IFB_A241013705.pdf

Gavin Newsom Governor

Nancy Ward Director

INVITATION FOR BID

Notice to Prospective Bidders

IFB A241013705

Generator Maintenance and Emergency Repairs

You are invited to review and respond to the California Governor’s Office of Emergency Services, hereinafter referred to as “Cal OES, Invitation for Bid (IFB) A241013705, titled Generator Maintenance and Emergency Repairs. In submitting your bid, you must comply with these instructions found herein.

Note that all agreements entered into with Cal OES will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at the Internet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

Bidders are encouraged to carefully read the entire solicitation. The need to verify all documentation and responses prior to the submission of bids is the responsibility of the bidder and cannot be overemphasized. Please ensure insurance requirements and, if applicable, prevailing wages are considered in your bid amounts.

It is the opinion of Cal OES that this IFB is complete and without need of explanation.

However, if you have questions, or need any clarifying information, the contact person for this IFB is:

Jairo Turnil California Governor’s Office of Emergency Services

Purchasing Division, Contracts Unit contractsunit@caloes.ca.gov

Please submit questions, including requests for hard copies of IFB documents, to the email address listed above referencing the IFB number in the subject line of the email. Note that no verbal information given will be binding upon the State unless such information is issues in writing as an official addendum. Questions via phone calls or in person are not accepted.

Any attempt by a bidder to initiate contact with any member of Cal OES staff, other than the Cal OES Contract Analyst, regarding this IFB may disqualify the Bidder from further consideration.

CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES IFB #A241013705

TABLE OF CONTENTS

A. PURPOSE AND DESCRIPTION OF SERVICES

B. BIDDER MANDATORY QUALIFICATIONS

C. BIDDER MINIMUM QUALIFICATIONS

E. BID REQUIREMENT INFORMATION

F. GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) DISCLOSURE NOTIFICATION

G. PREFERENCE AND INCENTIVE PROGRAMS

H. REQUIRED ATTACHMENTS

ATTACHMENT 1 - REQUIRED ATTACHMENT CHECKLIST

ATTACHMENT 2 - BID/BIDDER CERTIFICATION SHEET

ATTACHMENT 3 - CONTRACTOR CERTIFICATION CLAUSES

ATTACHMENT 4 - DARFUR CONTRACTING ACT CERTIFICATION

ATTACHMENT 5 - PAYEE DATA RECORD, STD 204 & STD 205

ATTACHMENT 6 - BIDDER DECLARATION SHEET, GSPD-05-105

ATTACHMENT 7 - GENAI DISCLOSURE & FACTSHEET

ATTACHMENT 8 - DVBE DECLARATIONS, DGS PD 843

ATTACHMENT 9 - CERTIFICATION OF CUF COMPLIANCE FOR SUBCONTRACTORS

ATTACHMENT 10 - COST SHEET

ATTACHMENT 11 - REFERENCES

ATTACHMENT 12 - CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

ATTACHMENT 13 - SAMPLE AGREEMENT

A. PURPOSE AND DESCRIPTION OF SERVICES

Cal OES is seeking qualified Contractors to provide Generator Maintenance and Emergency Repairs. The contractor is responsible for meeting all of the required licenses and certifications required to perform the scope of services set forth in this solicitation.

B. BIDDER MANDATORY QUALIFICATIONS

Bidder qualifications and licensing requirements, if any, are referenced in Exhibit A, Statement of Work, Section 4.B, Mandatory Qualifications.

C. BIDDER MINIMUM QUALIFICATIONS

Contractor must certify, by signing the Bid/Bidder Certification Sheet, Attachment 2 that they are in possession of the following qualification requirements:

The Contractor shall have a minimum of

a) Five (5) years of verifiable work experience servicing generators or

b) Verifiable proof of completion of a programmed course of instruction on servicing generators.

D. SUBCONTRACTING PROVISIONS

Subcontracting Provisions, if allowable, are referenced in Exhibit A, Statement of Work, Section 14, Subcontracting Provisions.

E. BID REQUIREMENT INFORMATION

1. KEY ACTION DATES

The following dates are set forth for informational and planning purposes only and are subject to change:

2. BIDDER’S CONFERENCE/WALKTHROUGH

a) Mandatory Virtual Bidder’s conferences are schedule at the dates and times shown in the above table, for the purpose of Generator

ACTION

DATE AND TIME

IFB Available to Prospective Bidders October 29, 2024 Mandatory Bidder’s Conferences – Virtual (Must attend one of the following)

November 5 Conference information-https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTJkNThjZjQtZGY4NS00NzZjLTk5MDMtNjZkYTBm MTczNTM1%40thread.v2/0?context=%7b%22Tid%22%3a%22ebf268a e-3036-4714-9f69-c9fd0e9dc6b9%22%2c%22Oid%22%3a%2295c5ef42-dab3-4359- 8a24-a9190cb35e33%22%7d

Dial in by phone +1 415-906-4037,,667549283# United States, San Francisco Find a local number Phone conference ID: 667 549 283#

OR

November 6 Conference information -https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmJiZjMxOGYtMDEzOC00ODlkLWEwNzYtMWJi OWJlMThkNTQy%40thread.v2/0?context=%7b%22Tid%22%3a%22eb f268ae-3036-4714-9f69-c9fd0e9dc6b9%22%2c%22Oid%22%3a%2295c5ef42-dab3-4359- 8a24-a9190cb35e33%22%7d

Dial in by phone +1 415-906-4037,,959113880# United States, San Francisco Find a local number Phone conference ID: 959 113 880#

November 5, 2024 at 10:00 AM (PST)

Or

November 6, 2024 at 10:00 AM (PST)

Yolanda Villasenor, Contract Manager

(916) 894-5073 Yolanda.Villasenor@caloes.ca.gov

Deadline to Submit Questions November 7, 2024,by 11:00 AM (PST)

Deadline for Responses to Questions November 12, 2024 Final Date for Submission of Bid November 15, 2024, by 9:00 AM (PST)

Bid Opening - Virtual

November 15, 2024, at 10:00 AM (PST)

Please send confirmation if you will attend.

Proposed Award Date November 25, 2024

Term Start Date December 1, 2024, or upon approval, whichever is later

Term End Date of Agreement November 30, 2027

Maintenance and Emergency Repairs. Please attend any one of the two scheduled conferences and check in at time of arrival.

b) In the event a potential prime contractor is unable to attend a mandatory Bidder’s conference/walkthrough, an authorized representative may attend on their behalf. The representative may only sign-in for one (1) company. Subcontractors may not represent a potential prime contractor at a mandatory Bidder’s conference/walkthrough. No bid will be accepted unless the Bidder or his authorized representative will be in attendance at a mandatory conference/walkthrough.

c) For Bidders who need assistance due to a physical impairment, a reasonable accommodation will be provided by Cal OES, upon request.

The Bidder must email contractsunit@caloes.ca.gov at least forty-eight

(48) hours prior to the Bidder’s conference/walkthrough in order that arrangements can be made in advance of arrival time.

3. WRITTEN QUESTIONS

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the Bidder’s responsibility to request clarification or assistance before submitting a bid. Bidders may submit questions via email to contractsunit@caloes.ca.gov referencing the IFB number in the subject line of the email. To ensure a response, questions must be received by the date given in Key Action Dates.

Question and Answer Sets will be provided to all Bidders without identifying the submitters and will be posted as an official document.

4. SUBMISSION OF BID

a) All bids must be submitted electronically and received by Cal OES by the date and time shown in Key Action Dates.

b) Bids must be delivered by emailing contractsunit@caloes.ca.gov by the bid submission deadline. It is up to the Bidder to ensure that electronic documents are viewable by Cal OES (provide in standard MS Office and/or Adobe formats for example).

c) Bids must bear a signature, on all documents requiring a signature, of a person authorized to bind the bidding firm.

d) It is the Bidder’s responsibility for ensuring that the bid is received by the submission deadline. Any bid received after the scheduled closing time for the receipt of bids will not be considered.

e) All bids shall include the documents identified in Attachment 1, Required Attachment Checklist. Bids not including the proper "required attachments" shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

f) Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

g) Costs incurred for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to Cal OES.

h) An individual who is authorized to bind the bidder contractually shall sign Attachment 2, Bid/Bidder Certification Sheet. The signature shall indicate the title or position that the individual holds in the firm. An unsigned bid will be rejected.

i) A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

j) A bidder may withdraw its bid by submitting a written withdrawal request to Cal OES, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

k) Cal OES may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

l) Where applicable, the bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

m) No oral understanding or agreement shall be binding on either party.

n) Introduction letters, expensive bindings, colored displays, promotional materials, etc., should not be included in the bid submission. Emphasis should be concentrated on conformance to the IFB instructions, responsiveness to the IFB requirements and completeness and clarity of content.

5. REJECTION OF BID SUBMISSIONS

a) A bid submission not received by the date and time specified in Key Action Dates will be rejected.

b) The bid submission must not contain false or misleading statements or provide references which do not support an attribute, condition, or capability claimed by the Bidder. If, in the opinion of Cal OES, such information was intended to mislead Cal OES in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it will be the basis for rejection of the bid submission.

c) Deviations in the bid submission, whether or not intentional, may cause the bid submission to be deemed “non-responsive” and as such, will not be considered for award.

d) Unless previously approved by the State through the written questions process identified in Section 3 any material submitted by any Bidder in the final bid submission that is marked “CONFIDENTIAL” or “PROPRIETARY” may cause the entire bid submission to be deemed non-responsive and thereby rejected.

e) Cal OES does not accept alternate contract language from a prospective

Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, the General Terms and Conditions (GTC 04/2017) for the State of California are standard contract terms and are not negotiable.

f) Cal OES is not required to award a contract. Cal OES reserves the right to reject any or all bids and to waive informalities and minor irregularities in bids received and to accept all or any portion of a bid, if deemed in the best interest of the State and not contrary to law. Cal OES’ waiver of any immaterial deviation or defect will in no way modify the IFB documents or excuse the bidder from full compliance with the IFB specification, if awarded the contract.

g) A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind.

6. EVALUATION AND SELECTION

a) The bid opening will be held via conference call. To receive conference call dial-in instructions contact contractsunit@caloes.ca.gov prior to opening date and time.

1) During the bid opening, Cal OES will read aloud and record the Bidder’s

Name and their Grand Total Combined Amount from the Attachment 10, Cost Sheet.

b) The Cal OES Contract Analyst will further verify and evaluate the bid submissions as described in the IFB to determine lowest responsive responsible bidder. The further review may include, but is not limited to:

1) Validation of References;

2) Cost Sheet calculations have been verified;

3) Small Business (SB) Preferences have been evaluated, confirmed and calculated;

4) DVBE Participation Incentives have been evaluated, confirmed and calculated;

5) Largest tax delinquents eligibility confirmed;

6) Corporate standing has been verified with State of California, Secretary of State; and

7) Commercially Useful Function (CUF) analysis

8) Verification of required documents

c) During further review, if any of the required documents are missing, incomplete, modified or contain alterations, the evaluation committee may reject the bid submission as non-responsive.

d) The documents provided by the Contractor in their bid submission enable

Cal OES to evaluate for responsiveness. Cal OES reserves the right to ask clarifying questions during evaluation.

e) Cal OES will determine the validity of references and signatory authority of winning bidder prior to awarding contract or posting Notice of Intent to Award.

f) Nothing in this section will require the awarding of the contract if no bids are received offering a contract price that, in the opinion of Cal OES, is a reasonable price.

7. AWARD AND PROTEST

a) Contract award, if made, will be awarded to the Bidder whose bid has the lowest responsive responsible submission.

b) In the event of a tie, representatives of Cal OES will flip a coin to determine the winning bidder. The coin flip will be witnessed and documented by two (2) or more Cal OES employees.

c) Whenever an Agreement is awarded under a procedure which provides for competitive bidding, but the Agreement is not to be awarded to the low bidder, the low bidder shall be notified by email five (5) working days prior to the award of the Agreement.

d) Upon written request by any bidder, notice of the proposed award for this solicitation shall be posted online on the Cal eProcure webpage at least five (5) working days prior to awarding the Agreement.

e) If any bidder, prior to the award of Agreement, files a protest with the Department of General Services (DGS), Office of Legal Services, and Cal OES on the grounds that the (protesting) bidder is the lowest responsible bidder, the Agreement shall not be awarded until either the protest has been withdrawn or DGS has decided the matter (Public Contract Code §10345).

f) Within five (5) days after filing the initial protest, the protesting bidder shall file with DGS and OES a detailed written statement specifying the grounds for the protest. The written protest must be sent to the

Department of General Services Office of Legal Services Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 Bid Protest Coordinator Email address: OLSProtests@dgs.ca.gov

A copy of the detailed written protest should be mailed to OES, Contracts Manager, 3650 Schriever Avenue, Mather, CA 95655 or emailed to ContractsUnit@Caloes.ca.gov

It is suggested that any protest be sent certified or registered mail.

8. DISPOSITION OF BIDS

a) Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California and will be regarded as public records under the California Public Records Act (Gov. Code §

7920.000 et seq.) and subject to review by the public.

9. PERFORMANCE OF SERVICE

a) Upon award of the contract, the winning Bidder must provide a Certificate of Insurance (COI) within ten (10) working days from award of contract.

This COI will identify the required insurance as indicated in the attached Sample Standard Agreement (STD 213), Exhibit D, Additional Provisions.

b) Upon award of the contract, the winning Bidder agrees to execute the contract on the State’s Standard Agreement (STD 213), including all Exhibits. The Agreement must be signed by an individual authorized to bind the bidder contractually.

10. AGREEMENT EXECUTION AND PERFORMANCE

a) Performance shall start not later than ten (10) days after approval of the Contract, or on the express date set by Cal OES and the Contractor, after all approvals have been obtained and the agreement is fully executed.

Should the Contractor fail to commence work at the agreed upon time, Cal OES, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

b) All performance under the Agreement shall be completed on or before the termination date of the Agreement.

11. TAX DELINQUENT STATUS VERIFICATION

a) Effective July 1, 2012, Public Contract Code section10295.4, requires state agencies to verify the tax delinquent status of bidders responding to state solicitations.

b) At the time of bid evaluation, prior to contract award and execution, the State will verify all bidders and any identified subcontractors of bidders are not listed as tax delinquent by the Franchise Tax Board and the California Department of Tax and Fee Administration. Any bidders or subcontractors listed as tax delinquent shall result in a bid rejection and will not be considered for contract award. Bidders wanting further clarification can refer to the statute above or to the websites listed below for additional information:

California Department of Tax and Fee Administration – Top 500 Sales Tax and Use Delinquencies in California https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm

Franchise Tax Board – Top Delinquent Tax Payers https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.html

F. GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) DISCLOSURE NOTIFICATION

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder.

Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder.

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the state.

G. PREFERENCE AND INCENTIVE PROGRAMS

Preference and Incentive Programs are each identified below. When the Bidder satisfies the requirements and requests bid preferences and incentives, the Bidder must clearly identify in their bid submission which of the programs it qualifies for. Denial of those preference or incentive requests is not a basis for rejection of the bid.

1. SMALL BUSINESS ENTERPRISE PREFERENCE PROGRAM

California Government Code (GC) section 14835, et seq., requires a preference be given to Bidders who are California Certified Small Business (SB). The rules and regulations of this law, including the definition of a SB for the delivery of goods and services, are contained in California Code of Regulations, title 2, section 1896 et seq.

a) A 5% preference, (not to exceed $50,000) is available to a certified SB. A Bidder claiming this preference must be certified by the Office of Small Business and Disabled Veteran Enterprise Services (OSDS) as a SB.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

To be considered as a certified SB, the Bidder must have a complete application package on file with the OSDS by 5:00 p.m. on the Deadline for IFB Submission. Questions regarding the certification approval process should be directed to the OSDS. A copy of the regulations, instructions and format for claiming the Small Business Preference is available at:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement- Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise#@ViewBag.JumpTo

To claim the Small Business Preference please see Attachment 6, Bidder Declaration (GSPD-05-105).

b) Non-Small Business Subcontractor Preference (if subcontracting is allowable in Exhibit A, Statement of Work):

A 5% preference, (not to exceed $50,000) is available to a non-small business (NS) claiming 25% California-certified small business subcontractor participation. A Bidder claiming this preference must list one or more SB subcontractor(s), whom the Bidder commits to subcontract in an amount of at least twenty-five percent (25%) of the work performed under this contract.

To claim the Small Business Preference please see Attachment 6, Bidder Declaration (GSPD-05-105).

NOTE: Pursuant to GC section 14837, only a SB who performs a Commercially Useful Function (CUF) relevant to the Statement of Work included in this IFB shall qualify the Bidder or be used to qualify the Bidder for the SB Preference or Non-Small (NS) Business Subcontractor Preference. A certification signed under penalty perjury that the work performed by SB subcontractors serves a CUF is required from the bidder.

COMMERCIALLY USEFUL FUNCTION DEFINITION

As defined in MVC §999(B), a person or an entity is deemed to perform a "commercially useful function" if a person or entity does all of the followi:

Is responsible for the execution of a distinct element of the work of the contract.

Carries out the obligation by actually performing, managing, or supervising the work involved.

Performs work that is normal for its business services and functions.

Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

A contractor, subcontractor, or supplier will not be considered to perform a “commercially useful function” if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of SB or DVBE participation.

2. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

It is the intent of the California Legislature that every State procurement authority honor California’s disabled veterans by taking all practical actions necessary to meet or exceed the Disabled Veteran Business Enterprise participation goal of a minimum of three percent (3%) of total contract value.

The Disabled Veteran Business Enterprise (DVBE) Certification and Outreach Branch program was created for this purpose. The Disabled Veteran Business Enterprise (DVBE) Participation Goal Program for State contracts is established in Public Contract Code (PCC), §10115 et seq., Military and Veterans Code (MVC), §999 et seq., and California Code of Regulations (CCR), Title 2, §1896.61 et seq.

a) DVBE PARTICIPATION REQUIREMENT

For the purposes of this solicitation, the DVBE Participation Requirement has been waived, however the DVBE Incentive still applies.

Note: Pursuant to Military and Veterans Code section 999 (B), only a DVBE who performs a Commercially Useful Function (CUF) relevant to the Statement of Work included in this IFB shall qualify the Bidder or be used to qualify the Bidder for a DVBE participation and/or DVBE incentive. A certification signed under penalty perjury that the work performed by DVBE subcontractors serves a CUF is required from the bidder per MVC §999.10(a)(3). Bidders must also verify each DVBE subcontractor’s certification status with OSDS to ensure DVBE participation eligibility prior to submitting bids.

b) DVBE SUBSTITUTION

Bidders must use the DVBE subcontractors or suppliers proposed in the bid. Any substitutions must be requested in writing to the awarding department and approved by both the awarding department and OSDS in writing prior to the commencement of any work by the proposed DVBE. The substitution must be to perform the same work and shall maintain the minimum level of DVBE participation stated in original bid.

(MVC §999.5.g)

c) DVBE SUBCONTRACTOR REPORTING

Bidders awarded a contract with a commitment to use DVBE subcontractors must certify, upon completion of contract that all payments have been made to the DVBE subcontractors by submitting the Prime Contractor’s DVBE Subcontracting Report (STD 817). Cal OES will withhold $10,000 from the final payment, or the full payment if the final payment is less than $10,000 from prime contractors, until the complete and accurate STD 817 is received. Failure to submit this certification after given the opportunity to cure, will result in Cal OES permanently deducting $10,000 from the final payment or the full payment if less than $10,000.

(MVC §999.7)

d) DVBE INCENTIVE

Pursuant to Military and Veterans Code Section 999.5, subdivision (a), an incentive will be given to a Bidder who provides DVBE participation. For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration DGS PD-05-105, and confirmed by the State. The incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. The following percentages will apply for awards based on low price.

Confirmed DVBE Participation of:

Incentive Amount

5% or Over 5% 4% to 4.99% Inclusive 4% 3% to 3.99% Inclusive 3% 2% to 2.99% Inclusive 2% 1% to 1.99% Inclusive 1%

A Bidder is eligible to receive this additional DVBE incentive if they are a certified DVBE or if a non DVBE Bidder commits to use a certified DVBE(s) as subcontractor(s) (if subcontracting is allowable in Exhibit A, Statement of Work).

The net bid price of responsive bids will be reduced (for evaluation purposes only) by the amount of DVBE incentive as applied to the lowest responsive net bid price. If the number 1 ranked responsive, responsible bid is a California certified small business, the only bidders eligible for the incentive will be California certified small businesses.

1) Certified DVBE Bidder incentive considerations:

i. Commit to performing 1% or more of the contract bid value with the prime bidders’ firm or in combination with another DVBE(s)

ii. Document DVBE participation on the Bidder Declaration GSPD-05- 105, Attachment 6.

iii. Submit a completed Disabled Veteran Business Enterprise Declarations form, DGS PD 843, (Attachment 8) signed by the DVBE owner/manager.

2) Non-DVBE Bidder incentive considerations:

i. Commit to using certified DVBE(s) for 1% or more of the bid value.

ii. Document DVBE participation on the Bidder Declaration GSPD-05- 105, Attachment 6.

iii. Submit a completed Disabled Veteran Business Enterprise Declarations form, DGS PD 843, (Attachment 8) signed by the DVBE owner/manager for each certified DVBE subcontractor.

3) Locating DVBE Subcontractors

i. State Resources: Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD), online certified firm database at: www.caleprocure.ca.gov

To begin your search, click on “Small Business/Disabled Veteran Business Enterprise,” then click “Search for Certified SB/DVBE Firms.”

Search by “Keywords” or “UNSPSC Classifications” that apply to the elements of work you want to subcontract to a DVBE. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.caleprocure.ca.gov. For questions regarding the online certified firm database and the CSCR, please call the OSDS at (916) 375-4940 or send an email to:

OSDSHelp@dgs.ca.gov

3. APPLYING PREFERENCE AND INCENTIVES

a) Preferences and incentives are used for bid tabulation purposes to determine the lowest responsive responsible bidder. Strict adherence to the laws and regulations to apply the preferences and incentives will be followed. If awarded the contract, the preference and/or incentive does not alter the amount of the resulting contract. Please be aware that contracts awarded with applied preferences or incentives will be monitored throughout the life of the contract for compliance with statutory, regulatory and contractual requirements.

b) The SB preference of 5% will be applied when a responsible Bidder that is not a CA certified SB submits the lowest responsive responsible bid. For evaluation purposes, 5% of the lowest responsible bid is subtracted from the bids for bidders that are certified SBs. A NS claiming 25% CA Certified SB/MB subcontractor participation will receive a 5% preference (calculated on the lowest responsible bid) if the lowest responsive bid is neither a SB nor NS. (Note: NS claiming SB subcontractor preference cannot remove an award from a certified SB.)

c) Pursuant to California Code of Regulations (CCR) 2 CCR§ 1896.8, there is a $50,000.00 cap of the amount of SB/NS preference and there is a combined cap of $100,000 for all preferences and incentives. Pursuant to

2 CCR§ 1896.99.120, there is a $100,000.00 cap of the amount of DVBE incentive.

H. REQUIRED ATTACHMENTS

1. Required Attachment Checklist

2. Bid/Bidder Certification Sheet

3. Contractor Certification Clauses

4. Darfur Contracting Act Certification

5. Payee Data Record, STD 204 & STD 205

6. Bidder Declaration Sheet, GSPD-05-105

7. GenAI Disclosure & Factsheet

8. DVBE Declarations, DGS PD 843 (if applicable)

9. Certification of CUF compliance for subcontractors (if applicable)

10. Cost Sheet

11. References 12.California Civil Rights Laws Certification 13.Sample Agreement (reference only)

ATTACHMENT 1 - REQUIRED ATTACHMENT CHECKLIST

A complete bid or bid package will consist of the items identified below. Complete this checklist to confirm the items in your bid. Place a check mark or “X” next to each item that you are submitting to Cal OES. For your bid to be responsive, all required attachments must be returned.

Company Name: _____________________________

ATTACHMENT REQUIRED ATTACHMENT NAME

Attachment 1 YES Required Attachment Checklist

Attachment 2 YES Bid/Bidder Certification Sheet

Attachment 3 YES Contractor Certification Clauses

Attachment 4 YES Darfur Contracting Act Certification

Attachment 5 YES Payee Data Record, STD 204 & STD 205

Attachment 6 YES Bidder Declaration Sheet, GSPD-05-105

Attachment 7 YES GenAI Disclosure & Factsheet

Attachment 8 YES (if applicable) DVBE Declarations, DGS PD 843

Attachment 9 YES (if applicable) Certification of CUF compliance for subcontractors

Attachment 10 YES Cost Sheet

Attachment 11 YES References

Attachment 12 YES California Civil Rights Laws Certification

Attachment 13 NO Sample Agreement

ATTACHMENT 2 - BID/BIDDER CERTIFICATION SHEET

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package with original signatures. The bid must be transmitted via email in accordance with IFB instructions.

A. Our all-inclusive bid is submitted as detailed in Attachment 10, Cost Sheet.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Rejection

1. Company Name 2. Telephone Number

2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and DVBE Certification (OSDC) as:

a. California Small Business b. Disabled Veteran Business Enterprise

Yes No Yes No If yes, enter your service code below: If yes, enter certification number:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDC, if an application is pending:

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers Instructions

1, 2, 2a, 3 Must be completed. These items are self-explanatory.

4 Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

5 Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office.

This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSDC.

ATTACHMENT 3 - CONTRACTOR CERTIFICATION CLAUSES

A Bidder must complete the Contractor Certification Clauses located at the following internet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

ATTACHMENT 4 - DARFUR CONTRACTING ACT CERTIFICATION

A Bidder must complete the Darfur Contracting Act Certification located at the following internet site:

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

ATTACHMENT 5 - PAYEE DATA RECORD, STD 204 & STD 205

A Bidder must complete the Payee Data Record and the Supplement form (as needed), located at the following internet sites:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

ATTACHMENT 6 - BIDDER DECLARATION SHEET, GSPD-05-105

A Bidder must complete the Bidder Declaration, located at the following internet site:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

When completing the declaration, if subcontracting is allowable in Exhibit A, Statement of Work, Bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution, and it is incorporated by amendment to the contract.

ATTACHMENT 7 - GENAI DISCLOSURE & FACTSHEET

A Bidder must complete the GenAI Reporting and Factsheet (STD 1000) located at the following internet site:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

ATTACHMENT 8 - DVBE DECLARATIONS, DGS PD 843

A Bidder must complete the Disabled Veteran Business Enterprise Declarations (DGS PD 843), located at the following internet site (if applicable):

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

ATTACHMENT 9 - CERTIFICATION OF CUF COMPLIANCE FOR SUBCONTRACTORS

A Bidder must submit a signed statement under penalty of perjury that the work performed by subcontractors is CUF compliant.

https://www.dgs.ca.gov/- /media/Divisions/PD/OSDS/Certification/CUF/CUFEvaluationandDeterminationWorkshe et.pdf?la=en&hash=7C4EB3152024272CB12D716A34A30FD758DDC7FB

ATTACHMENT 10 - COST SHEET

Refer to Exhibit B-1 in Sample Agreement.

ATTACHMENT 11 - REFERENCES

List three (3) clients served in the past 5 years for which the bidding firm provided similar services. List the most recent first. References should provide evidence that Contractor meets the minimum qualifications as stated in this IFB and provides similar services as stated in SOW, Exhibit A. Cal OES cannot be used as a reference.

REFERENCE 1

Name of Firm Street Address City State Zip Code Contact Person Telephone Number Email Address Dates of Service Value or Cost of Service Brief Description of Service Provided

REFERENCE 2

Name of Firm Street Address City State Zip Code Contact Person Telephone Number Email Address

REFERENCE 3

Name of Firm Street Address City State Zip Code Contact Person Telephone Number Email Address

ATTACHMENT 12 - CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

A Bidder must complete the California Civil Rights Laws Certification located at the following internet site:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS- LAWS-ATTACHMENT.ashx

ATTACHMENT 13 - SAMPLE AGREEMENT

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFB. Please review it carefully and present any questions in writing to the contact identified for this IFB.

California Governor’s Office of Emergency Services TBD

Agreement No. A241013705

EXHIBIT A

STATEMENT OF WORK (SOW)

GENERATOR MAINTENANCE AND EMERGENCY REPAIRS

1. OBJECTIVE

The California Governor's Office of Emergency Services (Cal OES), Public Safety Communications (PSC), hereby referred to as the Cal OES, requires generator maintenance and twenty-four-seven (twenty-four hours a day, seven days a week) emergency repair services at twenty (20) PSC sites throughout California. The Contractor agrees to furnish all labor, materials, tools, and equipment to provide regularly scheduled maintenance services on the specified emergency standby generators.

The Contractor services include auxiliary equipment installation and services associated with the generator in support of a Public Safety Power Shut Off or other event creating an outage.

2. TERM/PERIOD OF PERFORMANCE

A. The period of performance for the Agreement shall be from December 1, 2024, or upon approval, whichever is later, through November 30, 2027, with the option of an increased amount, no more than $TBD, at the original rates evaluated and considered.

B. The Contractor shall not be authorized to deliver or commence the performance of services as described in this SOW until the Agreement has been fully executed. Any delivery or performance of service that is commenced prior to the execution of the Agreement shall be considered voluntary on the part of the Contractor and non-compensable.

C. Consistent with the terms and conditions of the original solicitation, and upon mutual consent, Cal OES and the Contractor may execute written amendments to alter the method, price, or schedule of the work, subject to the limitations set forth by California Public Contract Code, section 100 et seq, and the California State Contracting Manual, Volume 1.

3. BUDGETED AMOUNT

The initial award of this Agreement shall not exceed $TBD and there is no obligation on the Cal OES's part to utilize the entire amount. Any increases in the budgeted amount will be at the rates evaluated and considered herein.

Agreement No. A241013705

4. QUALIFICATIONS

A. Minimum Qualifications

i. At least five (5) years of verifiable work experience servicing generators or

ii. Verifiable proof of completion a programmed course of instruction on servicing generators

B. Mandatory Qualifications

i. Contractor must possess and maintain a current and valid C-10 license issued by the California Department of Consumer Affairs, Contractors State License Board.

ii. All licenses and permits required by policy or law to perform work during the term of this contract.

5. PROJECT TASKS AND DELIVERABLES

Preventative maintenance applies and includes future generator upgrade models at the listed in Table 1: Generators. The Contractor will be responsible for auxiliary equipment associated with the generator.

Preventative maintenance shall be scheduled between the hours of 0700-1600. All scheduling of this work is subject to the approval of the Contract Manager. All costs associated with preventative maintenance (labor and parts) are to be included in the Quarterly-Annual preventative maintenance cost.

The Contractor must perform project tasks and deliverables including, but not limited to, the following:

A. Installation and maintenance of the fuel tank monitors, including but not limited to, any additional materials required for the installation.

B. Install and maintain devices per manufacture specifications.

C. Test the unit with the Network Operations Center (NOC).

D. Maintenance and service for fuel tank monitors as needed.

The emergency standby generators to be maintained are located at the locations listed below:

Agreement No. A241013705

Table 1: Generators

ID Description Location

1 Kohler lO0REOZJD 100 KW (4.5 Liter John Deer Powered) (*)

111 Bercut Dr.

Sacramento, CA 95811

2 Elliot Magneteck, Model 150

KW M/N -

150ORD S/N BT12J884 (*)

601 Sequoia Pacific Blvd.

Sacramento, CA 95811

3 Generac 250 KW M/N 9472419100 S/N (*)

2096948

630 Sequoia Pacific Blvd.

Sacramento, CA 95811

4 Generac 100 KW M/N96A04422-5 (*)

Vina Helitack Base, California

5 Generac 30 KW Generator w/Mazda Diesel Engine 3.0L S/N 2030046 (*)

Mt. Diablo (Contra Costa)

6 Kohler 100 RZG w/ Kohler Transfer Switch (*)

Santiago Peak (West)

7 Kohler 45RZG, S/N 0699875 Spec# GM13685-

GAG with Kohler Transfer Switch (*)

Oat Mountain (Los Angeles)- Nike

8 Cummins C25 N6 (*) Leek Spring Hill (El Dorado County)

10 Onan 20 KW M/N GG02- 11635227 S/N H160983245 (*)

Round Mountain (Kern County)

11 TBD Topaz MTN (Douglas)

12 TBD Tejon Peak (Los Angeles)

13 Portable Generac TG1: Santa Rosa Ridgeway

Agreement No. A241013705

14 Portable Generac TG2 601 Sequoia Pacific Blvd.

Sacramento, CA 95811

15 Portable Generac TG3: 493 East Line St.

Bishop, CA 93514

16 Portable Generac TG4 1260 E. Locust St.

Ontario, CA 91761-4547

17 Portable Generac TG5: 812 Fiero Lane, Unit A San Luis Obispo, CA 93401

18 Portable Generac TG6 Tejon Peak

19 Portable Generac TG7: 2508 N. Business Park Ave.

Fresno, CA 93727-8636

20 Portable Generac TG8: MT. Diablo

21 Portable Generac TG9 601 Sequoia Pacific Blvd.

Sacramento, CA 95811

22 Portable Generac TG10: 2466 Progress Dr.

Redding, CA 96001

*Generator make and model are subject to change due to upgrades.

E. Preventative Maintenance

i. Preventative maintenance services consist of, but are not limited to, inspections, testing, and replacement of parts and engine fluids of the Cal OES emergency standby generators (Attachment 1 - Preventative Maintenance Equipment List).

ii. In all cases, it shall be the responsibility of the Contractor to provide and install such consumables as may be required for routine maintenance procedures as defined by the various equipment manufacturers, including, but not limited to, gaskets, seals, oils, coolants, filters, and other items required during the course of the preventative maintenance procedures. This does not apply to remedial repairs, as defined below.

F. Emergency/Remedial Repair Service

i. The Contractor shall provide any necessary emergency repairs upon request of the State's Project Representative. Emergency repair service provided shall be completed the same working day, unless written notification of delay is submitted to the Project Representative immediately upon diagnosis of equipment deficiency. Any parts requiring replacement will be replaced in

Agreement No. A241013705 accordance with the Parts Replacement section specified herein. The cost for parts and repairs will be based the Cost Sheet, Exhibit B-1.

ii. In the event the Contractor, in the course of performing routine preventative maintenance services, should become aware of inoperable or malfunctioning equipment, it shall be the responsibility of the Contractor to immediately report findings verbally to the State’s Project Representative. The Contractor shall submit a written report, along with recommended repairs, to the Project Representative within twenty-four (24) hours of the findings. The Contractor shall repair such equipment, upon receiving the approval of the Project Representative. The cost for such remedial repair shall be on a time and material basis and shall not exceed those labor and material rates as provided in the Cost Sheet, Exhibit B-1.

G. Parts Replacement

i. This Agreement will include replacement of any part that becomes worn or inoperable, or that otherwise affects the equipment's operability in any way. A manufacturer's published price list for the parts shall be submitted with the Contractor's invoice to the State. The Contractor must notify the Project Representative prior to ordering and/or installing the part. A written estimate of the required part(s) must be submitted to the Project Representative and approved before replacement. All replacement parts will be invoiced at the listed rates, which shall include the agreed upon discount reflected in the Cost Sheet, Exhibit B-1, plus sales tax.

ii. Parts replaced by the Contractor under this agreement shall be new, factory manufactured, or of equivalent quality and must meet the industry standards.

All parts replaced will be subject to price verification by the Cal OES.

H. Scheduled Services

The Contractor shall perform on a quarterly basis the following services on the emergency standby generators described in Attachment 1 - Preventative Maintenance Equipment List with qualified service technicians as follows:

i. Maximum of four (4) scheduled services with a minimum of not less than three (3): July, October, January, and April. Number of services to be based on location and accessibility due to weather, road, and environmental conditions.

ii. All Preventative Maintenance Equipment Checklists (Attachment 2) shall be signed, dated, and returned with service invoice before payment will be made. Additionally, all procedures whether they apply or not, shall be checked off and dated.

Agreement No. A241013705

iii. Services shall be performed between 0700 and 1600 hours PT and with a minimum of inconvenience to the on-site personnel. Any down time required for these services shall be scheduled well in advance. Copies of service reports shall be forwarded to the State Contract Manger for review and record keeping.

iv. Readings from the generator's hour meter shall be logged during each site visit on the Preventative Maintenance Checklists (see Attachment 2, Preventative Maintenance Equipment Checklists #1 through #7). This applies to load testing, preventative maintenance (PM), and any remedial repairs.

I. Service Affecting Repair

i. Should it become necessary to remove or repair a component related to the above described equipment, which causes the equipment to be inoperable for more than a six (6) hour time period, the Contractor shall furnish and install, at the Contractor’s cost, a temporary emergency standby generator for the time involved upon approval from a designated representative.

J. Service Level

Service Level is a quarterly inspection and preventative maintenance performed by an authorized technician as follows:

i. Inspect the generator for overall integrity of the unit, e.g., weatherproofing of the housing, condition of the painted surfaces, anchoring, etc.

ii. Inspect the fuel system for leaks and air gaps

iii. Inspect the exhaust system for noise levels and exhaust leaks

iv. Check and adjust all liquid levels

v. Inspect all belts and hoses

vi. Replace the fuel filter and the oil filters, perform an oil sample sediment test, clean the crankcase breather and change the oil

vii. Check all engine safety control and switches

viii. Lubricate the generator bearings

ix. Vacuum and clean all control panels

x. Replace engine coolant conditioner, fuel filter, oil filters, oil, and all gaskets and seals made unusable during the service

Agreement No. A241013705

xi. Condition diesel fuel with additives when necessary

xii. Perform Load Bank Test –

xiii. Complete the checklist and submit with invoice.

xiv. Defined: The performance of a load test on electrical equipment, as required in the maintenance plan, is taken to mean the temporary…