IFB D27 014 Additional Offer Pages.pdf

FURNISH AND DELIVER FRESH POI TO VARIOUS

HAWAII STATE DEPARTMENT OF EDUCATION

SCHOOL CAFETERIAS FOR THE ISLANDS OF

HAWAII, MAUI AND MOLOKAI

IFB D27-014

IFB D27-014 OF-1

OFFER PAGE OF-1

Exact Legal Name of Offeror, including “dba” or “division” of a corporation (furnish the exact legal name of the entity under which an awarded contract, if any, will be executed):

Address:

Principal Place of Business

(may not be a P.O. Box):

Mailing Address (only if different):

Payment Address (only if different)

Offeror’s Primary Contact Person:

Name

Title

Telephone Number Fax Number

Email Address

Federal Tax Identification Number:

State of Hawaii General Excise Tax License Number:

Type of Business Entity (check one):

Sole Proprietor Partnership Corporation Joint Venture Limited Liability Company Other

Names of all Offeror’s parent, affiliate and subsidiary organizations:

Offeror is either:

A Hawaii business incorporated or organized under the laws of the State of Hawaii; OR

A Compliant Non-Hawaii business incorporated or organized under the laws of the State of on (date) _____________, and, if applicable, registered with the State of Hawaii Department of Commerce and Consumer Affairs Business Registration Division to do business in the State of Hawaii.

The undersigned has carefully read and understands the terms and conditions specified herein and hereby submits the following offer to provide the goods and/or perform the work specified herein, all in accordance with the true intent and meaning thereof, and further that the Offeror shall comply with all terms, conditions and requirements of the solicitation. The undersigned further understands and agrees that by submitting this offer, 1) the undersigned is declaring the undersigned’s offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts, and 2) the undersigned is certifying that the price(s) submitted was (were) independently arrived at without collusion.

Authorized (Original in ink) Signature Name (printed)

Title Date

Offeror:

EXHIBIT A

IFB D27-014 EX A-1

OFFEROR INFORMATION

Offeror shall provide the Exhibit A, including attachments if applicable, within three (3) working days from STATE’s request.

A. AUTHORIZED DISTRIBUTOR

At the time of bidding and throughout the Contract period, Offeror shall be a manufacturer-authorized distributor of all line items offered. As evidence of this, Offeror may be requested to provide documentation from the manufacturer that verifies Offeror’s status as an authorized distributor.

Authorized Distributor Documentation Attached ☐ Yes

B. OFFICE LOCATION

At the time of bidding and throughout the Contract period, Offeror shall maintain a State of Hawaii-based wholesale or retail business with a permanent office and be compliant with the current Good Manufacturing Practices.

Office Location

Office Street Address

Phone Number

C. WAREHOUSE FACILITIES

At the time of bidding and throughout the Contract period, Offeror shall maintain a Warehouse Facility (hereafter Facility) for the island(s) specified on their Offer Page, with the exception of Molokai. For Molokai, the Offeror shall maintain a Facility within the State of Hawaii. Facility shall be a wholesale or retail business with a permanent warehouse capable of stocking an inventory of products. Facility shall be compliant with the current Good Manufacturing Practices, USDA HACCP compliant and capable of stocking an inventory of products. As evidence of this, Offeror shall provide information regarding each of its Hawaii-based Warehouse facilities on Exhibit A.

If the Offeror does not have a warehouse facility, they shall arrange with a third-party provider of said warehouse facility and service. The warehouse facility shall be in compliance with the Current Good Manufacturing Practices, USDA HACCP compliant and capable of stocking an inventory of products.

As evidence of this, Offeror shall provide on the Exhibit A, information regarding this third-party warehouse facility and service provider.

The STATE reserves the right to visit and inspect the Offeror’s or third-party’s warehouse facility to determine acceptability under this requirement.

IFB D27-014 EX A-2

1. Hawaii Warehouse Facility Name

Warehouse Facility Street Address

Third-party warehouse facility ☐ Yes ☐ No

2. Maui Warehouse Facility Name

3. Molokai Warehouse Facility Name

D. PERSONNEL

Offeror shall designate at least one (1) employee as the point-of-contact (POC) for this Contract.

This individual shall be available during regular working hours, 7:45 a.m. to 4:30 p.m. HST Monday through Friday, excluding State of Hawaii Holidays, and be capable of answering questions, resolving problems, and providing sales, ordering, and follow-up assistance. An answering service is not acceptable.

POC Name _______________________________________

Office Telephone Number _______________________________________

Cell Phone Number _______________________________________

Email Address _______________________________________

IFB D27-014 EX A-3

E. DOCUMENTATION

Offeror shall be capable of delivering products awarded to the various cafeterias on the island(s) specified.

Except for the island of Molokai, which shall have deliveries to the dock or airport one (1) day per week.

Offeror shall provide all necessary documentation to substantiate compliance with this requirement.

Offeror is requested to submit the following documents with Exhibit A within three (3) working days from the STATE’s request:

a. Copy of Current State of Hawaii

Department of Health Food Safety Inspection

☐ Yes

b. Copy of Current State of Hawaii Food Establishment Permit ☐ Yes

c. Copy of the most recent Accredited Third Party Certification review ☐ Yes

F. REFRIGERATED VEHICLE(S)

In compliance with Title II, Chapter 50, Hawaii Administrative Rules (HAR) related to Food Safety Code, deliveries of chilled products shall be made in vehicles with refrigeration systems capable of maintaining the proper chilled state of products delivered.

The STATE reserves the right to research, evaluate and inspect the Offeror’s storage facilities or service provider to determine acceptability under this requirement.

Year Make Model License Number

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