IFB.RW2409018_Meat_Seasonings_corrected.pdf

State of California Department of Corrections and Rehabilitation

February 4, 2025

INVITATION FOR BID (IFB)

IFB # RW2409018

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB), entitled RW 2409018 for MEAT SEASONINGS AND SOY PROTEIN ADDITIVE. In submitting your bid, you must comply with the instructions found herein.

Mail or deliver your bid package for the IFB to the address below. Faxed or electronically forwarded bids will not be accepted. Bids not submitted under sealed cover will be rejected. The sealed cover must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

IFB Number: RW2409018 IFB Name: MEAT SEASONINGS AND SOY PROTEIN ADDITIVE Attention: LISA HORRELL Bid Submittal: Do Not Open

In the opinion of CALPIA, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: February 19, 2025 by 3:00 pm CALPIA Contact Return Bid To:

Lisa Horrell Desk Phone: (916) 358-2150

Email: Lisa.Horrell@calpia.ca.gov

California Prison Industry Authority Attention: Lisa Horrell

560 East Natoma Street Folsom, CA 95630

This IFB covers the estimated two (2) year requirement of MEAT SEASONINGS AND SOY PROTEIN ADDITIVE for the California Prison Industry Authority (CALPIA) MEAT PROCESSING ENTERPRISE at Mule Creek State Prison in Ione, California.

Term: Any contract resulting from this solicitation will expire after two (2) years regardless of the amount purchased, unless extended or terminated. The contract resulting from this solicitation may be extended by the mutual agreement of CALPIA and the contractor.

mailto:Lisa.Horrell@calpia.ca.gov

IFB #RW2409018 Page 2 of 7

Method of Award: This bid shall be awarded by individual group or a total of both groups, whichever is deemed by CALPIA at its sole discretion to offer the best value. For a group to be considered for an award, all items in the group must be bid.

The contract award will be made on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, expressed warranties, life cycle of product, and customer service commitments for goods and or services.

2. Performance: Past performance, quality and/or reliability for the product or service;

certification by the International Standard Organization (ISO). Should a bidder be excluded based upon performance history, there must be documentation which supports that conclusion.

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

CALPIA may consider other factors deemed necessary to ensure that the best value is achieved. Any such factors must be reduced to written form and maintained in the contract file for the duration of the resulting contract.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids. Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

IFB #RW2409018 Page 3 of 7 Meat Seasoning and Soy Protein Additive

Specifications:

All products must comply with the attached Prison Industry Bid Specification-Meat Seasonings and Soy Protein Additive, two (2) pages (Attachment A); Ingredient Listing, one (1) page (Attachment B); and Nutritional Requirements, six (6) pages (Attachment C).

Bidders shall submit a written statement with the bid submittal that the products offered meet all USDA labeling, Hazard Analysis & Critical Control Points (HACCP), and that all spices and seasonings are certified as sterile (free of harmful pathogens, i.e. salmonella, e. coli).

Along with the written statement, bidders will also submit a Certificate of Analysis for each product offered. Once the contract is awarded, the vendor will submit a signed and dated Guarantee and Warranty (Attachment D) with the initial shipment and on an annual basis from the date of that first shipment.

Non-Compliant Product:

After the contract is executed, any product received by CALPIA that is deemed non-compliant will be returned to the vendor at the vendor’s expense and replaced with a compliant product.

Corrective Action Plan (CAP):

Should there be any issue with quality, food safety and/or damage to the final product, CALPIA can request a written Correction Action Plan (CAP). A CAP will be provided to CALPIA from the vendor no later than 3 business days from the time that the incident is reported to the vendor contact. The CAP will contain the nature of the reported issue, what immediate actions are planned to correct the problem, and how the problem is going to be prevented from happening again. The CAP can also contain any other relevant information that the vendor feels is necessary to explain the situation. CALPIA may issue a vendor performance report based on the circumstances.

Cost to Cover:

Any failure to perform its obligations under the ensuing contract by the contractor shall, in addition to any other remedies available to CALPIA, entitle CALPIA to recover from the contractor the difference between the contractor’s price and an alternate supplier’s higher price in the event that CALPIA chooses to pay an alternate supplier a higher price for goods or services that the contractor fails to provide in a timely fashion.

Contract Dollar Value:

Any contract resulting from this bid will expire two years from its effective date unless extended.

However, in the event the ordering agency’s requirements are curtailed because of reducing requirements, cancellation of State programs, lack of fiscal appropriations, etc., the State shall be excused from purchasing any outstanding balances

Quantities shown for each line item are estimated and are the anticipated contract purchase pattern. The State will not be obligated to purchase the contractor’s excess inventory of any line item if actual purchases vary from the anticipated purchase pattern. The State reserves the right to order more or less of any line item provided the total monetary amount of the contract is not exceeded.

Please Note:

Only bids quoted on the State’s own Cost Sheet will be considered. Bids submitted referencing supplier attachments, which include legal terms and conditions that conflict with the State’s

IFB #RW2409018 Page 4 of 7 general bid provisions shall be considered non-responsive and such bids shall be rejected. If there is a discrepancy on the Cost Sheet between the unit price and the extension price, the unit price shall prevail.

Contract Provisions:

CALPIA may purchase from the contractor other spice blends as needed at the lowest published price. These purchases shall be considered contract purchases under the same terms and conditions established by this IFB.

Contract Modifications:

The ensuing contract may be amended at any time by mutual agreement of contracting parties, in writing. Change orders amending, modifying, or terminating the contract, including any modification of the compensation payable, may be issued only by the CALPIA Procurement Officer.

In the event of an emergency, upon mutual agreement with the contractor(s), CALPIA may extend the contract for up to one (1) additional year beyond the stated term and any noted extensions. Extensions during this period may occur in various increments until the establishment of a new contract. The total of the Emergency Extension Option terms shall not exceed one (1) additional year. All original Terms and Conditions shall remain the same during the extensions. Emergency Extension Option may be exercised in the event that a replacement contract cannot be established due to the protest of Intent to Award, loss of key CALPIA procurement staff, or other circumstances that would otherwise cause an unanticipated disruption to CALPIA’s Food Packaging Enterprise.

Emergency Extension Option:

In the event of an emergency, upon mutual agreement with the contractor(s), CALPIA may extend the contract for up to one (1) additional year beyond the stated term and any noted extensions. Extensions during this period may occur in various increments until the establishment of a new contract. The total of the Emergency Extension Option terms shall not exceed one (1) additional year. All original Terms and Conditions shall remain the same during the extensions. Emergency Extension Option may be exercised in the event that a replacement contract cannot be established due to the protest of Intent to Award, loss of key CALPIA procurement staff, or other circumstances that would otherwise cause an unanticipated disruption to CALPIA’s enterprises.

Minimum Order:

The minimum order is 100 shipping boxes of line items in any combination from Group I and/or Group II.

Packaging:

All packaging materials used in shipment must be of recyclable material and food grade quality.

Exterior packaging is to show the contents and the purchase order number. All packaging shall conform to the applicable freight classifications, I.C.C. and/or postal regulations, and is to be of a quality to assure final delivery without damage to the contents.

A packing slip shall accompany each shipment and show the contract number, contents, quantity shipped and should utilize CALPIA’s numbers (PO #’s, stocking #’s, etc.) for ease of identification. See Specification-Meat Seasonings and Soy Additive (Attachment A) for more details.

IFB #RW2409018 Page 5 of 7

Freight On Board (F.O.B.) Point:

For the purpose of this bid, only bids quoting F.O.B. Destination (freight prepaid by the vendor to the ordering facility’s receiving point) will be accepted. Bids quoting other than F.O.B.

Destination will be rejected.

Delivery:

The items are to be delivered when and as requested within 30 calendar days after notification by the ordering agency, Monday through Friday, 8:00 a.m. to 2:30 p.m. Weekend or holiday deliveries cannot be accepted without prior approval in writing by the ordering agency.

It shall be the contractor’s responsibility to notify CALPIA of any late deliveries (per purchase order).

It shall be the contractor’s responsibility to obtain proper clearance for delivery drivers prior to any and all deliveries. Contact the institution listed for the driver clearance procedure.

Delivery Address: Additional delivery sites may be added as deemed necessary by CALPIA.

Mule Creek State Prison

4001 Highway 104 Ione, California 95640-9099 Attn: Meat Processing Plant

Manuel Higuera, Supt. II

(209) 274-4911 Ext. 6707

Payment Terms:

Payment terms for this contract are net forty-five (45) days unless otherwise specified on the Cost Sheet (Exhibit 1). Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927 etc. seq. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later. Under no circumstances will CALPIA be subject to late payment fees or interest charges.

Cash Discounts:

For the purpose of this bid, CALPIA will consider cash discounts for bid evaluation purposes.

Bidder may offer any cash discount desired; however, for the purpose of bid evaluation, when the cash discount offered exceeds five (5) percent, it will be calculated as five (5) percent in determining the lowest bidder. For example, if the bidder offers a cash discount of six (6) percent, for bid evaluation only, CALPIA will calculate the cash discount at five (5) percent when determining the lowest bidder.

For the purpose of bid evaluation only, if the bidder offers a cash discount of less than twenty

(20) days or less than one half (1/2) of one (1) percent, CALPIA will not adjust their bid for cash discount.

CALPIA has a history of taking cash discounts and intends to take advantage of cash discounts offered in response to this IFB when they are in the best interest of CALPIA.

IFB #RW2409018 Page 6 of 7

Samples: (Do not send unless requested) Samples may be required prior to bid award. If requested, such samples must be delivered to the address specified in the request letter within 14 calendar days after notification. If the samples do not meet specifications, the bid will be rejected. The bidder will not be allowed to re-submit corrected samples. If awarded, the contractor will provide the same product submitted under this sample provision for the duration of the contract. See Specification-Meat Spices and Soy/Vegetable Additive (Attachment A) for more details.

Executive Order N-6-22 – Russia Sanctions:

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor with advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

Executive Order N-12-23 – Generative Artificial Intelligence (GenAI):

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidder / Offeror / Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

The State has developed a GenAI Disclosure & Factsheet (STD 1000) to be completed by the Bidder / Offeror / Contractor. Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder / Offeror / Contractor.

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder / Offeror / Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

IFB #RW2409018 Page 7 of 7

CALIFORNIA PRISON INDUSTRY AUTHORITY

Invitation for Bid RW2409018

MEAT SEASONINGS AND SOY PROTEIN ADDITIVE

REQUIRED ATTACHMENT CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm that the items listed below have been included with your bid.

Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should also be returned with your bid package.

BIDDER’S COMPANY NAME:

Attachments Attachment Name/Description

_____ Exhibit 1 Contract Price Sheet _____ Exhibit 2 Bidder/Supplier Responsibility

Information _____ Exhibit 3 Bid/Bidder Certification Sheet

_____ Exhibit 4 Darfur Certificate

_____ Exhibit 5 Economic Sanctions Certification

_____ STD 204 Payee Data Record

_____ STD 205 Payee Data Record Supplement NOTE: For use only if additional remittance addresses or additional authorized representatives need to be identified

_____ STD 1000 GenAI Reporting & Factsheet Form

Other Required Documentation (per Specifications on page 3 of 7)

_____ Written Statement of Compliance

_____ Certificates of Analysis

ATTACHMENT A

JANUARY 2022

Bid Specification

1.0 SCOPE

This bid specification establishes requirements for the meat seasonings and soy additive purchased for the California Prison Industry Authority (CALPIA) Meat Processing Plant.

2.0 REQUIREMENTS

2.1 The product content and labeling shall conform in all respects to the provisions of the

Federal Food, Drug and Cosmetics Act and regulations promulgated hereunder.

2.2 The product shall be prepared in accordance with part 110 of the Code of Federal

Regulations, Title 21: Current Good Manufacturing Practice in Manufacturing, Packing or Holding of Human Food.

2.3 The product shall be packaged under modern sanitary conditions and by such methods as will reflect good standards of workmanship and quality in the finished product. Milled products shall be uniformly ground.

3.0 INGREDIENTS

3.1 Ingredients for seven line items shall be supplied: Reduced Sodium Hot Sausage Links, Reduced Sodium Italian Sausage Links, Chicken Frankfurter, Reduced Sodium Chorizo Patty, Chicken Breakfast Sausage, and Soy Protein Additive.

3.2 The product ingredients shall be supplied exactly in the order specified for each contract line item.

3.3 Flavorings may include mustard, garlic powder, onion powder, spice extracts, celery powder, and ground spice.

3.4 The addition of sodium nitrite, sodium erythorbate, and sodium phosphate shall meet the

USDA regulation as a controlled product.

4.0 QUALITY ASSURANCE PROVISIONS

4.1 Inspection: The State reserves the right to test for conformance to all referenced specifications as deemed necessary.

4.2 Organoleptic: Spices may be inspected and compared to qualification samples for color, flavor and odor as deemed necessary.

4.3 Foreign Material: Product contamination with glass, insects, filth, metal, paint and other deleterious material shall be cause for rejection.

ATTACHMENT A

Bid Specification

4.4 Ingredients imported from outside the USA shall have documented proof that they are free of pathogens.

5.0 PREPARATION FOR DELIVERY

5.1 Packaging:

5.11 Ingredients shall be packaged in one shipping box for each block of meat.

a. Hot link, Italian sausage, Chicken Frankfurter, Chorizo Patty, Chicken Breakfast

Sausage seasonings are packaged for 300-pound blocks.

b. Soy Protein Additive is packaged for 880-pound block.

5.12 Each shipping box shall be packaged and labeled per USDA requirements.

5.13 Each shipping box shall always display the following information:

a. Commodity (Product manufactured)

b. Manufacturer

c. Brand name & Product Number

d. Net Weight

e. Ingredients List by Weight of each Ingredient

f. CALPIA Purchase Order and Contract Number

5.2 Pallets:

5.21 Shipping boxes shall be stacked on pallets no larger than 48” x 48” and stacked no higher than 54”.

6.0 SAMPLES

6.1 Bid samples in an amount sufficient for manufacturing 100 lb. of cooked product (Hot

Dogs, Hot Links, Chorizo Patty, Chicken Breakfast Sausage, and Italian Sausage) may be required prior to award at no additional cost to CALPIA.

6.2 When samples are requested, vendor must provide them to CALPIA within 14 working days.

6.3 All samples must be labeled per USDA policy/requirements.

6.4 Samples shall be clearly marked with the Invitation for Bid number and the word

“SAMPLES”, and delivered to:

Mule Creek State Prison

4001 Highway 104 Ione, CA 95640

Attn: Meat Processing Plant

ATTACHMENT B

MEAT SEASONINGS AND SOY ADDITIVE INGREDIENT LISTING CORRECTED

LINE ITEM 1 LINE ITEM 2 LINE ITEM 3 LINE ITEM 4 LINE ITEM 5 LINE 6

REDUCED

SODIUM HOT

LINK

SAUSAGE

(per 300# block)

REDUCED

SODIUM

ITALIAN

SAUSAGE

(per 300# block)

CHICKEN

FRANKFURTERS

(per 300# block)

REDUCED

SODIUM

CHORIZO

PATTY

(per 300# block)

CHICKEN

BREAKFAST

SAUSAGE

(per 300# block)

SOY PROTEIN

ADDITIVE

(per 880# block)

INGREDIENTS INGREDIENTS INGREDIENTS INGREDIENTS INGREDIENTS INGREDIENTS

Salt Salt Dextrose Spices Salt Textured Vegetable Protein (Soy Flour, Caramel Color, Zinc Oxide, Niacinamide, Ferrous Sulphate, Copper Gluconate, Vitamin A Palmitate, Calcium

Pantothenate, Thiamine

Mononitrate, Pyridoxine

Hydrochloride, Riboflavin, Cyanocobalamin)

Soy Protein Isolate

Spices (Fennel, Red & Black Pepper, Anise)

Salt Salt Sugar

Flavoring Mustard Paprika Yeast Extract

Paprika Sodium Phosphate Dextrose Spices

Hydrolyzed Soy & Corn Protein

Sodium Erythorbate

Sodium Erythorbate Garlic Extractive of

Spices Dextrose Paprika Extract Soybean Oil

Dextrose Curing Salt

(Salt, Sodium Nitrite)

Sodium Nitrite Silicon Dioxide

Sodium Erythorbate Soybean Oil Extractive of

Spices

Torula Yeast Maltodextrin

Sodium Nitrite Salt Hydrolyzed Soy

Protein Soybean Oil Flavoring

ATTACHMENT C

SEASONING NUTRITIONAL REQUIREMENTS

Hot Link Sausage Seasoning Reduced Sodium Per 100 Grams Requested Calories 222.00 Calories from Fat 44.25 Fat (Total) 5.00 g

Saturated Fat 1.00 g Trans Fatty Acids 0.03 g Cholesterol 0.00 mg Total Carbohydrates 23.00 Dietary Fiber 7.00 g Sugars 5.25 g Protein 28.00 g Vitamins

A 13,320.00 IU

B mg C 20.00 mg Minerals Calcium 114.00 mg Iron 9.00 mg Sodium 14485.00 mg

Allowable Deviation is +/- 2%

Italian Seasoning Reduced Sodium

Requested Calories 223.00 Calories from Fat 58.6 Fat (Total) 6.5 g

Saturated Fat 0.53 g Trans Fatty Acids 0.00 g Cholesterol 0.00 mg Total Carbohydrates 42.00 Dietary Fiber 10.8 g

Sugars 26.8 g Protein 5.00 g Vitamins

A 1,700.00 IU

B mg

C 3.00 mg Minerals Calcium 350.00 mg

Iron 7.00 mg

Sodium 14,775.00 mg

Chicken Frankfurter Seasoning

Requested Calories 255.00 Calories from Fat 31.00 Fat (Total) 3.50 g

Saturated Fat 0.50 g

Trans Fatty Acids 0.00 g Cholesterol 0.00 mg Total Carbohydrates 55.00 Dietary Fiber 1.00 g

Sugars 50.00 g Protein 3.00 g Vitamins

A 16.50 IU

B mg

C 0.50 mg Minerals Calcium 50.00 mg

Iron 1.00 mg Sodium 12970.00 mg

Chorizo Seasoning, Mild Reduced Sodium

Requested Calories 262.72 Calories from Fat 83.81 Fat (Total) 9.31 g Saturated Fat 1.23 g Trans Fatty Acids 0.00 g Cholesterol 0.00 mg Total Carbohydrates 44.29 g Dietary Fiber 11.38 g Sugars 22.00 g Protein 7.17 g Vitamins

A 17,896.56 IU

B 0.00 mg C 23.03 mg Minerals Calcium 188.23 mg Iron 11.91 mg Sodium 11,320.59 mg

Chicken Breakfast Sausage Seasoning

Requested Calories 173.00 Calories from Fat 31.00 Fat (Total) .90 g

Saturated Fat 0.38 g

Trans Fatty Acids 0.00 g Cholesterol 0.00 mg Total Carbohydrates 40.00 Dietary Fiber 2.55 g

Sugars 35.00 g Protein 3.8 g Vitamins

A 12.00 IU

B 0.00 mg

C 0.00 mg Minerals Calcium 90.00 mg

Iron 1.3 mg Potassium 312.00 mg Sodium 20,843.00 mg

Soy Protein Additive

Requested

Calories 382.00 Calories from Fat 73.00

Fat (Total) 8.00 g Saturated Fat 0.60 g Trans Fatty Acids 0.04 g

Cholesterol 0.04 mg Total Carbohydrates 29.00

Dietary Fiber 14.00 g Sugars 15.50 g

Protein 41.00 g Vitamins

A 0.00 IU

B 0.00 mg C 0.00 mg

Minerals Calcium 270.00 mg Iron 9.00 mg Sodium 1681.00 mg

IFB #RW2109012 Attachment D

Guarantee and Warranty

____________________ hereby guarantees and warrants to Mule Creek State Prison with respect to all merchandise comprising each shipment or other delivery hereafter made by the Seller to Purchaser, as to the date of such shipment or delivery:

1. Such merchandise is not adulterated or misbranded within the meaning of the Federal Food Drug and Cosmetic Act, as then amended and is not an article which may not, under the applicable provisions of the Act, be introduced into Interstate Commerce, including, but not limited to, the sections dealing with food additives, pesticides or other substances;

2. Such merchandise complies with Federal Department of

Agriculture, Meat Inspection Service and State laws and municipal ordinances then in existence concerning use of materials in meat products, if applicable;

3. Such merchandise is manufactured and sold in compliance with the Fair Labor Standard Act of 1938, as then amended, as well as all rules, regulations and orders issued thereafter;

4. The prices and terms for said merchandise comply with the then existing provisions of the Robinson-Patman Act and all other Anti-Trust laws, Federal, State or Local, as well as all rules, orders and regulations issued thereafter;

5. The net contents of each article of merchandise applied is as set forth and said article or any label attached thereto, and the contents of said label or insertion on said article fully comply with all of the then existing requirements of any Federal, State or Local law, rule of regulation regarding weights and other essential declarations;

IFB #RW2109012 Attachment D

6. All materials shipped to Mule Creek State Prison for use in remanufacture must have each package, drum or other container clearly identified and labeled, including name and address of manufacturer.

This is a continuing guarantee, subject to revocation upon written notice. This Guarantee and Warranty is to be submitted to Mule Creek State Prison upon initial shipment after contract award and also on an annual basis from date of first shipment.

Date Name

Title

Company

IFB #RW 2409018 Exhibit 1 Meat Seasonings and Soy Protein Additive Page 1 of 2

CONTRACT PRICE SHEET

The estimated two-year quantities indicated below are used solely for computing the cost as a fair and equitable formula to determine the best value bidder. These estimated quantities are not binding upon the contracting agency. The actual costs quoted by the bidder shall be binding for the term of the Agreement. In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

Refer to the Ingredient List (Attachment B) and Nutritional Requirements (Attachment C) to determine the makeup of each seasoning. For the purposes of this bid:

• A case unit for Group I Meat Seasonings is the amount of spices required to season one (1) 300-pound block of meat.

• A case unit for Group II (Soy Protein Additive) is the amount of soy protein additive required to season one (1) 880-pound block of meat.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a

“loss leader” as defined in Section 17030 of the Business and Professions Code.

GROUP I – MEAT SEASONINGS

ITEM

NO.

2-YEAR

QUANTITY UNIT DESCRIPTION UNIT PRICE EXTENSION

10,000

Case

Reduced Sodium Hot Sausage Link Seasoning Unit weight: _____ lbs per case for 300# block

CALPIA# 0027.449

4,000

Reduced Sodium Italian Sausage Seasoning Unit weight: _____ lbs per case for 300# block

CALPIA# 0028.003

3,000

Chicken/Beef (90/10) Hot Dog Seasoning Unit weight: _____ lbs per case for 300# block

CALPIA# 0020.462

5,000

Reduced Sodium Mild Chorizo Patty Seasoning Unit weight: _____ lbs per case for 300# block

CALPIA# 0011.430

5 5,000 Case Chicken Breakfast Sausage Seasoning Unit weight: _____ lbs per case for 300# block

CALPIA# 0025.686

TOTAL EXTENDED PRICES FOR LINES 1-5: $______________

GROUP II – SOY PROTEIN ADDITIVE

ITEM

NO.

2-YEAR

QUANTITY UNIT DESCRIPTION UNIT PRICE EXTENSION

6 4,000 Case Soy Protein Additive Unit weight: _____ lbs per case for 880# block

CALPIA# 0029.895

TOTAL EXTENDED PRICES FOR LINES 1-6: $______________

IFB #RW 2409018 Exhibit 1

CONTRACT PRICE SHEET

Bidder to complete: Name and Address to location that orders are to be sent:

Company Name:

Street Address:

City/State/Zip:

Phone: Fax:

Email:

Supplier Contact:

Contractor shall have, preferably in California, a contact person available during the hours of 8:00 A.M. to 5:00 P.M. on weekdays to answer questions regarding product, orders, or other areas in relation to the contract and the State’s needs.

All questions shall be answered within twenty-four (24) hours (except on weekends or holidays).

Contact person:

Phone Number: Fax number:

Email Address:

Exhibit 2

Bidder/Supplier – Materials, Responsibility Information

The intent of these questions is to establish that the bidder has secured the necessary production, distribution and financial resources to perform the contract being proposed.

Except in cases when CALPIA concludes that a specified brand name is the only one that will meet the needs of CALPIA, all commodities shall be entered into with the best value bidder meeting all specifications. Responsibility in this context relates to the bidder’s qualifications and capability to successfully fulfill the requirements of the Invitation for Bid (IFB). A bidder is deemed not responsible when they have demonstrated a lack of reliability in complying with and completing previously awarded State/Private contracts. Prior to awarding the contract related to this IFB, CALPIA’s Authorized Representative will determine whether the proposed awardee is responsible. In order to obtain information necessary to establish a bidder’s responsibility, each bidder shall complete the information requested below.

Failure to complete these questions may cause your offer to be rejected as non-responsive. Incomplete, vague or misleading responses could cause your offer to be rejected as non-responsible. Use additional sheets as necessary to provide all the requested information.

Bidders who are manufacturers should be able to directly respond to the questions. Non-manufacturers may need to consult with their supply chain to properly complete each question. The burden of proof lies with the bidder to prove to CALPIA’s satisfaction, that the bidder has adequate knowledge and control of the supply chain being utilized.

1. (A) If you are not the manufacturer, please list your role in the supply chain and list all points of business interaction(s) between the manufacturer and your firm. (Manufacturer/Producer, wholesaler/broker, warehousing/distribution)

Please be prepared to provide a written agreement between your firm and your supplier upon request. If your supplier is not the manufacturer, please be prepared to provide a written agreement between the manufacturer and your supplier. If there is no written agreement between these two parties, provide upon request supporting documents showing that they have worked together in the past.

1. (B) Name and address of the manufacturer and any other key parties utilized:

Exhibit 2

2.) How long has your firm been part of this supply chain? If less than 2 years, then please provide the names of all the suppliers relative to this solicitation with whom you have worked in the past 2 years:

3.) How much business have you successfully completed as part of the supply chain described above? (Total dollar values, length of contract, product types, and geographic areas supplied.

4.) Names(s) of packaging and shipping firms(s) to be utilized for this contract.

5.) Have you ever had a contract terminated prior to its designated end date/term? If yes, please explain the circumstances for each such contract termination.

6.) Using the format below, list contracts that you were awarded within the last five years with a value of at least 50% of the value of the contract to be awarded herein, which demonstrate your ability to meet the requirements of the proposed contract.

Contract Number: ____________________________________________________________________________________________ Description of product/services: _________________________________________________________________________________ Contract Value ($):____________________________________________________________________________________________ Contract Award Date: _________________________________________________________________________________________ Required Delivery or Completion Date: ___________________________________________________________________________ Actual Delivery or Completion Date: _____________________________________________________________________________ Customer Contact Information (Name, phone number and email): ______________________________________________________

The Business Services Section will review your past performance. A history of late or non-compliant deliveries on past or present contracts may cause your bid to be rejected.

Exhibit 3

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with other bid/quote documents as an entire package with original signatures

A. _____% Cash discount for payment within __________ days of receipt. (See Bidders Instructions Item 26 for complete instructions on offering Cash Discounts.)

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated is authorized to bind the bidding firm contractually and certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2.a Telephone Number 2.b. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN/SSN) 8. California

Corporation No.

9. Indicate applicable license and/or certification information:

Contractor’s State Licensing Board Number:

10. PUC License Number CAL- T:

11. Other Licenses:

12. Bidder’s Name (Print) 13. Title

14. Signature 15. Date

16. For accounting reporting purposes, please provide the following information: Are you certified with the California Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Micro Business

Yes No Yes No If yes, enter certification number below: Expiration Date:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

Qualifying Experience:

Exhibit 3

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below

Item Numbers

Instructions

1, 2a, 2b, 3

Must be completed. 1. Enter your name if you are a sole proprietor or independent contractor. All other items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your federal employee tax identification number.

If you are a corporation: Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete if your firm holds a California contractor’s license. This information will be used to verify possession of a contractor’s license for public works agreements.

Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

12, 13, 14, 15 Must be completed. These items are self-explanatory.

This information is requested by CALPIA Accounting. If certified as a Small Business Enterprise/Micro Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box.

11/16, Rev. E BSS-F017 Page 1 of 1

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 - 10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

OPTION #1 – DOMESTIC ONLY

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, initial here and submit with your bid package. (Initial ______)

OPTION #2 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

OPTION #3 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to

Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

Initials of Submitter

Printed Name and Title of Person Initialing

EXHIBIT 4

5/5/2022, Rev. B BSS-F069 Page 1 of 1

ECONOMIC SANCTIONS CERTIFICATION

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions against Russia and Russian entities and individuals. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf.

As a potential vendor, contractor, or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury websites (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions and https://home.treasury.gov/news/press-releases/jy0608). Failure to comply may result in the termination of purchase orders, contracts, or grants, as applicable.

In order to be eligible to submit a bid, proposal, or conduct business with CALPIA, please complete the following certification and return with your bid documents or as otherwise requested.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that the prospective proposer/bidder named below is in compliance with the economic sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as sanctions imposed under state law, if any, and I am duly authorized to legally bind the prospective proposer/bidder named below.

This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/news/press-releases/jy0608

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD

(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

Section 1 – Payee Information NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return)

BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above)

MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)

CITY, STATE, ZIP CODE E-MAIL ADDRESS

Section 2 – Entity Type Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2)

CORPORATION (see instructions on page 2)SOLE PROPRIETOR / INDIVIDUAL MEDICAL (e.g., dentistry, chiropractic, etc.)SINGLE MEMBER LLC Disregarded Entity owned by an individual

PARTNERSHIP

ESTATE OR TRUST

LEGAL (e.g., attorney services)

EXEMPT (e.g., nonprofit)

ALL OTHERS

Section 3 – Tax Identification Number Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.

The TIN is a 9-digit number. Note: Payment will not be processed without a TIN.

For Individuals, enter SSN.

If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.

Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.

For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).

For Single Member LLC (disregarded entity), in which the sole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.

For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.

Social Security Number (SSN) or Individual Tax Identification Number (ITIN)

OR

Federal Employer Identification Number

(FEIN)

Section 4 – Payee Residency Status (See instructions)

CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California.

CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding.

No services performed in California

Copy of Franchise Tax Board waiver of state withholding is attached.

Section 5 – Certification I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the state agency below.

NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E-MAIL ADDRESS

SIGNATURE DATE TELEPHONE (include area code)

Section 6 – Paying State Agency Please return completed form to:

STATE AGENCY/DEPARTMENT OFFICE UNIT/SECTION

MAILING ADDRESS FAX TELEPHONE (include area code)

CITY STATE ZIP CODE E-MAIL ADDRESS

California Prison Industry Authority (CALPIA) Business Services Section (BSS)

560 East Natoma Street (916) 358-1811 (916) 358-2755

Folsom CA 95630 bsshelpdesk@calpia.ca.gov

Print Form Reset Form

STATE OF CALIFORNIA – DEPARTMENT OF FINANCE

PAYEE DATA RECORD

(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)

GENERAL INSTRUCTIONS

Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.

Prompt return of this fully completed form will prevent delays when processing payments.

Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).

NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.

A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.

Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).

Section 1 – Payee Information Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subject to IRS TIN matching (when applicable).

Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return.

Single Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name.

Note: for the State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level.

Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.

Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.

Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.

Section 2 – Entity Type If the Payee in Section 1 is a(n)… THEN Select the Box for…

Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships Limited Liability Partnerships (LLP) and, LLC treated as a Partnership Partnerships Estate Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. LLC that is to be taxed like a Corporation and is medical in nature

Corporation-Medical

Corporation that is legal in nature (e.g., services of attorneys, arbitrators, notary publics involving legal or law related matters, etc.) LLC that is to be taxed like a Corporation and is legal in nature

Corporation-Legal

Corporation that qualifies for an Exempt status, including 501(c) 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above LLC that is to be taxed as a Corporation and does not meet any of the other corporation types listed above

Corporation-All Other

Section 3 – Tax Identification Number The State of California requires that all parties entering into business transactions that may lead to payment(s) from the state provide their Taxpayer Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax compliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.

Section 4 – Payee Residency Status Are you a California resident or nonresident?

A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.

A partnership is considered a resident partnership if it has a permanent place of business in California.

An estate is a resident if the decedent was a California resident at time of death.

A trust is a resident if at least one trustee is a California resident.

o For individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.

For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

Withholding Services and…