IFB LK250902 Fire Alarm Supplies - 26.pdf

STATE OF NORTH CAROLINA

UNIVERSITY OF NORTH CAROLINA GREENSBORO

Invitation for Bid #: LK250902

FIRE ALARM SUPPLIES - 26

Date Issued: September 19, 2025

Bid Due Date: October 22, 2025, at 2:00 PM ET

Virtual Bid Opening: October 22, 2025, at 3:00 PM ET

Direct all inquiries concerning this IFB to:

Lori Krise

Procurement Specialist

Email: lwkrise@uncg.edu

Phone: 336.334.5073

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Invitation for Bids # LK250902 FIRE ALARM SUPPLIES-26

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so shall be sufficient cause to reject your bid.

Vendor Name

Vendor eVP #

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a vendor number, register at https://evp.nc.gov/SignIn?returnUrl=%2F

Electronic responses ONLY will be accepted for this solicitation.

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EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

this bid is submitted competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this bid response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL

TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE:

DATE: E-MAIL:

Refer ALL Inquiries regarding this IFB to:

Lori Krise at lwkrise@uncg.edu

Invitation for Bids # LK250902 Fire Alarm Supplies - 26

Bids will be publicly opened: via Microsoft Teams

October 22, 2025, at 3:00 PM ET

Using Agency: UNC GREENSBORO Commodity No. and Description: 46191500 Fire Prevention

Requisition No.: TBD

Bid Number: IFB LK250902 Fire Alarm Supplies - 26 Vendor: ____________________________________

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FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated on the attached certification, by ______________________________________________________

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this

IFB.

BID ACCEPTANCE

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.

Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

(Authorized Representative of The University of North Carolina Greensboro)

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TABLE OF CONTENTS

1.0 PURPOSE AND BACKGROUND

1.1 CONTRACT TERM

1.2 CONTRACT VALUE

2.0 GENERAL INFORMATION

2.1 INVITATION FOR BID DOCUMENT

2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS

2.3 IFB SCHEDULE

2.4 BID QUESTIONS

2.5 BID SUBMITTAL

2.6 BID CONTENTS

2.7 ALTERNATE BIDS

2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS

3.1 METHOD OF AWARD

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

3.3 BID EVALUATION PROCESS

3.4 PERFORMANCE OUTSIDE THE UNITED STATES

3.5 INTERPRETATION OF TERMS AND PHRASES

4.0 REQUIREMENTS

4.1 PRICING

4.2 ESTIMATED QUANTITIES

4.3 NON-EXCLUSIVITY

4.4 PRODUCT IDENTIFICATION

4.5 TRANSPORTATION AND IDENTIFICATION

4.6 DELIVERY

4.7 WARRANTY

4.8 HUB PARTICIPATION

4.9 REFERENCES

4.10 VENDOR’S REPRESENTATIONS

4.11 FINANCIAL STABILITY

4.12 AGENCY INSURANCE REQUIREMENTS MODIFICATION

5.0 PRODUCT SPECIFICATIONS

GENERAL

SPECIFICATIONS

CONTRACT PERFORMANCE REQUIREMENTS

CERTIFICATION AND SAFETY LABELS

6.0 CONTRACT ADMINISTRATION

6.1 CONTRACT MANAGER AND CUSTOMER SERVICE

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6.2 INVOICES

6.3 DISPUTE RESOLUTION

6.4 PRODUCT RECALL

6.5 PRICE ADJUSTMENTS

6.6 CONTRACT CHANGES

7.0 ATTACHMENTS

ATTACHMENT A: PRICING

ATTACHMENT B: INSTRUCTIONS TO VENDORS

ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS

ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION

ATTACHMENT E: CUSTOMER REFERENCE FORM

ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR

ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION

ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING

ATTACHMENT I: UNCG TAXPAYER INFORMATION

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1.0 PURPOSE AND BACKGROUND

The University of North Carolina Greensboro (UNCG) Facilities Operations Department is actively seeking Vendor(s) capable of providing and delivering Fire Alarm supplies on an as needed basis. All items listed on the pricing attachment are Brand Specific (with the exception of line item 44 & 45). The awarded Vendor will fulfill the requirements contained herein.

The intent of this solicitation is to award an Agency Specific Term Contract.

1.1 CONTRACT TERM

The Contract shall have an initial term of three (3) years, beginning on the date of final Contract execution (the “Effective Date”) or November 15, 2025, whichever is later.

At the end of the Contract’s initial term, the State shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to two (2) additional one-year terms. The State will give the Vendor written notice of its intent to exercise each option no later than thirty (30) days before the end of the Contract’s then-current term. In addition, the State reserves the right to extend a contract term after the last active term.

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

1.2 CONTRACT VALUE

The University does not expect the total value of any resulting contract to exceed Five Hundred Thousand US Dollars

($500,000).

2.0 GENERAL INFORMATION

2.1 INVITATION FOR BID DOCUMENT

The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are incorporated herein by reference.

2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be issued in connection with this IFB.

If Vendors have questions or issues, or exceptions regarding any component within this IFB, those must be submitted as questions in accordance with the instructions in the BID QUESTIONS Section. If the State determines that any changes will be made as a result of the questions asked, then such decisions will be communicated in the form of an IFB addendum. The State may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-answer period, prior to contact award.

Other than through this process or negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or consider any additional or modified terms and conditions submitted with Vendor’s bid. This applies to any language appearing in or attached to the document as part of the Vendor’s bid that purports to vary any terms and conditions or Vendors’ instructions herein or to render the bid non-binding or subject to further negotiation. Vendor’s bid shall constitute a firm offer that shall be held open for the period required herein (“Validity Period” above).

The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB

Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiations and incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor’s bid as non-responsive.

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2.3 IFB SCHEDULE

The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.

Event Responsibility Date and Time

Issue IFB UNCG September 19, 2025

Submit Written Questions Vendor September 26, 2025

Provide Responses to Questions UNCG October 3, 2025

Submit Bids in eVP Vendor October 22, 2025 before 2:00 PM ET

Virtual Bid Opening via Microsoft Teams

UNCG October 22, 2025 at 3:00 PM ET https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGQ2ZjljODMtOTY5OC00YmJiLTliYTAtZWRhYzA

3NmRhYjFh%40thread.v2/0?context=%7b%22Tid%22%3a%2273e15 cf5-5dbb-46af-a862-

753916269d73%22%2c%22Oid%22%3a%22ffad7729-9b2e-495d-b84e-14ce5f0489ad%22%7d

Dial in by phone

+1 336-790-7381,,563605292# United States, Greensboro

Contract Award UNCG November 14, 2025

2.4 BID QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the “Submit Written

Questions” date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.

Written questions shall be e-mailed to lwkrise@uncg.edu by the date and time specified above. Vendors will enter “IFB #

LK250902: Questions” as the subject for the email. Question submittals will include a reference to the applicable IFB section and be submitted in a format shown below:

Reference Vendor Question

IFB Section, Page Number Vendor question …?

Questions received prior to the submission deadline date, the State’s response, and any additional terms deemed necessary by the State will be posted in the form of an addendum to the electronic Vendor Portal (eVP), https://evp.nc.gov, and shall become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding.

Vendors shall rely only on written material contained in an Addendum to this IFB.

2.5 BID SUBMITTAL

IMPORTANT NOTE: This is an absolute requirement. Vendor shall bear the risk of late submission due to unintended or unanticipated delay. It is the Vendor’s sole responsibility to ensure its bid has been received as described in this IFB by the specified time and date of opening. The date and time of receipt will be marked on each bid when received. Any bid or portion thereof received after the bid submission deadline will be rejected.

All proposal responses shall be submitted electronically via the electronic Vendor Portal (eVP). Additional information can be found at the eVP updates for Vendors link: https://eprocurement.nc.gov/news-events/evp-updates-vendors.

Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor’s bid(s).

Vendors are strongly encouraged to allow sufficient time to upload bids.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGQ2ZjljODMtOTY5OC00YmJiLTliYTAtZWRhYzA3NmRhYjFh%40thread.v2/0?context=%7b%22Tid%22%3a%2273e15cf5-5dbb-46af-a862-753916269d73%22%2c%22Oid%22%3a%22ffad7729-9b2e-495d-b84e-14ce5f0489ad%22%7d tel:+13367907381,,563605292

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Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding on this IFB periodically check the State’s eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors shall be deemed to have read and understood all information in this IFB and all Addenda thereto.

2.6 BID CONTENTS

Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized signature where requested. Failure to provide all required items, or Vendor’s submission of incomplete items, may result in the

State rejecting Vendor’s bid, in the State’s sole discretion.

Vendor IFB responses shall include the following items and attachments, which shall be arranged in the following order:

a) Cover Letter, which must contain all of the following; (i) a statement that confirms that the Vendor has read the IFB in its entirety, including all links, and all Addenda released in conjunction with the IFB; (ii) a statement that the Vendor agrees to perform in accordance with the scope of work, requirements, and specifications contained herein; and (iii)

Vendor’s agreement to comply with all instructions, terms and conditions, and attachments.

b) Title Page: Include the company name and Vendor eVP number along with the Bid Number.

c) Completed and signed version of EXECUTION PAGES, along with the body of the IFB.

d) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.

e) Vendor Response to 4.6 Delivery and 6.1 Contract Manager and Customer Service Points of Contact

f) Completed version of ATTACHMENT A: PRICING

g) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION

h) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM

i) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR

j) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION

k) Completed and signed version of ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING

l) Completed and signed version of ATTACHMENT I: UNCG TAXPAYER INFORMATION

2.7 ALTERNATE BIDS

Unless provided otherwise in this IFB, Vendor may submit alternate bids for comparable Goods, various methods or levels of

Service(s), or that propose different options. Alternate bids must specifically identify the IFB requirements and advantage(s) addressed by the alternate bid. Any alternate bid, in addition to the marking described above, must be clearly marked with the legend: “Alternate Bid #LK250902 for [name of Vendor]”. Each bid must be for a specific set of Goods and Services and must include specific pricing. If a Vendor chooses to respond with various offerings, each must be offered with a separate price and be contained in a separate bid. Each bid must be complete and independent of other bids offered.

2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

Relevant definitions for this IFB are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors referenced below which are incorporated herein by this reference.

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3.0 METHOD OF AWARD AND BID EVALUATION PROCESS

3.1 METHOD OF AWARD

North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all award decisions shall be in the State’s best interest.

All responsive bids will be reviewed, and award or awards will be based on the responsive bid(s) offering the lowest price that meets the specifications to include any required verifications set out herein such as but not limited to past performance, references, and financial documents.

While the intent of this IFB is to award a Contract(s) to a single Vendor for all line items, the State reserves the right to make separate awards to different Vendors for one or more line items, to not award one or more line items or to cancel this IFB in its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so.

If a Vendor selected for award is determined by the State to be a non-resident of North Carolina, all responsive bids will be reviewed to determine if any of them were submitted by a North Carolina resident Vendor who requested an opportunity to match the price of the winning bid, pursuant to Executive Order #50 and G.S. 143-59 (for more information, please refer to

ATTACHMENT H: VENDOR REQUEST FOR EXECUTIVE ORDER #50 PRICE MATCHING. If such bid(s) are identified, the State will then determine whether any such bid falls within the price-match range, and, if so, make a Contract award in accordance with the process that implements G.S. 143-59 and Executive Order #50.

The State reserves the right to waive any minor informality or technicality in bids received.

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

While this IFB is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from engaging in conversations intended to influence the outcome of the evaluation. See the Paragraph 29 of the Instructions To

Vendors entitled COMMUNICATIONS BY VENDORS.

Each Vendor submitting a bid to this IFB, including its employees, agents, subcontractors, suppliers, subsidiaries and affiliates, is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other government agency office or body (including the purchaser named above, any department secretary, agency head, members of the General Assembly and Governor’s office); or private entity, if the communication refers to the content of Vendor’s bid or qualifications, the content of another Vendor’s proposal, another Vendor’s qualifications or ability to perform a resulting contract, and/or the transmittal of any other communication of information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.

Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor’s proposal may be disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency for this IFB or inquiries directed to the purchaser named in this IFB regarding requirements of the IFB (prior to proposal submission) or the status of the award (after submission) are excepted from this provision.

3.3 BID EVALUATION PROCESS

Only responsive submissions will be evaluated.

The State will conduct an evaluation of responsive Bids, as follows:

Bids will be received according to the method stated in the Bid Submittal section above.

All bids must be received by the issuing agency not later than the date and time specified in the IFB SCHEDULE Section above, unless modified by Addendum. Vendors are cautioned that this is a request for offers, not an offer or request to contract, and the State reserves the unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the State.

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At the date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum, the bids from each responding Vendor will be opened publicly and all offers (except those that have been previously withdrawn, or voided bids) will be tabulated. The tabulation shall be made public at the time it is created. When negotiations after receipt of bids is authorized pursuant to G.S. 143-49 and 01 NCAC 05B.0503, only the names of offerors and the Goods and Services offered shall be tabulated at the time of opening. If negotiation is anticipated, cost and price shall become available for public inspection at the time of the award. Interested parties are cautioned that these costs and their components are subject to further evaluation for completeness and correctness and therefore may not be an exact indicator of a Vendor’s pricing position.

At their option, the evaluators may request oral presentations or discussions with any or all Vendors for clarification or to amplify the materials presented in any part of the bid. Vendors are cautioned, however, that the evaluators are not required to request presentations or other clarification—and often do not. Therefore, all bids should be complete and reflect the most favorable terms available from the Vendor. Prices bid cannot be altered or modified as part of a clarification.

Bids will generally be evaluated, based on completeness, content, cost and responsibility of the Vendor to supply the requested Goods and Services. Specific evaluation criteria are listed in Section 3.1 METHOD OF AWARD.

Upon completion of the evaluation process, the State will make Award(s) based on the evaluation and post the award(s) to the State’s eVP website under the IFB number for this solicitation. Award of a Contract to one Vendor does not mean that the other bids lacked merit, but that, all factors considered, the selected bid was deemed most advantageous and represented the best value to the State.

The State reserves the right to negotiate with one or more Vendors, or to reject all original offers and negotiate with one or more sources of supply that may be capable of satisfying the requirement, and in either case to require Vendor to submit a

Best and Final Offer (BAFO) based on discussions and negotiations with the State.

3.4 PERFORMANCE OUTSIDE THE UNITED STATES

Vendor shall complete ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR. In addition to any other evaluation criteria identified in this IFB, the State may also consider, for purposes of evaluating proposed or actual contract performance outside of the United States, how that performance may affect the following factors to ensure that any award will be in the best interest of the State:

a) Total cost to the State

b) Level of quality provided by the Vendor

c) Process and performance capability across multiple jurisdictions

d) Protection of the State’s information and intellectual property

e) Availability of pertinent skills

f) Ability to understand the State’s business requirements and internal operational culture

g) Particular risk factors such as the security of the State’s information technology

h) Relations with citizens and employees

i) Contract enforcement jurisdictional issues

3.5 INTERPRETATION OF TERMS AND PHRASES

This IFB serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought by the State; and

(2) to provide (together with other specified documents) the terms of the Contract resulting from this procurement. The use of phrases such as “shall,” “must,” and “requirements” are intended to create enforceable contract conditions. In determining whether bids should be evaluated or rejected, the State will take into consideration the degree to which Vendors have proposed or failed to propose solutions that will satisfy the State’s needs as described in the IFB. Except as specifically stated in the IFB, no one requirement shall automatically disqualify a Vendor from consideration. However, failure to comply with any single requirement may result in the State exercising its discretion to reject a bid in its entirety.

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4.0 REQUIREMENTS

This Section lists the requirements related to this IFB. By submitting a bid, the Vendor agrees to meet all stated requirements in this Section, as well as any other specifications, requirements, and terms and conditions stated in this IFB. If a Vendor is unclear about a requirement or specification, or believes a change in a requirement would allow for the State to receive a better bid, the Vendor is encouraged to submit these items in the form of a question during the question and answer period in accordance with the Bid Questions Section above.

4.1 PRICING

Bid price shall constitute the total cost to the State for delivery fully assembled and ready for use, including all applicable charges for shipping, delivery, handling, administrative and other similar fees. Complete ATTACHMENT A: PRICING FORM and include in Vendor’s response.

4.2 ESTIMATED QUANTITIES

Any contract resulting from award of this solicitation will be an indefinite quantity convenience contract. The total quantity of any goods purchased under any resulting contract is not known and the University does not imply or guarantee any minimum level of purchase. The State will be responsible only for items requested and received.

4.3 NON-EXCLUSIVITY

Any resulting contract shall not be exclusive, and the University reserves the right to purchase the same or similar product from another source at any time, at the sole discretion of the University.

4.4 PRODUCT IDENTIFICATION

BRAND SPECIFIC

Manufacturer(s) name and product descriptions used in this solicitation are product-specific. The items offered in response to this solicitation shall be by the manufacturer and the type specified. These specific products are needed due to compatibility and continuity of support. Failure to comply with this requirement shall be a sufficient basis for disqualifying a bid from further consideration.

All items are brand specific, except for line items 44 and 45 (Wheelock). You may bid comparable for these two (2) line items, but you must fill in the manufacturer and part number if bidding other than Wheelock.

4.5 TRANSPORTATION AND IDENTIFICATION

The Vendor shall deliver Free-On-Board (FOB) Destination to any requested location within the State of North Carolina with all transportation costs and fees included in the total bid price.

When an order is placed using a purchase order, the purchase order number shall be shown on all packages and shipping manifests to ensure proper identification and payment of invoices. If an order is placed without using a purchase order, such as via phone, the Buyer’s name shall be show on all packages. A complete packing list shall accompany each shipment. Vendors shall not ship any products until they have received an order.

4.6 DELIVERY

The Vendor shall deliver Free-On-Board (FOB) Destination to the following location(s):

Sink Building, 800 Oakland Avenue, Greensboro, NC 27412

Vendor should complete delivery within five (5) consecutive calendar days after receipt of purchase order.

For completion by Vendor: Delivery will be made from __________________________________________ (city, state) within

_____ consecutive calendar days after receipt of purchase order.

Promptness of delivery may be used as a factor in the award criteria.

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4.7 WARRANTY

Manufacturer’s standard warranty shall apply. Vendors shall include a copy of the manufacturer’s standard warranty.

4.8 HUB PARTICIPATION

Pursuant to North Carolina General Statute G.S. 143-48, it is State policy to encourage and promote the use of small, minority, physically handicapped, and women contractors in purchasing Goods and Services. As such, this IFB will serve to identify those

Vendors that are minority owned or have a strategic plan to support the State’s Historically Underutilized Business program by meeting or exceeding the goal of 10% utilization of diverse firms as 1st or 2nd tier subcontractors. Vendor shall complete

ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION.

4.9 REFERENCES

Vendors shall provide at least three (3) references, using ATTACHMENT E: CUSTOMER REFERENCE FORM, for which your company has supplied the exact model of equipment offered. The State may contact these users to determine quality level of the offered equipment; as well as, but not limited to user satisfaction with Vendor performance. Information obtained may be considered in the evaluation of the bid.

4.10 VENDOR’S REPRESENTATIONS

If the bid results in an award, Vendor agrees that it will not enter any agreement with a third party that may abridge any rights of the State under the Contract. If any Services, deliverables, functions, or responsibilities not specifically described in this solicitation are required for Vendor’s proper performance, provision and delivery of the Service and deliverables under a resulting Contract, or are an inherent part of or necessary sub-task included within such service, they will be deemed to be implied by and included within the scope of the contract to the same extent and in the same manner as if specifically described in the Contract. Unless otherwise expressly provided herein, Vendor will furnish all of its own necessary management, supervision, labor, facilities, furniture, computer and telecommunications equipment, software, supplies and materials necessary for the Vendor to provide and deliver the Services and/or other Deliverables.

4.11 FINANCIAL STABILITY

As a condition of contract award, the Vendor must certify that it has the financial capacity to perform and to continue to perform its obligations under the Contract; that Vendor has no constructive or actual knowledge of an actual or potential legal proceeding being brought against Vendor that could materially adversely affect performance of this Contract; and that entering into this Contract is not prohibited by any contract, or order by any court of competent jurisdiction

Each Vendor shall certify it is financially stable by completing the ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION.

The State is requiring this certification to minimize potential performance issues from contracting with a Vendor that is financially unstable. This Certification shall be deemed continuing, and from the date of the Certification to the expiration of the Contract, the Vendor shall notify the State within thirty (30) days of any occurrence or condition that materially alters the truth of any statement made in this Certification.

4.12 AGENCY INSURANCE REQUIREMENTS MODIFICATION

Default Insurance Coverage from the General Terms and Conditions applicable to this Solicitation shall be Contract value in excess of the Small Purchase threshold, but up to $1,000,000.00

5.0 PRODUCT SPECIFICATIONS

The University of North Carolina Greensboro (UNCG) Facilities Operations Department is actively seeking Vendor(s) capable of providing and delivering Fire Alarm supplies on an as needed basis. The awarded Vendor will fulfill the requirements contained herein.

Ver: 11/2023 12

GENERAL

Vendor shall provide and deliver all Fire Alarm stock requirements for UNCG Facilities Operations department, Utilities Shop, so as to enable the University to centrally stock and issue items from the Utilities Shop in an efficient and effective manner.

The objective of the contract is to maintain a sufficiently stocked level of Fire Alarm supplies based on the Utilities Shop orders, which minimizes inventory yet meets the demands of the Facilities Operations department without disruption of workflow.

The items under the contract will be comprised of repetitive schedule listed items which pricing is established as quotes on ATTACHMENT A: Pricing and non-schedule listed items which prices will be established at time of ordering.

The University reserves the right to secure these items by other means and from other sources if deemed to be in the best interest of the University. The University also reserves the right to make multiple contract awards if deemed by the University to be in its best interest.

SPECIFICATIONS

The specific items and any specifications that the Purchasing Agency is seeking are listed below. Items offered by the Vendor must meet or exceed the listed Specifications.

Item # Specifications

1. Fire Alarm Control Panel

Type: Addressable or Conventional

Power Supply: Must support 24-hour standby and 5 minutes of alarm operation (NFPA 72)

Features: Supervision of circuits, trouble indication, remote annunciation capability

2. Initiating Devices

Smoke Detectors: photoelectric or ionization

Heat Detectors: fixed temperature or rate-of-rise types

Manual Pull Stations: must be accessible and placed near exists

3. Notification Appliances

Audible Devices: horns, bells, or voice evacuation systems

Visual Devices: strobes with minimum 15 cd intensity

4. Power Supplies

Primary: typically, from the building’s electrical system

Secondary: batteries or stored-energy emergency power supply systems; must comply with NFPA 110 and NFPA 72

5. Communication Interfaces

Monitoring: must connect to a supervising station or fire department

Protocols: may include IP, cellular, or radio-based systems

CONTRACT PERFORMANCE REQUIREMENTS

Item # Requirements

1. Delivery Standards

a. Stock shall be delivered within five (5) business days or less from date of order. Vendor shall get an authorized UNCG employee to sign for all deliveries so Vendor will have proof of delivery in the event a delivery is in question.

Ver: 11/2023 13

Item # Requirements

b. Utilities Shop shall be advised of any stock backorder within 24 hours of the placement of order.

Backordered stock is subject to the approval of the Facilities Operations Department and may be otherwise procured by the University if the backorder delivery is determined unacceptable.

c. No minimum order quantities shall be imposed (except as otherwise provided herein) nor upcharges

(as related to minimum orders) may be imposed by the Vendor.

d. No item substitution may be made without prior approval of the Utilities Shop.

NOTE: Continued lack of timely delivery and/or continued unauthorized substitution may be considered as conditions for contract termination.

2. Consolidated Orders will be placed by Facilities Operations to the Vendor on an as-needed basis prior to the close of the University business day. The minimum order shall be $25. The Vendor will have the capability to accept these orders by voice, fax or computer.

3. To expedite the ordering process, the Vendor shall develop and provide the University in sufficient quantity a standard ordering form which will be used by the Utilities Shop for the duration of the contract. Vendor shall include UNCG numbers on this form. UNCG will provide the Vendor with the UNCG number of all Fire Alarm supplies normally stocked items after award of the contract and prior to UNCG placing orders.

4. When an item listed is not available without backordering, the Vendor may offer and provide at the approval of the Utilities Shop a substitute item. Such a substitute item will provide the same performance and have the same generic product qualities as the listed item. The Vendor shall advise the University of the possible use of a substitute item no later than the next business day following receipt of an order. The University may refuse a substitute item in preference for the listed item.

5. Items ordered under this contract shall not consist of State Term Contract items or any equipment.

6. The University reserves the right to go outside the contract to purchase items (1) which backorder delivery is determined unacceptable by the Utilities Shop, (2) when an item is needed in an emergency and Vendor cannot provide immediately, or (3) where the quantity ordered may justify a larger discount than that offered under the solicitation issued by the University.

7. Contract Pricing

a. The contract item costs shall be all inclusive, to include inside delivery.

b. The Vendor may make recommendations during the course of performing the contract, to add/remove items on the contract. Such recommendations will be made to the Utilities Shop and upon acceptance will be included in the contract by the issuance of a contract change order issued by

UNCG Procurement Services

8. Billing Procedure

a. The Vendor will invoice the University on a monthly basis for all sales in the preceding month.

b. The Vendor will bill the Utilities Shop and billing will be approved by the Utilities Shop prior to submittal of invoice to Accounts Payable.

c. Vendor will be issued a blanket purchase order by the Utilities Shop.

d. The Vendor will provide the purchase order number on all invoices.

CERTIFICATION AND SAFETY LABELS

All manufactured items and/or fabricated assemblies subject to operation under pressure, operation by connection to an electric source, or operation involving a connection to a manufactured, natural, or LP gas source shall be constructed and approved in a manner acceptable to the appropriate state inspector which customarily requires the label or re-examination

Ver: 11/2023 14 listing or identification marking of the appropriate safety standard organization; such as the American Society of Mechanical

Engineers for pressure vessels; the Underwriters Laboratories and /or National Electrical Manufacturers’ Association for electrically operated assemblies; or the American Gas Association for gas operated assemblies, where such approvals of listings have been established for the type of device offered and furnished. Further, all items furnished shall meet all requirements of the Occupational Safety and Health Act (OSHA), and state and federal requirements relating to clean air and water pollution.

6.0 CONTRACT ADMINISTRATION

All Contract Administration requirements are conditioned on an award resulting from this solicitation. This information is provided for the Vendor’s planning purposes

6.1 CONTRACT MANAGER AND CUSTOMER SERVICE

The Vendor shall be required to designate and make available to the State a contract manager. The contract manager shall be the State’s point of contact for Contract related issues and issues concerning performance, progress review, scheduling, and service.

Contract Manager Point of Contact

Name:

Office Phone #:

Mobile Phone #:

Email:

The Vendor shall be required to designate and make available to the State for customer service. The customer service point of contact shall be the State’s point of contact for customer service-related issues (e.g. invoices).

Customer Service Point of Contact

Name:

Office Phone #:

Mobile Phone #:

Email:

6.2 INVOICES

Vendor shall invoice the Purchasing Agency. The standard format for invoicing shall be Single Invoices meaning that the Vendor shall provide the Purchasing Agency with an invoice for each order. Invoices shall include detailed line item information to allow

Purchasing Agency to verify pricing at point of receipt matches the correct price from the original date of order. At a minimum, the following fields shall be included on all invoices:

Vendor’s Billing Address, Customer Account Number, NC Contract Number, Order Date, Buyer’s Order Number, Manufacturer

Part Numbers, Vendor Part Numbers, Item Descriptions, Price, Quantity, and Unit of Measure.

INVOICES MAY NOT BE PAID UNTIL AN INSPECTION HAS OCCURRED AND THE GOODS ACCEPTED.

6.3 DISPUTE RESOLUTION

During the performance of the Contract, the Parties agree that it is in their mutual interest to resolve disputes informally. Any claims by the Vendor shall be submitted in writing to the State’s Contract Manager for resolution. Any claims by the State shall

Ver: 11/2023 15 be submitted in writing to the Vendor’s Project Manager for resolution. The Parties shall agree to negotiate in good faith and use all reasonable efforts to resolve such dispute(s).

During the time the Parties are attempting to resolve any dispute, each shall proceed diligently to perform their respective duties and responsibilities under this Contract. The Parties will agree on a reasonable amount of time to resolve a dispute. If a dispute cannot be resolved between the Parties within the agreed upon period, either Party may elect to exercise any other remedies available under the Contract, or at law. This provision, when agreed in the Contract, shall not constitute an agreement by either party to mediate or arbitrate any dispute.

6.4 PRODUCT RECALL

Vendor expressly assumes full responsibility for prompt notification to the Buyer listed on the face of this IFB of any product recall in accordance with the applicable state or federal regulations. The Vendor shall support the State, as necessary, to promptly replace any such products, at no cost to the State.

6.5 PRICE ADJUSTMENTS

Prices proposed by the Vendor shall be firm against any increase for the first year from the effective date of the Contract.

Price increase requests shall be submitted in writing to the Contract Lead, which shall include the reason(s) for the request and contain supporting documentation for the need. Price increases will be negotiated and agreed to by both the State and Vendor in advance of any price increase going into effect. The State is not obligated to accept pricing adjustments or increases and reserves the right to accept or reject them in part or in whole. Price de-escalation or decreases may be requested by the State at any time.

It is understood and agreed that orders will be shipped at the established Contract prices in effect on the date an order is placed. Invoicing that deviates from this provision may result in Contract cancellation.

6.6 CONTRACT CHANGES

Contract changes, if any, over the life of the Contract shall be implemented by contract amendments agreed to in writing by the State and Vendor. Amendments to the contract can only be made through the contract administrator.

The remainder of this page is intentionally left blank

Ver: 11/2023 16

7.0 ATTACHMENTS

**IMPORTANT NOTICE**

RETURN THE REQUIRED ATTACHMENTS WITH YOUR RESPONSE

FOLLOW THE LINKS TO ACCESS EACH ATTACHMENT

ATTACHMENT A: PRICING

BRAND SPECIFIC REQUIREMENTS

Manufacturer(s) name and product descriptions used in this solicitation are product specific. The items offered in response to this solicitation shall be the manufacturer and type specified. These specific products are needed due to compatibility and continuity of support. Failure to comply with this requirement shall be a sufficient basis for disqualifying a bid from further consideration. All items are brand specific, except line items 44 and 45, which are Wheelock. You may bid or provide a comparable for those two (2) items, but you need to fill in the manufacturer and part number, if bidding other than

Wheelock.

Line Manufacturer Part Number Product Description Price (Each)

1 Edwards SIGA-OSD Intelligent Photoelectric Detector

2 Edwards SIGA-OSHD Intelligent 3D Multisensor Photo-Heat

Detector

3 Edwards SIGA-HFD Intelligent Fixed-Temperature Heat

4 Edwards SIGA-HRD Intelligent Fixed-Temperature and Rate-of-

Rise Heat Detector

5 Edwards SIGA-SD SuperDuct, Signature Series Duct Smoke

6 Edwards SIGA-SDPCB SuperDuct, replacement board

7 Edwards SIGA-CT1 Single Input Riser

8 Edwards SIGA-270 Manual Pull Station

9 Edwards SIGA-278 Manual Pull Station

10 Edwards SIGA-CC1S Single Input (Riser) Module with strobe sync output

11 Edwards SIGA-CT2 Dual Input Module

12 Edwards SIGA-IM2 Isolator Module

13 Edwards SIGA-WTM Combination Water flow/Tamper Module

Ver: 11/2023 17

Line Manufacturer Part Number Product Description Price (Each)

14 Edwards BPS10A 10-amp Booster Power Supply

15 EST 3-CPU3 Main Fire Alarm CPU

16 EST 3-SDDC2 SLC Loop Controller Card

17 EST 3-LCD Fire Alarm Annunciator

18 Simplex 4099-9006 IDNET Double Action Pull Station

19 Simplex 4090-9001 IDNET Supervised IAM

20 Simplex 4090-9002 IDNET Relay IAM

21 Simplex 4090-9116 IDNET Isolator Module

22 Simplex 4098-9714 True Alarm Photo Smoke Sensor

23 Simplex 4098-9733 True Alarm Heat Sensor

24 Simplex 4098-9792 True Alarm Sensor Base

25 Simplex 4098-9756 True Alarm Duct Smoke Sensor w/Relay

Option

26 Simplex 4009-9201 4009 IDNET NAC Extender Power Supply

27 Simplex 4009-9807 IDNET 4 Point NAC Card

28 Simplex 4098-9794 Sounder Base

29 Siemens FP-11 Intelligent Smoke Detector

30 Siemens FPT-11

Refurbished

Intelligent Heat Detector

31 Siemens MSI-20B Intelligent Manual Station

32 Siemens TRI-S Intelligent Monitor Module

33 Siemens TRI-R Intelligent Single Input w/Relay Module

34 Siemens HFP-11

Refurbished

Intelligent Smoke Detector

35 Siemens HFPT-11

Refurbished

Intelligent Heat Detector

36 Siemens HMS-D Intelligent Manual Station

37 Siemens FDO-421 Intelligent Smoke Detector

Ver: 11/2023 18

Line Manufacturer Part Number Product Description Price (Each)

38 Siemens HTRI-R Intelligent Single Input w/Relay Module

39 Siemens PAD-3 6-amp Auxiliary Power Supply w/enclosure

40 Siemens HTRI-D Intelligent Dual Input Module

41 Siemens PMI-3 Main CPU Interface

42 Siemens DLC Intelligent Loop Card

43 Siemens ADBh-11 Intelligent Sounder Base

44 Wheelock ELSTCW-NA Ceiling Mount Amber Strobe (or comparable)

45 Wheelock ELST-WC Ceiling Mount Strobe (or comparable)

46 Notifier / Firelite FSP-951T-IV Photo Smoke Detector

47 Notifier / Firelite FMM-1 Monitor Module

48 Notifier / Firelite NBG-12LX Manual Pull Station

49 Notifier / Firelite FL-PS6 Remote NAC Power Supply

50 Notifier / Firelite FSP-951-IV Photo Smoke Detector

51 Gamewell / FCI ASD-PL3-IV Smoke Detector

52 Gamewell / FCI AOM-2RF Relay Module

53 Gamewell / FCI AMM-4F Monitor Module

54 Gamewell / FCI MS-7AF Manual Pull Station

55 Gamewell / FCI HPF-PS10 Remote NAC Power Supply

TOTAL COST (LINES 1 – 55): $

ATTACHMENT B: INSTRUCTIONS TO VENDORS

The Instructions to Vendors, which are incorporated herein by this reference, may be found here:

https://www.doa.nc.gov/pandc/north-carolina-instructions-vendors-1-2025/open

ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS

The North Carolina General Terms and Conditions, which are incorporated herein by this reference, may be found here:

https://www.doa.nc.gov/north-carolina-general-terms-and-conditions-5-2025/open

Ver: 11/2023 19

ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION

Complete and return the Historically Underutilized Businesses (HUB) Vendor Information form, which can be found here:

https://www.doa.nc.gov/pandc/onlineforms/pc-hub-supplemental-vendor-information-92021-pdf/open

ATTACHMENT E: CUSTOMER REFERENCE FORM

Complete and return the Customer Reference Form, which can be found at the following link:

https://ncadmin.nc.gov/media/15503/open

ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR

Complete and return the Location of Workers Utilized by Vendor, which can be found at the following link:

https://www.doa.nc.gov/pandc/onlineforms/pc-worker-location-92021-pdf/open

ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION

Complete, sign, and return the Certification of Financial Condition, which can be found at the following link:

https://www.doa.nc.gov/pandc/onlineforms/pc-certification-financial-condition-92021-pdf/open

ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING

Complete, sign, and return the Vendor Request for EO50 Price-Matching, which can be found at the following link:

https://www.doa.nc.gov/pandc/onlineforms/pc-eo-50-vendor-price-matching-opportunity-92021-pdf/open

ATTACHMENT I: UNCG TAXPAYER INFORMATION

Complete, sign, and return the TAXPAYER INFORMATION associated with this IFB is a separate document that can be found at the following link:

https://accountspayable.uncg.edu/wp-content/uploads/UNCG-Taxpayer-Information-Form-Revision-

03.22.2023.pdf?v=1758065832724

*** Failure to Return the Required Attachments May Eliminate

Your Response from Further Consideration *** https://www.doa.nc.gov/pandc/onlineforms/pc-worker-location-92021-pdf/open https://www.doa.nc.gov/pandc/onlineforms/pc-certification-financial-condition-92021-pdf/open https://www.doa.nc.gov/pandc/onlineforms/pc-eo-50-vendor-price-matching-opportunity-92021-pdf/open