IFB D27 009 Additional Offer Pages.pdf

FURNISH AND DELIVER NEW CARGO VANS FOR THE

HAWAII STATE DEPARTMENT OF EDUCATION

SCHOOL FOOD SERVICES BRANCH

IFB D27-009

IFB D27-009 OF-1

OFFER PAGE OF-1

Exact Legal Name of Offeror, including “dba” or “division” of a corporation (furnish the exact legal name of the entity under which an awarded contract, if any, will be executed):

Address:

Principal Place of Business

(may not be a P.O. Box):

Mailing Address (only if different):

Payment Address (only if different)

Offeror’s Primary Contact Person:

Name

Title

Telephone Number Fax Number

Email Address

Federal Tax Identification Number:

State of Hawaii General Excise Tax License Number:

Type of Business Entity (check one):

Sole Proprietor Partnership Corporation Joint Venture Limited Liability Company Other

Names of all Offeror’s parent, affiliate and subsidiary organizations:

Offeror is either:

A Hawaii business incorporated or organized under the laws of the State of Hawaii; OR

A Compliant Non-Hawaii business incorporated or organized under the laws of the State of on (date) _____________, and, if applicable, registered with the State of Hawaii Department of Commerce and Consumer Affairs Business Registration Division to do business in the State of Hawaii.

The undersigned has carefully read and understands the terms and conditions specified herein and hereby submits the following offer to provide the goods and/or perform the work specified herein, all in accordance with the true intent and meaning thereof, and further that the Offeror shall comply with all terms, conditions and requirements of the solicitation. The undersigned further understands and agrees that by submitting this offer, 1) the undersigned is declaring the undersigned’s offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts, and 2) the undersigned is certifying that the price(s) submitted was (were) independently arrived at without collusion.

Authorized (Original in ink) Signature Name (printed)

Title Date

Offeror:

EXHIBIT A

IFB D27-009 EX A-1

OFFEROR INFORMATION

Offeror shall provide the Exhibit A, including attachments if applicable, within three (3) working days from STATE’s request.

A. Authorized Distributor or Dealer

At the time of bidding, Offeror shall be either a manufacturer or manufacturer-authorized distributor or dealer of the vehicles offered. As evidence of this, Offeror may be requested to provide documentation from the manufacturer which verifies Offeror’s status as an manufacturer-authorized distributor or dealer.

Authorized distributor or dealer’s documentation attached

☐ Yes

B. License

Offeror shall have any and all current and valid license(s) required by law to properly and legally effectuate and/or conduct the sale and/or transfer of the vehicles subject to this invitation for bid and any resulting contract. Offeror shall provide all necessary documentation (example, copy of license(s)) to substantiate compliance with this requirement. This shall include any requirements under HRS Chapter 437, as amended, which provides for the regulation and licensing of motor vehicle manufacturers and distributors and their branches and representatives, motor vehicle dealers, salespeople, auctions and auctioneers and any other persons engaged in the business of selling or purchasing motor vehicles in the State of Hawaii. Therefore, all prospective Offerors who are interested in selling vehicles to the State of Hawaii shall provide proof that they meet and satisfy the licensing requirement set forth in said statute by listing their license number in the space provided on Exhibit A.

Chapter 437-2(e) provides that, notwithstanding any provisions of Chapter 437, the authority of any State agency to purchase motor vehicles for State use from any dealer licensed under that chapter shall not be limited or conditioned. Any dealer licensed under that chapter may sell vehicles to any State agency notwithstanding Section 437-2(b).

“Motor vehicle” includes any vehicle, motor vehicle, or truck, as defined in HRS Sections 249-1 and 249-2, as amended, except for tractors, trailers and amphibious vehicles.

License Number

Copy of license documentation attached ☐ Yes

C. Office Location

At the time of bidding and throughout the Contract and warranty period, Offeror shall have an office in the State of Hawaii from where business is conducted and from where the company is accessible to telephone calls for complaints or requests that need immediate attention. An answering service is not acceptable.

IFB D27-009 EX A-2

Address Line 1

Address Line 2

Address Line 3

Office Telephone Number

Other Phone Number

D. Authorized Service Facility

At the time of bidding and throughout the Contract and warranty period, Offeror shall have a service and repair facility on each island where the vehicles are located. Each service facility shall have at least one (1) manufacturer-trained technician, able to service and repair the subject vehicles.

Offeror must have access to an inventory of parts for the repair and maintenance of the subject vehicles.

If Offeror does not have servicing and repair capabilities, Offeror shall arrange with a third-party provider of said services to provide the STATE with maintenance and repair services. This third-party provider must have trained personnel based on each island where the vehicles are located.

The third-party provider must have access to an inventory of parts for the repair and maintenance of the vehicles offered.

The STATE reserves the right to inspect and evaluate the Offeror’s service facility or the service facility of Offeror’s chosen third-party service provider to determine acceptability under this requirement.

Group A Oahu Authorized Service Facility

Company Name

Address Line 1

Address Line 2

Address Line 3

Office Telephone Number

Other Phone Number

Business Hours

Group B Hawaii-Hilo Authorized Service Facility

IFB D27-009 EX A-3

Address Line 2

Address Line 3

Office Telephone Number

Other Phone Number

Business Hours

Group C Hawaii-Kona Authorized Service Facility

Company Name

Address Line 1

Address Line 2

Address Line 3

Office Telephone Number

Other Phone Number

Business Hours

Group D Maui Authorized Service Facility

Company Name

Address Line 1

Address Line 2

Address Line 3

Office Telephone Number

Other Phone Number

Business Hours

Group E Kauai Authorized Service Facility

IFB D27-009 EX A-4

Address Line 2

Address Line 3

Office Telephone Number

Other Phone Number

Business Hours

E. Personnel

Offeror shall designate at least one (1) employee as the STATE point-of-contact (POC) for this Contract. This individual shall be based in Hawaii and available during regular business hours, 7:45 a.m. to 4:30 p.m. Hawaii Standard Time (HST), Monday through Friday excluding holidays, and shall have the knowledge, experience and authority to answer questions, resolve problems, and provide follow-up assistance regarding and relating to the sale, warranty servicing, maintenance and repair of the subject vehicles.

POC Based in the State of Hawaii Yes

POC Name

Telephone Number

Cell Number

Fax Number

Email Address