Agency Business Enterprise Program (BEP) Liaison prior to submission of proposals.

Does this solicitation contain a BEP goal? |_| Yes |X| No If yes, then the BEP goal is: Click here to enter text BEP Liaison: Click here to enter text Phone Number: Click here to enter text Email Address: Click here to enter text Businesses included in Utilization Plans as meeting BEP requirements as prime vendors or subcontractors must be certified by CMS as BEP vendors prior to the Bid closing date. Go to (http://www.illinois.gov/cms/business/sell2/bep/Pages/default.aspx) for complete requirements for BEP certification. Go to https://cms.diversitycompliance.com/ to search for certified BEP vendors.

Each Bid Solicitation in BidBuy indicates if there is a Minorities, Women, and Persons with Disabilities Utilization goal.

A.22 VETERAN SMALL BUSINESS PARTICIPATION AND UTILIZATION PLAN: This solicitation may contain a goal to include businesses owned and controlled by military veterans in the State’s procurement and contracting processes. If the solicitation contains a goal, then failure to submit a Utilization Plan as instructed later in this solicitation may render the Bid non-responsive. All questions regarding the subcontracting goal must be directed to the Agency Veteran Small Business Liaison prior to submission of proposals.

Does this solicitation contain a Veteran Small Business goal? |_| Yes |X| No If yes, then the Veteran Small Business goal is: Click here to enter text Veteran Small Business Liaison: Click here to enter text Phone Number: Click here to enter text Email Address: Click here to enter text

Businesses included in Utilization Plans as meeting Veteran Owned Small Business (VOSB) and Service Disabled Veteran Owned Small Business (SDVOSB) requirements as prime vendors or subcontractors must be certified by CMS as VOSB or SDVOSB vendors prior to Bid opening date. Go to (http://www.illinois.gov/cms/business/sell2/Pages/VeteranownedBusinesses.aspx) for complete requirements for VOSB or SDVOSB certification. Go to https://cms.diversitycompliance.com/ to search for certified VOSB and SDVOSB vendors.

Each Bid Solicitation in BidBuy indicates if there is a Veteran Small Business Utilization goal.

A.23 BIDBUY TERMINOLOGY AND GUIDANCE: BidBuy is an online e-procurement system. There is some difference between the procurement terminology used in this solicitation and the terms used in BidBuy. Please learn more about BidBuy by accessing the online resources found here: https://www.illinois.gov/cpo/PathwayToProcurement/Pages/BidBuy.aspx.

-END OF INSTRUCTIONS

SECTION 2. OFFER TO THE STATE OF ILLINOIS

Project Title / Reference #: Plotter Paper and Supplies/ BidBuy 19-494DOT-FINAD-B-5550 The undersigned authorized representative of the identified Bidder hereby submits this Offer to the State of Illinois to perform in full compliance with the subject solicitation. By completing and signing this form, Bidder makes an Offer to the State of Illinois that the State may accept.

Bidder should use this Form as a final checklist to ensure that all required documents are completed and included with the Bid. Bidder must mark each blank below as appropriate; mark N/A when a section is not applicable to this solicitation. Bidder understands that failure to meet all requirements is cause for disqualification.

B.1 SOLICITATION AND CONTRACT REVIEW

Bidder has reviewed the Solicitation and Contract, including all referenced documents and instructions, filled in all relevant blanks, and provided any requested information.

|_| Yes |_| No

B.2 ADDENDA

Bidder has taken into account any and all addendums to the solicitation in making this Bid.

|_| Yes |_| No |_| N/A

B.3 BIDDER CONFERENCE

If attendance was mandatory, Bidder attended the Bidder Conference.

|_| Yes |_| No |_| N/A

B.4 BID SUBMISSION

If submitting a paper Bid, Bidder has packaged the Bid in a properly labeled container, addressed to the correct location, included the correct number of copies, and allowed enough time for delivery by the due date and time.

|_| Yes |_| No

B.5 FORMS A or FORMS B: Bidder is properly submitting either Forms A or Forms B, but not both.

B.6 BOND

If applicable, Bidder has submitted its Bid Bond or Performance Bond.

|_| Yes |_| No |_| N/A

B.7 SMALL BUSINESS SET-ASIDE

Bidder is a qualified small business in the Small Business Set-Aside Program at the time Bids are due.

|_| Yes |_| No |_| N/A

B.8 PACKET 1 – CONTRACT

|_| Yes |_| No

B.9 PACKET 2 – OFFER

B.10 PACKET 3 – FORMS A

B.11 PACKET 3 – FORMS B

B.14 CONTRACT SIGNATURE

Bidder has signed and filled out all Vendor information on the CONTRACT SIGNATURES page.

|_| Yes |_| No

B.15 SUBCONTRACTING

Bidder has indicated if subcontractors will be used and provided all requested information.

Bidder has provided the location and known or anticipated value of services to be performed.

|_| Yes |_| No B.17 REFERENCES (Not applicable for this procurement) Bidder has enclosed references and all pertinent contact information for the references.

Bidder has completed the PRICING part of the CONTRACT.

|_| Yes |_| No

B.19 EXCEPTIONS

In preparing the Bid, Bidder has taken (check one box below):

|_| No Exceptions

|_| Exceptions to the State’s language or requirements; Exceptions must be provided on the State’s form (Section 3, Part C.1) or must be in a substantially similar format. The State discourages taking exceptions. State law shall not be circumvented by the exception process. Exceptions may result in rejection of Bidder’s Bid.

B.20 REQUEST FOR CONFIDENTIAL TREATMENT

Bidder has supplied an additional copy of the Bid with confidential information deleted. In the event the designation of confidentiality of this information is challenged, the undersigned hereby agrees to provide legal counsel or other necessary assistance to defend the designation of confidentiality and agrees to hold the State harmless for any costs or damages arising out of the State agreeing to withhold the materials based on Bidder’s request.

|_| No, Bidder is not requesting confidential treatment for this Bid |_| Yes, Bidder is seeking confidential treatment for portions of this Bid

B.21 PREFERENCES

The Illinois Procurement Code provides various preferences to promote business opportunities in Illinois.

Does Bidder make any claims for preferences? If so, please mark the applicable preference(s) and include the list of items that qualify for the preference at the end of this section and a description of why the preference applies. The State reserves the right to determine whether the preference indicated applies to Bidder.

|_| Resident Bidder (30 ILCS 500/45-10) |_| Recycled Supplies (30 ILCS 500/45-20) |_| Recyclable Paper (30 ILCS 500/45-25) |_| Environmentally Preferable Supplies or Services (30 ILCS 500/45-26) |_| Illinois Correctional Industries (30 ILCS 500/45-30) |_| Not-for-profit Agencies for Persons with Significant Disabilities (30 ILCS 500/45-35) |_| Gas Mileage (30 ILCS 500/45-40) |_| Small Businesses (30 ILCS 500/45-45) |_| Illinois Agricultural Products (30 ILCS 500/45-50) |_| Corn-Based Plastics (30 ILCS 500/45-55) |_| Veterans (30 ILCS 500/45-57) |_| Vehicles Powered by Agricultural Commodity-Based Fuel (30 ILCS 500/45-60) |_| Public Purchases in Other State (30 ILCS 520) |_| Illinois Mined Coal Act (30 ILCS 555) |_| Steel Products Procurement (30 ILCS 565) |_| Veteran’s Preference (330 ILCS 55) |_| Business Enterprise for Minorities, Females, and Persons with Disabilities Act (30 ILCS 575) |_| Procurement of Domestic Products (30 ILCS 517) |_| Bio-based Products (30 ILCS 500/45-75)

Items that Qualify and Explanation: Click here to enter text

Signature of Authorized Representative:

Printed Name of Authorized Representative:

Bidder’s Name: Click here to enter text Date: Click here to enter a date.

OFFER TO THE STATE OF ILLINOIS

Section 2. Part B. Offer to the State of Illinois V.18.2

SECTION 3.

C. EXCEPTIONS TO SOLICITATION AND CONTRACT TERMS AND CONDITIONS

Click here to enter text agrees with the terms and conditions set forth in the State of Illinois Invitation for Bid, including the standard terms and conditions, the Agency supplemental provisions, certifications, and disclosures, with the following exceptions:

Excluding certifications required by statute to be made by the Vendor, both Parties agree that all of the duties and obligations that the Vendor owes to the Agency for the work performed shall be pursuant to the solicitation and resulting contract, and Vendor’s exceptions accepted by the State thereto as set forth below.

STANDARD TERMS AND CONDITIONS

ADDITIONAL VENDOR TERMS AND CONDITIONS

Click here to enter text hereby agrees to the exceptions provided by Click here to enter text and to the Additional Terms and Conditions provided by Click here to enter text.

EXCEPTIONS TO SOLICITATION AND CONTRACT TERMS AND CONDITIONS

Section 3. Part C. Exceptions to Solicitation and Contract Terms and Conditions V.18.2 The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Contractor affirms that the Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Contractor’s execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

Contract includes BidBuy Purchase Order? (The Agency answers this question prior to contract filing.)

☐ Yes ☐X No Contract uses Illinois Procurement Gateway Certifications and Disclosures?

☐ Yes (IPG Certifications and Disclosures including FORMS B) ☐ No

1. DESCRIPTION OF SUPPLIES AND SERVICES

2. PRICING

3. TERM AND TERMINATION

4. STANDARD BUSINESS TERMS AND CONDITIONS

5. STATE SUPPLEMENTAL PROVISIONS

6. STANDARD CERTIFICATIONS

7. FINANCIAL DISCLOSURES AND CONFLICTS OF INTEREST

8. CONTRACT SPECIFIC CERTIFICATIONS AND DISCLOSURES – “FORMS B” (IF APPLICABLE)

9. PURCHASE ORDER FROM BIDBUY (IF APPLICABLE)

In consideration of the mutual covenants and agreements contained in this contract, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree to the terms and conditions set forth herein and have caused this contract to be executed by their duly authorized representatives on the dates shown on the following CONTRACT SIGNATURES page

STATE OF ILLINOIS

CONTRACT

Illinois Department of Transportation Plotter Paper and Supplies BidBuy Bid 19-494DOT-FINAD-B-5550

Contract: Title Page V.18.2

VENDOR

Date:

City, State ZIP: Springfield, IL 62764

Printed Name: Matt Magalis

Official’s Title: Acting Secretary

Legal Printed Name: Philip C. Kaufmann

Legal’s Title: Chief Counsel

Fiscal’s Printed Name: Joanne Woodworth

Fiscal’s Title: Chief Financial Officer

Contract: Signature Page V.18.2

AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS

· Agency Reference #: 19-494DOT-FINAD-B-5550

· Project Title: District 8 Tandem Truck with Liquid Salt Applicator

· Contract #: B-5550

· Procurement Method (IFB, RFP, Small Purchase, etc.): IFB

· IPB Reference #: 19-494DOT-FINAD-B-5550

· IPB Publication Date:

· Award Code: A

· Subcontractor Utilization? |_| Yes |_|No Subcontractor Disclosure? |_| Yes |_|No

· Funding Source: Road Fund

· Obligation #:

· Other Preferences?

Contract: State Use Only V.18.2

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. GOAL: The Illinois Department of Transportation seeks the establishment of a term contract for the purchase of plotter paper and supplies as listed on an as needed basis.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. Brand Name: The reference of brand name and/or reference number is intended to indicate a standard of function and quality only and is not intended to restrict bidding. However, some line numbers are brand specific to the current IDOT equipment and must be offered as specified.

Delivery of any brand/model other than the awarded brand/model without written approval of the Agency is prohibited. Failure to comply may result in cancellation of the contract.

1.2.2. Warranty: Bidder shall provide detailed information concerning warranties of commercially acceptable quality, function, performance, service, parts and any other warranties offered along with the bid.

Bidder may utilize spaces provided below to detail the type of warranty, duration of warranty and other pertinent information.

1.2.3. Specifications and Catalog Literature: Bidders shall submit copies of specifications and catalog literature with the bid for each item for which a specified brand name item is not required.

1.2.4. Bid Compliance: Is the bid strictly in accordance with provided specifications? If not, bidder shall clearly identify ad and all deviations. The State reserves the right to determine if the deviation (s) is material. Attach additional sheet (s) is necessary.

The inclusion of simple descriptive literature is not sufficient for this purpose. Deviations must be noted above. The burden of proof of specification compliance rests entirely with the Bidder. If no exceptions are taken, the State will assume complete compliance with the specifications.

|_| If checked, see the attached BidBuy Purchase Order for a Description of Supplies and/or Services.

1.3. MILESTONES AND DELIVERABLES:

1.3.1. Minimum Order: The successful Vendor shall make shipments upon receipt of a BidBuy order from the Agency to any of the designated locations shown below. Minimum order F.O.B. Destination, freight prepaid, is $100.00. Orders less than $100.00 shall be shipped freight prepaid by the Vendor adding the freight to the invoice as a separate line item. A copy of the prepaid freight bill shall accompany the invoice.

The quantities shown herein are estimated quantities. However, the Vendor must deliver all requirements whether they are more or less than the estimated quantities.

1.3.2. Invoices: Invoices must be presented within five (5) working days of delivery and shall detail a list of items by part number, description, quantity, and unit prices.

1.4. VENDOR / STAFF SPECIFICATIONS: N/A

1.5. TRANSPORTATION AND DELIVERY:

IDOT District 1, 201 W. Center Court, Schaumburg, IL 60196 IDOT District 2, 819 Depot Avenue, Dixon, IL 61021 IDOT District 3, 700 E. Norris Drive, Ottawa, IL 61350 IDOT District 4, 401 Main Street, Peoria, IL 61602-1111 IDOT District 5, 13473 IL Hwy. 133, Paris, IL 61944 IDOT District 6 Annex, 1340 N. 9th Street, Springfield, IL 62702 IDOT District 6, 126 E. Ash Street, Springfield, IL 62704-4792 IDOT District 7, 400 W. Wabash Avenue, Effingham, IL 62401 IDOT District 8, 1102 Eastport Plaza Drive, Collinsville, IL 62234 IDOT District 9, 2801 W. Murphysboro Road, Carbondale, IL 62903 IDOT Bureau of Information Processing, 2300 S. Dirksen Parkway, Springfield, IL 62764 IDOT Records Center, 2100 Eastdale Avenue, Springfield, IL 62703

1.6. SUBCONTRACTING

Subcontractors are allowed.

1.6.1. Will subcontractors be utilized? |_| Yes |_| No

A subcontractor is a person or entity that enters into a contractual agreement with a total value of $50,000 or more with a person or entity who has a contract subject to the Illinois Procurement Code pursuant to which the person or entity provides some or all of the goods, services, real property, remuneration, or other monetary forms of consideration that are the subject of the primary State contract, including subleases from a lessee of a State contract.

All contracts with subcontractors must include Standard Certifications completed and signed by the subcontractor.

1.6.2. Please identify below subcontracts with an annual value of $50,000 or more that will be utilized in the performance of the contract, the names and addresses of the subcontractors, and a description of the work to be performed by each.

· Subcontractor Name: Click here to enter text Amount to Be Paid: Click here to enter text Address: Click here to enter text Description of Work: Click here to enter text

· Subcontractor Name: Click here to enter text Amount to Be Paid: Click here to enter text Address: Click here to enter text Description of Work: Click here to enter text If additional space is necessary to provide subcontractor information, please attach an additional page.

1.6.3. All contracts with the subcontractors identified above must include the Standard Certifications completed…