IFB_No._109165.pdf

December 9, 2024

TO PROSPECTIVE BIDDERS

SUBJECT: INVITATION FOR BID (IFB) No. 109165

"As Needed" Credit Monitoring and Identity Theft Protection Term: February 1, 2025 through June 30, 2026

The Employment Development Department invites you to submit your bid for the above service in accordance with the attached Specifications.

If you wish to bid, see Instructions to Bidders. If you make any additions or modifications to the IFB package, it may result in the rejection of your bid. The EDD reserves the right to reject any or all bids. Disabled Veteran Business Enterprise Participation and Incentive requirements are waived for this IFB.

Bids must be received, and date stamped in the Contracts Services Group no later than:

December 23, 2024, by 3:00 p.m. (PT)

If you have any questions, please contact me at melissa.miranda@edd.ca.gov.

ls/Melissa Miranda Contract Analyst

Enclosures

Employment Development Department 722 Capitol Mall, MIC 62-C

P.O. Box 826880 Sacramento, CA 94280-0001

Invitation for Bid No. 109165

Bid Due Date: December 23, 2024 Time: 3:00 p.m. (PT)

Exhibit Pages

Instructions to Bidders

A Scope of Work

B Budget Detail and Payment Provisions

C *General Provisions - 04/2017

D Special Terms and Conditions

E Protection of Confidentiality

Attachment E-1, Confidentiality Agreement

Attachment E-2, Indemnity Agreement Attachement E-3, Data Destruction Certifictaion

F Sample Standard Agreement, STD 213

G Cost Proposal

H Bidder Declaration

Contractor Contractor Clauses (CCC 04/2017)

J Certification Regarding Debarment

K Darfur Contracting Act Certification

L Payee Data Record, STD 204

M Payee Data Record Supplement, STD 205

N GenAI Disclosure and Factsheet, STD 1000

*View at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services Resources-List-Folder/Standard-Contract-Language

STATE OF CALIFORNIA

EMPLOYMENT DEVELOPMENT DEPARTMENT

INSTRUCTIONS TO BIDDERS

INVITATION FOR BID (IFB) REQUEST

1. Submission of Bids

IFB No. 109165

a. Failure to read these instructions, the Specifications, and the Terms and Conditions included in this bid package will be at the bidder's risk. Written instruction(s) regarding the submission of bids shall take precedence over any verbal instruction(s).

b. Bidders shall complete, sign, and return all of the following documents listed below: The exterior of your envelope must clearly be noted: "INVITATION FOR BID, DO NOT OPEN

IN MAIL ROOM, IFB NO. 109165."

✓ Exhibit G Cost Proposal

✓ Exhibit H Bidder Declaration

✓ Exhibit I Contractor Certification Clauses (CCC 04/2017)

✓ Exhibit J Certification Regarding Debarment

✓ Exhibit K Darfur Contracting Act Certification

✓ Exhibit L Payee Data Record, STD 204

✓ Exhibit M Payee Data Record Supplement, STD 205, if applicable

✓ Exhibit N GenAI Disclosure and Factsheet, STD 1000

✓ Secretary of State Certification of Status, is required if your company is a Corporation, Limited Liability Company (LLC), or Limited Partnership (LP). (Refer to Registered To Do Business in California of these Instructions For Bidders).

c. Documents must be signed by an authorized representative of the bidder's firm. The forms must be completed in ink or typewritten. If errors are made, they must be crossed out and corrections printed in ink or typewritten adjacent to error. Corrections must be initialed in ink by person signing the bid forms.

d. The EDD reserves the right to reject any or all bids and may waive any immaterial deviation or defect in the bid. The EDD's waiver of any immaterial deviation or defect shall in no way modify the solicitation documents, or excuse the bidder from full compliance with the solicitation specification if awarded the contract. The EDD is not required to award an agreement.

IFB No. 109165

e. Bid packages must be received and time stamped in Contract Services Group no later than 3:00 p.m. (PT) on the bid closing date of December 23, 2024. Signed copies of the sealed bid package are to be mailed or delivered to:

Regular, Overnight and/or Express Delivery:

Employment Development Department Mail Services 722 Capitol Mall, Room 2071 Sacramento, CA 95814 Attn: Melissa Miranda, MIC 62-C

Email Delivery:

Melissa.Miranda@edd.ca.gov

Bids received and time stamped after 3:00 p.m. (PT) on the bid closing date of December 23, 2024, will be considered "late" and will be returned to sender.

4. Online Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) Certification Process

California's SB and DVBE firms can now file their applications and get certified online via the Department of General Services website at: https://www.dgs.ca.gov/PD/Services/Page Content/Procurement-Division-Services-List-Folder/Register-Apply-or-Renew-a-Small Business-and-Disabled-Veteran-Business-Enterprise. Small Businesses and DVBEs can access the numerous benefits that come along with certification in a more timely and efficient manner.

5. Replacement of Disabled Veteran Business Enterprise Subcontractors

If for this Agreement, the Contractor made a commitment to achieve Disabled Veteran Business Enterprise (DVBE) participation, then the Contractor must within 60 days of receiving final payment under this Agreement ( or within such other time period as may be specified elsewhere in this Agreement) certify in a report to the awarding department: (1) the total amount the prime the Contractor received under the Agreement; (2) the name and address of the DVBE(s) that participated in the performance of the Agreement; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Agreement have been made to the DVBE(s), and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation (Military & Veterans Code section 999.5(d)).

The Contractor understands and agrees that should award of this Agreement be based in part on their commitment to use the DVBE subcontractor(s) identified in their bid or offer, per Military and Veterans Code section 999.5(e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS).

Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

SCO ID: 7100-M 1091657100

STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES � ___ E_X_H_IB_ I_T_F _____ �------------�

STANDARD AGREEMENT AGREEMENT NUMBER

STD 213 (Rev. 04/2020) Ml 09165-7100 PURCHASING AUTHORITY NUMBER (If Applicable)

EDD-7100

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

Employment Development Department

CONTRACTOR NAME

2. The term of this Agreement is:

START DATE

February 1, 2025, or upon final approval, whichever is later

THROUGH END DATE

June 30, 2026

3. The maximum amount of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title

Exhibit A Scope of Work

Exhibit B Budget Detail and Payment Provisions

Exhibit C * General Terms and Conditions GTC 04/2017

- Exhibit D Special Terms and Conditions

- Exhibit E Protection of Confidentiality

+ Attachment

E-1 Confidentiality Agreement

+ Attachment Indemnity Agreement

E-2

+ Attachment E-3

Data Destruction Certification

Items shown with an astensk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at https://www.dgs.ca.gov/OLS/Resources

IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR

CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)

CONTRACTOR BUSINESS ADDRESS CITY

PRINTED NAME OF PERSON SIGNING TITLE

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED

Pages

I

STATE

I

ZIP

EXHIBITG

COST PROPOSAL

Principal who is authorized to bind the bidder:

Typed Name Title

Signature Date

Contractor's contact person shall be:

Name and Phone Number

Quotes must be submitted no later than 3 p.m. on December 23, 2024.