IFB Material Purchase_Booker Creek Rd.pdf

Updated version 3-31-2025 Updated version 3-31-2025

Booker Creek Rd. Water Main Replacement Materials Only Only

ORANGE WATER AND SEWER AUTHORITY

REQUEST FOR BIDS

BID TITLE:

Material purchase

Booker Creek Rd. Water Main Replacement Project

DATE OF ISSUE: October 19, 2026

BID OPENING DATE: November 10, 2026, TIME: 2:00 PM

LOCATION:

ORANGE WATER & SEWER AUTHORITY

400 JONES FERRY ROAD

CARRBORO, NORTH CAROLINA 27510

PHONE: (919) 968-4421

NOTICE AND INSTRUCTIONS TO BIDDERS

Sealed Bids will be received by the Orange Water and Sewer Authority (hereinafter referred to as OWASA), to provide water pipe materials as specified in this Request for Bids (hereinafter referred to as RFB) until 2:00 PM on November 10, 2026, at the OWASA Administration Building, 400 Jones Ferry Road, Carrboro NC 27510. At which time the bids will be opened and read aloud.

Sealed Bids must be submitted showing unit price fully extended on the Bid Sheet in an envelope addressed to the Formal Bid Opening, Booker Creek Rd. Water Main Replacement Material Only; Orange Water and Sewer Authority, Attention Adam Holloway, 400 Jones Ferry Road, Carrboro NC 27510.

Award shall be made to the lowest responsive, responsible bidder taking into account the quality, performance and time specified in the RFB for the performance of the contract.

All material/Equipment must meet all OWASA standard specifications and be the kind and type specified, or an approved equivalent. Quoted price shall include any sales or usage taxes.

All bids shall be valid for a period of 60 days pending OWASA Executive Director’s approval or awarding of a contract.

All bids shall be notarized. Bidders responding to this RFB are hereby notified that NC General Statutes relating to letting of bids will be observed in receiving bids and awarding contract.

All material/equipment quoted shall be new and conform to OWASA Plans as well as OWASA’s Manual of Standards, Specifications, and Design, January 2025.

All bids shall include delivery to OWASA and schedule of delivery. Bidder must be able to deliver material by December 14,2026. Failure to provide material by this date may be consider non-responsive.

Acknowledgement of addenda is required. Failure to do so may be considered non-responsive.

Deadline for questions concerning this bid shall be submitted to Aholloway@owasa.org by 2:00 p.m. November 2, 2026. Questions after this time and date will not be answered.

Bidder must meet all the above requirements for bid to be considered responsive.

OWASA reserves the right to reject any or all bids, to waive informalities, and to accept any bid which, in the opinion of OWASA, appears to be in its best interest.

This RFB and all Bidder responses are considered public information, except for trade secrets specifically identified in writing by the Bidder, which will be handled according to State Statute or other laws. Any section of the Bidder’s response package that is deemed to be a trade secret by the Bidder shall be submitted in a separate envelope clearly marked “TRADE SECRET INFORMATION- DO NOT DISCLOSE.”

For any questions regarding this bid, please contact Adam Holloway, at Aholloway@owasa.org.

mailto:Aholloway@owasa.org mailto:Adam%20Holloway,%20at%20Aholloway@owasa.org.

ATTACHMENT A

ORANGE WATER AND SEWER AUTHORITY

SPECIFICATIONS FOR MATERIAL

• All Materials must conform to OWASA Manual of Standards, Specifications, and Design, January 2025.

• Actual bid shall include all required parts and pieces to create a fully functioning assembly in accordance with OWASA

Manual of Standards, Specifications, and Design, January 2025.

o SCHEDULE: OWASA plans to begin construction in January 2026. In order to continue work, material procurement and delivery is essential. Bidders shall include a proposed schedule of pipe delivery with proposal.

The schedule proposal must be approved by OWASA with the intent that bidders must be able to provide materials on a schedule that is suitable for construction to continue without delay once it is started. Failure to meet schedule deadlines may be cause to be considered nonresponsive.

Booker Creek Rd. Material List

Description Quantity Unit Price Extended Price

8” RJ DI Pipe (18’ or 20’ lengths and no cuts) 2,120 LF

6” RJ DI Pipe (18’ or 20’ lengths and no cuts) 120 LF

2” SDR 17 380 LF

8” EPDM Gripper Gaskets 106 EA

6” EPDM Gripper Gaskets 6 EA

12 Gauge Tracer Wire 3,000 LF

3” Underground Blue Water Tape 3,000 LF

8” x ¾” Double Strap Brass Tapping Saddle 21 EA

¾” Flare Corporation Stop 21 EA

8” x 2” Double Strap Brass Tapping Saddle 2 EA

8” x 1” Double Strap Brass Tapping Saddle 1 EA

1” Flare Corporation Stop 1 EA

2” x ¾” PVC Brass Tapping Saddle 7 EA

¾’ Copper Tubing 300 LF

1” Copper Tubing 60 LF

1” x ¾” Flare Tee 1 EA

5/8” x 3/4” x 12” Meter Yoke 23 EA

11” x 18” x 12” Meter Box Body 23 EA

Meter Box Lid 23 EA

8” DI Sleeve 1 EA

2” Hard Drawn Copper 20 LF

2” Square Nut Gate Valve 4 EA

2” ProPress Slip Couplings 4 EA

2” MIPT ProPress 2 EA

4’ Bury Fire Hydrant 2 EA

8” x 6” MJ Tee 2 EA

8” x 6” DI Anchored Tee 1 EA

8” Gate Valve 5 EA

6” Gate Valve 5 EA

6” x 2” Tapped Plug 1 EA

24” Brass Nipple 4 EA

12” Brass Nipple 4 EA

6” Brass Nipple 4 EA

2” FIPT Brass 90° 4 EA

2” FIPT Brass Coupling 5 EA

2” Brass Plugs 5 EA

6” DI 45° Bends 6 EA

8” DI 45° Bends 8 EA

6” x 6” DI Tee 1 EA

11.25 DI° Bends 6 EA

8” Steel Sleeve 1 EA

**Above list is not inclusive of all required parts and pieces, utilize OWASA standard specifications to determine exact part list for proposal**

BID SHEET

To: Orange Water and Sewer Authority 400 Jones Ferry Road Carrboro, NC 27510

Acknowledgement of Addenda

Failure to acknowledge addenda may be cause to consider bid as non-responsive.

The undersigned, as the bidder, hereby declares that this bid is made without connection to any other person, company, or parties making a similar bid or proposal and that the bid is in all respects fair and in good faith, without collusion or fraud.

The bidder has carefully examined the specifications and instructions to bidders and hereby declares that bidder will furnish the material called for in the manner prescribed in the specifications and instructions to bidders for the following price:

Total Lump Sum Price ($):

Include detailed breakdown as support (required)

Name of Business Submitting Proposal

Signature of Authorized Representative/Title

Print Name

Address

Email Address of Representative

Orange Water and Sewer Authority

Finance Department 400 Jones Ferry Road Carrboro, NC 27510 ap@owasa.org

Name (as reported on your income tax return)

Business Name Federal ID# or SS#

Check one of the following:

Corporation Sole Proprietorship Partnership Other

Order Address

Street

PO Box

City

State

Zip Code

Contact Person

Phone Number

Fax Number

Terms

Payment Address

Street

PO Box

City

State

Zip Code

Contact Person

Phone Number

Fax Number

Discount

E-Mail Address

Are you related to or have a professional relationship with any OWASA employee? Yes No (If you answered yes, the Relationship Vendor Form should be completed and included with this bid)

Are you a minority business enterprise? Yes No

If you answered yes, please check the appropriate box:

African American American Indian Asian American

Hispanic Female

Socially and economically disadvantaged as defined in 15 U.S.C. 637

Product(s) and/or Service(s) Please list the type of product(s) and/or service(s) that your company can provide:

Signature: Title:

mailto:ap@owasa.org

Page 7 of 7 Booker Creek Rd. Water Main Replacement Materials Only

Orange Water and Sewer Authority Finance Department

400 Jones Ferry Road Carrboro, NC 27510

Relationship Vendor Form

If you are related to or have a professional relationship with any employee of Orange Water and Sewer

Authority, this form must be completed and included with this bid.

Vendor Information:

Name:

Address:

Related OWASA employee:

Relationship to employee:

We agree that our relationship will not hinder or corrupt our professional relationship with Orange Water & Sewer Authority.

Vendor Signature Date

OWASA Employee Signature Date

Orange Water and Sewer Authority is aware and understands these parties have a relationship with each other. The decision to authorize the use of this vendor was not influenced in any manner by the relationship referenced above.

Department Manager Date

Finance Officer Date

Page 8 of 7 Booker Creek Rd. Water Main Replacement Materials Only

ATTACHMENT B

E-VERIFY AFFIDAVIT

I, (the individual attesting below), being duly authorized by and on behalf of

(the entity identified as the "Employer") after first being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with Article 2 of Chapter 64 of the North Carolina General Statutes.

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with Article 2 of Chapter 64 of the North Carolina General Statutes.

3. Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer for specified contracts subject to E-Verify entered into with the Orange Water and Sewer Authority.

This day of , .

Signature of Affiant

Print or Type Name:

State of County of

Signed and sworn to (or affirmed) before me, this the day of , .

My Commission Expires:

Notary Public

Name of Counterparty: ___________________________________________________________

(A ffix O fficial/N o tarial Seal)

Updated version 3-31-2025

ATTACHMENT C

Certification Regarding Conflict of Interest 1

CERTIFICATION REGARDING CONFLICT OF INTEREST

The Submitter is required to certify that performance of the work will not create any conflicts of interest or disclose any actual or potential conflicts of interest by completing and signing one of the following statements:

All Vendors should be aware of OWASA’S Code of Ethics, which prohibits OWASA Employees and Board

Members from having certain relationships with persons or entities conducting (or proposing to conduct) business with OWASA and which prohibits the acceptance of gifts from Vendors. If the Vendor has an actual or potential conflict, the Vendor shall disclose any Conflict of Interest that may exist.

Conflicts of Interest (Potential or actual) will be evaluated by OWASA’S General Counsel to determine the proper course of action. Failure to comply with the provisions established above may render the vendor ineligible to participate in OWASA’S procurement process.

The Submitter hereby discloses no conflicts of interest.

DATE: _______________________________________________________________________________

AUTHORIZED SIGNATURE: _______________________________________________________________

TITLE: _______________________________________________________________________________

SUBMITTER/COMPANY NAME: ___________________________________________________________

OR

The Submitter hereby discloses the following circumstances that could give rise to a conflict of interest for the Submitter, any affiliates, any proposed subconsultants, and key personnel of any of these organizations. (Attach additional sheets as needed.)

ATTACHMENT C

Certification Regarding Conflict of Interest 2

Name of the Individual/Company to which potential conflict of interest might apply:

Nature of potential conflict of interest:

Proposed Remedy:

DATE: _____________________________________

AUTHORIZED SIGNATURE:

TITLE:

SUBMITTER/COMPANY NAME:

ATTACHMENT D

RFP Number (if applicable):

Name of Vendor or Bidder:

IRAN DIVESTMENT ACT CERTIFICATION

REQUIRED BY N.C.G.S. 143C-6A-5(a)

As of the date listed below, the vendor or bidder listed above is not listed on the Final Divestment List created by the State Treasurer pursuant to N.C.G.S. 143-6A-4.

The undersigned hereby certifies that he or she is authorized by the vendor or bidder listed above to make the foregoing statement.

Signature Date

Printed Name Title

Notes to persons signing this form:

N.C.G.S. 143C-6A-5(a) requires this certification for bids or contracts with the State of North Carolina, a North Carolina local government, or any other political subdivision of the State of North Carolina. The certification is required at the following times:

• When a bid is submitted

• When a contract is entered into (if the certification was not already made when the vendor made its bid)

• When a contract is renewed or assigned

N.C.G.S. 143C-6A-5(b) requires that contractors with the State, a North Carolina local government, or any other political subdivision of the State of North Carolina must not utilize any subcontractor found on the State Treasurer’s Final Divestment List.

The State Treasurer’s Final Divestment List can be found on the State Treasurer’s website at the address www.nctreasurer.com/Iran and will be updated every 180 days.

http://www.nctreasurer.com/Iran

Attachment E

Companies Boycotting Israel Divestment Act Certification Form

RFP/RFQ Number (if applicable):

Name of Contracting Party or Bidder:

COMPANIES BOYCOTTING ISRAEL DIVESTMENT ACT CERTIFICATION

REQUIRED BY N.C.G.S. §147-86.81et seq. *

Pursuant to N.C.G.S. §147-86.81, any person identified as engaging in a boycott of Israel, as defined by this Act. In addition, State agencies must divest from investments in such restricted companies, determined by appearing on the Final Divestment List created by the State Treasurer pursuant to G.S. 147-86.81, is ineligible to contract with the State of North Carolina or any political subdivision of the State.

As of the date listed below, the supplier or bidder listed above is not listed on the Final Divestment List created by the State Treasurer pursuant to N.C.G.S. §147-86.81.

The undersigned hereby certifies that he or she is authorized by the contracting party or bidder listed above to make the foregoing statement.

Signature Date

Printed Name Title

N.C.G.S. §147-86.81requires this certification for bids or contracts with the State of North Carolina, a North Carolina local government, or any other political subdivision of the State of North Carolina.

The certification is required at the following times:

• When a bid is submitted

• When a contract is entered into (if the vendor made its bid)

• When a contract is renewed or assigned certification was not already made when the

N.C.G.S. § 147-86.81(b) requires that contractors with the State, a North Carolina local government, or any other political subdivision of the State of North Carolina must not utilize any subcontractor found on the State Treasurer’s Final Divestment List.

The State Treasurer’s Final Divestment List can be found on the State Treasurer’s website at:

https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Divestment-Acts- Resources.aspx and will be updated every 180 days.

* Note: Enacted by Session Law 2017-193 as N.C.G.S. §147-86.81et seq.

http://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Divestment-Acts-

Attachment F

NON-COLLUSION AFFIDAVIT

The bidder, being duly sworn, solemnly swears (or affirms) that neither he, nor any official, agent or employee has entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of free competitive bidding in connection with any bid or contract, that the bidder has not been convicted of violating N.C.G.S. § 133-24 within the last three years, and that the bidder intends to do the work with its own bonafide employees or subcontractors and will not bid for the benefit of another contractor.

By submitting this non-collusion affidavit, the Contractor certifies, under penalty of perjury according to North Carolina law, their compliance with non-collusion standards. This affidavit affirms the Contractor's adherence to the required non-collusion guidelines without any exceptions.

SIGNATURE OF PREQUALIFIED BIDDER

Name of Bidder

Print or type name

Address of Bidder_

Signature of Bidder

Print or type Signer's Name

Signature of Witness

Print or type Signer’s name

AFFIDAVIT MUST BE NOTARIZED

Subscribed and sworn to before me this the day of

Signature of Notary Public of County

State of

My Commission Expires: NOTARY SEAL

ATTACHMENT- G

IFB RESPONSE CHECKLIST

Bidder Response Checklist

ALL FORMS AND REQUIRED INFORMATION BELOW MUST BE

COMPLETED AND INCLUDED WHEN YOU SUBMIT YOUR BID

PACKAGE:

Bidder Attachments

The Bidder must complete the following table identifying all the other documents that are being attached as part of the RFB response.

Table 1 Vendor Attachment Checklist

Item #

Attachment Name

Attachment Provided?

1 BID Form

(Attachment A)

YES

NO

2 E-Verify Form

(Attachment B)

3 Certificate Regarding Conflict-of-Interest Form

(Attachment C)

4 Iran Divestment Act Form

(Attachment D)

Companies Boycotting Israel Divestment Act Form

(Attachment E)

6 Non-Collusion Form

(Attachment F)

7 Response Checklist

(Attachment G) Not used