IFB_No._I-2627-08_Solicitation_Package.pdf

Department of Toxic Substances Control 1001 I Street • Sacramento, California 95812

Biomedical Monitoring for Office of Administrative Services

Invitation for Bid No. I-2627-08

July 16, 2026

The Department of Toxic Substances Control (DTSC) is soliciting bids from qualified firms who have the ability to provide all necessary personnel services, materials, supplies, facilities and equipment to a network of occupational medical care for services to DTSC field staff. Upon receipt, please review the entire document. Instructions for submitting any questions about the content or the competitive process and DTSC’s response process are outlined in Section IX.

DTSC has divided the State of California into five (5) Geographic Regions (Regions) and previously solicitated for all five (5) Regions under IFB I-2526-02. During that solicitation, the Region for Northern Central CA was awarded. IFB I-2627-08 is a repost of IFB I-2526-02 with four (4) of the five (5) Regions. There are minor differences in the reposted IFB, such as:

Revised cost sheet instructions and specifications;

Request for USB-flash drive of complete bid package copy, alongside two (2) hard copies.

Regions DTSC Offices Northern Coastal CA (2) Berkeley

Central CA (3) Clovis Southern CA (4) Chatsworth, Los Angeles and Pasadena Southern CA (5) Cypress, San Diego, and El

Centro

Respondents to this IFB shall submit completed bids as outlined in Sections V and VI no later than August 5, 2026 by 3:00 p.m. Pacific Time.

Reference General Terms and Conditions (02/2025) and Contractor Certification Clauses (04/2017) that may be viewed and downloaded at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

Andrew Salz DTSC Contracts Unit contracts@dtsc.ca.gov

Invitation for Bid No. I-2627-08

Biomedical Monitoring

IFB No. I-2627-08

Schedule of Events

Events Anticipated Date of Event

IFB Release Date July 16, 2026

Deadline to Submit Written Questions July 23, 2026 at 3:00 p.m., Pacific Time

Post Response to Written Questions July 30, 2026

Final Filing Date August 5, 2026 at 3:00 p.m., Pacific Time

Bid Opening* August 6, 2026 at 9:00 a.m., Pacific Time

Anticipated Contract Performance Start Date August 13, 2026

*Cost Opening Location: Department of Toxic Substances Control – 1001 I Street, Sacramento, CA 95814

NOTE: For security reasons, if you plan to attend the public bid opening, please contact DTSC at contracts@dtsc.ca.gov at least 48 hours prior to bid opening so arrangements can be made for entrance into CalEPA building.

Biomedical Monitoring

Invitation for Bid No. I-2627-08

TABLE OF CONTENTS

Schedule of Events

BIOMEDICAL MONITORING SOLICITATION REQUIREMENTS

I. Introduction

II. Purpose

III. Service Locations

IV. Services to be Provided

V. Minimum Qualifications

VI. Bid Requirements

VII. Submission of Bids

VIII. Evaluation Process

IX. Award and Protest

X. General Information

Proposed Contract

ATTACHMENTS

Attachment 1: REQUIRED DOCUMENT CHECKLIST

Attachment 2: BID/BIDDER CERTIFICATION SHEET

Attachment 3: BIDDER COST SHEET

Attachment 4: BIDDER REFERENCES FORM

Attachment 5: DARFUR CONTRACTING ACT CERTIFICATION

Attachment 6: BIDDER DECLARATION GSPD-05-105

Attachment 7: CONTRACTOR CERTIFICATION CLAUSES 04/2017

Attachment 8: PAYEE DATA RECORD – STD. 204 and STD. 205

Attachment 9: CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

Attachment 10: QUALIFICATION QUESTIONNAIRE

Attachment 11: SMALL BUSINESS PREFERENCE

Attachment 12: CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) BID INCENTIVE INSTRUCTIONS (Revision Date 1-2022)

Attachment 13: DISABLED VETERAN BUSINESS ENTERPRISE

DECLARATIONS

Attachment 14: TARGET AREA CONTRACT PREFERENCE ACT (TACPA)

Attachment 15: COMMERCIALLY USEFUL FUNCTION EVALUATION FORM .. 78

BIOMEDICAL MONITORING SOLICITATION REQUIREMENTS

I. Introduction

The mission of DTSC is to protect California’s people and environment from harmful effects of toxic substances by restoring contaminated resources, enforcing hazardous waste laws, reducing hazardous waste generation, and encouraging the manufacture of chemically safer products.

DTSC staff are exposed to potentially hazardous conditions while performing their duties at hazardous waste sites in California. These conditions include exposures to harmful physical, chemical or biological agents.

DTSC is required by policy and the California Labor Code, Section 6400 to provide a safe and healthy workplace for its employees. California Occupational Safety and Health Administration (OSHA), Title 8, California Code of Regulations (T8 CCR) Sections 5095- 5100, 5144, 5194-5220, 5192, as well as other regulations, address hazardous waste operations and emergency response, hearing conservation, respiratory protection and other occupational health and safety hazards. To comply with mandated law and implementation of DTSC's policy, an effective program to provide biological/biomedical monitoring for affected DTSC personnel is required.

II. Purpose

The purpose of this document is to solicit bids from Contractors who have the ability to provide all necessary personnel services, materials, supplies, facilities and equipment to a network of occupational medical care to deliver services to DTSC field staff in Berkeley, Clovis, Chatsworth, Cypress, Commerce, Pasadena, El Centro, and San Diego. Services must comply with the biomedical monitoring program required by Title 8 CCR, 29 CFR and the California Labor Code (CLC) and in accordance with the Scope of Work.

The resulting Contracts are expected to have terms of three (3) years with the option to amend each contract for an additional one (1) year period at the same rates. New funding may be included in the amendment to cover costs for the additional year. DTSC also reserves the right to amend the contracts to add additional funding to support newly hired staff for an amount not to exceed 30% of the original contracts’ costs.

Shown below is the estimated number of employees requiring these services per year by region with the estimated 3-year contract totals.

Regions Estimated Yearly Number of Employees

Estimated Contract Total

Northern Coastal CA (2) 80 $324,000 Central CA (3) 20 $128,000 Southern CA – Los Angeles (4) 100 $410,000 Southern CA – Imperial (5) 150 $450,000

III. Service Locations

Biomedical Monitoring Regions

REGIONS AND DTSC OFFICE LOCATIONS

Northern Coastal California (2)

DTSC Berkeley 700 Heinz Avenue #200 Berkeley, California 94710

(510) 540-2122

Central California (3)

DTSC Clovis 1515 Tollhouse Road Clovis, California 93611

(559) 297-3901

Southern California – Los Angeles (4)

DTSC Chatsworth 9211 Oakdale Avenue Chatsworth, California 91311

(818) 717-6500

DTSC Commerce 6119 E. Washington Blvd, #120 Commerce, CA 90040

DTSC Pasadena 757 South Raymond Avenue #105 Pasadena, California 91105

Southern California – Imperial (5)

DTSC San Diego 2375 Northside Dr., Ste# 100 San Diego, California 92108

(858) 637-5531

DTSC Cypress 5796 Corporate Avenue Cypress, California 90630

(714) 484-5300

DTSC El Centro 627 Wake Avenue EL Centro, California 92243

(760) 352-0381

IV. Services to be Provided

Please refer to the Scope of Work in Proposed Contract, Exhibit 1, of this solicitation.

V. Minimum Qualifications

Bidder shall have successful experience with similar services or products of such services to be provided as described in the Scope of Work of the Proposed Contract (Exhibit 1).

Bidder shall have available all personnel, equipment, materials and training necessary to comply with the provisions of this IFB from date of bid submission through full duration of the Contract.

The bidder shall demonstrate that they meet the following minimum qualifications:

1. Bidder must have a facility or facilities located within a 25-mile radius from each of the DTSC office locations within the selected region of the proposed bid. (See III.

Service Locations)

2. Bidder Experience:

Bidder shall include a Cover Letter with the bid (see later Section VI.A.1) that indicates the number of years performing required duties in Scope of Work and explaining how firm qualifies to perform work described in the Proposed Contract. The letter shall be on firm letterhead and signed by the person authorized to bind the firm;

Bidder must indicate in the Cover Letter that they have the ability to perform and provide services for the area for which they are bidding by having a minimum of five (5) years’ experience in performing the services listed in the Scope of Work in the geographical area of the contract.

3. Bidder must be a corporation, partnership or other entity lawfully authorized to do business in the State of California and provide a copy of their Business License.

Only the following entities may conduct medical examinations of DTSC employees:

a. A University of California occupational medicine surveillance program or affiliate that provides physical examinations to employees.

b. Any entity authorized as a health care provider organization by the Commissioner of Corporations to provide occupational medical services.

c. An entity licensed as a full-service health care plan under the Health and Safety Code or a Health Care Organization under the California Code of Regulations.

d. Board Certified Physician(s) licensed to practice in the State of California who are currently providing occupational medical services described in the scope of work outlined in the Invitation for Bid.

Bidder must provide documented proof that they meet one or more of Items a through d above.

4. Key Personnel:

Bidder must have or assign the following Key Personnel to the Contract and provide Resumes for each. All Key Personnel must have three (3) years of experience performing similar work. Multiple Key Personnel roles may be filled by the same person.

a. The Director, Officer, or organization leader(s) of the Occupational Health Organization.

b. The person designated to be the head financial contact to DTSC of the Occupational Health Organization.

c. The Medical Director of the Occupational Health organization. Please include the Medical Director’s medical specialty, board certification, and any unrestricted license, including states where licensed.

d. The person designated to be the Contractor Representative or liaison for the bidder, who is responsible for receiving compliance and information communications from the bidder and for disseminating the same within the organization.

e. The person designated to be the medical records leader or liaison to DTSC.

f. The person designated to be the scheduling leader or liaison to DTSC.

g. The board-certified occupational physicians for the Occupational Health Organization who will be performing services under the Contract.

5. Bidder must submit a written, narrative plan that shows their firm shall have all personnel, equipment, materials and training necessary to comply with the provisions of this IFB from the date of bid submission through full duration of the Contract. This plan must be provided as part of the Cover Letter or Minimum Qualifications Certification described in Section V.

6. Bidder must submit an organizational chart demonstrating the structural relationships between the medical director, fiscal or financial administrator, and executive officers and administrators.

7. Bidder must submit a work plan that shows a clear and concise description of how the Occupational Health Organization will provide medical examinations, including all documentation necessary to demonstrate ability to meet the requirements of the Proposed Contract.

8. Bidder must submit a copy of the audiometric booth certification or documentation of testing (described in the Proposed Contract).

9. Bidder must submit a written, narrative plan that explains how Bidder will ensure all medical records and related information will be kept confidential. This plan must be provided as part of the Cover Letter or Minimum Qualifications Certification described in Section V.

10. Bidder will provide Certification/License of all laboratory personnel.

11. Bidder must have, or subcontract with, an alternate blood draw facility or facilities and submit the facility information, including the address, contact person, phone number, and scheduling procedure. The alternate facility must also be within 25 miles of the DTSC Office(s).

12. Bidder must submit documentation demonstrating that they have the business process to release medical certifications within ten (10) calendar days, medical records within 45 calendar days, and have sufficient appointment availability to meet the terms and conditions of the Proposed Contract. Bidder must submit a flowchart along with a statement that they have adequate staffing, equipment, and facilities.

13. Bidder must submit with their bid package a copy of their blood borne pathogens program and injury and illness prevention program.

VI. Bid Requirements

Bids must clearly identify the selected region. Separate bids must be submitted for each region. Bids must describe the bidder’s qualifications and expertise in the format outlined in the IFB. A bid will not be considered complete unless it contains all of the items described below. Bidders are not to alter or modify the forms other than by providing the required information; please note, adding your firm’s logo or letterhead to the form is not considered a modification or alteration of the form.

A. Technical Bid

The Technical Bid includes all of the following items:

1. Cover Letter

A cover letter, which will be considered an integral part of the bid, must be signed by an individual who is authorized to bind the bidder contractually. The cover letter must state the individual is so authorized and must identify the title or position that the individual holds in the bidder’s firm. An unsigned cover letter shall cause the bid to be rejected. The letter must contain all of the following:

a. A statement to the effect that the bid is a firm and irrevocable offer good for 180 days.

b. A statement expressing the bidder’s willingness to perform the services described in this IFB.

c. A statement expressing the bidder’s availability of staff and other required resources for performing all services and providing all deliverables as described in this IFB.

d. A statement that the medical facility and their associates will not utilize social security numbers as a means of identification. No part of the DTSC staff social security numbers may be collected or utilized.

e. Bidder must indicate in the Cover Letter that they have the ability to perform and provide services for the area for which they are bidding by having a minimum of five (5) years’ experience in performing the services listed in the Scope of Work in the geographical area of the contract.

2. Key Personnel

Bidder must list all Key Personnel who will be working on the project and include any additional information requested in Section IV.3. The list must include names, titles, and phone numbers. In addition, a resume is required for each of the Key Personnel listed.

3. Required Document Checklist

Bidders must complete and return the Attachments listed on the Required Document Checklist, Attachment 1. Failure to submit this form may cause the bid to be rejected.

a. Bid/Bidder Certification Sheet

Bidders must complete and return the Bid/Bidder Certification Sheet, Attachment 2. This form must be signed by an individual who is authorized to bind the bidder contractually. Failure to submit this form may cause the bid to be rejected.

b. Bidder References

Bidders must complete and return the Bidder References sheet, Attachment

4. The form must include three (3) references of similar types of services performed within the last five (5) years. Failure to submit this form may cause the bid to be rejected.

c. Darfur Contracting Act Certification

Bidders must complete and return the Darfur Contracting Act Certification, Attachment 5. This form must be signed by an individual who is authorized to bind the bidder contractually. Failure to submit this form may cause the bid to be rejected.

d. Bidder Declaration

Bidders must complete and return the Bidder Declaration, Attachment 6. All subcontractors must be included in the Bidder Declaration. This form must be submitted even if no subcontractors are being utilized. Failure to submit this form may cause the bid to be rejected.

e. Contractor Certification Clauses

Bidders will be required to complete and return the Contractor Certification Clauses, Attachment 7, only upon award of the Agreement. This form must be signed by an individual who is authorized to bind the Bidder contractually.

Failure to submit this form may cause the Bid to be rejected.

f. Payee Data Record – Std. 204 and Payee Data Record Supplement – Std.

Bidders will be required to complete and return the Payee Data Record, Attachment 8, only upon award of the Agreement. Bidders may also include the optional Payee Data Record Supplement STD 205 if applicable. The STD 204 must be completed and signed by an individual who is authorized to bind the Bidder contractually. Failure to submit the Std. 204 form may cause the Bid to be rejected.

g. California Civil Rights Laws Certification

Bidders will be required to complete and return the California Civil Rights Laws Attachment, Attachment 9, only upon award of the Agreement. This form must be completed and signed by an individual who is authorized to bind the Bidder contractually. Failure to submit this form may cause the Bid to be rejected.

h. Qualification Questionnaire

Bidders must complete and return the required Qualification Questionnaire, Attachment 10, with their bid.

i. Preference Programs

The State of California (State) established the following preference programs to encourage participation in State contracting by various segments of the business community and to stimulate business and employment in geographic areas determined to be economically distressed. Proposers must include the documentation described below if they intend to apply for the Small Business Preference, Disabled Veteran Business Enterprise Preference, or Target Area Contract Preference Act programs. Bidders may complete and return Attachments 11, 13 and 14 if applicable. Preference points will be awarded as described in Attachment 11, 13 and 14 of the IFB.

a) Small Business Preference

A five percent (5%) and up to a maximum amount of $50,000.00 bid preference is available to a certified small business firm. The Small Business preference will be applied to those bidders declaring their eligibility on the Bid/Bidder Certification Sheet, Attachment 2. Additionally, in accordance with Military and Veterans Code (MVC) Section 999(b)(5)(B) and 999.10 (a)(3), Government Code (GC) 14837(d)(4)(A), Title II California Code of Regulations, Sections 1896.15 and 1896.71, a California certified Small Business must be deemed to perform a Commercially Useful Function (CUF). Information regarding Small Business certification may be obtained at:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division- Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled- Veteran-Business-Enterprise

This five percent (5%) bid preference is also available to a non-small business claiming California-certified small business/microbusiness subcontractor participation for at least twenty-five percent (25%) of its bid price. The non-small business preference will be applied to those Proposers declaring their eligibility on the Bidder Declaration, Attachment 6.

b) Disabled Veteran Business Enterprise Contract Participation and Incentive

DVBE Participation: DVBE Participation has been waived for this contract.

DVBE Incentive: However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state Contracts and seeks to use certified DVBE business whenever possible.

Therefore, the State requests your voluntary participation in reporting any certified DVBEs including yourself, that will be used in the performance of this Agreement. An explanation of the Disabled Veteran Business Enterprise Program (DVBE) requirements can be found at the Internet web site: https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement- Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise This bid package provides program information and bidder responsibilities for the DVBE Contract Participation and/or Bid Incentive Program (Attachment 12). The bidder should indicate all proposed subcontractors on the Bidder Declaration (Attachment 6). Additionally, in accordance with Military and Veterans Code (MVC) Section 999(b)(5)(B) and 999.10 (a)(3), Government Code (GC) 14837(d)(4)(A), Title II California Code of Regulations, Sections 1896.15 and 1896.71, a California certified DVBE must be deemed to perform a Commercially Useful Function (CUF).

c) Target Area Contract Preference Act

Information regarding this preference program may be obtained at:

https://tacpa.dgs.ca.gov/. Bidders seeking to obtain a Target Area Contract Preference Act (TACPA) preference must complete and submit the Target Area Contract Preference Act Preference Request, STD. 830 (Attachment 14), with their bid. This form is available here:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf.

d) Commercially Useful Function (CUF)

Information regarding CUF may be obtained at:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement- Division-Resources-List-Folder/Commercially-Useful-Function-for- Certified-Firms. Bidders seeking to obtain a Small Business (SB) or DVBE preference must complete one CUF Evaluation Form for each SB and/or DVBE subcontractor identified on the Bidder Declaration GSPD-05-105 (Attachment 6), signed by an authorized individual of the subcontractor firm(s) and submit the Commercially Useful Function Evaluation Form(s) (Attachment 15), with their bid.

B. Cost Detail Format and Requirements

Bidder must submit a Bidder Cost Sheet in the format prescribed in Attachment 3.

Each field in the Bidder Cost Sheet must be completed, leaving no blanks. NOTE:

Bids may be rejected if the Bidder Cost Sheet is not completed in its entirety. The rates in this section will be considered when determining the lowest bid. The contract, if awarded, will incorporate the rates in the Bidder Cost Sheet.

VII. Submission of Bids

A. If a bidder intends to submit a bid for more than one (1) region, separate bids must be submitted for each. Bidder must be able to perform all required services for the entire region. The region must be clearly identified on the bid.

B. In addition to all required documentation, each Bid package must contain a separate, sealed envelope containing only the Bidder Cost Sheet. This is the document that will be opened publicly.

C. All bid packages must be submitted under sealed cover by the dates and times shown in Schedule of Events Table. Bids not submitted under sealed cover shall be rejected. A minimum of two (2) originals of the bid package as a paper set and one (1) digital copy of the complete bid package saved on a USB-flash drive must be submitted. The sealed bid must be plainly marked with the IFB number and title, must show firm’s name and address, and must be marked with "DO NOT OPEN", as shown below:

Recipient’s Address:

BY U.S. POSTAL MAIL:

Department of Toxic Substance Control Contracting Services Branch – 12th Floor Attention: Andrew Salz P.O. Box 806 Sacramento, CA 95812-0806

BY DELIVERY SERVICE (UPS, FedEx, etc.):

Department of Toxic Substances Control Contracting Services Branch – 12th Floor Attention: Andrew Salz 1001 I Street Sacramento, CA 95814

Required Label on Envelope:

IFB I-2627-08

“Biomedical Monitoring Services for Northern Coastal CA”, “Biomedical Monitoring Services for Central CA”, “Biomedical monitoring Services for Southern CA – Los Angeles”

OR

“Biomedical Monitoring Services for Southern CA – Imperial”

DO NOT OPEN

DEADLINE FOR BID SUBMITTAL:

August 5, 2026, 3:00 p.m. Pacific Standard Time

D. All bids shall include the documents identified in Attachment 1, Required Document Checklist. Bids not including the proper "required attachments" may be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

E. All documents requiring a signature must bear the original signature of the person authorized to bind the bidding firm as stated in the cover letter, either electronically or by hand (in blue ink).

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

G. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all bids and may waive an immaterial deviation in a bid. The State's waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the contract.

H. Costs incurred for developing bids in anticipation of award of the Contract are entirely the responsibility of the bidder and shall not be charged to the State of California.

I. The individual who is indicated on the cover letter as authorized to bind the bidder contractually shall sign the Bid/Bidder Certification Sheet. The signature shall indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

J. A bidder may modify a bid after its submission only by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw its bid by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

L. The awarding agency may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

M. The awarding agency reserves the right to reject all bids. The agency is not required to award a Contract.

N. Before submitting a response to this solicitation, bidders shall review, correct all errors and confirm compliance with the IFB requirements.

O. The State does not accept alternate Contract language from a prospective Contractor. A bid with such language will be considered a counter bid and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

P. No oral understanding or Contract shall be binding on either party.

Q. Any technical questions pertaining to this bid may be referred to the following email address: contracts@dtsc.ca.gov. Comments or responses to oral inquiries or questions submitted via e-mail shall not be binding.

VIII. Evaluation Process

A. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The State will evaluate each bid to determine its responsiveness to the published requirements.

C. Bids that contain false or misleading statements, or which provide references which do not support an attribute or condition claimed by the bidder, may be rejected.

D. Award if made, will be to the lowest responsive, responsible bidder.

IX. Award and Protest

A. Notice of the proposed award shall be posted in a public place in the office of DTSC 1001 I Street, Sacramento CA 95812 for five (5) working days prior to awarding the agreement if requested in writing by any bidder who has submitted a bid.

B. If any bidder, prior to award of the agreement, files a protest with DTSC and the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605, on the grounds that the (protesting) bidder would have been awarded the contract had the agency correctly applied the evaluation standard in the IFB, or if the agency followed the evaluation and scoring methods in the IFB, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter. It is recommended that any protest is sent by certified or registered mail.

C. Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of General Services, Office of Legal Services and DTSC a detailed statement specifying the grounds for the protest.

D. Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf. No payment shall be made unless a completed STD 204 has been returned to the awarding agency.

E. Upon resolution of a protest, and/or award of the agreement, Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses (CCC 04-2017), which can be found on the Internet at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

X. General Information

A. Errors and Omissions

If a Bidder discovers any ambiguity, conflict, discrepancy, omission or other error in this IFB, the Bidder should immediately notify DTSC of such error in writing and request clarification or modification of the document. This notification must be submitted pursuant to the procedures described in Section IX.B, “Questions Regarding the IFB.”

Modifications to the IFB will be made by addenda issued pursuant to Section IX. C., “Addenda.” If a Bidder fails to notify DTSC of a known error prior to the final dates of submission, or an error that reasonably should have been known, the Bidder will assume the risk of bidding. If awarded the contract, the Bidder will not be entitled to additional compensation or time by reason of the error or its later correction.

B. Questions Regarding the IFB

Bidders requiring clarification of the intent and content of this IFB may request clarification only by submitting questions via electronic mail to:

contracts@dtsc.ca.gov

Please reference IFB No. I-2627-08 in the subject line.

Questions must be received by the date and time specified in the Schedule of Events.

Responses to questions received by this date will be posted to the Cal eProcure website, in the form of an Addendum, without identifying the source of the query, on or before the date specified in the Schedule of Events.

C. Addenda

DTSC may modify any part of the IFB, prior to the date bids are due, by issuance of one or more addenda. Addenda will be numbered consecutively and posted to the Cal eProcure website.

D. Clarifications

DTSC may request clarifications from bidders at any phase of the evaluation process for the purpose of clarifying ambiguities in the information presented in the bid. DTSC will request in writing the bidders provide the documentation required and the timeline for submission. Failure to submit the required documentation by the date and time indicated may cause DTSC to deem the bid nonresponsive or require DTSC to eliminate the bid from consideration due to a bidder’s failure to satisfy minimum requirements.

If deemed necessary by DTSC, at its sole discretion, the following omitted and/or additional information may be collected by mail, facsimile, or other method:

1. Copies of any form submitted without a signature. This provision does not apply to unsigned Cover Letter. (see Section V.A.1.)

2. Data or documentation omitted from any submitted attachment or form.

3. Information and material needed to clarify or confirm certifications or claims made by a bidder.

4. Information or material needed to correct or remedy an immaterial defect in the bid.

Other than information requested by DTSC, no bidder will be allowed to alter the bid or add new information after the final filing date.

E. Other Criteria

1. Right to Reject Any or All Bids

The policy of DTSC is to solicit bids with a bona fide intention to award a contract.

This policy will not affect DTSC’s right to reject any or all bids or to cancel the solicitation at any time.

2. Bidder’s Costs

All costs for developing bids and attending interviews at DTSC headquarters are entirely the responsibility of the bidder and shall not be chargeable to DTSC.

3. Review of Bids Subsequent to Contract Award

All bids and the final scoring summary sheet are retained by DTSC as a permanent record and shall be made available for public inspection, upon written request.

4. Conflict of Interest

Compliance is required with California Public Contract Code Sections 10410 and 10411 relating to employment of current and former state employees.

5. Corporate Qualifications to Do Business in California

The bidder(s) awarded the contract must be in good standing and must be qualified to do business in California at the time the contract is executed and during the entire term of the contract.

6. Follow-On Contracts

No person, firm, or subsidiary thereof or their officers or directors, who were previously awarded a DTSC consulting services contract, or a contract which primarily includes a consulting services component, may submit a bid or be awarded a contract for the provision of services, delivery of goods or supplies, or any other related action that is required, suggested, or otherwise deemed to be an outgrowth of advice or recommendations submitted pursuant to the consulting service contract (Cal. Public Contract Code section 10365.5).

7. Execution of Contract

The contract will be executed on the State of California Standard Agreement, Form STD. 213. DTSC may modify the contract provisions or incorporate additional provisions if it is in the best interests of DTSC. Contractors are expected to comply with all applicable contract provisions (as may be amended from time to time).

8. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

9. Generative Artificial Intelligence (GenAI) Requirements

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Proposed Contract

Proposed Contract – Page 20 of 78

EXHIBIT A

SCOPE OF WORK

I. CONTRACTOR NAME (Contractor) agrees to enter into a Contract with the Department of Toxic Substances Control (DTSC) to provide biomedical monitoring services for DTSC field staff in the INSERT REGION.

II. The contract representatives during the term of this Contract will be:

DTSC Contract Managers

TBD

Department Toxic Substances Control 9211 Oakdale Avenue Chatsworth, CA 91311

PHONE

EMAIL

TBD

Department of Toxic Substances Control 9211 Oakdale Avenue Chatsworth, CA 91311

PHONE

EMAIL

Contractor Representative

TBD

Technical Advisor:

TBD

Department of Toxic Substances Control 9211 Oakdale Avenue Chatsworth, CA 91311

PHONE

EMAIL

The DTSC Contract Administrator for this Contract will be:

DTSC Contract Administrator

TBD

Department of Toxic Substances Control 1001 I Street, PO Box 806 Sacramento, California 95812

PHONE

FAX

EMAIL

III. The above contract representatives may be changed at any time upon written notification to the other party with a copy to DTSC’s Contracts Unit.

Proposed Contract – Page 21 of 78

IV. Scope of Work

A. Background

The mission of DTSC is to protect California’s people and environment from harmful effects of toxic substances by restoring contaminated resources, enforcing hazardous waste laws, reducing hazardous waste generation, and encouraging the manufacture of chemically safer products.

DTSC staff are exposed to potentially hazardous conditions while performing their duties at hazardous waste sites in California. These conditions include exposures to harmful physical, chemical or biological agents.

DTSC is required by policy and the California Labor Code, Section 6400 to provide a safe and healthful workplace for its employees. California Occupational Safety and Health Administration (OSHA), Title 8, California Code of Regulations (T8 CCR) Sections 5095- 5100, 5144, 5194-5220, 5192, as well as other regulations, address hazardous waste operations and emergency response, hearing conservation, respiratory protection and other occupational health and safety hazards. In order to comply with mandated law and implementation of DTSC's policy, an effective program to provide biomedical monitoring for affected DTSC personnel is required.

B. Geographical Distribution

Contractor will provide biomedical monitoring services to the DTSC REGIONAL field office (see below). Contractor must have a facility or facilities located within a 25-mile radius from each DTSC office location(s) listed below. (Note: DTSC offices may change locations during the term of the Contract, however, this will not require the Contractor to change facility locations.)

DTSC Location:

REGIONAL

DTSC OFFICE

ADDRESS – ADDED UPON AWARD

Proposed Contract – Page 22 of 78

C. Description of Work

1. Purpose and Description of Services

Using an agreed upon price schedule and work plan, the Contractor shall provide biomedical monitoring for DTSC personnel exposed or potentially exposed to toxic chemicals or physical agents.

All current field employees and new field employees shall have appropriate biomedical examinations. Special examinations for employees exposed to specific hazards shall be scheduled on an as-needed basis or as required by applicable regulations.

a) Contactor shall furnish labor, materials, and equipment necessary to perform physical examinations for the DTSC employees as described below. Contractor shall conduct examinations on an ongoing basis throughout the duration of this Contract with appointments available to DTSC Staff on State business days no fewer than two (2) appointments available before noon per day. Walk-in clinics are not acceptable.

b) Contractor shall provide DTSC a list of the scheduled exams including times and dates, for all future appointments, each week on the first State business day of the week by 9:00 AM.

c) Contractor shall ensure that all physical examinations are conducted by a physician with licenses and certifications unrestricted by their respective boards or qualified medical professional under the direction of a licensed physician.

d) Contractor shall schedule exam appointments within fourteen (14) calendar days of DTSC employee's initial request (phone, email).

e) Contractor shall assess employee's physical ability and determine and certify employee to:

i. wear air-purifying respirators;

ii. wear air-supplied respirators;

iii. wear other personal protective equipment; and

iv. work in hazardous waste/substance environments.

(NOTE: DTSC’s Work Status Report located in Attachment 1, or similar document with the same parameters must be completed by the physician)

f) If there are specific limitations, then the physician will specify the limitations based on the examination and records received. Work restrictions shall be limited to employee’s job description (box checked, or additional information provided). All limitations must be based on documentation and the biomedical monitoring examination.

g) Contractor shall provide consultation services to DTSC's Health and Safety Program and/or management on the following issues:

i. Industrial hygiene, safety, etc.; and

Proposed Contract – Page 23 of 78

ii. On an as-needed basis for the purpose of conducting quality-assurance meetings.

h) Contractor shall mail a copy of the physician’s written report along with a copy of all tests and forms to the employee’s home address within 45 calendar days of the biomedical examination. If the contractor chooses and the employee agrees, the contractor may provide the required information electronically, in the same time frame.

i) Contractor shall ensure the confidentiality of medical records.

j) All requests for information by DTSC Contract Manager, Technical Advisor, back-up DTSC Contract Manager, and staff through email, or phone shall be responded to by the Contractor within one (1) state business day.

k) DTSC staff will evaluate Contractor’s performance and discuss any remedial actions which may be necessary in response to employee complaints. Contractor shall provide a written plan with due dates and check points within three (3) calendar days of the discussion/communication. DTSC may arrange to inspect the facilities to ensure the contract facilities are in compliance with the Contract.

2. Biomedical Examination

Contractor shall provide, or secure agreements with subcontractors to provide, all personnel, services, materials, supplies, facilities and equipment to continue a network of occupational medical care. Contractor shall ensure all examinations and specimen collection are performed at only one site during the initial examination with the exception of the electrocardiogram. Analysis of specimens may be performed off-site.

All biomedical monitoring examinations shall be conducted by a licensed physician or qualified medical professional under the direction of a licensed physician.

a) Biomedical Examination

All examinations as described in this section shall be scheduled by Contractor to current employees, commencing within fourteen (14) calendar days of Contract award.

All biomedical examination elements, including but not limited to blood draw, x-ray, spirometry, audiometry, and electrocardiogram tests, shall be conducted by a licensed physician or qualified medical professional under the direction of a licensed physician at one medical facility of the Contractor, except for laboratory analysis. The personal and family history, with pertinent genetic, occupational and environmental factors, shall be obtained by the Contractor. The consulting physician or qualified medical professional under the direction of a licensed physician shall consider whether factors exist such as reduced immunological competence, treatment with steroids or cytotoxic agents, pregnancy and cigarette smoking which predispose the employee to increased risk and shall discuss the preliminary results of the exam with the staff member prior to ending the examination.

Proposed Contract – Page 24 of 78

When scheduling appointments, DTSC staff shall have a minimum of two (2) physicians or qualified medical professionals under the direction of a licensed physician to choose from for the medical examination. This requirement may be met by two (2) providers at two (2) different approved locations.

Contractor shall also provide (or subcontract with) an alternate facility or facilities that specializes in blood draws for the use of DTSC staff members who may prefer an alternate facility; the alternate blood draw location must be open during normal business hours . DTSC must approve the location and provider before providing services. Alternate facilities must also be within twenty-five (25) miles of the DTSC office(s).

Contractor shall provide an option for DTSC staff to have their blood draws completed prior to their examination date.

The Contractor shall obtain a DTSC medical authorization email, which authorizes DTSC staff to access the services of the contract, the Employee Participation Notice and Consent Form (located in Attachment 1), and the Authorization Letter for Release of Employee Medical Record (located in Attachment 1) from all DTSC employees prior to performing services. The medical authorization email places time limitations on the DTSC staff and the purpose of this service shall only be limited to these authorized staff.

b) Medical Report

The Contractor shall provide (within 45 calendar days) a typewritten summary of findings for each examination as specified in Exhibit B, Section 1.C. Incomplete biomedical examinations/reports will not be accepted for processing/payment. All examination elements are critical and are required by regulation and the Contract.

This summary shall include:

i. Description of current health status of the employee.

ii. Discussion of any changes in health status as compared to previous periodic and baseline examinations. If needed, the State will provide the Contractor with any available exposure records.

iii. Recommendations for appropriate follow-up by DTSC, the employee, or their private medical professional.

iv. A statement that the employee has been informed by the medical professional of the results of the medical examination and any medical conditions which require further examination or treatment.

v. A completed Work Status Report.

vi. If the employee refuses any required element of the examination, then:

1. The medical facility will have the employee sign the attached form (DTSC Staff Member Refusal form, located in Attachment 1) indicating which exam elements were refused.

Proposed Contract – Page 25 of 78

2. The Work Status Report is deferred (no check marks).

vii. If the employee fails any part of the examination, and is limited in their duties (including any aspect of field work), then:

1. The Contractor shall immediately notify the employee by phone and in writing.

2. The Contractor shall notify DTSC (medicalmonitoring@dtsc.ca.gov) within eight (8) hours of receiving notification of any failed exam component by phone and scan and send a copy of the failed field certification by email to medicalmonitoring@dtsc.ca.gov, the supervisor and the staff member.

viii. If the employee passes the examination, then the Contractor shall scan and email the Work Status Report within ten (10) calendar days of the examination to: medicalmonitoring@dtsc.ca.gov, the employee, and the supervisor.

ix. A statement as follows: “This summary including the recommendations, copies of all medical tests, and the Work Status Report, will be sent to the patient.”

3. Medical Consultation

When medically indicated, certain tests (e.g. biological monitoring) that are not usually performed may be conducted provided prior approval is granted by the DTSC Technical Advisor.

4. Prior to Medical Examination

At least two (2) business days prior to the exam, the Contractor shall provide each DTSC employee with the following:

a) A complete address of the facility, including suite number and signage along with a phone number and name of the clinic. The information shall include the business name in the building directory and on the door.

b) Information on the sequence of tests to be done, approximate time of each test and any preparation required of the employee (e.g., overnight fasting, bring glasses as necessary, and remove contact lenses at the exam).

c) The Contractor’s health history questionnaire that includes the OSHA’s respiratory protection questionnaire (T8 5144) and OSHA’s asbestos questionnaire. The health history questionnaire shall include details of past occupational exposures and injuries, including exposure to noise, vibration and physical and chemical hazards.

d) All required forms as listed in Number 5.

5. Forms (Modifications of these forms by DTSC does not require a formal amendment.)

Proposed Contract – Page 26 of 78

The Contractor shall ensure that the forms listed below are completed at the time of the medical examination or at appointment scheduling.

a) Authorization Letter for Release of Employee Medical Record

b) Employee Participation Notice and Consent Form

c) Work Status Report

d) DTSC Staff Member Declination/Refusal, as required

e) Hepatitis B Vaccine Declination/Completion/Acceptance (required for baseline exams)

6. Physical Examination Content – REQUIRED (except for items “xxi”, “xxii”, “xxiii”, “xxiv” – see below for further details)

The Annual, Baseline, and Exit examinations on DTSC staff shall consist of physician or qualified medical professional…