IFB D27 012 Solicitation.pdf

HAWAII STATE DEPARTMENT OF EDUCATION

PROCUREMENT AND CONTRACTS BRANCH

October 28, 2026

INVITATION FOR BIDS

Number IFB D27-012

SEALED BIDS

TO

FURNISH TOTAL MAINTENANCE OF FIRE PROTECTION EQUIPMENT (FPE)

AT VARIOUS HAWAII STATE DEPARTMENT OF EDUCATION SCHOOLS AND OFFICES

ON THE ISLANDS OF OAHU - CENTRAL DISTRICT, HAWAII - SOUTH HILO, MAUI, MOLOKAI,

LANAI, AND KAUAI

will be received through the State of Hawaii eProcurement System (HIePRO) at https://hiepro.ehawaii.gov/welcome.html until 4:30 p.m., Hawaii Standard Time (HST) on

NOVEMBER 10, 2026

Offerors interested in responding to this electronic solicitation must be registered on the HIePRO (https://hiepro.ehawaii.gov/welcome.html) in order to participate in this procurement. Registration is free.

Once registered, Offerors can login to view and respond to the HIePRO solicitation.

Questions relating to this solicitation may be directed to Wendy Ebisui, Procurement and Contracts Support Specialist, at telephone (808) 675-0130, via facsimile (808) 675-0133, or via email at wendy.ebisui@k12.hi.us.

https://hiepro.ehawaii.gov/welcome.html

FURNISH TOTAL MAINTENANCE OF FIRE PROTECTION EQUIPMENT (FPE) AT VARIOUS HAWAII STATE DEPARTMENT OF EDUCATION SCHOOLS AND OFFICES ON THE ISLANDS OF OAHU - CENTRAL DISTRICT, HAWAII - SOUTH HILO, MAUI, MOLOKAI, LANAI, AND KAUAI

IFB D27-012

IFB D27-012 OF-1

OFFER PAGE OF-1

Exact Legal Name of Offeror, including “dba” or “division” of a corporation (furnish the exact legal name of the entity under which an awarded contract, if any, will be executed):

Address:

Principal Place of Business

(may not be a P.O. Box):

Mailing Address (only if different):

Payment Address (only if different)

Offeror’s Primary Contact Person:

Name

Title

Telephone Number Fax Number

Email Address

Federal Tax Identification Number:

State of Hawaii General Excise Tax License Number:

Type of Business Entity (check one):

Sole Proprietor Partnership Corporation Joint Venture Limited Liability Company Other

Names of all Offeror’s parent, affiliate and subsidiary organizations:

Offeror is either:

A Hawaii business incorporated or organized under the laws of the State of Hawaii; OR

A Compliant Non-Hawaii business incorporated or organized under the laws of the State of on (date) _____________, and, if applicable, registered with the State of Hawaii Department of Commerce and Consumer Affairs Business Registration Division to do business in the State of Hawaii.

The undersigned has carefully read and understands the terms and conditions specified herein and hereby submits the following offer to provide the goods and/or perform the work specified herein, all in accordance with the true intent and meaning thereof, and further that the Offeror shall comply with all terms, conditions and requirements of the solicitation. The undersigned further understands and agrees that by submitting this offer, 1) the undersigned is declaring the undersigned’s offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts, and 2) the undersigned is certifying that the price(s) submitted was (were) independently arrived at without collusion.

Authorized (Original in ink) Signature Name (printed)

Title Date

The following offer is hereby submitted:

Offeror:

Item Number

FPE INSPECTION, MAINTENANCE, AND TESTING Estimated Quantity

Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers

1 Annual Inspection and Maintenance 2,673 Each -$

2 6-Year Maintenace (includes recharge) and Recharge Fire Extinguisher

2a Dry Chemical ABC/BC Type (5 pounds) 180 Each -$

2b Dry Chemical ABC/BC Type (10 pounds) 30 Each -$

2c CO2 Type (5 pounds) 5 Each -$

2d K Type (6 liters) 5 Each -$

3 12-year Hydrostatic Test (includes recharge) 50 Each -$

4 5-year Hydrostatic Test (includes recharge) CO2 Type (5 pounds) 5 Each -$

5 5-year Hydrostatic Test (includes recharge) K Type 2 Each -$

Fire Hose Cabinets

6 Annual Inspection and Service 50 Each -$

Standpipe Systems (SPS)

7 5-year Inspection and Test of Wet SPS 53 Each -$

8 5-year Inspection and Test of Dry SPS 5 Each -$

Fire Sprinkler Systems (FSS)

9 Annual Inspection and Testing of Wet FSS 62 Each -$

10 5-year Internal Inspection 12 Each -$

Kitchen Hood Suppression Systems

11 Semi Annual (6-month) Inspection and Testing 46 Each -$

12 12-year Hydrostatic Test (includes recharge) 2 Each -$

Fire Pump (Moanalua High School Performing Arts Center)

13 Recurring Inspection, Testing and Maintenance 12 Months -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

Item Number

FPE REPLACEMENT AND SERVICE Estimated Quantity

Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers - Includes mounting of new extinguisher, and disposal of old extinguisher, as applicable.

14 ABC Type (5 pounds) 140 Each -$

15 ABC Type (10 pounds) 20 Each -$

16 BC Type (5 pounds) 5 Each -$

17 BC Type (10 pounds) 5 Each -$

18 CO2 (5 pounds) 5 Each -$

19 K Type (6 liters) 2 Each -$

20 Additional Recharge to Portable Fire Extinguisher

20a Dry Chemical ABC/BC Type (5 pounds) 29 Each -$

20b Dry Chemical ABC/BC Type (10 pounds) 4 Each -$

20c CO2 Type (5 pounds) 1 Each -$

20d K Type (6 liters) 1 Each -$

21 Mount, Remount or Relocate Fire Extinguishers 20 Each -$

Fire Hose Replacement

22 75 foot Fire Hose Replacement 25 Each -$

Signs

23 Furnish and Install Signs 20 Each -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

Item Number

AUTHORIZED EXTRA WORK Estimated Quantity

Unit Unit Bid Price* Total Bid Price

24 Hourly Rate for Authorized Extra Work (Emergency Services, Trouble Calls) 600 Hours -$

SUB-TOTAL BID PRICE - FPE INSPECTION, MAINTENANCE, AND TESTING (ITEMS 1 THROUGH 13) -$

SUB-TOTAL BID PRICE - FPE REPLACEMENT and SERVICE (ITEMS 14 THROUGH 23) -$

SUB-TOTAL BID PRICE - AUTHORIZED EXTRA WORK (ITEM 24) -$

TOTAL SUM BID PRICE (ITEMS 1 THROUGH 24) -$

*Unit Bid Price shall be the all-inclusive cost to the STATE and no other charges will be honored. Refer to IFB Special Conditions 13, Bid Price.

GROUP A

OAHU - CENTRAL DISTRICT

OFFER PAGE

IFB D27-012 OF-2

Item Number

FPE INSPECTION, MAINTENANCE, AND TESTING Estimated Quantity

Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers

1 Annual Inspection and Maintenance 1,117 Each -$

2 6-Year Maintenace (includes recharge) and Recharge Fire Extinguisher

2a Dry Chemical ABC/BC Type (5 pounds) 90 Each -$

2b Dry Chemical ABC/BC Type (10 pounds) 10 Each -$

2c CO2 Type (5 pounds) 1 Each -$

2d K Type (6 liters) 1 Each -$

3 12-year Hydrostatic Test (includes recharge) 2 Each -$

4 5-year Hydrostatic Test (includes recharge) CO2 Type (5 pounds) 1 Each -$

5 5-year Hydrostatic Test (includes recharge) K Type 1 Each -$

Fire Hose Cabinets

6 Annual Inspection and Service 22 Each -$

Standpipe Systems (SPS)

7 5-year Inspection and Test of Wet SPS 11 Each -$

8 5-year Inspection and Test of Dry SPS 1 Each -$

Fire Sprinkler Systems (FSS)

9 Annual Inspection and Testing of Wet FSS 2 Each -$

10 5-year Internal Inspection 1 Each -$

Kitchen Hood Suppression Systems

11 Semi Annual (6-month) Inspection and Testing 20 Each -$

12 12-year Hydrostatic Test (includes recharge) 1 Each -$

Fire Pump (Moanalua High School Performing Arts Center)

13 Recurring Inspection, Testing and Maintenance 0 Months -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

Item Number

FPE REPLACEMENT AND SERVICE Estimated Quantity

Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers - Includes mounting of new extinguisher, and disposal of old extinguisher, as applicable.

14 ABC Type (5 pounds) 1 Each -$

15 ABC Type (10 pounds) 1 Each -$

16 BC Type (5 pounds) 1 Each -$

17 BC Type (10 pounds) 1 Each -$

18 CO2 (5 pounds) 1 Each -$

19 K Type (6 liters) 1 Each -$

20 Additional Recharge to Portable Fire Extinguisher

20a Dry Chemical ABC/BC Type (5 pounds) 10 Each -$

20b Dry Chemical ABC/BC Type (10 pounds) 5 Each -$

20c CO2 Type (5 pounds) 1 Each -$

20d K Type (6 liters) 1 Each -$

21 Mount, Remount or Relocate Fire Extinguishers 10 Each -$

Fire Hose Replacement

22 75 foot Fire Hose Replacement 1 Each -$

Signs

23 Furnish and Install Signs 5 Each -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

Item Number

AUTHORIZED EXTRA WORK Estimated Quantity

Unit Unit Bid Price* Total Bid Price

24 Hourly Rate for Authorized Extra Work (Emergency Services, Trouble Calls) 200 Hours -$

SUB-TOTAL BID PRICE - FPE INSPECTION, MAINTENANCE, AND TESTING (ITEMS 1 THROUGH 13) -$

SUB-TOTAL BID PRICE - FPE REPLACEMENT and SERVICE (ITEMS 14 THROUGH 23) -$

SUB-TOTAL BID PRICE - AUTHORIZED EXTRA WORK (ITEM 24) -$

TOTAL SUM BID PRICE (ITEMS 1 THROUGH 24) -$

*Unit Bid Price shall be the all-inclusive cost to the STATE and no other charges will be honored. Refer to IFB Special Conditions 13, Bid Price.

GROUP B

HAWAII - SOUTH HILO

IFB D27-012 OF-3

Item Number

FPE INSPECTION, MAINTENANCE, AND TESTING Estimated Quantity

Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers

1 Annual Inspection and Maintenance 1,712 Each -$

2 6-Year Maintenace (includes recharge) and Recharge Fire Extinguisher

2a Dry Chemical ABC/BC Type (5 pounds) 90 Each -$

2b Dry Chemical ABC/BC Type (10 pounds) 10 Each -$

2c CO2 Type (5 pounds) 1 Each -$

2d K Type (6 liters) 1 Each -$

3 12-year Hydrostatic Test (includes recharge) 2 Each -$

4 5-year Hydrostatic Test (includes recharge) CO2 Type (5 pounds) 1 Each -$

5 5-year Hydrostatic Test (includes recharge) K Type 1 Each -$

Fire Hose Cabinets

6 Annual Inspection and Service 53 Each -$

Standpipe Systems (SPS)

7 5-year Inspection and Test of Wet SPS 64 Each -$

8 5-year Inspection and Test of Dry SPS 1 Each -$

Fire Sprinkler Systems (FSS)

9 Annual Inspection and Testing of Wet FSS 24 Each -$

10 5-year Internal Inspection 1 Each -$

Kitchen Hood Suppression Systems

11 Semi Annual (6-month) Inspection and Testing 58 Each -$

12 12-year Hydrostatic Test (includes recharge) 1 Each -$

Fire Pump (Moanalua High School Performing Arts Center)

13 Recurring Inspection, Testing and Maintenance 0 Months -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

Item Number

FPE REPLACEMENT AND SERVICE Estimated Quantity

Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers - Includes mounting of new extinguisher, and disposal of old extinguisher, as applicable.

14 ABC Type (5 pounds) 1 Each -$

15 ABC Type (10 pounds) 1 Each -$

16 BC Type (5 pounds) 1 Each -$

17 BC Type (10 pounds) 1 Each -$

18 CO2 (5 pounds) 1 Each -$

19 K Type (6 liters) 1 Each -$

20 Additional Recharge to Portable Fire Extinguisher

20a Dry Chemical ABC/BC Type (5 pounds) 10 Each -$

20b Dry Chemical ABC/BC Type (10 pounds) 5 Each -$

20c CO2 Type (5 pounds) 1 Each -$

20d K Type (6 liters) 1 Each -$

21 Mount, Remount or Relocate Fire Extinguishers 10 Each -$

Fire Hose Replacement

22 75 foot Fire Hose Replacement 1 Each -$

Signs

23 Furnish and Install Signs 5 Each -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

Item Number

AUTHORIZED EXTRA WORK Estimated Quantity

Unit Unit Bid Price* Total Bid Price

24 Hourly Rate for Authorized Extra Work (Emergency Services, Trouble Calls) 200 Hours -$

SUB-TOTAL BID PRICE - FPE INSPECTION, MAINTENANCE, AND TESTING (ITEMS 1 THROUGH 13) -$

SUB-TOTAL BID PRICE - FPE REPLACEMENT and SERVICE (ITEMS 14 THROUGH 23) -$

SUB-TOTAL BID PRICE - AUTHORIZED EXTRA WORK (ITEM 24) -$

TOTAL SUM BID PRICE (ITEMS 1 THROUGH 24) -$

*Unit Bid Price shall be the all-inclusive cost to the STATE and no other charges will be honored. Refer to IFB Special Conditions 13, Bid Price.

GROUP C

MAUI

IFB D27-012 OF-4

Item Number

FPE INSPECTION, MAINTENANCE, AND TESTING Estimated Quantity

Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers

1 Annual Inspection and Maintenance 175 Each -$

2 6-Year Maintenace (includes recharge) and Recharge Fire Extinguisher

2a Dry Chemical ABC/BC Type (5 pounds) 10 Each -$

2b Dry Chemical ABC/BC Type (10 pounds) 2 Each -$

2c CO2 Type (5 pounds) 1 Each -$

2d K Type (6 liters) 1 Each -$

3 12-year Hydrostatic Test (includes recharge) 1 Each -$

4 5-year Hydrostatic Test (includes recharge) CO2 Type (5 pounds) 1 Each -$

5 5-year Hydrostatic Test (includes recharge) K Type 1 Each -$

Fire Hose Cabinets

6 Annual Inspection and Service 4 Each -$

Standpipe Systems (SPS)

7 5-year Inspection and Test of Wet SPS 21 Each -$

8 5-year Inspection and Test of Dry SPS 1 Each -$

Fire Sprinkler Systems (FSS)

9 Annual Inspection and Testing of Wet FSS 1 Each -$

10 5-year Internal Inspection 1 Each -$

Kitchen Hood Suppression Systems

11 Semi Annual (6-month) Inspection and Testing 10 Each -$

12 12-year Hydrostatic Test (includes recharge) 1 Each -$

Fire Pump (Moanalua High School Performing Arts Center)

13 Recurring Inspection, Testing and Maintenance 0 Months -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

Item Number

FPE REPLACEMENT AND SERVICE Estimated Quantity

Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers - Includes mounting of new extinguisher, and disposal of old extinguisher, as applicable.

14 ABC Type (5 pounds) 2 Each -$

15 ABC Type (10 pounds) 1 Each -$

16 BC Type (5 pounds) 1 Each -$

17 BC Type (10 pounds) 1 Each -$

18 CO2 (5 pounds) 1 Each -$

19 K Type (6 liters) 1 Each -$

20 Additional Recharge to Portable Fire Extinguisher

20a Dry Chemical ABC/BC Type (5 pounds) 2 Each -$

20b Dry Chemical ABC/BC Type (10 pounds) 1 Each -$

20c CO2 Type (5 pounds) 1 Each -$

20d K Type (6 liters) 1 Each -$

21 Mount, Remount or Relocate Fire Extinguishers 1 Each -$

Fire Hose Replacement

22 75 foot Fire Hose Replacement 1 Each -$

Signs

23 Furnish and Install Signs 5 Each -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

Item Number

AUTHORIZED EXTRA WORK Estimated Quantity

Unit Unit Bid Price* Total Bid Price

24 Hourly Rate for Authorized Extra Work (Emergency Services, Trouble Calls) 200 Hours -$

SUB-TOTAL BID PRICE - FPE INSPECTION, MAINTENANCE, AND TESTING (ITEMS 1 THROUGH 13) -$

SUB-TOTAL BID PRICE - FPE REPLACEMENT and SERVICE (ITEMS 14 THROUGH 23) -$

SUB-TOTAL BID PRICE - AUTHORIZED EXTRA WORK (ITEM 24) -$

TOTAL SUM BID PRICE (ITEMS 1 THROUGH 24) -$

*Unit Bid Price shall be the all-inclusive cost to the STATE and no other charges will be honored. Refer to IFB Special Conditions 13, Bid Price.

GROUP D

MOLOKAI

IFB D27-012 OF-5

Item Number

FPE INSPECTION, MAINTENANCE, AND TESTING Estimated Quantity

Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers

1 Annual Inspection and Maintenance 79 Each -$

2 6-Year Maintenace (includes recharge) and Recharge Fire Extinguisher

2a Dry Chemical ABC/BC Type (5 pounds) 5 Each -$

2b Dry Chemical ABC/BC Type (10 pounds) 2 Each -$

2c CO2 Type (5 pounds) 1 Each -$

2d K Type (6 liters) 1 Each -$

3 12-year Hydrostatic Test (includes recharge) 1 Each -$

4 5-year Hydrostatic Test (includes recharge) CO2 Type (5 pounds) 1 Each -$

5 5-year Hydrostatic Test (includes recharge) K Type 1 Each -$

Fire Hose Cabinets

6 Annual Inspection and Service 6 Each -$

Standpipe Systems (SPS)

7 5-year Inspection and Test of Wet SPS 5 Each -$

8 5-year Inspection and Test of Dry SPS 1 Each -$

Fire Sprinkler Systems (FSS)

9 Annual Inspection and Testing of Wet FSS 1 Each -$

10 5-year Internal Inspection 1 Each -$

Kitchen Hood Suppression Systems

11 Semi Annual (6-month) Inspection and Testing 2 Each -$

12 12-year Hydrostatic Test (includes recharge) 1 Each -$

Fire Pump (Moanalua High School Performing Arts Center)

13 Recurring Inspection, Testing and Maintenance 0 Months -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

Item Number

FPE REPLACEMENT AND SERVICE Estimated Quantity

Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers - Includes mounting of new extinguisher, and disposal of old extinguisher, as applicable.

14 ABC Type (5 pounds) 2 Each -$

15 ABC Type (10 pounds) 1 Each -$

16 BC Type (5 pounds) 1 Each -$

17 BC Type (10 pounds) 1 Each -$

18 CO2 (5 pounds) 1 Each -$

19 K Type (6 liters) 1 Each -$

20 Additional Recharge to Portable Fire Extinguisher

20a Dry Chemical ABC/BC Type (5 pounds) 2 Each -$

20b Dry Chemical ABC/BC Type (10 pounds) 1 Each -$

20c CO2 Type (5 pounds) 1 Each -$

20d K Type (6 liters) 1 Each -$

21 Mount, Remount or Relocate Fire Extinguishers 1 Each -$

Fire Hose Replacement

22 75 foot Fire Hose Replacement 1 Each -$

Signs

23 Furnish and Install Signs 5 Each -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

Item Number

AUTHORIZED EXTRA WORK Estimated Quantity

Unit Unit Bid Price* Total Bid Price

24 Hourly Rate for Authorized Extra Work (Emergency Services, Trouble Calls) 200 Hours -$

SUB-TOTAL BID PRICE - FPE INSPECTION, MAINTENANCE, AND TESTING (ITEMS 1 THROUGH 13) -$

SUB-TOTAL BID PRICE - FPE REPLACEMENT and SERVICE (ITEMS 14 THROUGH 23) -$

SUB-TOTAL BID PRICE - AUTHORIZED EXTRA WORK (ITEM 24) -$

TOTAL SUM BID PRICE (ITEMS 1 THROUGH 24) -$

*Unit Bid Price shall be the all-inclusive cost to the STATE and no other charges will be honored. Refer to IFB Special Conditions 13, Bid Price.

GROUP E

LANAI

IFB D27-012 OF-6

Item Number

FPE INSPECTION, MAINTENANCE, AND TESTING Estimated Quantity

Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers

1 Annual Inspection and Maintenance 932 Each -$

2 6-Year Maintenace (includes recharge) and Recharge Fire Extinguisher

2a Dry Chemical ABC/BC Type (5 pounds) 254 Each -$

2b Dry Chemical ABC/BC Type (10 pounds) 8 Each -$

2c CO2 Type (5 pounds) 1 Each -$

2d K Type (6 liters) 6 Each -$

3 12-year Hydrostatic Test (includes recharge) 1 Each -$

4 5-year Hydrostatic Test (includes recharge) CO2 Type (5 pounds) 1 Each -$

5 5-year Hydrostatic Test (includes recharge) K Type 1 Each -$

Fire Hose Cabinets

6 Annual Inspection and Service 2 Each -$

Standpipe Systems (SPS)

7 5-year Inspection and Test of Wet SPS 0 Each -$

8 5-year Inspection and Test of Dry SPS 0 Each -$

Fire Sprinkler Systems (FSS)

9 Annual Inspection and Testing of Wet FSS 1 Each -$

10 5-year Internal Inspection 1 Each -$

Kitchen Hood Suppression Systems

11 Semi Annual (6-month) Inspection and Testing 4 Each -$

12 12-year Hydrostatic Test (includes recharge) 10 Each -$

Fire Pump (Moanalua High School Performing Arts Center)

13 Recurring Inspection, Testing and Maintenance 0 Months -$

SUB-TOTAL BID PRICE (ITEMS 1 THROUGH 13) -$

Item Number

FPE REPLACEMENT AND SERVICE Estimated Quantity

Unit Unit Bid Price* Total Bid Price

Portable Fire Extinguishers - Includes mounting of new extinguisher, and disposal of old extinguisher, as applicable.

14 ABC Type (5 pounds) 173 Each -$

15 ABC Type (10 pounds) 10 Each -$

16 BC Type (5 pounds) 1 Each -$

17 BC Type (10 pounds) 1 Each -$

18 CO2 (5 pounds) 0 Each -$

19 K Type (6 liters) 1 Each -$

20 Additional Recharge to Portable Fire Extinguisher

20a Dry Chemical ABC/BC Type (5 pounds) 10 Each -$

20b Dry Chemical ABC/BC Type (10 pounds) 5 Each -$

20c CO2 Type (5 pounds) 1 Each -$

20d K Type (6 liters) 3 Each -$

21 Mount, Remount or Relocate Fire Extinguishers 10 Each -$

Fire Hose Replacement

22 75 foot Fire Hose Replacement 1 Each -$

Signs

23 Furnish and Install Signs 5 Each -$

SUB-TOTAL BID PRICE (ITEMS 14 THROUGH 23) -$

Item Number

AUTHORIZED EXTRA WORK Estimated Quantity

Unit Unit Bid Price* Total Bid Price

24 Hourly Rate for Authorized Extra Work (Emergency Services, Trouble Calls) 200 Hours -$

SUB-TOTAL BID PRICE - FPE INSPECTION, MAINTENANCE, AND TESTING (ITEMS 1 THROUGH 13) -$

SUB-TOTAL BID PRICE - FPE REPLACEMENT and SERVICE (ITEMS 14 THROUGH 23) -$

SUB-TOTAL BID PRICE - AUTHORIZED EXTRA WORK (ITEM 24) -$

TOTAL SUM BID PRICE (ITEMS 1 THROUGH 24) -$

*Unit Bid Price shall be the all-inclusive cost to the STATE and no other charges will be honored. Refer to IFB Special Conditions 13, Bid Price.

GROUP F

KAUAI

IFB D27-012 OF-7

Wage Certificate (Rev. 01.05.2022)

WAGE CERTIFICATE

Subject:

Project Number IFB D27-012

Project Description Furnish Total Maintenance of Fire Protection Equipment (FPE) at Various Hawaii State Department of Education Schools and Offices on the Islands of Oahu - Central District, Hawaii - South Hilo, Maui, Molokai, Lanai, and Kauai

Pursuant to §103-55, HRS, I hereby certify that, if awarded a contract in excess of $25,000.00, the services to be performed will be performed in accordance with the following conditions:

1. The services to be rendered shall be performed by employees paid at wages or salaries not less than wages paid to the public officers and employees for similar work, if similar positions are listed in the classification plan of the public sector.

Services Performed by Laborers and Mechanics:

The Contractor or the Contractor’s subcontractor shall give a copy of the rates of wages to each laborer and mechanic employed under the contract by the Contractor at the time each laborer and mechanic is employed; provided that the Contractor does not have to provide the Contractor’s employees the wage rate schedules where there is a collective bargaining agreement.

2. All applicable laws of the Federal and State governments relating to workers’ compensation, unemployment compensation, payment of wages, and safety will be fully complied with.

Contractor shall be obliged to notify its employees performing work under this contract of the provisions of §103-55, HRS, and the current wage rate for public employees performing similar work. The Contractor may meet this obligation by posting a notice to this effect in the Contractor’s place of business accessible to all employees, or the contractor may include such notice with each paycheck or pay envelope furnished to the employee

I understand that, in addition to the base wages required by §103-55, HRS, all payments required by Federal and State laws that employers must make for the benefit of their employees shall be paid.

Offeror

Signature

Title

Date

SPECIFICATIONS

IFB D27-012 S-1

SPECIFICATIONS

1. DESCRIPTION OF WORK

Work included under this Scope of Work shall consist of a full-service maintenance contract for Fire Protection Equipment (FPE). Work performed by the CONTRACTOR shall conform to current standards of the National Fire Protection Association (NFPA), and be subject, where applicable, to all laws, statutes, ordinances, rules and regulations of the Federal, State, and Local Governments or any of their departments or agencies.

1.1. Work shall consist of FPE Inspection, Maintenance, and Testing. Work may include FPE Replacement and Services, and Authorized Extra Work for Emergency Services, Trouble Calls, and Repairs as needed throughout the year.

1.2. Work shall consist of furnishing all labor, materials, tools, and incidentals necessary for recharging, replacing, cleaning, inspecting, mounting, reporting, tagging, and testing of all FPE. Also included is the furnishing and installation of missing or additional portable fire extinguishers; recharging and/or or disposal of existing portable fire extinguishers;

installation of new fire hoses; and installation and removal of external signs. The STATE shall not furnish new portable fire extinguishers and signs.

1.3. The CONTRACTOR shall ensure proper identification for each FPE equipment and system. Tags and labels for maintenance records, including month, year, and technician, shall be legible and securely attached.

1.4. All CONTRACTOR’s personnel working on FPE shall be trained and certified per NFPA standards.

2. FPE INSPECTION, MAINTENANCE, AND TESTING

The CONTRACTOR shall perform the service at all school buildings and offices in which FPE are located, unless otherwise specified.

All services performed by the CONTRACTOR shall include, but is not limited to, the following:

2.1. Portable Fire Extinguishers

2.1.1. Annual Inspection and Annual Maintenance

2.1.1.1. Perform annual inspection in accordance with NFPA standards.

2.1.1.2. Perform annual maintenance as required by NFPA standards. Report and correct all portable fire extinguishers that require recharging per NFPA standards. Payment for recharging a portable fire extinguisher shall be in addition to the annual inspection and maintenance price. All other deficiencies shall be reported on the Annual Fire Inspection Form (sample attached as Exhibit B).

2.1.1.3. The inspection and maintenance shall be performed within the same calendar month for each school or office according to the Annual Fire Inspection Form. Inspection and maintenance shall be completed within a one (1) week time frame and shall cover all portable fire extinguishers within the school or office.

IFB D27-012 S-2

2.1.2. Perform five (5) year hydrostatic testing, six (6) year maintenance, and twelve (12) year hydrostatic testing of portable fire extinguishers in accordance with current NFPA standards.

2.1.2.1. The process during the five (5) or twelve (12) year hydrostatic testing shall include discharging and recharging of the portable fire extinguisher. The discharging and recharging during the hydrostatic testing shall be included in the testing price.

2.1.2.2. Upon completion of the five (5) year hydrostatic test, six (6) year maintenance, or twelve (12) year hydrostatic test service, a new appropriately sized verification-of-service collar shall be installed.

2.1.3. If CONTRACTOR removes any portable fire extinguisher from the premises for work by the CONTRACTOR for any length of time, the CONTRACTOR shall provide a loaner at no cost to the STATE. The CONTRACTOR shall not take longer than one (1) week to repair the original portable fire extinguisher and shall return it to its respective location, building, or service area unless replaced with a new portable fire extinguisher, that has been approved by the Contract Administrator (CA) or Point of Contact (POC). A reworked portable fire extinguisher shall not be substituted for the original portable fire extinguisher.

2.1.4. Perform record keeping per NFPA standards.

2.2. Fire Hose Cabinet Systems

Perform annual fire hose cabinet inspections for testing and maintenance in accordance with current NFPA standards to include, but not limited to;

2.2.1. Inspect fire hose valves for leaks or clogs;

2.2.2. Remove, inspect, and reinstall fire hoses and nozzles; and

2.2.3. Install new gaskets in couplings, both at the fire hose valves and at the nozzles.

2.3. Wet or Dry Standpipe Systems

Perform a five (5) year wet or dry standpipe systems inspection for testing and maintenance in accordance with the current NFPA standards.

2.4. Fire Sprinkler Systems

2.4.1. Perform an annual inspection and test of all fire sprinkler systems within the school or office in accordance with the current NFPA standards.

2.4.2. Perform a five (5) year internal fire sprinkler system inspection within the school or office in accordance with the current NFPA standards.

2.5. Kitchen Hood Suppression Systems

2.5.1. Perform a semi-annual (6-month) inspection of all kitchen hood suppression systems within the school in accordance with the current NFPA standards. Each system shall be certified including a few systems which are obsolete (dry chemical) and are in the process of being changed out. In addition to the fixed system, ensure that a dry chemical portable fire extinguisher with a rating of not less than 40 BC is installed near the kitchen hood.

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2.5.2. Fusible links shall be replaced at least annually. Other protective devices shall be serviced or replaced in accordance with the manufacturer’s instructions.

2.5.3. Ensure instructions for manually operating the FPE system are posted in a conspicuous location within the kitchen.

2.5.4. The CONTRACTOR shall advise the STATE when a twelve (12) year hydrostatic test on cylinders in the kitchen hood suppression system is required. Upon approval, the CONTRACTOR shall proceed with the test and shall be paid separately from the semi-annual inspection cost.

2.6. Fire Pump System (Oahu - Moanalua High School Performing Arts Center only)

Perform weekly, monthly and annual inspections, testing and maintenance of fire pumps and controllers in accordance with NFPA 25 (Standard for the Inspection, Testing and Maintenance of Water Based Fire Protection System), Chapter 8 (Fire Pump) and Chapter 13 (Valves, Valve Components and Trim).

2.6.1. Record and log all maintenance tasks performed for the weekly, monthly, and annual inspection, testing and maintenance services, respectively, using a checklist provided by the STATE.

2.6.1.1. The completed checklist must be signed and certified by a school or office representative (Principal, Vice Principal, SASA, Custodian, or Secretary) and a copy kept on site in a folder labeled “Fire Pump Maintenance Reports”.

2.6.1.2. A copy of the completed, signed and certified checklist must accompany the CONTRACTOR’s maintenance invoice. A copy of the completed and signed and certified checklist must be readily available when requested by the CA or POC.

2.6.2. Repairs to deficient or broken fire pump components shall be performed by the

CONTRACTOR only after prior approval from the CA.

3. MISSED EQUIPMENT AND/OR SYSTEM DURING FPE INSPECTION, MAINTENANCE, AND

TESTING

In the event a FPE equipment and/or system were missed during the inspection, maintenance and testing for a school or office, a Work Order (WO) form shall be provided to the CONTRACTOR for notification. The CONTRACTOR shall complete the inspection, maintenance, and testing for such equipment and/or system within two (2) weeks after notification. A WO for missed equipment and/or system during the FPE inspection, maintenance, and testing of a school or office is not Authorized Extra Work. The hourly rate shall not apply for FPE inspection, maintenance, and testing of an equipment and/or system that were missed when the CONTRACTOR was at the school or office.

4. FPE REPLACEMENT AND SERVICE

FPE Replacement and Service is work that is not anticipated in the FPE inspection, maintenance, and testing. Examples include, but are not limited to, replacing a lost extinguisher; installation of new or additional extinguishers; inspection, testing and replacement of a fire hose; and installation or replacement of a sign. FPE Replacement shall be paid in accordance with the Unit Bid Price. An additional service of recharging of existing portable fire extinguishers may also be needed beyond the scheduled inspection, maintenance, and testing period.

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In the event FPE Replacement and Services are required, it must be authorized by the CA or POC via a WO and shall be performed in accordance with the following:

4.1. Portable Fire Extinguishers

4.1.1. The CONTRACTOR shall furnish and install a new portable fire extinguisher;

remove and dispose of the unusable portable fire extinguisher; and add the new portable fire extinguisher onto the inventory list for record keeping.

4.1.2. Additional Recharge to Portable Fire Extinguisher. The CONTRACTOR shall recharge portable fire extinguishers per NFPA standards that may be low and require services between the annual inspection, maintenance, and testing.

4.1.2.1. The CONTRACTOR shall notify the STATE if any existing portable fire extinguisher is determined unusable and needs to be replaced with a new fire extinguisher.

4.1.2.2. If CONTRACTOR removes any portable fire extinguisher from the premises for work by the CONTRACTOR for any length of time, the CONTRACTOR shall provide a loaner at no cost to the STATE. The CONTRACTOR shall not take longer than one (1) week to repair the original portable fire extinguisher and return it to its respective location, building, or service area unless replaced with a new portable fire extinguisher, that has been approved by the CA or POC. A reworked portable fire extinguisher shall not be substituted for the original portable fire extinguisher.

4.1.3. Mount, Remount, or Relocate portable fire extinguisher(s).

4.1.3.1. Portable fire extinguishers shall be mounted inside the room, towards the front of the room, and away from the door using appropriately sized brackets.

4.1.3.2. The top of the portable fire extinguisher shall not exceed five (5) feet in height per Fire Department standards.

4.1.3.3. New portable fire extinguisher equipment shall be added to the annual updated inventory list for record keeping.

4.2. Fire Hose Replacement

The CONTRACTOR shall furnish, install, and replace fire hoses that are damaged, or unusable.

4.3. Signs

The CONTRACTOR shall furnish, install, and replace signs that are missing or damaged for all FPE inspected during the annual inspection, maintenance, and testing. The CONTRACTOR shall have additional NFPA approved signs available for installation within forty-eight (48) hours of notification by the CA or POC.

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5. AUTHORIZED EXTRA WORK

Authorized Extra Work may be necessary to perform needed repair services to the FPE. The CONTRACTOR shall provide a cost proposal to the CA and/or POC for their approval within forty-eight (48) hours after the discovery of the repair needed.

5.1. The cost proposal shall be emailed to the CA and/or POC in a .PDF attachment and shall contain, at minimum, the following information:

5.1.1. The school or office name and the building or location;

5.1.2. Detailed description of work to be done, breakdown of material and parts, and estimated labor hours and costs;

5.1.2.1. Repairs needed for the fire pump shall include photos that clearly show the damaged, deficient, and/or missing components needing repair and/or replacement.

5.1.3. Shipping Cost (if applicable);

5.1.4. Estimated completion date; and

5.1.5. WO number.

5.1.5.1. The CONTRACTOR shall inform the school or office to submit a WO to

FMB for required repairs identified during inspection, maintenance, or testing.

5.2. The CONTRACTOR shall receive approval or a Purchase Order (PO) from the STATE to proceed with the authorized extra work. Unless the CONTRACTOR is given approval from the CA or POC authorizing such repairs, the STATE shall not be held responsible for payment of any such work performed by the CONTRACTOR.

5.3. For repairs that are less than one thousand dollars ($1,000.00) in total costs, the

CONTRACTOR shall request an advanced approval from the CA and/or POC by email or phone call. If advanced approved was received via phone call, a follow-up email shall be sent to the CA and/or POC to document the request and approval.

5.4. There are two (2) categories of repairs that may be required between the regular inspection, maintenance, and testing.

5.4.1. Emergency Services are repairs that are urgent and have a significant impact on the school or office function. The CA or POC shall notify the CONTRACTOR via email or telephone that Emergency Services are needed. The CONTRACTOR shall acknowledge receipt of the notification within two (2) hours and shall respond within four (4) hours after the notification.

5.4.2. Trouble Calls are repairs that may be required between the regular inspection, maintenance, and testing. Trouble calls are non-urgent. The CA or POC shall notify the CONTRACTOR via email that Trouble Calls are needed. The CONTRACTOR shall acknowledge receipt of the notification within twenty-four (24) hours and shall respond within forty-eight (48) hours after the notification.

5.5. Work for repairs shall have a Work Order (WO) form and WO number assigned, which shall be emailed to the CONTRACTOR.

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5.5.1. For Emergency Services, the CA or POC may contact the CONTRACTOR via telephone, and follow up with an email containing the WO at a later time.

5.5.2. The labor and material section of the WO form must be completed and shall be signed by the CONTRACTOR and the school or office representative when the service is completed.

5.5.3. A copy of the completed WO form shall be emailed in .PDF format to the CA or

POC as soon as practicable for status update. The original completed WO form and all parts and materials invoices, if any, shall be submitted together with the CONTRACTOR’s invoice to bill for the completed service.

5.5.3.1. Repairs for the fire pump shall include photos that clearly show that the damaged, deficient, and/or missing components needing repair and/or replacement have been completed.

5.6. The CONTRACTOR shall not respond to any Emergency Service or Trouble Calls made directly from the schools or offices. The CONTRACTOR shall direct the school or office to submit a WO to Facilities Maintenance Branch (FMB).

5.7. The CONTRACTOR shall direct the school or office to submit a WO. For Oahu, the WO will be submitted to Facilities Maintenance Branch (FMB). For Hawaii, Maui, Molokai, Lanai, and Kauai, the WO will be submitted to the POC.

6. PAYMENT

6.1. Payment for FPE INSPECTION, MAINTENANCE AND TESTING shall be determined by the CONTRACTOR’s Unit Bid Price for line items 1 through 13 on the appropriate offer page. See IFB Special Conditions 13, Bid Price.

6.2. Payment for FPE REPLACEMENT AND SERVICE shall be determined by the

CONTRACTOR’s Unit Bid Price for line items 14 through 23 on the appropriate offer page.

See IFB Special Conditions 13, Bid Price.

6.3. Payment for AUTHORIZED EXTRA WORK shall be determined by the CONTRACTOR’s

Unit Bid Price for line item 24 on the appropriate offer page. See IFB Special Conditions 13, Bid Price.

6.3.1. Hourly rate shall be based on the Unit Bid Price per hour. The CONTRACTOR shall charge ONLY for the actual hours spent for the duration of the repair work as reflected on their service report(s) certified or signed by the school or office representative. Travel time shall not be included. The CONTRACTOR shall not charge the estimated hours listed on the cost proposal if the actual hours spent are less.

6.3.2. The STATE reserves the right to have work performed on the weekends or after normal operating hours. Whenever the STATE exercises this right, the STATE shall compensate the CONTRACTOR for one and one-half (1½) the hourly rate indicated on the appropriate offer page. The CONTRACTOR shall be responsible for all other costs as if the work was performed during normal working hours.

7. PARTS AND MATERIAL

The CONTRACTOR shall restore to serviceability all parts that are found to cost less to be restored than to be replaced with a new part. Where parts are worn out and cannot be restored, the CONTRACTOR shall replace these parts with new parts. Only new, standard parts manufactured by the maker of each unit or parts of equal quality shall be used.

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7.1. If replacement parts and materials are required for Authorized Extra Work, the STATE shall compensate the CONTRACTOR for the parts and materials with the CONTRACTOR’s material cost mark-up, plus labor. The CONTRACTOR’s material cost mark-up shall not exceed twenty percent (20%), which shall include overhead, profit, all taxes, and any other incidental expenses.

7.2. The CONTRACTOR shall attempt to maintain a supply of parts and materials that are required for routine repairs and replacements of the portable fire extinguishers and other systems specified. The CONTRACTOR shall notify the STATE whenever parts are not locally or readily available to accomplish the repairs. The STATE reserves the right to request the parts be shipped by air freight at the expense of the STATE and air freight cost shall not include CONTRACTOR mark-up. Should the CONTRACTOR elect to purchase parts from the mainland at reduced prices, even though the part is available locally, the STATE reserves the right to require the CONTRACTOR to air express (next day delivery) the parts at the CONTRACTOR’s expense.

7.3. If a subcontractor service is required, the CONTRACTOR’s mark-up shall be limited to ten percent (10%), which shall include overhead, profit, all taxes, and any other incidental expenses. The CONTRACTOR shall substantiate all costs by submitting a copy of the manufacturer’s or supplier’s parts and materials receipts with their invoice to the STATE.

The subcontractor shall use only new, standard parts and materials as manufactured by the maker of each unit or part of equal quality.

8. INVENTORY LIST

8.1. The summary sheet by school and office, includes the estimated total of portable fire extinguishers, fire hose cabinet and standpipe systems, fire sprinkler systems and kitchen hood suppression systems. Refer to Exhibit C. It shall be the CONTRACTOR’s responsibility to verify the list to identify the various items covered under the resultant contract during the course of their work.

8.2. The CONTRACTOR shall submit an annual updated inventory list of all equipment and systems to the CA and POC, at the completion of the inspection, maintenance, and testing service. The CONTRACTOR shall itemize all inspections including any new equipment and systems not listed in the inventory.

9. INSPECTION REPORT

The CONTRACTOR shall prepare a comprehensive inspection report of all FPE for each school and office one (1) time per year at the completion of the inspection, maintenance, and testing service. The report shall:

9.1. Be in a format specified by the NFPA Inspection, Testing, and Maintenance Report form;

9.2. Itemize all inspections, including any new and any items not listed in the inventory;

9.3. Include date of inspection, CONTRACTOR, and inspector’s name;

9.4. Certified (signed) by a school or office representative and the service technician; and

9.5. Sent to the appropriate fire chief, CA and POC.

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10. WORK SCHEDULE

10.1. The CONTRACTOR shall submit, in writing, a proposed work schedule to the CA and/or POC for approval within seven (7) working days after the issuance of the notice to proceed.

10.1.1. The proposed work schedule shall indicate the schools and offices to be serviced per month.

10.1.2. The CONTRACTOR shall have sufficient personnel and equipment necessary to perform and complete the work necessary within the time period indicated.

10.2. Upon issuance of the notice to proceed, the CONTRACTOR shall coordinate with and obtain the approval of the CA or POC in setting up a schedule for the services specified herein. Fire inspection officials will be inspecting schools during the month of October.

Therefore, services must be completed by September 30th for each twelve (12) month contract period.

10.3. The CONTRACTOR shall provide weekly updates to the STATE showing the actual work schedule versus the proposed work schedule which indicates any changes or proposed changes to the original schedule.

10.3.1. The updates shall contain necessary detail to document and substantiate the

CONTRACTOR’s ability to perform the work herein and ensure the CONTRACTOR completes the work within the required timeframe.

10.4. All tasks described herein shall be performed between the hours of 7:30 a.m. to 4:00 p.m.

Hawaii Standard Time (HST), Monday through Friday, excluding State holidays. The CONTRACTOR shall follow school or office procedures for visitors, which includes, but is not limited to, reporting to the office upon arrival. The CONTRACTOR shall schedule work with the school or office to accommodate and prevent disruption of school or office operations as much as possible. Although the CONTRACTOR may be required to return at a more appropriate time, the CONTRACTOR shall perform all work and at no additional cost to the STATE.

10.5. In the first contract year, the CONTRACTOR may spread the work throughout the year, but services shall be performed not later than the previous year test date, and shall maintain the same schedule for each successive year. The previous years report will be provided to the CONTRACTOR for reference.

11. QUALITY ASSURANCE

All work done and all materials furnished shall be subject to random periodic inspection and testing by the CA, POC, or a representative of the STATE so as to ascertain that the services rendered are in accordance with requirements and intentions of the Specifications and Special Conditions. The STATE reserves the right to have the CONTRACTOR present at such inspections as scheduled by the STATE. The CA or POC may require additional information as necessary to maintain a record of the service rendered. The CONTRACTOR shall correct all deficiencies within forty-eight (48) hours after notification by the CA or POC, including compliance with contract requirements and as instructed by CA or POC.

12. CLEANUP AND WORK PRACTICES

The CONTRACTOR shall keep the job site free of debris, which includes, but is not limited to, litter and refuse, and shall clean all fluids, oil, and/or grease drippings or spills that may occur during the daily progress of work. The CONTRACTOR shall remove all tools, used parts, fluids and lubricants, and equipment from the service area upon completion of the work. CONTRACTOR shall legally dispose of used parts, fluids and lubricants, and portable fire extinguishers, whether hazardous or not, in accordance with

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EPA and other government regulations. The CONTRACTOR shall support and protect the STATE legally and financially with regard to these regulations.

The CONTRACTOR shall exercise caution during the progress of maintenance and repair work to prevent damage to any of the building or campus structures. CONTRACTOR shall restore all damages, caused by the CONTRACTOR’s negligence, at the CONTRACTOR’s own expense as requested by the STATE.

13. SAFETY PRECAUTIONS

Whenever inspection, maintenance, testing, and repair work is performed during school or office hours and the site is accessible to students, the CONTRACTOR shall install safety type barricades prior to the start of work. The CONTRACTOR shall comply with all applicable safety regulations promulgated by OSHA, EPA, and other governmental agencies.

14. VERIFICATION OF EMPLOYEES

In accordance with State rules and regulations, CONTRACTOR shall conduct mandatory criminal background checks at no cost to the STATE, on any employee, agent, subcontractor or volunteer working in close proximity or working directly with students.

CONTRACTOR shall notify the STATE, verbally within twenty-four (24) hours, upon learning of the occurrence of any of the events indicated below:

14.1. Any employee, agent, subcontractor or volunteer’s license required to perform services under this Contract is or has been suspended, conditioned, revoked, expired, or terminated;

14.2. Any employee, agent, subcontractor or volunteer becomes or has been the subject of any disciplinary proceeding or action before any federal or state agency or Board;

14.3. Any employee, agent, subcontractor or volunteer has been arrested or is under investigation for assault, sexual assault, child pornography or sex trafficking.

14.4. Any employee, agent, subcontractor or volunteer is or has been convicted of a fraud or felony; and

14.5. Any claim, judgment or settlement in which the CONTRACTOR or any of its employees, agents, subcontractors or volunteers is or has been named a defendant.

CONTRACTOR shall maintain the background check records, and shall make the records available for review upon request. Upon review of these records, the STATE reserves the right to request additional background information.

15. EXCLUSION OF SPECIFIC WORKERS

The STATE reserves the right to require the CONTRACTOR to remove an employee, agent, subcontractor or volunteer (Worker) from performing work under this Contract. The Contract Administrator shall notify the CONTRACTOR in writing and this exclusion of a specific Worker(s) shall take effect as indicated on the notice. The CONTRACTOR may appeal this decision to the Contract Administrator, in writing within ten (10) working days of receipt of the notice. Removal of the Worker(s) shall remain in effect pending the outcome of the appeal. This provision shall not infringe upon the right of the CONTRACTOR to employ the removed individual, but shall apply to any work requiring interaction with the STATE, its employees or students.

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16. CONDUCT

16.1. The CONTRACTOR’s employees, agents, subcontractors or volunteers must sign in at the school office when entering a school campus and sign out when leaving a school campus.

16.2. The CONTRACTOR’s employees, agents, subcontractors or volunteers must comply with and utilize the STATE’s visitor management system, in accordance with STATE protocol, when reporting to any school campus to provide services.

16.3. In addition, all CONTRACTOR’s employees, agents, subcontractors or volunteers must wear a picture identification badge listing agency name, employee name, and position at all times while on school premises.

16.4. The CONTRACTOR’s employees, agents, subcontractors or volunteers must maintain a professional attitude, work ethic, and appearance.

17. SECURITY REQUIREMENTS

The CONTRACTOR shall be aware of the heightened security conditions at all the school facilities covered by this Contract. The CONTRACTOR is required to be easily identifiable and constantly aware while conducting work under this Contract. The CONTRACTOR shall report to the CA and/or POC and the school any suspicious activity or obvious breach of security in relation to, or in the course of, their work at any of the school facilities. The report must contain as much detailed information as possible. The STATE requires that background security checks must be provided for each personnel assigned to this Contract. Any employees found to have a history of sexual abuse, drug abuse, or felony conviction shall not be allowed on school premises or perform the work under this Contract. The CONTRACTOR’s vehicles and personnel shall be properly identified as belonging to the CONTRACTOR through company uniforms, and name tags and/or identification cards, as appropriate, to comply with this requirement. The CONTRACTOR shall follow school protocol when entering and exiting school property. This may include the requirement to sign in at the main office when entering school property and sign out when exiting and/or work has been completed.

The CONTRACTOR shall keep their work areas closed and secure before, during and after performing work.

The CONTRACTOR shall schedule and coordinate maintenance service, emergencies or repair work at school or office facilities in advance before work can commence. A letter from STATE to the respective school(s) or office(s) may be required. Upon receipt of notice to proceed, the CONTRACTOR shall submit to the STATE a list of personnel assigned to this contract, submitted on its company letterhead. The STATE reserves the right to request that background security checks be provided for each individual assigned to this contract.

18. HARM TO STUDENTS REGISTRY

The purpose of Act 156, Session Laws of Hawaii (SLH) 2024, was to create a registry for all preschools and K-12 educational institutions within the State of Hawaii containing information on school employees, contractors, or volunteers for whom, as a result of an investigation, a final finding has been issued that the individual has inflicted harm on a student, with the goal of…